Pima County Community College District Board of Governors...Tucson, Arizona 85709-1010 . PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING NOTICE AND AGENDA ... Contact

Pima County Community College District Board of Governors

PUBLIC HEARING

June 8, 2016 5:00 p.m.

District Office Community/Board Room

4905 East Broadway Tucson, Arizona 85709-1010

PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING NOTICE AND AGENDA

June 8, 2016 NOTICE OF PUBLIC HEARING 5:00 p.m. June 8, 2016 District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 AGENDA FOR MEETING* General Matters/Reports 1. Call to Order 2. Pledge of Allegiance Information/Discussion 3. Truth in Taxation (TNT) – Notice of Tax Increase [Notice of Tax Increase relative to the Truth in Taxation requirement and summary of

proposed property tax rates supporting the proposed budget for fiscal year 2016-2017] — Public comment will be permitted.

4. Fiscal Year 2017 Proposed Budget [Summary of the proposed budget for fiscal year 2016-2017] — Public comment will be permitted. Adjournment * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)

the Governing Board may vote to go into executive session for the purpose of obtaining legal advice from its legal counsel with respect to any item listed on this agenda or any addendum thereto.

* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be found

in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/board/packets.

http://www.pima.edu/board/packets

Board of Governors Agenda Public Hearing — June 8, 2016 Page 2 * To request a reasonable accommodation for individuals with disabilities, a minimum of 5

business days before the event is requested. Contact Phone: (520) 206-4539; Fax: (520) 206-4567.

Members of the Governing Board may participate by telephone, video or internet conferencing. Meeting presentations will be posted within a reasonable time following the meeting.


SPECIAL MEETING

June 8, 2016 5:15 p.m.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING NOTICE AND AGENDA

June 8, 2016 NOTICE OF SPECIAL GOVERNING BOARD MEETING 5:15 p.m. June 8, 2016 District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 or immediately following the Public Hearing beginning at 5:00 p.m. AGENDA FOR MEETING* General Matters/Reports 1. Call to Order Action Items 2. Fiscal Year 2017 Property Tax Rates and Levies [Roll call vote by Board of Governors to consider approval of Pima County Community

College District’s increase in property tax rates and levies for fiscal year 2016-2017] 3. Adoption of Fiscal Year 2017 Proposed Budget [Roll call vote by Board of Governors to consider adoption of the proposed budget for

the Pima County Community College District for fiscal year 2016-2017] Adjournment * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)


* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be found

in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/board/packets.


Board of Governors Agenda Special Meeting — June 8, 2016 Page 2 * To request a reasonable accommodation for individuals with disabilities, a minimum of 5



PimaCountyCommunityCollegeDistrict Board of Governors

4905C East Broadway/Tucson, Arizona 85709-1010

ACTION ITEM

Meeting Date: 6/8/16 Item Number: 2

Item Title Contact Person Fiscal Year 2017 Property Tax Rates and Levies

Dr. David Bea Executive Vice Chancellor for

Finance and Administration (206-4519)

Recommendation: The Chancellor recommends that the Board of Governors, through a roll call vote, approve Pima County Community College District's primary and secondary property tax rates and levies for fiscal year 2016-2017. Justification: Primary property taxes provide funds to meet a wide variety of College needs, allowing Pima Community College to better serve our community. Such needs include funding to cover cost increases in health benefits, utilities, and other contractual agreements. Secondary taxes fund voter approved general obligation debt service (bonds). Pursuant to Arizona Revised Statute § 15-1461.01, Pima Community College is holding a public hearing on its intention to raise primary property taxes on existing property. This statute was passed during the 1996 Legislative session with the intent to increase public awareness of property tax levies. In compliance with this statute, a Truth in Taxation Notice was published in the Arizona Daily Star on May 23 and May 31, 2016. The advertisement copy follows the report. The proposed primary tax levy change will increase the primary tax rate from the levy neutral rate of $1.3597 to a rate of $1.3733 per $100 of assessed valuation. The proposed primary tax rate will result in a tax bill of $137.33 for a home with full cash value of $100,000. The proposed secondary tax levy will be zero. The College has been debt free since July 1, 2014. Financial Considerations: The total increase in primary property tax revenues from both new and existing property compared to the fiscal year 2015-2016 budget will be approximately $3.1 million; about $2.0 million from growth of existing property, and $1.1 million from the proposed 1% levy increase. The total primary tax levy for fiscal year 2017 is projected to be $107.3 million. The total secondary tax levy for fiscal year 2017 is zero. The combined tax revenues will be $107.3 million, an increase of $3.0 million from the current year.

(continued)

Fiscal Year 2017 Property Tax Rates and Levies Date: 6/8/16 Page 2 The following notice is required by law, including required disclosure and format:

Fiscal Year 2017 Property Tax Rates and Levies Date: 6/8/16 Page 3

Approvals Contact Person ________________________________

David Bea, Ph.D. Chancellor

Lee D. Lambert, J.D.



ACTION ITEM


Item Title Contact Person

Adoption of Fiscal Year 2017 Proposed Budget Dr. David Bea Executive Vice Chancellor for


Recommendation: The Chancellor recommends that the Board of Governors adopt the proposed budget for the Pima County Community College District for fiscal year July 1, 2016 through June 30, 2017. Justification: As part of the approval process for adopting the fiscal year 2016-2017 Pima County Community College District budget, the Board of Governors reviewed the proposed budget during the regular meeting on May 11, 2016. Presentations to the Board can be found on the College website here: https://www.pima.edu/meeting-notices/documents.html. The Board of Governors must conduct the statutorily required public hearing on the fiscal year 2016-2017 budget. Section 15-1461 of the Arizona Revised Statutes requires that “immediately following the public hearing the chairman shall call to order the special board meeting for the purpose of adopting the budget.” Having met the requirements prescribed by law for the review of the proposed budget, the Chancellor recommends final adoption of the budget. The proposed fiscal year 2017 budget is summarized in the required official format, entitled “Budget for Fiscal Year 2017”, and is attached on the following pages. Financial Considerations: The total fiscal year 2016-2017 budget is $247.8 million for all funds, a decrease of almost $11 million (-4%) when compared to the fiscal year 2015-2016 budget. In terms of revenue, the proposed fiscal year 2017 budget includes: a $2.0 million increase in property tax revenue due to growth/new property added to the tax roll. If the Board of Governor’s approves a primary property tax levy increase of 1.0 percent permitted by Arizona Revised Statutes, revenues will increase an additional $1.1 million. A reduced property tax rate will help Pima County with the fiscal challenges presented in its proposed fiscal year 2017 budget. If this additional property tax levy is approved, the funds will be used to support capital projects for fiscal year 2017, and will enable the College to implement the initial elements of the educational and facilities master plans that are currently being shaped. A funding contingency will be included as part of the fiscal year 2017 budget.

(Continued)

https://www.pima.edu/meeting-notices/documents.html

Adoption of Fiscal Year 2017 Proposed Budget Date: 6/8/16 Page 2 Changes to in-state and out-of-state tuition approved in March 2016 are budgeted to generate a decrease in revenue of about $0.7 million. Tuition changes for academic year 2017 include a $3.00 increase to in-state resident tuition along with a new Life-Long Learner tuition discount, and a tuition cap at 15 credit hours. In order to ensure that we are competitive with peer institutions we are also implementing decreases to out-of-state non-resident tuition rates. Even with this $3.00 in-state resident tuition increase, the College has the 2nd lowest in-state resident tuition rate among Arizona community colleges for fiscal year 2017. There are numerous mandatory expenditure increases that have been incorporated into the fiscal year 2017 budget including an overall increase in employee health insurance costs of approximately $1.0 million from changes in medical and pharmaceutical contract costs. Utilities and contractual services, and athletics expenses are expected to increase another $1.1 million. In order to offset these costs, the budget also includes reductions in operations of approximately $2.3 million. The majority of these reductions will be the result of the continued reorganization and reduction of positions. The College plans to eliminate a number of positions that have been held vacant for the purpose of significant cost reductions in the upcoming budget. Due to expenditure limitation and budget constraints, the College plans to explore using capital lease financing for some of the fiscal year 2017 capital projects. Strategic Plan: The entire Strategic Plan is supported by this action item.




(Continued)

Adoption of Fiscal Year 2017 Proposed Budget Date: 6/8/16 Page 3

(Continued)


(Continued)



REGULAR MEETING

June 8, 2016 5:30 p.m.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD OPEN MEETING NOTICE AND AGENDA

JUNE 8, 2016 NOTICE OF REGULAR GOVERNING BOARD MEETING 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Tucson, AZ 85709-1010 AGENDA FOR MEETING* 1. General Matters 1.1 Call to Order 1.2 Public Comment – Call to Audience

The Pima Community College Board of Governors welcomes public comment on issues within the jurisdiction of the College. Comments will be limited to five minutes per individual. At the conclusion of public comment, individual Board members may respond to criticism made by those who addressed the Board, may ask staff to review a matter, or may ask that a matter be put on a future agenda. Members of the Board, however, may not discuss or take legal action on matters raised during public comment unless the matters are properly noticed for discussion and legal action. Finally, be advised that internal College processes are available to students and employees for communication.

1.3 Remarks by Governing Board Members

[The Chairperson, Secretary and/or members of the Governing Board may comment or provide summaries of recent College-related activities]

• Board Recognition-Student Representative Liz Pennington 2. Reports 2.1 Summary of New Legislation Passed Relevant to Pima Community College- Jonathan Paton 2.2 Administration Reports

• Student Success Showcase – Stella Perez "PCC Sun & Fun Fashion Leadership"

• Accreditation: Status of Notice Report and Work Plan for Completion – Bruce Moses

Board of Governors Agenda Date: 6/8/16 Page 2 Reports (Continued)

• Aviation, Maintenance & Security, and Public Safety and Emergency Services

Institute (PSESI) Location and Financial Aid Disbursement Approval Status-Karrie Mitchell

2.3 Reports by Representatives to the Board [The representatives to the Board will provide highlights of their group’s activities

during the preceding month(s) and issues and suggestions to be considered for administration follow-up or inclusion on a future Board meeting agenda.] • Temporary Staff – Vacant • Staff – Michael Tulino • Administrator – Brian Stewart

2.4 Chancellor’s Report

[Chancellor Lambert may report on current events at or involving the College; Legislative and Budget Updates and recent activities such as: community meetings, presentations and conferences]

2.5 April 2016 Financial Statements-David Bea 3. Information Items 3.1 Employment Information [List of new hires, retirements, and separations] 3.2 Adjunct Faculty Appointments 3.3 Administrative Procedure Change [AP 8.08.01: Firearms and Other Weapons] 3.4 Board of Governors’ Finance and Audit Committee Highlights from Current Year and Work Plan for Next Year 3.5 Pima Community College Preliminary Draft Diversity Plan, 2015-2020 3.6 Strategic Internationalization Plan 4. Action Items 4.1 Consent Agenda

(1) Approval of Minutes of the following meetings: A. Study Session of March 28, 2016 B. Regular Meeting of April 13, 2016 C. Special Meeting to conduct Executive Session on May 2, 2016

Board of Governors Agenda Date: 6/8/16 Page 3 Action Items (Continued)

D. Study Session of May 2, 2016

(2) New Position-Academic Director [Recommendation to approve the new Academic Director position for the Aviation Technology Center]

(3) Revised Fiscal Year 2015-2016 Budget to Match Actual Expenditures

[Posting year-end expenditure budget reductions to match actual expenditures for the fiscal year ended June 30, 2016.]

(4) Intergovernmental Agreement (IGA): Pima County Sheriff’s Department

[One-year extension to Intergovernmental Agreement with the Pima County Sheriff’s Department to provide High School Equivalency classes on-site at the Pima County Detention Center. PCC invoices based on current tuition and fees projecting approximately $141,000 in revenue.]

(5) Intergovernmental Agreement (IGA): Pima County Community Services-Arizona @ Work [One-year extension to current Intergovernmental Agreement with the Pima County Community Services to provide workforce education through Pima County services department. PCC invoices based on current tuition and fees projecting approximately $1 million in revenue]

(6) Intergovernmental Agreement (IGA): City of Tucson on behalf of Tucson Fire District and Tucson Police Department [One-year extension to current Intergovernmental Agreement with the City of Tucson to exchange educational services related to fire services and law enforcement. PCC and the City of Tucson are exchanging services of comparable value; PCC will invoice for additional services at current tuition and fees rates.]

(7) Contract: Nalco

[Final one-year extension of Nalco contract for water treatment services for the College campus cooling systems for FY17. Contract not to exceed $120,000.]

(8) Contract: Custodial Services FY17 [Contract with ISS Facility Services to provide custodial services for the period 07/01/16-06/30/17, contract cost not to exceed $1,776,000 for fiscal year 2017.]

(9) Contract: Worker’s Compensation Insurance Fiscal Year 2016-2017 [A contract renewal in the amount of $295,000 with CopperPoint Mutual Insurance Company for the policy year July 1, 2016 through June 30, 2017.]

(10) Contract: Group Purchase Participation Agreement for Property Insurance

Board of Governors Agenda Date: 6/8/16 Page 4 Action Items (Continued)

[A contract in an amount not to exceed $115,586 with the Midwest Higher Education Compact via a Group Purchase Participation Agreement for Property Insurance for the period July 1, 2016 through June 30, 2017.]

(11) Contract: General Liability and Automobile Liability and Physical Damage Insurance [A contract in an amount not to exceed $350,171 with the Arizona School Risk Retention Trust, Inc. to provide General Liability and Automobile Liability and Physical Damage Insurance for the period July 1, 2016 through June 30, 2017.]

