A reunion is a great opportunity to reconnect with friends and classmates, reminisce about your days at university and hear about what’s happening at UQ now – and in the future. The format of your reunion can vary from a small lunch to a large evening function, depending on what you believe your Class will enjoy most. You may also decide to set up a committee with some of your classmates and share the workload. The following guide will help make your next reunion a memorable and enjoyable event. We look forward to working with you and celebrating your time on campus. CONTACT YOUR CLASSMATES & UQ STAFF We can help you develop your invitation list from our alumni database, and post or email your invitation to as many of your classmates and past/current staff members as possible. SECURE A VENUE ON CAMPUS We can help you find a venue on campus – please contact us for all of the available options. Alternatively, we can recommend external venues. Optional tours of the Faculty can also be arranged as part of your reunion. ADVERTISE YOUR REUNION We are happy to advertise your reunion on our website and/or in one of our other alumni publications, ingenuity magazine and insight e-newsletter. Post event, we will also develop an online album of your photos on our Flickr webpages. MARKETING MATERIALS/AV SET UP We can provide a Faculty banner and other appropriate materials for your guests to enjoy at the event. We are also able to support your AV requirements on the day – please notify us well in advance if you will require a laptop/projector or other technological equipment. EVENT FOLLOW UP We can send a follow up email to your guests thanking them for attending and with a link to the event photographs. FACILITATE A CLASS GIFT You may decide to commemorate your reunion by developing a Class Gift. Not only does such support have an important impact at the Faculty, it also shows important philanthropic leadership that inspires others to do the same. What the Class supports is really down to you – what would resonate with your classmates? What are you passionate about? How would you like to honour the Class’s reunion? GENERAL ADVICE We are happy to provide general advice on any logistical aspects of your reunion. HOW WE CAN HELP - [email protected] or +61 7 3346 7533 A MESSAGE FROM THE FACULTY OF ENGINEERING, ARCHITECTURE AND INFORMATION TECHNOLOGY (EAIT) PLANNING AN ALUMNI REUNION YOUR HOW TO GUIDE
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A reunion is a great opportunity to reconnect with friends and classmates, reminisce about your days at university and hear about what’s happening at UQ now – and in the future. The format of your reunion can vary from a small lunch to a large evening function, depending on what you believe your Class will enjoy most. You may also decide to set up a committee with some of your classmates and share the workload.
The following guide will help make your next reunion a memorable and enjoyable event. We look forward to working with you and celebrating your time on campus.
CONTACT YOUR CLASSMATES & UQ STAFFWe can help you develop your invitation list from our alumni database, and post or email your invitation to as many of your classmates and past/current staff members as possible.
SECURE A VENUE ON CAMPUSWe can help you find a venue on campus – please contact us for all of the available options. Alternatively, we can recommend external venues. Optional tours of the Faculty can also be arranged as part of your reunion.
ADVERTISE YOUR REUNIONWe are happy to advertise your reunion on our website and/or in one of our other alumni publications, ingenuity magazine and insight e-newsletter. Post event, we will also develop an online album of your photos on our Flickr webpages.
MARKETING MATERIALS/AV SET UPWe can provide a Faculty banner and other appropriate materials for your guests to enjoy at the event. We are also able to support your AV requirements on the day – please notify us well in advance if you will require a laptop/projector or other technological equipment.
EVENT FOLLOW UPWe can send a follow up email to your guests thanking them for attending and with a link to the event photographs.
FACILITATE A CLASS GIFTYou may decide to commemorate your reunion by developing a Class Gift. Not only does such support have an important impact at the Faculty, it also shows important philanthropic leadership that inspires others to do the same. What the Class supports is really down to you – what would resonate with your classmates? What are you passionate about? How would you like to honour the Class’s reunion?
GENERAL ADVICEWe are happy to provide general advice on any logistical aspects of your reunion.
HOW WE CAN HELP - [email protected] or +61 7 3346 7533
A MESSAGE FROM THE FACULTY OF ENGINEERING, ARCHITECTURE AND INFORMATION TECHNOLOGY (EAIT)
PLANNING AN ALUMNI REUNION
YOUR HOW TO GUIDE
YOUR TASKS – PRE EVENT a
Decide on the type of reunion you want to have (lunch, dinner etc.)Request your Class list (contact details) from the Faculty (please allow 2 weeks for pro-cessing)Determine an event budgetChoose a date and venueInform the Faculty about your reunion details
Send us your invitation or letter/email text
Manage event RSVPs and provide continual updates to the FacultyNotify the Faculty of your AV requirements/other appropriate materials you wish to dis-playDecide if your class want to facilitate a Class Gift.Confirm numbers and dietary requirements for the venuePrepare signage, guest lists and nametags Allocate someone to take photosYOUR TASKS – POST EVENT aReconcile the budgetThank special guests and those that assisted in the planning phaseSend a full list of attendees and photographs to the Faculty
OUR TASKS – PRE EVENT a
Develop your invitation list from our alumni database
Advertise your reunion on our website and/or in one of our other alumni publicationsPost or email your invitation to your class-mates and past/current staff members
Provide Faculty banner and other appropriate materials; support your AV requirements
Facilitate your Class Gift.
Provide general advice on logisticsOUR TASKS – POST EVENT a
Send a follow up email to your guests with a link to the event photographs
Claire Corones - Manager, Alumni and Community Engagement
Faculty of Engineering, Architecture and Information TechnologyThe University of Queensland - Brisbane QLD 4072 - AUSTRALIA
Email: [email protected] Phone: +61 7 3346 7533Website: www.eait.uq.edu.au
REUNION CHECKLISTS
CONTACTING THE EAIT ADVANCEMENT TEAM
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YOUR HOW TO GUIDE
PLANNING AN ALUMNI REUNION
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