(12) Contracts: Intergovernmental Agreements for Cooperative Purchasing

[Authorize Board Chair to execute Intergovernmental Agreements for College participation in Cooperative Purchasing with entities identified in this Report. There are no direct costs to the College for participating in these agreements.]

(13) Contracts: Information Technology Maintenance, Licensing and Services-Fiscal Year 2017 [Contracts with seven vendors not to exceed an amount of $5,390,000 for the purchase of hardware and software maintenance, licensing and service agreements for Fiscal year 2017: D2L, Blackboard, Converge One, Touchnet, Insight, DCW, and OPTIV.]

(14) Contract: Accruent [Contracts with Accruent for facility management software not to exceed an amount of $315,000 for Fiscal Year 2017.]

(15) Agreement: Reciprocal Agreement between Pima Community College and Zhuhai City Polytechnic College: Mutual Tuition Waivers for Students in Global Education Exchange Program

[Approve tuition waivers for up to ten (10) students from Zhuhai City Polytechnic College for the 2016-2017 academic year as part of the student exchange program for PCC students.]

(16) Lease: Tucson Unified School District, 29th Street Coalition Center [PCC is exercising the First Option to renew the current Lease for an additional five years.]

4.2 Other Action Items

(1) Personnel Policy Statements for Non-Exempt and Exempt Staff, 2016/2017 Fiscal Year-Presentations by ACES and AFSCME

(2) Proposal for Revision of Board Bylaws and Meeting Standards

[Discussion and possible action on selection and retention of professional services to assist Board with review and revision of its by-laws, including the

Board of Governors Agenda Date: 6/8/16 Page 5 Other Action Items (Continued)

development of standards for the conduct of Board meetings and supporting materials.]

(3) Contract: Bookstore Management for Fiscal Year 2016-2017)

[A one-year renewal option contract with Follett Higher Education Group (Follett to continue management of the College’s five bookstore operations across the District. This is the third of five (5) one-year renewal options.]

(4) Election of Arizona Association of District Governing Board’s Alternate Representative 2016

(5) Board of Governors Annual Reporting Calendar [Review and possible revisions of the Board Reporting Calendar]

5. Proposed Agenda Items Adjournment Regular Meeting July 13, 2016, 5:30 p.m. District Office Community/Board Room 4905 E. Broadway Blvd. Tucson, AZ 85709-1010 * Option to recess into legal advice executive session — Pursuant to A.R.S. §38-431.03(A)(3)


* The Governing Board reserves the right to take action on any agenda item. * Additional Information — Additional information about the above agenda items can be

found in the Governing Board packet that is available for review at the Campus Libraries and on the College’s website at www.pima.edu/board/packets.

* To request a reasonable accommodation for individuals with disabilities, a minimum of 5






GENERAL MATTERS



General Matters Chancellor’s Office (206-4747)

1.1 Call to Order 1.2 Public Comment 1.3 Governing Board Member Remarks

Approval Chancellor_____________________________________




REPORTS



Reports Chancellor’s Office (206-4747)

2.1 Summary of New Legislation Passed Relevant to Pima Community College 2.2 Administration Reports 2.3 Reports by Representatives to the Board 2.4 Chancellor’s Report 2.5 April 2016 Financial Statements





INFORMATION ITEM Meeting Date: 6/8/16 Item Number: 2.5


Financial Report-April 2016 Financial Statements Dr. David Bea Executive Vice Chancellor for


Recommendation: Attached are the financial statements showing preliminary 2015/16 results through April 2016. Time will be provided to discuss College fiscal matters. Justification: Summary of Revenues & Expenditures – General & Designated Funds – Actuals vs. Budget: The April preliminary results indicate that total year-to-date revenue has exceeded total year-to-date expenditures by about $18.4 million compared to approximately $11.1 million in the previous year. This is due primarily to decreased expenditures. The preliminary results indicate that the College concluded April with total revenues in General and Designated funds lower than the previous fiscal year by $0.3 million. Specifically, tuition and fees revenue has decreased by $0.3 million, property tax revenue has increased by $6.6 million, and state appropriations have decreased by $6.5 million, due to the elimination of state aid. Compared with the same time period in fiscal year 2015, actual expenditures have decreased by about $7.6 million. When compared to the same time period of the previous fiscal year, personal services decreased by $5.4 million primarily due to the change in alignment of faculty pay with the academic calendar and a decrease in fringe benefits expenditures due to accounting adjustments for the self-funded pharmacy plan and accrued payroll costs. Unfilled/vacant positions and the elimination of some positions also added to this reduction in expenditures. Services and supplies and other expenditures, excluding transfers, have decreased by $2.2 million. Statement of Revenues, Expenses and Changes in Net Position: The preliminary results indicate that the College concluded April with a year to date increase in net position of about $9.0 million. This is an increase compared to the previous year’s increase of $0.2 million, primarily due to the decrease in expenses. Summary of Expenditures – General and Designated Funds – Actuals vs. Budget:

(Continued)

April 2016 Financial Statements Date: 6/8/16 Page 2 In terms of budget to actual performance, General and Designated Fund expenditures are lower than budget at this time. Personal Services expenditures are 75.7 percent of budget, which is lower than the amount from last year, 83.3 percent. In absolute terms, year-to-date Personal Services expenditures were $95.0 million, which is $5.4 million lower than the same period of fiscal year 2015 due to the change in alignment of faculty pay with the academic calendar and vacancies. Services and Supplies expenditures are approximately 61.1 percent of the budget, which is a lower percentage than the previous year. In absolute terms, Services and Supplies expenditures were $20.5 million, which is lower than the $22.4 million amount from the same period of fiscal year 2015. Transfers are lower than the previous year mainly due to a $3.8 million decrease in transfers out for capital expenditures and a $1.7 million increase in transfers in from Debt Service. Statement of Net Position: As shown in The Statement of Net Position, the total net position at the end of April was $77.0 million, which is a decrease of about $130.4 million compared to the same time last year. Of this decrease, about $6.6 million is due to depreciation and $131.8 million is due to a required accounting change, GASB ‘Statement No. 68, Accounting and Financial Reporting for Pensions’, which was implemented June 30, 2015. This accounting change impacts the way the College accounts for its share of pension liability for the two defined benefit retirement plans that the College contributes to: the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). The College’s accounting policies conform with standards set forth by the Governmental Accounting Standards Board (GASB), the independent organization that establishes and improves standards of accounting and financial reporting for U.S. state and local governments, and this accounting change is summarized in GASB’s ‘Statement No. 68, Accounting and Financial Reporting for Pensions’. According to GASB, “The primary objective of this Statement is to improve accounting and financial reporting by state and local governments for pensions. It also improves information provided by state and local governmental employers about financial support for pensions that is provided by other entities.” All government entities must now report their net pension liability which is the difference in the total pension liability and the fair value of the pension plan assets. This accounting change may be identified on the accompanying Statement of Net Position as ‘Deferred Outflows Related to Pensions’, ‘Net Pension Liability’, and ‘Deferred Inflows Related to Pensions’.

Approvals Contact Person________________________________

David Bea, Ph.D. Chancellor____________________________________


Summary of Revenues & Expenditures - General & Designated Funds - Actuals vs. BudgetYear to Date For the Ten Months Ending April 30, 2016(Preliminary)

Adjusted Year to Date Year to DateAnnual Budget Actuals % Actuals %

RevenuesTuition and Fees 53,740,350$ 44,157,052$ 82.2 % 44,487,987$ 84.0 %State Appropriations 6,493,500 100.0 %Property Taxes 104,315,000 87,596,102 84.0 % 80,965,409 80.7 %Other Revenue 3,448,000 2,841,594 82.4 % 2,970,977 80.8 %

Total Revenues 161,503,350$ 134,594,748$ 83.3 % 134,917,873$ 82.5 %

ExpendituresPersonal Services 125,403,288 94,983,536 75.7 % 100,402,970 83.3 %Services and Supplies 33,498,452 20,481,811 61.1 % 22,396,666 67.5 %Other Expenditures (excl. Transfers) 2,025,554 754,123 37.2 % 1,045,439 60.1 %

Total Expenditures 160,927,294$ 116,219,470$ 72.2 % 123,845,075$ 79.7 %

Note: Year End Projections are only provided September through June for both revenue and expenditures due to data limitations.

FY 2015/16 FY 2014/15

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y16

Aug

FY16

Sep

FY16

Oct

FY1

6

Nov

FY1

6

Dec

FY16

Jan

FY16

Feb

FY16

Mar

FY1

6

Apr F

Y16

May

FY1

6

Jun

FY16

General & Designated Funds YTD Revenues vs. Budget

Tuition and Fees State Appropriations Property Taxes

Other Revenues Adjusted Budget Revenue* Year End Revenue Projection

*Adjusted Budget Revenue Excludes Fund Balance

$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

Jul F

Y16

Aug

FY16

Sep

FY16

Oct

FY1

6

Nov

FY1

6

Dec

FY16

Jan

FY16

Feb

FY16

Mar

FY1

6

Apr F

Y16

May

FY1

6

Jun

FY16

General & Designated Funds YTD Expenditures vs. Budget

Personal Services Services and Supplies Other Expenditures (excl. Transfers)

Adjusted Budget Expenditures* Year End Expenditure Projection

* Adjusted Budget Expenditures Excludes Contingency & Reserves

Statement of Revenues, Expenses and Changes in Net PositionYear To Date For Ten Months Ending April 30, 2016(Preliminary) FY 2014/15

General & Auxiliary & Prior YearDesignated Restricted Plant & Total Totals as of

Funds Funds Other Funds All Funds April 30, 2015Operating Revenues

Tuition and Fees 44,157,052$ 1,615$ 1,094,352$ 45,253,019$ 45,657,319$ Contracts 2,053,104 2,053,104 2,194,987 Auxiliary Enterprises 860,032 860,032 878,862 Commission and Rents 27,500 191,205 218,705 212,856 Other Operating Revenues 403,499 361,214 21,100 785,813 945,337

Total Operating Revenues 46,641,155 1,414,066 1,115,452 49,170,673 49,889,361

Nonoperating RevenuesState Appropriations 7,093,500 Property Taxes 87,596,102 (1,875) 87,594,227 81,048,320 Federal Grants 37,536,297 37,536,297 40,528,635 State and Local Grants 1,331,135 1,331,135 1,135,207 State Shared Sales Taxes 1,717,232 1,717,232 1,765,311 Gifts 37,104 37,104 35,498 Investment Income 357,491 4,802 362,293 343,443

Net Nonoperating Revenues 87,953,593 40,626,570 (1,875) 128,578,288 131,949,914

Total Revenues 134,594,748$ 42,040,636$ 1,113,577$ 177,748,961$ 181,839,275$

Operating ExpensesEducational and General

Instruction 40,898,549 2,946,375 391,317 44,236,241 48,331,057 Academic Support 17,950,737 3,499,784 717,525 22,168,046 20,856,644 Student Services 20,094,225 2,318,032 7,808 22,420,065 23,624,968 Institutional Support 25,844,531 (156,722) 1,472,200 27,160,009 31,555,789 Operation and Maintenance of Plant 10,317,497 366,556 2,150,469 12,834,522 14,388,181 Depreciation 6,641,901 6,641,901 6,655,498 Student Financial Aid 1,113,931 31,668,273 32,782,204 35,524,782 Auxiliary Enterprises 522,215 522,215 788,646 Contingency

Total Operating Expenses 116,219,470$ 41,164,513$ 11,381,220$ 168,765,203$ 181,725,565$

Income Before Other Expenses 18,375,278$ 876,123$ (10,267,643)$ 8,983,758$ 113,710$

Transfers 1,908,019 (3,123,019) 1,215,000 Capital AppropriationsCapital Gifts and Grants 28,500 28,500 105,000

Increase (Decrease) in Net Position 20,283,297$ (2,246,896)$ (9,024,143)$ 9,012,258$ 218,710$

Net PositionTotal Net Position - Beginning of Year (76,130,540) 13,855,336 130,261,148 67,985,944 207,226,938

Total Net Position - End of Period (55,847,243)$ 11,608,440$ 121,237,005$ 76,998,202$ 207,445,648$

Total Net Position - End of Period: Current Year vs. Prior Year (130,447,446)$

FY 2015/16

Summary of Expenditures - General & Designated Funds - Actuals vs. BudgetYear To Date For Ten Months Ending April 30, 2016(Preliminary)

Adjusted Year to Date Available Year to DateAnnual Budget Actuals % Budget Actuals %

Expenditures by FunctionEducational and General

Instruction 57,772,071$ 40,898,549$ 70.8 % 16,873,522$ 44,286,661$ 77.2 %Academic Support 25,460,088 17,950,737 70.5 % 7,509,351 18,093,860 71.1 %Student Services 28,908,840 20,094,225 69.5 % 8,814,615 19,928,842 75.7 %Institutional Support 38,636,624 25,844,531 66.9 % 12,792,093 29,648,583 84.2 %Operation and Maintenance of Plant 14,003,283 10,317,497 73.7 % 3,685,786 10,870,496 77.9 %Student Financial Aid 1,224,646 1,113,931 91.0 % 110,715 1,016,633 90.4 %

Other ExpensesTransfers (2,335,000) (1,908,019) 81.7 % (426,981) 3,186,000 99.7 %Fund balance reserved for contingency 3,372,449 3,372,449

Total Expenditures by Function 167,043,001$ 114,311,451$ 68.4 % 52,731,550$ 127,031,075$ 73.1 %

Expenditures by AccountPersonal Services

Administrative Personnel 6,564,850$ 5,144,136$ 78.4 % 1,420,714$ 5,419,157$ 79.2 %Faculty 23,968,668 18,867,914 78.7 % 5,100,754 21,425,654 90.8 %Additional Compensation - Faculty 1,389,419 809,740 58.3 % 579,679 868,531 69.1 %Adjunct Faculty 12,566,574 10,168,264 80.9 % 2,398,310 10,811,013 96.2 %Classified Staff 47,834,907 35,405,384 74.0 % 12,429,523 35,477,442 80.0 %Other Compensation 4,218,126 3,056,173 72.5 % 1,161,953 3,431,983 75.3 %Student Employment / Workstudy (61) Fringe Benefits 28,860,744 21,531,925 74.6 % 7,328,819 22,969,251 80.1 %

Total Personal Services 125,403,288 94,983,536 75.7 % 30,419,752 100,402,970 83.3 %

Services and SuppliesCommunications and Utilities 6,247,781 3,879,519 62.1 % 2,368,262 4,638,191 75.5 %Travel 2,987,428 1,181,194 39.5 % 1,806,234 1,301,098 46.7 %Contractual Services 13,840,082 8,776,115 63.4 % 5,063,967 10,112,115 74.4 %Supplies and Materials 6,497,692 2,830,583 43.6 % 3,667,109 3,208,222 46.8 %Student Financial Aid 1,225,000 1,113,931 90.9 % 111,069 1,016,633 78.1 %Current Fixed Charges 2,700,469 2,700,469 100.0 % 2,120,407 84.6 %

Total Services and Supplies 33,498,452 20,481,811 61.1 % 13,016,641 22,396,666 67.5 %

Capital Equipment 511,990 362,841 70.9 % 149,149 350,735 78.1 %Transfers (2,335,000) (1,908,019) 81.7 % (426,981) 3,186,000 99.7 %Other Expenditures 1,513,564 391,282 25.9 % 1,122,282 694,704 53.8 %Contingency and Reserves 8,450,707 8,450,707

Total Expenditures by Account 167,043,001$ 114,311,451$ 68.4 % 52,731,550$ 127,031,075$ 73.1 %

FY 2014/15FY 2015/16

Statement of Net PositionApril 30, 2016(Preliminary) FY 2014/15

General & Auxiliary & Total All FundsDesignated Restricted Plant & Total Prior Year as of

Funds Funds Other Funds All Funds April 30, 2015AssetsCurrent Assets

Cash and Cash Equivalents 21,543,130$ 10,616,209$ 15,518,966$ 47,678,305$ 37,740,865$ Short-term Investments 25,148,278 25,148,278 25,086,195Receivables:

Property Taxes 4,348,517 33,802 4,382,319 4,443,461 Accounts (net of allowances) 7,795,488 7,795,488 10,586,474 Government Grants and Contracts 1,030,085 1,030,085 1,160,395 Student Loans 2,389 2,389 13,060 Other 396,817 38,375 256,773 691,965 487,571

Inventories 132,386 132,386 123,137 Prepaid Expenses 747,988 39,887 787,875 899,529

Total Current Assets 60,112,604 11,684,669 15,851,817 87,649,090 80,540,687 Noncurrent Assets

Restricted Cash and Cash Equivalents 202,938 202,938 1,930,661 Notes Receivable (net of allowances) (1,210) (1,210) (241,599) Other Long-term Investments 31,090,531 31,090,531 30,862,060 Investments in Capital:

Land 15,291,311 15,291,311 15,291,311 Buildings & Leasehold improvements

(net of depreciation) 83,424,821 83,424,821 88,614,174 Construction in ProgressEquipment (net of depreciation) 5,251,323 5,251,323 5,949,676 Library Books (net of depreciation) 1,814,123 1,814,123 1,837,572 Total Noncurrent Assets 31,090,531 105,983,306 137,073,837 144,243,855

Total Assets 91,203,135$ 11,684,669$ 121,835,123$ 224,722,927$ 224,784,542$

Deferred Outflows of ResourcesDeferred Outflows Related to Pensions 16,340,337 16,340,337

Total Deferred Outflows of Resources 16,340,337$ -$ -$ 16,340,337$ -$

LiabilitiesCurrent Liabilities

Accrued Payroll and Benefits 3,931,442 3,931,442 6,136,326 Accounts Payable and Accrued Liabilities 462,606 76,229 67,678 606,513 (354,710) Deposits Held in Custody 426,828 426,828 420,818 Current Portion of Long-term Liabilities 4,494,530 4,494,530 4,296,437

Total Current Liabilities 8,888,578 76,229 494,506 9,459,313 10,498,871 Noncurrent Liabilities

Unearned Revenue 2,778,299 103,612 2,881,911 3,288,097 Long-term Liabilities 3,552,922 3,552,922 3,551,926 Net Pension Liability 126,727,908 126,727,908

Total Noncurrent Liabilities 133,059,129 103,612 133,162,741 6,840,023

Total Liabilities 141,947,707$ 76,229$ 598,118$ 142,622,054$ 17,338,894$

Deferred Inflows of ResourcesDeferred Inflows Related to Pensions 21,443,008 21,443,008

Total Deferred Inflows of Resources 21,443,008$ -$ -$ 21,443,008$ -$

Net PositionNet Investment in Capital Assets 105,781,578 105,781,578 111,692,734 Restricted for:

Loans 170,583 170,583 812,871 Debt Service 66,684 66,684 1,840,764 Other (Capital Projects)Grants and Contracts 2,002,644 2,002,644 1,950,726

Unrestricted (55,847,243) 9,605,796 15,218,160 (31,023,287) 91,148,553

Total Net Position (55,847,243)$ 11,608,440$ 121,237,005$ 76,998,202$ 207,445,648$

Total Net Position: Current Year vs. Prior Year (130,447,446)$

FY 2015/16

General & Designated Fund Revenue Year to DateComparison with Prior Year

Tuition and Fees $44,157,052

33%

Property Taxes $87,596,102

65%

Other Revenues $2,841,594

2%

General & Designated Funds YTD Revenues - FY16 - Current Year

For the Ten Months Ending April 30, 2016 Total of $134,594,748

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y15

Jul F

Y16

Aug

FY15

Aug

FY16

Sep

FY15

Sep

FY16

Oct

FY1

5

Oct

FY1

6

Nov

FY1

5

Nov

FY1

6

Dec

FY15

Dec

FY16

Jan

FY15

Jan

FY16

Feb

FY15

Feb

FY16

Mar

FY1

5

Mar

FY1

6

Apr F

Y15

Apr F

Y16

May

FY1

5

May

FY1

6

Jun

FY15

Jun

FY16

General & Designated Funds YTD Revenues

Tuition and Fees State Appropriations Property Taxes Other Revenues

Tuition and Fees

$44,487,987 33%

State Appropriations

$6,493,500 5%

Property Taxes $80,965,409

60%

Other Revenues $2,970,977

2%

General & Designated Funds YTD Revenues - FY15 - Prior Year For the Ten Months Ending April 30, 2015

$134,917,873 Total of

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Instruction $44,286,661

36%

Academic Support

$18,093,860 14%

Student Services

$19,928,842 16%

Institutional Support

$29,648,583 24%

Operation & Maintenance

of Plant $10,870,496

9%

Other $1,016,633

1%

General & Designated Funds YTD Expenditures by Program - FY15 - Prior Year For the Ten Months Ending April 30, 2015

Total of $123,845,075

Instruction $40,898,549

35%

Academic Support

$17,950,737 16%

Student Services

$20,094,225 17%


$25,844,531 22%

Operation & Maintenance

of Plant $10,317,497

9%

Other $1,113,931

1%

General & Designated Funds YTD Expenditures by Program - FY16 - Current Year


$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

Jul F

Y15

Jul F

Y16

Aug

FY15

Aug

FY16

Sep

FY15

Sep

FY16

Oct

FY1

5

Oct

FY1

6

Nov

FY1

5

Nov

FY1

6

Dec

FY15

Dec

FY16

Jan

FY15

Jan

FY16

Feb

FY15

Feb

FY16

Mar

FY1

5

Mar

FY1

6

Apr F

Y15

Apr F

Y16

May

FY1

5

May

FY1

6

Jun

FY15

Jun

FY16

General & Designated Funds YTD Expenditures by Program

Instruction Academic Support

Student Services Institutional Support

Operation & Maintenance of Plant Other (excl. Transfers)

General & Designated Fund Expenditures Year to Date (excluding Transfers)Comparison with Prior Year

Administrative Personnel $5,419,157

4%

Faculty $21,425,654

17%

Additional Compensation - Faculty

$868,531 1%

Adjunct Faculty $10,811,013

9%

Classified Staff $35,477,442

29%

Other Compensation $3,431,983

3%

Fringe Benefits $22,969,251

18%

Communication & Utilities $4,638,191

4%

Travel $1,301,098

1%

Contractual Services $10,112,115

8%

Supplies & Materials $3,208,222

3%

Student Financial Aid $1,016,633

1%

Other Expenditures $3,165,846

2%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY15 - Prior Year


Administrative Personnel $5,144,136

4%

Faculty $18,867,914

16%

Additional Compensation - Faculty

$809,740 1%

Adjunct Faculty $10,168,264

9%

Classified Staff $35,405,384

30%

Other Compensation $3,056,173

3%

Fringe Benefits $21,531,925

19%

Communication & Utilities $3,879,519

3%

Travel $1,181,194

1%

Contractual Services $8,776,115

8%

Supplies & Materials $2,830,583

2%

Student Financial Aid $1,113,931

1%

Other Expenditures $3,454,592

3%

General & Designated Funds YTD Operating and Personnel Expenditures by Account - FY 16 - Current Year


All Funds Revenue & Expenses Year to DateCurrent Year

$0

$20,000,000

$40,000,000

$60,000,000

$80,000,000

$100,000,000

$120,000,000

$140,000,000

$160,000,000

$180,000,000

$200,000,000

Jul R

even

ue

Jul E

xpen

ses

Aug

Reve

nue

Aug

Expe

nses

Sep

Reve

nue

Sep

Expe

nses

Oct

Rev

enue

Oct

Exp

ense

s

Nov

Rev

enue

Nov

Exp

ense

s

Dec

Reve

nue

Dec

Expe

nses

Jan

Reve

nue

Jan

Expe

nses

Feb

Reve

nue

Feb

Expe

nses

Mar

Rev

enue

Mar

Exp

ense

s

Apr R

even

ue

Apr E

xpen

ses

May

Rev

enue

May

Exp

ense

s

Jun

Reve

nue

Jun

Expe

nses

All Funds YTD Revenues & Expenses - FY16

Nonoperating Revenues

Operating Revenues

Instruction

Academic Support


Student Services

Operation & Maintenance of Plant

Other

Glossary for Financial Reports

Statement of Net Position

Assets Current Assets Assets that will be converted into cash or consumed in a relatively short period of time, usually within a year.

Cash & Cash Equivalents Short-term, highly liquid investments that are readily convertible to known amounts of cash and have

insignificant risk of changes in value because of changes in interest rates. Generally, only investments of original maturities of three months or less meet this definition. Cash held by external investment managers may be considered to be investments.

Short-term Investments Readily marketable securities that can easily be sold and converted back into cash. For example, coupon bonds that will mature this year. RBC Global Asset Management manages the College’s additional short-term investments. The duration of the investments is less than one year.

Receivables A financial instrument that gives the institution the right and another party the obligation, to make a payment at a future date, generally of cash.

Property taxes The amount of property taxes that the College expects to collect in the next month. General Fund property taxes are used to support operations. The Plant Fund property taxes are used to pay down General Obligation bonds.

Accounts Student account receivables. Student receivables arise from transactions related to tuition and fees. It’s normal for students to register for classes in advance of the start of the term without first paying in full. When a student registers for classes a receivable is created. In the majority of instances, a portion of the receivable will be satisfied by financial aid—either in the form of scholarships, grants, tuition waivers, or loans. Any remaining balance is expected to be paid by the student, the student’s parents, or a third party (e.g., the student’s employer).

(net of allowances) The collectability of receivables is reviewed at fiscal year-end and the value of the allowance for doubtful accounts is adjusted as necessary to ensure its adequacy. The allowance is increased or decreased when necessary to adjust the carrying value of receivables to the expected net realizable value.

Government Grants & Contracts

Higher education institutions routinely receive grants and contracts from the federal government or other entities to support research or training. Federal Pell Grants account for the majority of the College’s government grants. The grants are applied to students’ accounts and the remaining funds are reimbursed to the student. At the same time, a receivable is created to record the funds due the College from the Department of Education.

Student Loans Student loans receivable consists of book loans made to students where the College is responsible for collecting the balance due.

Other Other receivables include refund repayments, third party payments, International Student Insurance Fees, non-sufficient funds (NSF) checks and check fees, and late fees. Also included are Federal Family Educational Loans and Federal Direct Loans which are passed through the College to the student but are not managed by the College. These loans are applied to the student’s account and the College is reimbursed after the fact.

Inventories Facilities maintains parts and tools in inventory that are regularly needed. Facilities personnel manage and track these assets. Once a year for the annual financial report, finance adjusts the inventory value based on the available assets at June 30.

Prepaid Expenses Prepaid Expenses are assets created by the early payment of cash. For example, an annual insurance payment is made in January that covers 6 months in the current fiscal year and 6 months in the next fiscal year. Half of this type of payment is classified as a prepaid expense.

Glossary for Financial Reports Noncurrent Assets Assets that will not be converted into cash or consumed in a relatively short period of time, usually within a

year.

Restricted Cash & Cash Equivalents

If cash and cash equivalents are restricted for use, for other than current operations, they should be classified as noncurrent assets. The College’s restricted cash includes cash collected for debt payments, cash in the National Direct Student Loan fund and agency cash held for loans, third-party scholarships, and student clubs.

Notes Receivable Various federal loan programs are available to students who meet eligibility requirements. Notes Receivable is for National Direct Student Loans (NDSL) and Perkins loans where the College is responsible for collecting the balance.

Other Long-term Investments

Investments have maturities greater than one year. For example, coupon bonds with maturities greater than one year. RBC Global Asset Management manages the College’s other long-term investments. The maturities are generally from one to three years.

Investments in Capital Assets of a durable nature that are used to provide economic benefits for more than one year including the following categories: land, buildings, and leasehold improvements, construction in progress, equipment, and library materials.

Land This category includes all land that is purchased or acquired by gift or bequest. The institution must have title to the land. Land is not depreciated.

Buildings & Leasehold improvements

This category consists of all structures used for operating purposes. Included are all permanently attached fixtures, machinery, and other components that cannot be removed without damaging the buildings. Building improvements are capitalized if they extend the asset’s useful life.

Construction in Progress This category includes the cost of construction work, which is not yet completed. The item is not depreciated until the asset is placed in service. Normally, upon completion, a construction in progress (CIP) item is reclassified, capitalized, and depreciated. Costs associated with the construction of a new building would be included in this category.

Equipment Equipment represents personal property that is movable. Examples of movable equipment include furniture, teaching equipment, laboratory equipment, and motor vehicles. The College’s capitalization threshold is $5,000.

Library Books The College considers library books to be a group asset and capitalizes each year’s additions and adjusts for deletions to the holdings.

(net of depreciation) Buildings and building improvements, equipment and library books are depreciated over their useful lives. This adjustment is netted with the value of the asset reported in the categories above.

Deferred Outflows of Resources

The consumption of net position by the college that is applicable to a future reporting period.

Deferred Outflows Related to Pensions

The consumption of net position related to pensions arising from certain changes in the net pension liability.

Liabilities

Current Liabilities

Current liabilities are the portion of obligations (amounts owed) due to be paid within the current operating cycle (normally a year) and that normally require the use of existing current assets to satisfy the debt.

http://en.wikipedia.org/wiki/Depreciation

Glossary for Financial Reports Accrued Payroll & Benefits

Institutions collect funds from the employer and the employee each payroll to pay for taxes and benefits. The amount collected and due to the government and vendors creates a liability until the payment is made. The College’s payroll liabilities include Federal and State income taxes, FICA, Medicare, health and dental insurance, retirement contributions, medical and dependent care flexible spending plans, etc. A portion of the payable is also deferred pay for faculty.

Accounts Payable & Accrued Liabilities

When goods or services are received, a liability is created, unless cash is paid immediately. The College also records a liability when a payment or financial aid is approved, but not yet applied to a student account.

Deposits Held in Custody These are funds held by the institution for others. The institution handles these accounts as agency funds. The College’s deposits held in custody include the Federal Direct Loans and Federal Family Educational Loans, third party scholarships and student club funds. The College is a pass-through agency holding the funds temporarily.

Current Portion of Long-term Liabilities

This category includes the portion of long-term liabilities that are expected to be paid within the current operating cycle. The College’s current portion of long-term liabilities includes a portion of the compensated absences. A liability is accrued for compensated absences that have been earned based on services already rendered and that are not contingent on a specific event outside the control of the employer or employee. This includes the dollar value of employee vacation and sick leave.

Noncurrent Liabilities Noncurrent liabilities are the portion of obligations (amounts owed) not due to be paid within the current operating cycle.

Unearned Revenue Unearned revenue results when payments have been received for services or goods not yet delivered. The College’s main source of unearned revenue is generated by prepayments of tuition and fees by students, third parties, or financial aid.

Long-term Liabilities Public institutions often issue long-term debt to finance construction or acquisition of academic, student service, or auxiliary enterprise facilities. Long term liability accounts are the portions of debts with due dates greater than twelve months.

Net Pension Liability The liability to employees for benefits provided through a defined benefit pension plan. Deferred Inflows of Resources

The acquisition of net position by the college that is applicable to a future reporting period.

Deferred Inflows Related to Pensions

The acquisition of net position related to pensions arising from certain changes in the net pension liability.

Net Position

Net position is the calculation of assets, plus deferred outflows of resources, minus liabilities, minus deferred inflows of resources. This title and definition of Net Position was changed with Governmental Accounting Standards Board (GASB) Statement No. 63, previously it was titled Net Assets.

Net Investment in Capital Assets

The net invested in capital assets includes the institution’s carrying value of capital assets (cost minus accumulated depreciation) net of any debt outstanding that was used to finance the construction or purchase of such assets.

Restricted Assets Restricted net assets is the portion of net position subject to externally-imposed constraints placed on their use by creditors (such as through debt covenants), grantors, contributors, or laws and regulations of other governments. The College has restricted net assets for loans, debt service, grants, and contracts.

Unrestricted Assets Unrestricted net assets consist of net assets that do not meet the definition of restricted or invested in capital assets, net of related debt.

Glossary for Financial Reports

Statement of Revenues, Expenses and Changes in Net Position

Operating Revenues Revenues resulting from the normal operations of a business.

Tuition & Fees All tuition and fees assessed for educational purposes.

Contracts All amounts earned on contracts or agreements from other governmental or nongovernmental organizations. The College has instructional contracts with numerous outside entities.

Auxiliary Enterprises An auxiliary enterprise is an entity that exists to furnish a service to students, faculty, or staff and charges a fee for the use of goods and services. Examples of auxiliary enterprises include bookstores and food services. Revenue associated with these auxiliary enterprises includes commissions.

Commission & Rents Includes additional income earned from rent of College space including rent revenue from the College renting space for cellular phone towers, leasing building space, and other facility rentals.

Other Operating Revenues

Includes non-sufficient funds (NSF) check fees, payment installment plan fees, international student insurance fees, miscellaneous copy and printing charges and miscellaneous ticket revenue.

Nonoperating Revenues Generally nonexchange revenues in which the institution receives values without directly giving equal value in return.

State Appropriations Funds appropriated to the College through the State budget process.

Property Taxes Funds levied and received by the College through Pima County property taxes as authorized by the Arizona Revised Statutes.

Federal Grants Includes all amounts earned on grants from federal agencies. The grant funds are restricted in their use by grant agreements. The College must fulfill the terms of the grant to be eligible for the funding.

State & Local Grants Includes all amounts earned on grants from state, local government and nongovernmental organizations.

State Shared Sales Taxes Shared state sales taxes are provided by the Arizona Revised Statutes for workforce development. These funds are also known as Proposition 301 funds.

Gifts Contributions are voluntary non-exchange revenues, which are recognized when all applicable eligibility requirements are met. Scholarships that the Foundation provides to students are an example of this type of nonoperating revenue.

Investment Income Includes dividends, interest, or royalties and gains or losses on investments.

Operating Expenses Expenses related to normal daily business operations such as wages, rent, advertising, insurance, etc.

Instruction Includes expenses for all activities that are part of an institution’s instruction program. For example, faculty salaries are included in the Instructional expenses.

Academic Support Includes expenses incurred to provide support services for the institution’s primary programs of instruction, research, and public service. It includes the following activities: • The retention, preservation, and display of educational materials, such as libraries, museums, and

galleries • Media, such as audio-visual services, and technology, such as computing support • Academic administration (including academic deans but not department chairpersons) and personnel

providing administrative support and management direction to the three primary missions • Separately budgeted support for course and curriculum development

Glossary for Financial Reports Student Services Includes expenses incurred for the offices of admissions and the registrar and activities that, as their primary

purpose, contribute to students’ emotional and physical well-being and intellectual, cultural, and social development outside the context of the formal instruction program. This classification includes expenses for student activities, cultural events, student newspapers, intramural athletics, student organizations, intercollegiate athletics (if the program is not operated as an auxiliary enterprise), counseling and career guidance (excluding informal academic counseling by the faculty), student aid administration, and student health service (if not operated as an auxiliary enterprise).

Institutional Support Includes expenses for central, executive-level activities concerned with management and long-range planning for the entire institution, such as the governing board, planning and programming operations, and legal services; fiscal operations; administrative information technology (when not accounted for in other categories); employee personnel and records; logistical activities that provide procurement, storerooms, printing, and transportation services to the institution; support services to faculty and staff that are not operated as auxiliary enterprises; and activities concerned with community and alumni relations, including development and fundraising.

Operation & Maintenance of Plant

Includes all expenses for the administration, supervision, operation, maintenance, preservation, and protection of the institution’s physical plant. These expenses include items such as janitorial and utility services; repairs and ordinary or normal alterations of buildings, furniture, and equipment; care of grounds; maintenance and operation of buildings and other plant facilities; security; emergency preparedness; safety; hazardous waste disposal; property, liability, and all other insurance relating to property; space and capital leasing; facility planning and management; and central receiving.

Depreciation Includes both depreciation of the institution’s plant, property, and equipment, and amortization of assets acquired by capital lease.

Student Financial Aid Includes expenses for scholarships - from restricted or unrestricted funds - in the form of grants that neither require the student to perform service to the institution as consideration for the grant, nor require the student to repay the amount of the grant to the funding source.

Contingency Commitments and contingencies that could materially affect the financial condition of the entity as reflected in its financial statements.

Transfers Funds moved from one fund type to another, for example general fund support for capital projects.

Capital Appropriations The capital appropriations category includes all appropriations from legislative acts of the federal, state, or local governments or by a local taxing authority specifically for capital expenditures. The state has suspended capital appropriations to community colleges for the last several years.

Capital Gifts & Grants Restricted gifts or grants for capital purposes, for example a donation to construct an arts center. Definitions adapted from the Financial Accounting & Reporting Manual for Higher Education, a NACUBO online subscription service.



INFORMATION ITEM

Meeting Date: 6/8/16 Item Number: 3.1


Employment Information Dan Berryman Vice Chancellor for Human

Resources (206-4586) Information: For your information and in accordance with BP 2.02 and SPG-4201/BA, the Chancellor submits the following employment information: Staff: Hooper, Matthew Instructor, Nursing Rate of Pay: $69,184 Start Date: 05/31/16 Highest Degree Earned: Master in Nursing Awarding Institution: University of Arizona Most Recent Previous Job: Nurse Martinez, Leah Student Services Advanced Specialist Rate of Pay: $21.71 Start Date: 06/20/16 Highest Degree Earned: Master of Arts, Human Relations Awarding Institution: Northern Arizona University Most Recent Previous Job: Student Success Counselor Martinez, Taylor Support Specialist Rate of Pay: $17.77 Start Date: 05/09/16 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Support Technician Nunez, Alfonso Trades Maintenance Technician Rate of Pay: $13.54 Start Date: 05/31/2016 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Maintenance Specialist

(Continued)

Employment Information Date: 6/8/16 Page 2 Palacio, Andrea Student Services Advanced Specialist Rate of Pay: $21.71 Start Date: 05/31/16 Highest Degree Earned: Bachelor of Science, Business Management Awarding Institution: University of Arizona Most Recent Previous Job: Financial Services Specialist Ratajczak, Mick Laboratory Specialist Rate of Pay: $18.83 Start date: 04/30/16 Highest Degree Earned: Bachelor of Science, Applied Mathematics Awarding Institution: University of Arizona Most Recent Previous Job: Tutor Administrators: Abens, Amanda Acting Dean of Workforce Development and

Continuing Education Salary: $100,663 Community Campus Effective: 7/01/2016 Education: Bachelor of Arts, Political Science & Women’s Studies, University of Arizona;

Master of Counseling, University of Phoenix Experience: Ms. Abens has four years of experience as a program manager and program

director with Pima Community College. She has one year of experience as a project supervisor with the City of Tucson and three years of experience as a project coordinator and project manager for the University of Arizona. Ms. Abens also has five years of experience working with various non-profit organizations in various roles to include vice president of programs.

Recruitment Overview: An internal recruitment was conducted. Four candidates were invited to

interview. One candidate was invited to final interview. The finalist was recommended by Dr. Lorraine Morales, Campus President for East Campus and Community Campus.

Desjardin, Suzanne Acting Dean of Social Sciences and Student Affairs Salary: $100,663 East Campus Effective: 7/01/2016 Education: Bachelor of Arts, Communication, University of Arizona; Master of Counseling,

Community Counseling, University of Phoenix; Master of Arts, Curriculum and Instruction, Arizona State University

Experience: Ms. Desjardin has over eighteen years of experience in multiple capacities with Pima Community College to include acting vice president of student development, educational support faculty, advisor, and adjunct faculty.

Recruitment Overview: An internal recruitment was conducted. Five candidates were invited to

interview. Two candidates were invited to final interview. The finalist was

(Continued)

Employment Information Date: 6/8/16 Page 3

recommended by Dr. Lorraine Morales, Campus President for East Campus and Community Campus.

Felty, Christina Interim Vice President of Instruction Salary: $116,559 West Campus Effective: 7/01/2016 Education: Bachelor of Fine Arts, Virginia Commonwealth University; Master of Arts, Art

Education, University of Arizona Experience: Ms. Felty has two years of experience as an acting arts, communications, and

humanities academic dean and over twenty-four years of experience as faculty with Pima Community College.

Recruitment Overview: Ms. Felty was directly appointed by Chancellor Lambert. Felty, Christina Acting Dean of Humanities and Fine Arts Salary: $100,663 West Campus Effective: * Education: Bachelor of Fine Arts, Virginia Commonwealth University; Master of Arts, Art

Education, University of Arizona Experience: Ms. Felty has two years of experience as an acting arts, communications, and

humanities academic dean and over twenty-four years of experience as faculty with Pima Community College.

Recruitment Overview: An internal recruitment was conducted. Three candidates were invited to

interview. Two candidates were invited to final interview. The finalist was recommended by Dr. Morgan Phillips, Campus President for West Campus and Desert Vista Campus.

*Ms. Felty was directly appointed to the Interim Vice President of Instruction; she will serve in this role until the position is filled. Vice President of Instruction recruitment is in process. Dr. Mark Nelson (listed below) will backfill for the Acting Dean of Humanities and Fine Arts until such time Ms. Felty is released back into this role.

Halvorson-Otts, Emily Acting Dean of Sciences Salary: $100,663 Northwest Campus Effective: 7/01/2016 Education: Bachelor of Science, Biochemistry, Fort Lewis College; Master of Science,

Chemistry/Analytical Chemistry; Master of Arts, Teaching and Teacher Education, University of Arizona

Experience: Ms. Halvorson-Otts has over ten years of experience as a faculty member, over one year as an adjunct, and two years as a lab specialist for Pima Community College.

Recruitment Overview: An internal recruitment was conducted. Five candidates were invited to

interview. One candidate was invited to final interview. The finalist was recommended by Dr. David Doré, Campus President for Northwest Campus and Downtown Campus.

(Continued)

Employment Information Date: 6/8/16 Page 4 Nelson, Mark Acting Dean of Humanities and Fine Arts Salary: $100,663 West Campus Effective: 7/01/2016 Education: Bachelor of Arts, Point Loma Nazarene University; Masters of Music, Solo

Performance, Arizona State University; Master of Education, Educating Administration, University of Vermont; Doctor of Musical Arts, Solo Performance, Arizona State University

Experience: Dr. Nelson has sixteen years of experience as a faculty member with Pima Community College. He also has eighteen years of experience as a professor with the University of Vermont and as a teacher with various K-12 schools.

Recruitment Overview: Dr. Nelson was directly appointed by Chancellor Lambert. Temporary: Baker, Megan Title: Instructor Rate of Pay: $21.38 Start Date: 05/12/2016 Highest Degree Earned: Master of Arts, Development Studies Awarding Institution: Institute of Social Studies Most Recent Previous Job: Tutor Clutter, Melissa Title: Instructor Rate of pay: $21.38 Start Date: 05/31/16 Highest Degree Earned: Bachelor, Environmental Geology Awarding Institution: Fort Lewis College Most Recent Previous Job: Engineering Technician Cox, Nicholas Title: Office Aide Rate of pay: $8.05 Start Date: 05/31/16 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Cashier Duarte, Luis Title: IT Help Desk Student Assistant Rate of Pay: $9.50 Start Date: 04/27/16 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Intern

(Continued)

Employment Information Date: 6/8/16 Page 5 Eggert, Christine Fiscal Advanced Analyst Rate of Pay: $27.07 Start Date: 05/23/2016 Highest Degree Earned: Bachelor of Arts, English Awarding Institution: University of California, Davis Most Recent Previous Job: Accounting Manager Hernandez, Alison Title: Curriculum Coordinator Rate of Pay: $24.22 Start Date: 05/23/16 Highest Degree Earned: Master of Counseling Awarding Institution: Northern Arizona University Most Recent Previous Job: Teacher Moreno, Clarissa Title: Tutor 0 Rate of pay: $8.05 Start Date: 05/31/16 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Most Recent Previous Job: Intern O’Brien, Helene Human Resources Advanced Analyst Rate of Pay: $38.25 Start Date: 05/10/2016 Highest Degree Earned: Master of Arts, Organizational Management Awarding Institution: University of Phoenix Most Recent Previous Job: Human Resources Advanced Analyst Ortega, Mark Title: Program Coordinator Rate of Pay: $21.38 Start Date: 05/23/16 Highest Degree Earned: Bachelor of Science, Education Awarding Institution: Northern Arizona University Most Recent Previous Job: Teacher Ortiz, Angel Title: Assistant Coach Rate of pay: $200.00 (stipend) Start Date: 06/02/16 Highest Degree Earned: Associate of General Studies Awarding Institution: Scottsdale Community College Most Recent Previous Job: Admissions and Records Representative

(Continued)

Employment Information Date: 6/8/16 Page 6 Parra, Sandra Title: Tutor 0 Rate of pay: $8.05 Start Date: 05/31/16 Highest Degree Earned: No Post-Secondary Degree Awarding Institution: N/A Posey, Glenn Title: Assistant Coach Rate of pay: $200.00 (stipend) Start Date: 06/02/16 Highest Degree Earned: Bachelor of Science, Exercise Science Awarding Institution: University of Arizona Most Recent Previous Job: Teacher Acting Assignments: Armenta, Brenda Effective: 05/31/16 From: Fiscal Support Specialist To: Acting Fiscal Support Specialist, Accounts Payable Sermon, Ryan Effective: 05/02/16 From: Student Services Advanced Specialist To: Acting Program Coordinator, Student Outreach and Recruitment Retirements: Brodie, Robert C. Support Technician WC – Fitness and Sports Science Start Date: 05/28/1991 End Date: 06/30/2016 Dooling, Cynthia J. Interim Vice Chancellor DO – Information Technology Operations Start Date: 08/18/2014 End Date: 05/26/2016 Franz, Melinda E. Educational Support Faculty - Counselor WC – Enrollment Services Start Date: 09/29/1975 End Date: 06/01/2016

(Continued)

Employment Information Date: 6/8/16 Page 7 Knight, James L. Instructional Faculty EC - Writing Start Date: 01/07/1991 End Date: 05/19/2016 Majalca, Gloria G. Student Services Specialist NW – Enrollment Services Start Date: 12/03/1990 End Date: 05/31/2016 Segura, Abbie S. Educational Support Faculty - Counselor WC – Enrollment Services Start Date: 08/14/2000 End Date: 06/23/2016 Separations: Cota, Thania L. Fiscal Analyst DO – Accounts Payable End Date: 05/17/2016 Kingman, Joanne Program Manager CC – Business and Workforce Development End Date: 05/27/2016 Rogers, Stephanie A. Support Technician DO – Access and Disability Resources End Date: 05/13/2016 2014-17 Strategic Plan: Employment Information not applicable

Approval Contact Person ______________________________________

D.C. Berryman Chancellor_______________________________________


(Continued)



ACTION ITEM



Adjunct Faculty Appointments Dolores Duran-Cerda, Provost and Executive Vice

Chancellor (Acting) (206-4999

Recommendation: The Chancellor recommends these individuals as certified adjunct faculty applicants. The Chancellor also recommends these individuals be approved for use as a pool of employees for current and future adjunct faculty assignments and as temporary non-credit instructors in areas for which they are qualified. Justification: The positions identified below are necessary for the College to deliver its programs and services. The individuals recommended for hire were selected following a competitive process unless noted otherwise. The current rate of pay for adjunct faculty is $800.00 per load hour. Name: Boyter, Margaret A. Discipline(s): Literature (Academic), Writing (Academic) Start Date: 08/24/16 Education: Bachelor of Arts, English, Western Illinois University, Macomb, Illinois; Master

of Arts, Teaching of English, University of Illinois at Urbana-Champaign, Illinois Experience: Over 14 years of experience as a literacy specialist and English instructor at the

college and K-12 levels. Name: Crowder, Charles L. Discipline(s): Administration of Justice (Academic), Business 220 (Academic), Business

(Occupational) Start Date: 06/06/16 Education: Bachelor of Science in Business Administration, General Business, both degrees

awarded by University of Arizona, Tucson, Arizona Experience: Over 45 years of business and legal experience in Latin America and the United

States.

(Continued)

Adjunct Faculty Appointments Date: 6/8/16 Page 2 Name: Drake, James R. Discipline(s): General Technical Writing, Literature, Writing (Academic) Start Date: 8/24/16 Education: Bachelor of Arts, English, California State University, Los Angeles, California;

Master of Arts, English Composition, California State University, San Bernardino, California

Experience: Over 26 years of experience teaching undergraduate English and Compositions. Name: Kelly, George W. Discipline(s): Fitness and Wellness- Conditioning/ Weight Training (Occupational/Workforce),

Behavioral Health Services (Occupational/Workforce) Start Date: 07/06/16 Education: Associate of Arts, Liberal Arts, Pima Community College, Tucson, Arizona;

Bachelor of Multi-disciplinary Studies, University of Texas, El Paso, Texas; Master of Arts, Counseling and Mental Health, University of Arizona, Tucson, Arizona

Experience: Over three years of experience as an American Football League football player and over five years of experience as an assistant football coach at the high school and college level.

Name: Martinez Sotelo, Abigail Discipline(s): Spanish (Academic) Start Date: 05/11/16 Education: Master of Arts, Spanish; Doctor of Philosophy, Spanish, both degrees awarded by

University of Arizona, Tucson, Arizona Experience: Over ten years of teaching undergraduate Spanish courses. Name: Nicholas, Cameron M. Discipline(s): Physics (Academic), Mathematics (Developmental) Start Date: 05/31/16 Education: Bachelor of Science, Physics and Mathematics, University of Arizona, Tucson,

Arizona; Master of Science, Physics, University of Minnesota, Minneapolis, Minnesota

Experience: Two years of experience as a teaching assistant in the physics department and more than two years as a physics and math tutor at the college level.

Name: Pierce, Ph.D., Mary L. Discipline(s): History (Academic) Start Date: 08/24/16 Education: Bachelor of Arts, History; Master of Art, History; Doctor of Philosophy, History,

all degrees awarded by University of Arizona, Tucson, Arizona Experience: Over 6 years of teaching undergraduate history courses. Name: Rana, Muhed S. Discipline(s): Physics (Academic Limited Exemption) Start Date: 05/31/16 Education: Bachelor of Science, Physics, University of Maryland, Baltimore, Maryland;

Physics graduate coursework, University of Arizona, Tucson, Arizona

(Continued)

Adjunct Faculty Appointments Date: 6/8/16 Page 3

Dolores Duran-Cerda

Experience: Over two years of experience as college level teaching assistant in Physics department.

Name: White, Ed.D, Arnold L. Discipline(s): Fitness and Sport Sciences (Academic), Therapeutic Massage 210

(Occupational/Workforce), Fitness and Wellness (Occupational/Workforce) Start Date: 08/24/16 Education: Bachelor of Arts, Psychology, Mercer University, Macon, Georgia; Master of

Education, Health Education, University of Georgia, Athens, Georgia; Doctor of Education, Physical Education-Kinesiology, University of Northern Colorado, Greeley, Colorado

Experience: Over 18 years of experience as an exercise physiology/fitness and wellness professor at multiple universities.

Approvals Contact Person _________________________________ Dolores Durán-Cerda, Ph.D. Chancellor_____________________________________

Lee Lambert, J.D.

(Continued)



INFORMATION ITEM



Administrative Procedure Changes Chancellor’s Office (206-4650)

Information: For your information, the Chancellor informs the Board of Governors of the following changes to Administrative Procedures. Changes are being made as part of the comprehensive review and reorganization of all policies. AP 8.08.01 Firearms and Other Weapons

Approvals Chancellor______________________________________


AP 8.08.01

PimaCountyCommunityCollegeDistrict Administrative Procedure AP Title: Firearms and Other Weapons AP Number: AP 8.08.01 Adoption Date: Schedule for Review & Update: Every three years Revision Date(s): Review Date(s): Sponsoring Unit/Department: Facilities Policy Title(s) & No(s).: Firearms and Other Weapons, BP 8.08 Legal Reference: A.R.S. § 12-781; 13-2911; 13-1302;

13-1502 and 13-1503 Cross Reference: PURPOSE Pima Community College prohibits the use, possession or display of firearms and other weapons, explosive device, or fireworks on any campus and in all buildings owned or under the control of Pima Community College on behalf of the Board of Governors. Firearms may be stored in a person’s locked and privately owned motor vehicle or in a locked compartment on the person’s privately owned motorcycle in accordance with A.R.S. § 12-781. No concealed carry permit exempts a person from this policy. If any person requests an exemption from this policy, the Chief of Police of the Pima Community College Police Department has been empowered to review and grant any such requests. SECTION 1: Definitions For the purpose of this policy the following definitions will apply.

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AP 8.08.01

• Weapon: Any object or substance designed to inflict a wound, cause injury, or incapacitate, including without limitation all firearms, BB guns, air guns, pellet guns, switchblade knives, knives with blades five inches long or more and chemicals such as mace, tear gas or oleoresin capsicum, but excluding normally available over-the-counter self-defense repellents. Chemical repellents labeled “for police use only” or “for law enforcement use only” may not be possessed by the general public.

• Fireworks: Any fireworks, fire crackers, sparklers, rockets or any propellant activated devise whose intended purpose is primarily for illumination.

• Explosive: Any dynamite, nitroglycerin, black powder or other similar explosive material including plastic explosives; any breakable container that contains a flammable liquid with a flash point of 150 degrees F or less and has a wick or similar device capable of being ignited.

SECTION 2: Violations The Chief of Police, or an officer or employee designated by the Chief of Police to maintain order, may order a person to leave the property of an educational institution if the officer or employee believes that the person is committing any act or has entered the property with the purpose of committing any act that disrupts the lawful use of the property by others at the educational institution. Violations are enforceable against all Pima Community College employees, students, and visitors. Any person that interferes with and disrupts the lawful use of the institution’s property by others and is in violation of a lawful order to remove weapons, explosives, fireworks, or after a reasonable request to store a firearm(s) in a person’s locked and privately owned motor vehicle or in a locked compartment on the person’s privately owned motorcycle in accordance with A.R.S. § 12-781(A), are subject to arrest by a peace officer for interference with or disruption of an educational institution in accordance with A.R.S. § 13-2911(A)(3). SECTION 3: Enforcement Violations of this policy by students, faculty, and staff will be considered misconduct, subject to disciplinary action in accordance with the Student Code of Conduct and the Personnel Policy Statement for College Employees. Violation of this policy by members of the public may result in ejection from the property and/or confiscation of the weapon, dangerous instrument used, displayed or possessed. Violations may also result in arrest for applicable state statutes. Confiscated weapon(s) or instrument(s) may be sold, destroyed or otherwise disposed of in accordance with Arizona Revised Statutes. All seizures of

2

AP 8.08.01 prohibited items will be carried out within current policies regarding the processing of evidence. SECTION 4: Exceptions Exceptions to this policy include:

• Peace officers certified by the State of Arizona and currently employed by an Arizona law enforcement agency performing official duties;

• Peace officers certified by the State of Arizona in an off-duty capacity and currently employed by an Arizona law enforcement agency;

• Any law enforcement officer working under their color of authority; • Firearms and or weapons used in authorized academic programs for which

prior approval has been obtained from the Dean of Department Head, Provost, and Chief of Police or their authorized representatives;

• Any other activity that has been given prior written approval by the Chief of Police.

SECTION 5: Request for Exceptions Any request to use, possess, or display a firearm and/or other weapon on college property in connection with official college business must first be reviewed by the responsible Dean or Department Head. The Dean or Department Head may comment and shall forward the request to the Provost for review and comment. The request must then be forwarded to the Chief of Police of the Pima Community College Police Department in writing at least ten (10) days prior to the intended date and must:

• Identify the purpose of the request • Identify how this request furthers the mission of the college • Identify the firearm or weapon • Identify the duration of the request • Identify a responsible person • Identify how the firearm or weapon will be secured • Identify how the firearm or weapon will be used

The request will be evaluated by the Chief of Police, or his/her designated representative, and a written decision rendered within ten (10) working days. If the request is approved, the approval will include any conditions or restrictions necessary to require safety and consistency with the intent of the policy. Approvals

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AP 8.08.01 must be reviewed annually and renewed by the requestor. The College Police will keep all approved requests on file and available for confirmation by police officers.

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INFORMATION ITEM


Item Title Contact Person Board of Governors Finance and Audit Committee Highlights from Current Year and Work Plan for Next Year



Information: As part of the College’s continued improvements in financial accountability and transparency, in November 2013, the Board of Governors approved the creation of a Board of Governors Finance and Audit Committee (Committee) along with a respective Committee Charter. In compliance with the Committee’s Charter, the Committee would like to present an update to the Board of Governors. During fiscal year 2016, the Committee held eight meetings and a few of the meeting topics and highlights included:

• Committee Charter review and refinement • Investment performance review with RBC representative • Reviewed Internal Audit Plan and Audit Reports with Office of Internal Auditor • Recruited and filled two vacant Committee seats • Reviewed and discussed Budget Outlook • Reviewed and discussed Expenditure Limitation • FY 2015 Comprehensive Annual Financial Report (CAFR) review • CFO presentations of preliminary financial results • Enrollment Management Update • Financial Aid Update • Purchasing Procedure Updates • FY 2017 Budget Revenue Parameters (with recommendations to the Board)

As the Committee begins its third year, future topics are being considered; some of which include:

• Policy reviews for investments and contingencies/reserves • PCC Strategic plan and Key Performance Indicators (KPIs) • Audit reviews with the Office of the Auditor General • Internal Audit follow-up • Health Plan self-insurance update • PCC Foundation update • Facilities Master Plan • Educational Master Plan

(Continued)

Board of Governors Finance and Audit Committee Update Date: 06/08/16 Page 2

• Risk Assessment • Internal Audit Plan • Governance and Accountability


David Bea, Ph.D. Chancellor_____________________________________




INFORMATION ITEM



Pima Community College Preliminary Draft Diversity Plan, 2015-2020

Alison Colter-Mack Assistant Vice Chancellor for Human Resources (206-4620)

Information: The Chancellor informs the Board of Governors of a draft of the Pima Community College Diversity Plan. The purpose of the Diversity Plan is to recommend actions the College will take to fulfill its mission to provide affordable, comprehensive educational opportunities that support student success and meet the diverse needs of its students and community. The Plan is designed to recommend actions that build on, expand, and strengthen College activities that attend to and leverage the diversity of our community for the benefit of the constituencies we serve. A diverse and inclusive workforce is essential for the creation and execution of new ideas, initiatives, services, and processes. The Diversity Plan supports cultural awareness, and sensitivity in understanding differences in race, ethnicity, color, national origin, gender, gender identity, sexual orientation, religion, disability, age, or veteran status, languages, socio-economic conditions and political systems. The concepts of equality and inclusion go beyond “representation” by creating welcoming environments where all individuals feel respected, valued and supported. The intention of the College in developing this plan is that students, faculty, staff and administrators at Pima Community College will reflect international and national diversity as well as identifying diverse local student populations and talent pools. College Plan Initiative: Strategic Directive Five (5) – Increase diversity, inclusion and global education.

Approvals Contact Person ______________________________________

Alison Colter-Mack Chancellor_______________________________________ Lee D. Lambert, J.D.

Alison Colter-Mack



INFORMATION ITEM



Strategic Plan for Internationalization Vision 2020 Ricardo Castro-Salazar Vice President for

International Development (Acting) (206-4620)

Information: For your information, the Chancellor submits the Strategic Plan for Internationalization Vision 2020 progress report. The 2015-2020 Strategic Plan for Internationalization resulted from several months of work by the Chancellor’s Internationalization Task Force, an inclusive group of 84 individuals that included students, faculty, staff, administrators, community members and foreign representatives in the community. Seven strategic directions guided the work of the task force. A total of 66 objectives were developed, as well as some sub-objectives. The attached summary highlights some of the progress the College has made in the seven dimensions of internationalization, namely:

• Infuse global knowledge into the curriculum • Create a language institute • Develop community and global engagement • Develop a study abroad program • Identify opportunities for workforce development in the international arena • Provide international and cultural development for faculty, staff and administrators • Expand international student outreach, recruitment and services

College Plan Initiative: Strategic Directive Five (5) – Increase diversity, inclusion and global education.


Ricardo Castro-Salazar Chancellor_______________________________________ Lee D. Lambert, J.D.

Ricardo Castro-Salazar

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Pima County Community College District

Board of Governors

Executive Summary of the 2015-2016 Outcomes of

PCC’s Strategic Plan for Internationalization

Overview

PCC’s 2015-2020 Strategic Plan for Internationalization resulted from several months of work by

the Chancellor’s Internationalization Task Force, an inclusive group of 84 people that not only had

district-wide representation (students, faculty, staff and administrators), but also community

members, foreign representatives in our community, representatives from the University of

Arizona, Mayor’s Office, and County Government. The size and dedication of this volunteer task

force showed broad enthusiasm for international projects at PCC and provided a place for

community voices and concerns to be incorporated into the plan.

The Internationalization Task Force developed the following mission and vision statements.

Vision Statement: Global education without limits

Mission Statement: Developing communities through global education

The plural “communities” alludes to our global diversity and the fact that the “community” in

community college is actually a mosaic and network of aspirations, beliefs, interests and goals.

We have communities with diverse needs, resources and preferences. They can be unified or

separated by ethnic, linguistic, cultural, practice, religious and other characteristics, but no

community can be understood in isolation. Communities can overlap; they can be transnational,

multicultural and virtual.

Juan Ciscomani, Governor Ducey’s Director for Southern Arizona

and Sonora, has expressed that PCC has provided him with a wider

global perspective. He was also one of four students chosen nationally

by the U.S. Department of State to represent the U.S. and promote

entrepreneurship in Egypt. Juan is now Governor Ducey’s Director

for Southern Arizona and Mexico. In Juan's own words, “The

international business courses I took at Pima College were

instrumental to help me understand global commerce and the value of

international studies. I not only met individuals from different parts

of the world, but it also expanded my perspective regarding culture

and business practices from around the world. Part of my job now

entails helping lead our relationship with Mexico and the knowledge

and outlook I learned at Pima is coming in very handy!”

The Task force agreed that an educational emphasis on Active Global Learning is necessary for

the College of the 21st Century. This refers to activities that develop PCC students, faculty, staff

and administrators, as well as our community’s global awareness, intercultural competencies, and

social responsibility. Hence, PCC’s comprehensive internationalization is founded on a P.I.M.A.

strategy: Prioritizing Internationalization, Multiculturalism, and Active Global Learning.

Revised 6/8/16

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Seven strategic directions guided the work of the task force. A total of 66 objectives were

developed, as well as some sub-objectives. The following summary shows some highlights of the

progress the College has made in the seven dimensions of internationalization, namely:

Infuse global knowledge into the curriculum

Create a language institute

Develop community and global engagement

Develop a study abroad program

Identify opportunities for workforce development in the International arena

Provide international and cultural development for faculty, staff and administrators

Expand international student outreach, recruitment and services

For decades, PCC served international students through our International Student Services Office

(ISSO), but did not possess a holistic approach to international education. Our new approach to

Global Education is not an isolated effort, but a cross-functional, multi-dimensional pedagogical

endeavor for student success. Therefore, the ISSO has evolved as the Center for International

Education and Global Engagement (CIEGE), a vehicle for the achievement of the above

mentioned strategic goals toward comprehensive internationalization.

A major accomplishment for the operationalization of PCC’s Strategic Plan for

Internationalization was the selection of the team for the Center for International Education and

Global Engagement during 2015-2016. The team is not as numerous as originally envisioned and

it involves redefined staff positions based on the directions established by the Internationalization

Task Force. The position of Director for Recruitment and International Programs was recruited in

July 2015 and the restructured unit was consolidated in the fall 2015, involving cross-functional

responsibilities with the area of Student Development.

The following summary shows some of the highlights of the 2015-2016 accomplishments for each

of our seven strategic directions. The summary spotlights PCC students who are connected in some

way to each one of our seven goals.

Infuse Global Knowledge into the Curriculum

A survey was designed and sent to all faculty, staff and administrators to assess the global

connections and interests in contributing to PCC’s internationalization efforts. A total of

275 responded (not including the International Program staff). Several faculty members

indicated interests in incorporating internationalization into the curriculum.

The survey was instrumental in identifying faculty and staff interested in serving on an

international education committee to address globalizing curricula.

A partnership with the Honors Program was initiated to pursue an international focus in

Honors courses and to establish a global competency certificate.

PCC’s Acting Vice President for International Development was honored by the University

of Arizona during International Education Week. He received the Global Excellence in

Education Award, given to individuals who have distinguished themselves locally,

regionally and nationally. Among other criteria, the award recognized Dr. Castro-Salazar’s

trajectory as an international educator at PCC and beyond.

VPID collaborated with a chapter for a book on community college internationalization.

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PCC graduate Mauro Reyna illustrates the importance of global knowledge

through our curricula. He has worked for GE, where 54% of revenues come

from overseas markets, and is now National Sales Leader with Synchrony

Financial. He has worked with clients in Mexico, Korea, Japan, and

Russia. Thus, global education has helped Luis succeed in international markets

and in very diverse sectors in the US, where 40% of Americans are now racial

or ethnic minorities. In Luis’ own words, International Business Studies and

PCC has given him “…a tremendous amount of value in my professional career

as it gave me the tools to deal with a multitude of cultures... PCC helped me

build the strategic mind-set that I leverage so much on a day to day basis in past

and my current role.”

Create a Language Institute Much progress has been made in collaboration with the ESL CDAC leadership, ESL faculty and

PCC Administration. Accomplishments include:

Creation of the American Institute of Language and Culture.

ESL courses and curriculum was updated.

An 8-week intensive English program was implemented.

The first guaranteed ESL package was approved for the Summer 2016 offerings.

The ESL CDAC developed offerings that cross list credit and non-credit mirrored courses

that support the enrollment of local and international students.

Implemented an intensive English language short-term summer program for faculty and

students from Mexico funded by the 100,000 Strong for the Americas Initiative.

Earned State Department approval for granting certificates to ESL/Language Training

students.

Francisco Herrera was one of our Bécalos students who greatly improved his English

skills. He had a life changing experiences at PCC. Francisco states: “This experience has

been incredible, I’ve met new people, new places that I never imaged knowing. Also,

I’ve made friends here in Tucson. Now, I know that everything is possible in this life if I

want. I will fight to get all my dreams.” PCC’s Acting VPID had the opportunity to visit

some of our partner institutions in Mexico and interviewed former Bécalos students.

When he asked Itzel Cruz, of the Technological University of Hidalgo, what was the most

important thing she learned in the US, she responded in perfect English: “I discovered

that I was brave… and I didn’t know that about myself.”

Develop Community and Global Engagement

Several partnerships were developed with the City of Tucson, Pima County and international

entities to support international efforts that increase international student enrollment and impact

global learning. Key partnership efforts included:

VPID securing PCC’s first international grant, which benefited 69 students in 2014-2015.

Once again, in 2015-2016, PCC won grants from the Mexican Government (IME-Becas)

and private organization Juntos Podemos, which benefited an additional 99 students. A

combined total of $180,000.00 in international grants.

Maintaining and growing a relationship with Fundación Televisa and SEP-Bécalos-

Santander in support of a prestigious multi-College international program during the fall

terms. A total of 58 students from seven technical universities took courses in fall 2015.

By fall 2016, the combined groups will have brought over $600,000.00 in tuition.

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Dr. Castro-Salazar was awarded the 2015 League of United Latin American Citizens

(LULAC) National Convention Humanitarian Award for national and international

humanitarian activities. Salt Lake City, Utah. July 10, 2015.

Eduardo Lujan Olivas earned a scholarship funded with an international grant

through the Office of International Development in the Spring 2016 semester. The

scholarship helped Eduardo to focus on his educational goals. In his scholarship

essay application, Eduardo stated, “I will define my own story of success through

perseverance and community service by helping others in need. As César Chávez

once said, ‘We cannot seek achievement for ourselves and forget about progress and

prosperity for our community...Our ambitions must be broad enough to include the

aspirations and needs of others, for their sakes and for our own.’ I want to be an

attorney because I want to help my community; I want laws that will work for my

community … I want to be an attorney not to be more, but to do more. I want … an

education of faith and an education in the power of my community! I hope to

someday represent Southern Arizona in Congress.” Eduardo also achieved the All-

USA Community College Academic Team.

Develop a Study Abroad Program

A faculty member was selected to serve as the liaison for the study abroad initiative.

A faculty member was selected to participate in an intercultural program in Madid, Spain.

Six students have been selected for a study abroad program in China.

A partnership was established with the Council on International Educational Exchange

(CIEE) to promote study abroad programs for students and faculty.

PCC student Eric Swanson participated in a Study Abroad program in Quebec,

Canada, through a FIPSE grant and project led by Dr. Castro-Salazar in 2014. The

experience included an immersion program in French language, a Management

course, and cultural activities. After his return from Canads, Eric expressed, “I

have grown after going through this experience. My normal habits have been shaken

up and that adds a new perspective… I’m now back in my comfort zone, yet life

feels a little different. My motivation is stronger.” Eric’s experience had multiplying

effects. He maintains a connection with the PCC Center for International Education

and Global Engagement and has been a mentor to international students.

PCC and Zhuhai City Polytechnic College of China

have worked together for over a year to build a

Study Abroad program. Thanks to these efforts, this

coming fall six PCC students will study Mandarin in

China. Haven Schneiderer, Leandra Bailey, Aaron

Cohen, Denise Ramirez, Adrienne Thompson, and

Rebecca Gonzales were selected to participate in the

program. Haven has stated that, “It would be an

absolute dream to go to China and be immersed in

the culture and language…” Leandra makes it clear

that, “Though learning a new language would be an

invaluable asset in my future, communicating across

cultures is the true reason that I aim to study

abroad.” Aaron enjoys Tucson’s Mexican culture

and, as he expresses, “This has only made me hungrier for more cross-cultural experiences.” Denise is President

of PCC’s Diversity Club and expects to “expand [her] knowledge about and thoughts toward our diverse world.”

Adrienne expects to improve her “global awareness and cooperation.” Rebecca, who wants to be a professor,

believes that, “to be able to truly experience a culture outside of our very tiny bubble is an immense privilege.”

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Identify Opportunities for Workforce Development in the International Arena

Ten International MOU’s were developed to promote enrollment in business and technical

education programs with Mexico, the Republic of Korea, China, Cameroon, and Russia.

We developed training programs for the Instituto Tecnológico de Sonora (ITSON). ITSON

Professors trained in teaching techniques and ESL programs during the summer 2015 and

summer 2016.

A training program was developed for INACAP, the largest technological university of

Chile. In January 2016, PCC hosted 12 Chilean students and a Professor who completed

automotive training at Downtown Campus.

PCC and Zuhai City Polytechnic of China are working on the development of a 1.5 + .5

dual degree program in business. An initial articulation proposal has been agreed upon.

Sami D’Almeida, an international student from Togo, West Africa completed the

Avionics program at PCC and this May he graduated from the University of Arizona

with a Bachelor’s degree in Aerospace Engineering and Applied Mathematics. Sami

has been awarded a Fellowship in Engineering Sciences at Harvard Graduate School

of Arts and Sciences, where he will complete his Doctorate. PCC has helped Sami

to develop his amazing talents to offer the world. Sami’s dedication and hard work

were supported by JobPath, an organization whose mission is to help “individuals

and families out of poverty and into living wage careers through education and job

training.” The Office of International Development works with JobPath and has

awarded a number of scholarships to their sponsored students through PCC

Foundation; therefore, funding workforce development in our community through

international grants.

Provide International and Cultural Development for Faculty, Staff and Administrators

The Acting VP for International Development was selected as one of five administrators

in the U.S. to participate as a Fulbright Scholar in the 2016 Community College

Administrators Seminar in Russia. He also has become the Fulbright Program

Representative for PCC and has promoted the program among faculty and administrators.

Hosted two Fulbright Lecturing Scholars from Belgium and Taiwan and a third

independent scholar from the United Kingdom who gave lectures during 2015-2016. One

Scholar In-Residence from Nigeria has provided learning opportunities for faculty, staff

and the community during spring 2016.

Acting VPID gave several presentations on internationalization, as well as professional

development workshops, to diverse PCC employee groups.

Tien Nguyen is from Dong Nai Province in Vietnam. She is studying

Accounting at Pima and plans to transfer to the UA in Spring 2017. When

she reflects about her academic experience at PCC, it is clear that the cross-

cultural sensitivity of her instructors has helped her succeed. She identifies

her Math, Geography, and Art100 courses as her favorite because her

instructors were “kind, patient, and shared current and world events.” Tien’s

flexible schedule at PCC allows her to be very active in our community,

teaching Vietnamese at a church and being a member of the UA Vietnamese

Student Association.

6 of 6

Expand International Student Outreach, Recruitment and Services

Received approval for granting J-1 Visas from the U. S. Statement Department. PCC is

now the only Community College in Arizona with J-1 designation.

Participated in several recruitment events in Brazil, Bahrain, China, Egypt, Kuwait,

Mexico, Oman, United Arab Emirates, and Vietnam.

Improved PCC’s International program website.

Established a web presence with Study in the USA (in five languages) and with the Visit

Tucson Office. In addition to a webpage free of cost, the latter partnership is allowing us

to use Visit Tucson offices in Mexico to promote the College free of charge.

Established a Transfer Admission Guarantee (TAG) agreements with six universities.

Recruitment Service Agreement was finalized and approved by Legal Counsel and Risk

Management to collaborate with six agencies to recruit in China and Vietnam.

PCC International Students Alejandra and Fernanda Fraijo

participated in international programs such as the Global

PEERS, Taste of Tucson, and International Student Club. As a

result of their academic excellence, both students earned the

2016 All Arizona Scholarship.

Alejandra was elected President of the International Student

Club. In her role as club president, she was a member of PCC’s

Internationalization Taskforce with her sister Fernanda. In

Alejandra’s own words, “Bringing diversity to the institution

and making international students feel motivated, welcomed,

and involved in PCC and Tucson community, projects Pima as

a good institution not only in the U.S. but around the world. It

is international students who, based on their great experience,

will recommend PCC to prospective students abroad.”

They have successfully completed their academic program at

PCC and will transfer to The University of Arizona in the Fall

2016 semester.

Conclusion

PCC’s strategic directions and objectives respond to the Higher Learning Commission’s directives

that “The education offered by the institution recognize the human and cultural diversity of the

world in which students live and work,” and that “Institutional planning anticipates emerging

factors, such as technology, demographic shifts, and globalization” (HLC Criteria for

Accreditation). Thus, PCC’s Strategic Plan for Internationalization aims to a more holistic

definition of student success. It acknowledges the salient necessity to educate our community for

interdependence, global citizenship skills, and to bring the world to our students, a world driven

by a global economy and challenges that transcend national borders.

PCC’s full Internationalization Report to the Board of Governors can be accessed at:

https://dl.dropboxusercontent.com/u/26514030/2016%20Internationalization%20BOG%20Report.pdf

June 8, 2016

https://www.pima.edu/meeting-notices/support/2016-2018/201606-08-internationalization-report-support.pdf

https://www.pima.edu/meeting-notices/support/2016-2018/201606-08-internationalization-report-support.pdf



ACTION ITEM



Consent Agenda Chancellor’s Office (206-4747)

Recommendation: The Chancellor recommends to the Board that the following items be considered as Consent Agenda Items.

4.1 (1) Approval of Minutes of the following meetings: A. Study Session of March 28, 2016 B. Regular Meeting of April 13, 2016 C. Special Meeting to conduct Executive Session on May 2, 2016 D. Study Session of May 2, 2016

(1) New Position-Academic Director

(2) Revised Fiscal Year 2015-2016 Budget to Match Actual Expenditures

(3) Intergovernmental Agreement (IGA): Pima County Sheriff’s Department

(4) Intergovernmental Agreement (IGA): Pima County Community Services-

Arizona @ Work

(5) Intergovernmental Agreement (IGA): City of Tucson on behalf of Tucson Fire District and Tucson Police Department

(6) Contract: Water Treatment Services FY17

(7) Contract: Custodial Services FY17

(8) Contract: Worker’s Compensation Insurance Fiscal Year 2016-2017

(9) Contract: Group Purchase Participation Agreement for Property Insurance

(10) Contract: General Liability and Automobile Liability and Physical Damage

Insurance (11) Contracts: Intergovernmental Agreements for Cooperative Purchasing

Consent Agenda Date: 6/8/16 Page 2

(12) Contracts: Information Technology Maintenance, Licensing and Services-Fiscal Year 2017

(13) Contract: Accruent

(14) Agreement: Reciprocal Agreement between Pima Community College and Zhuhai City Polytechnic College: Mutual Tuition Waivers for Students in Global Education Exchange Program

(16) Lease: Tucson Unified School District, 29th Street Coalition Center





ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1(1) A


Unapproved Minutes of the Special Meeting of March 28, 2016

Chancellor’s Office (206-4747)

Recommendation: The unapproved Minutes of the Special Meeting of March 28, 2016 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Monday, March 28, 2016 at 4:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005. Persons in Attendance Board Members: Mark Hanna, Chair Martha Durkin, Secretary/Vice Chair Demion Clinco Sylvia Lee Scott Stewart General Counsel Jeffrey Silvyn Recording Secretary Andrea Gauna Administration Lee Lambert, Chancellor Dolores, Duran-Cerda, Bruce Moses, Karrie Mitchell Julian Easter Dan Berryman 1. Call to Order Board Chair Mark Hanna called the meeting to order at 4:04 pm. 2. Higher Learning Committee (HLC) Prep and Readiness Update Dolores Duran-Cerda, Acting Provost and Bruce Moses, Vice Chancellor of Accreditation introduced the Higher Learning Committee (HLC) notice report update presenters Karrie Mitchell, Assistant Vice Chancellor for Student Development and Jacqline Allen, Educational Support Faculty Counselor, Julian Easter, Assistant Vice Chancellor for Curriculum and Academic Services, Carol Hutchinson, Director of Program Services and Wendy Weeks, Instructional Faculty and Dan Berryman, Vice Chancellor for Human Resources. The presenters will be reporting on 4 of the 11 bullet points the College is working towards for the HLC Notice Report; Strategic Enrollment Plan, Dual Enrollment, Student Learning Outcomes and Human Resources. A copy of the complete presentation and supporting documents are available on the Pima Community College’s website. Strategic Enrollment Plan (Core Component 4.C)

Karrie Mitchell and Jacqline Allen presented on the Strategic Enrollment Management Plan (SEMP). Ms. Allen reported on the college-wide presentations of the plan, the SEMP plan initiatives and the strategies they have created to reach their goal to have strong processes in

Board of Governors Study Session Minutes –March 28, 2016 Page 2

place for the HLC Notice report. They also reported on the Customer Relationship Management Software (CRM) that will assist with managing student data and student interaction in areas of recruitment, marketing, communication management, service and support.

Board member Lee would like to be sure the CRM will capture students who take an assessment and never register and also track students from the time they apply to the time they finish their education goals with PCC. She also wanted a timeline for the rollout of the assigned advisor function in the CRM. Ms. Mitchell explained it will take about 2-3 years to have all features of the software running and everyone trained on the CRM software. IT issues have delayed the start date for the CRM rollout but Chancellor Lee is confident the Task Force will work through the issues and meet their Fall 2016 deadline. Board member Clinco has timeline concerns with each strategy and goal and has asked if timelines were going to be available. He added that a written timeline in the reports would be very helpful to the Board members in determining if goals are being met. Mr. Moses explained that the SEMP is not one of the initiatives that need to show data but should have a strong process in place for the HLC Notice Report. Board member Durkin added that if there are roadblocks or a lack of resources for the project that Chancellor Lee should make sure resources are being redirected. Board Chair Hanna wants to be sure that everyone at the College is careful not to tie everything to the HLC Notice report but that it’s tied to what’s best for the students. Board member Stewart is interested in an Enrollment Management Board Committee but if it includes a customer service review. He also mentioned, in regards to prioritizing high risk students for the CRM system, we should concentrate more on the students who want to graduate and get jobs rather than spend our resources on students who are more unlikely to succeed. He also asked if the tested experience requirements are clear enough that they can be successfully implemented. Ms. Mitchell explained that they have not been fully developed yet but they will be. Board member Stewart also added that he would like to see a better level of project management for PCC. Board member Lee is also concerned that the campuses are too lean when it comes to campus leadership. If the current structure is not working the Presidents need to let Chancellor Lee know and resources need to found to support them. Board Chair Hanna and Board member Clinco would like to hold off on creating another Board committee at this time.

Dual Enrollment (Core Component 3.A) Julian Easter presented on Dual Enrollment and provided a brief history. Mr. Easter reported on the Task Force that was developed to review the following five core themes: communication, curriculum, instruction, pathways/student success, process & quality control. Mr. Easter also discussed the group’s next steps in the continuous improvement

Board of Governors Study Session Minutes –March 28, 2016 Page 3 process. Mr. Easter added that he has been visiting the high schools to get feedback on what they think of the dual enrollment program and so far the feedback is very positive. Board member Lee asked if the Vice Presidents are involved in working with high schools. Mr. Easter explained that the campus program manager is the key person assigned to communicate with the high schools directly. The task force is currently working on creating cleaner communication with the high schools. Board member Clinco asked for more information on the Dual enrollment course review and faculty training. Mr. Easter can get an approved list of courses that are available for the Board to view. One of the improvements to the process was to create firm dates for classes and to make them more accessible district wide. They are also asking the high schools to identify the faculty needing certification training earlier to be able to create a schedule to accommodate everyone. Board member Hanna asked what Grand Canyon University (GCU) doing that PCC is not. Mr. Easter explained that GCU is being more aggressive and have agreed to offer classes we have said no to in the past. Mr. Easter is working hard to make improvements in this area and is trying to get the message out there that PCC is also in the game. Mr. Easter also added that if we want this program to grow, we must change our mindset. Board member Hanna asked about the Santa Rita early college program. Lorraine Morales, CC & EC President reported that it is ready to roll the program out for the Fall semester. Sylvia Lee added that we should be benchmarking the dual enrollment writing 101 and 102 courses at other Arizona colleges. Board member Stewart voiced his concern that PCC academics may be too decentralized and would like to know if we are moving more towards a model where a department chair oversees the quality content; performance of all classes in a given field and does that make sense in the context of dual enrollment or if so, how much does it make sense. Chancellor Lambert noted that the Department Chair Task Force process has been tweaked and a set of recommendations were made to the campus Presidents to streamline departments as a part of the reorganization of the College. The system was too fragmented and not centralized enough to maintain consistency and now this process will properly align structure to a single- college model. Student Learning Outcomes Assessment (Core Component 4.B) Carol Hutchinson and Wendy Weeks presented on Student Learning Outcomes. They provided a brief history of the need to develop a plan to assess General Education course outcomes across the College, what changes have been implemented, and their plans for continuous improvement. The General Education Committee has worked over the past 2 years to develop a plan to assess General Education course outcomes across the College. The committee created new processes and a form to collect program outcome information. As of today, all 125 of the College’s certificate, degree or concentration have defined program level outcomes. A Program Assessment Evaluation & Plan form was created as an assessment tool to capture

Board of Governors Study Session Minutes –March 28, 2016 Page 4 the assessment results.

The General Education Committee’s plans for continued improvement include: All programs will submit a Program Assessment Evaluation and Plan each semester and information housed in a centralized shared drive. Faculty can review all program outcomes mapping on the SLO intranet site. Templates to submit updated or revised program outcome statements will be provided. All revised/modified program outcome statements will be uploaded to the College website. Last semester, when they started their efforts, only 40% of the programs knew their outcomes. After working hard through the Fall and early Spring semester, 100% of the programs know their outcomes. The College has always been evaluating the course outcomes but not across all campuses or instructors. Faculty are now able record and view their outcomes online. They are also able generate a report for any given course and identify what their next steps are. Some courses may have approximately 30 SLOs and so a common issue was identified among the campuses for a need to implement a change to the SLO. The College is currently working on correcting this. There are 111 SLO narrative reports and only 44 reports outstanding. The committee is giving faculty two weeks to collect the additional reports. An assessment workgroup has been tasked to address three items by May 2. To look at the current assessment process, figure out a more streamline process and identify aspects that they are missing. The workgroup also took a look at other colleges (peers, colleges in peer cities and aspen prize winners). One common factor among these colleges was that each of them belongs to an assessment consortium and PCC does not. Bruce Moses noted that Chancellor Lambert signed off on an application to allow PCC to attend the HLC Assessment Academy so that the College could become part of an assessment consortium. In order to maintain momentum for assessment, the College will need the Executive Leadership Team to approve hiring a Research Analyst, maintain stipends paid to Student Learning Outcome Discipline Leads, maintain pay for a faculty reassign time position, ongoing participation in an Assessment Consortium, ongoing professional development in assessment for faculty, support of recommendations made by the Assessment Workgroup, and College accountability to the culture of student learning assessment. Ms. Hutchinson noted that funding is available in the current budget for these requests. Board member Clinco congratulated and thanked the workgroup for the efforts and noted the Board would like to send out personalized thank you notes to everyone to acknowledge their hard work on this process. He would like to assist with helping the college improve the culture of student learning assessments. Lorraine Morales noted that effective on July 1, as part of PCC’s reorganization plan the College will have one person in charge of every department and service at PCC, faculty will be reporting to one person. Ms. Morales added that there will be some resistance but the


changes are positive ones.

Human Resources (Core Component 2.A) Dan Berryman reported on the improvements made to the Human Resources organization, the following includes some of those improvements; the development and execution of action plans, the implementation and roll out of a new talent management system, a college-wide rollout of a Service Excellence training program, and the development of a comprehensive list of seven HR metrics.

Mr. Berryman provided some background on Core Component 2.A and discussed the evidence the College must provide of a comprehensive assessment and action plan of the Human Resources office. He noted the formation of the Human Resources Advisory Committee and the progress the committee has made towards an action plan on the 19 recommendations for improvement that were identified in the January 2015 Baker Tilly assessment of the Human Resources organization. The Vice Chancellor of Human Resources reports quarterly to the HR Advisory Committee on progress towards improvement. The areas being addressed under current actions include talent acquisition, employee relations, employee and leadership development, compensation and classification, performance management, change management, policies and procedures, data analytics and on boarding as well.

The Vice Chancellor and HR Advisory Committee developed a comprehensive list of seven metrics to track data in Talent Acquisition Cycle, Performance Evaluations Professional Development, Employee Relations, and Compensation/Classification. Results from the analysis of the data from quarter 1 and quarter 2 of fiscal year 2016 will be utilized as a guide for process improvements within each unit. The current metrics were reported in detail to the Board members at the March 9, 2016 Board of Governors’ meeting.

Mr. Berryman noted the survey that has been added to the HR staff email signature line. The survey has had 32 responses, 29 of the responses were very satisfied, 3 satisfied and none of the responses were unsatisfied or needed additional follow-up. The Talent Acquisition Unit implemented the use of three social media platforms: Facebook, Twitter and LinkedIn. HR has partnered with the enrollment management team to attend career fairs and talk to people interested in careers with PCC; they are also participating in virtual career fairs. Work also continues through the Personnel Governance Task Force to improve the Meet and Confer process. Supervision in the 21st Century program, The Leadership Academy and Supervision 101 was developed to provide PCC leadership and supervisors with programs that provide foundational learning and reinforce the Chancellors five themes for “Expectations for Successful Leadership”. Board member Stewart addressed his concern that PCC won’t be able to attract new qualified faculty due to the current pay scale. He asked how long it would take until this area can be


improved. Chancellor Lambert added that the College needs to be more flexible in order to attract good talent. Mr. Berryman will work with Personnel Governance Task Force to come up with a timelier, flexible way to address policy on this process. Bruce Moses reported on the Continuous Improvement Operating Council (CIOC) that evolved from a project development team. The CIOC group is focusing on the eight core components that were “met with concern” by the HLC. The group will continue to keep an eye on these areas and bring in other faculty and staff to continue to address obstacles. The Board members thanked everyone for the efforts and acknowledged the Chancellor’s leadership. Chancellor Lambert updated everyone on the HLC written notice report; the first version of the written report has been released but it is a rough draft and does not capture today’s study session presentations. After tonight, everyone will see that PCC is well on its way to the finish line. Board member Clinco asked if there were any areas of concern in regards to the HLC Notice Report. Mr. Moses noted that when he first came to PCC, his biggest concern was assessment. He is happy that Pima is so much further along now. The College has laid the ground work for data and will continue to collect data. The process will be more mature in time. Board Chair Hanna reminded everyone we are doing this for the students, employees and community. He would like to meet again to hear updates at a future study session.

Adjournment The meeting adjourned at 6:36 p.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1(1) B


Unapproved Minutes of the Regular Meeting of April 13, 2016


Recommendation: The unapproved Minutes of the Regular Meeting of April 13, 2016 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT The Regular Meeting of the Pima County Community College District Board of Governors was held on Wednesday, April 13, 2016 at 5:30 p.m., in the Community/Board Room, District Central Office, 4905C E. Broadway, Tucson, AZ 85709-1010. BOARD MEMBERS Mark Hanna, Chair Martha Durkin, Secretary/Vice Chair Demion Clinco Sylvia Lee Scott Stewart REPRESENTATIVES TO THE BOARD Liz Pennington, Student Michael Tulino, Staff Carlo Buscemi, Adjunct Faculty Brian Stewart, Administrator Mays Imad, Faculty Vacant, Temporary Staff RECORDING SECRETARY Andrea Gauna GENERAL COUNSEL Jeffrey Silvyn ADMINISTRATION Lee Lambert, Chancellor Michael Amick, Vice President of Distance

Education David Bea, Executive Vice Chancellor,

Finance and Administration Dan Berryman, Vice Chancellor, Human

Resources Yira Brimage, Vice President of Student

Development Aubrey Conover, Campus Vice President Jenny Conway, Academic Dean (Acting) Nina Corson, Dean of Business Science and

Occupation

James Craig, Academic Dean Suzanne Desjardin, Dean of Student

Development (Acting) Cindy Dooling, Interim Vice Chancellor for

Information Technology David Doré, President, Northwest and

Downtown Campus Dolores Duran-Cerda, Provost and Executive

Vice Chancellor for Academic and Student Services, Acting

Joy Gall, Dean of Instruction and Student Development (Acting)

Patricia Houston, Vice President of Instruction (Acting)

Libby Howell, Executive Director for Media, Community and Government Relations

Darla Lammers, Vice President of Instruction Lorraine Morales, President, Community and

East Campus Bruce Moses, Assistant Vice Chancellor for

Accreditation Brian Nelson, Academic Dean, Acting Michelle Nieuwenhuis, Executive Director of

the Department of Safety (Acting) Ann Parker, Vice President of Student

Development Morgan Phillips, President, Desert Vista and

West Campus Nicola Richmond, Assistant Vice Chancellor,

Institutional Research & Planning Ian Roark, Vice President of Workforce

Development Irene Robles-Lopez, Vice President of

Student Development Ted Roush, Campus Vice President Jeff Thies, Executive Director of

Developmental Education Greg Wilson, Academic Dean Darla Zirbes, Campus Vice President

Board of Governors Minutes Regular Meeting – April 13, 2016 Page 2 GENERAL MATTERS

Call to Order Mark Hanna called the meeting to order at 5:38 p.m. Pledge of Allegiance Martha Durkin led the Pledge of Allegiance. Governing Board Recognition and/or Awards Campus President David Doré welcomed the honorees and recognized their achievements. Awards were presented to students, employees and community members. Chancellor Lambert thanked everyone for attending.

Public Comment – Call to Audience Matias Rodriguez and Francine Raymond, ambassadors for Adult Education, updated the Board on a recent improvement of the El Rio Learning Center bus stops and the ambassador training. Amy Drewek and Sara Hastings provided an update on the Interpreter Training Program.

Remarks by Governing Board Members Board Chair Hanna offered condolences to Bill Ward, Vice Chancellor of Facilities on the passing of his mother. He congratulated Dolores Duran-Cerda, Acting Provost on being awarded the League of United Latin American Citizens, LULAC, presidential citation. Board Chair Hanna attended the Pima County Interfaith Council’s 26th Anniversary Celebration. He also congratulated two students who were selected as members of the 2016 All USA Community College Academic Team. Board member Durkin attended the Pima Interfaith Council meeting and the CAID Industry Completion Ceremony. She will be attending the Annual Art Exhibit at West Campus, the LULAC dinner and will be touring the 29th Street Coalition Center and Aviation Program. Board member Stewart attended the All Arizona Assessment Conference in Prescott. He reported that Yavapai College has a good, affordable system for doing assessment and would like someone to come down from Yavapai to teach PCC how they do it and take a look at our progress. Board member Clinco thanked everyone for the excellent Futures Conference and all their hard work. Board member Lee also attended the Futures Conference, she reported that it was well organized and very informative. She noted that she and Board member Clinco are on the

Board of Governors Minutes Regular Meeting – April 13, 2016 Page 3

Finance and Audit Committee and they heard a presentation by the PCC investment banker on maximizing the Colleges savings. The committee will also be giving the Board their recommendation on tax levy.

REPORTS Administration Report

Student Success Showcase Michael Peel, Community & Government Relations Advanced Analyst reported on the Northwest Campus Advocates for PCC Club and their efforts to increase voter registrations and permanent early voter list signups and pledges to vote. Each PCC campus participated in the effort but Northwest Campus was clearly the winner in this month-long campaign; 131 voter registrations, 84 permanent early voter signups and 168 pledges to vote on Election Day. The Advocates for PCC club was started about a year ago in response to the elimination of state aid for PCC. They felt PCC needed better representation in the community. The group is involved in connecting groups within the College, to connect the College and the community, and then also the college and the legislature. The club encourages all students, employees and members of the community to join. The club is optimistic and confident that continuing efforts will help to reinstate PCC’s importance in this community and continue to support PCC’s initiatives. The club also coordinates other events; blood drives, Constitution Day and 9/11 Remembrance Day. They have been able to pair multiple programs with the voter registration drive. One program in particular is the Camp Connect Program which is a NW Campus peer mentorship program for incoming freshman. Accreditation Update Bruce Moses, Vice Chancellor of Accreditation, provided highlights and general information regarding the HLC Notice Report. Mr. Moses noted that a large group of PCC faculty and administrators would be attending the HLC conference and that it is a great opportunity for these individuals to see what else is going on in higher education and some of the best practices. The first draft of the notice report came out about 10 days ago. There has been good feedback from the internal campus community, including the Executive Leadership Team and others within Provost Office. Much of the feedback is being incorporated into some of the HLC Notice Report writings with Karen Rubenstein. Michael Parker, who led the writing of the 2014 self-study, has been brought in to assist. Mr. Moses also noted that a student survey went out to students on April 11 and will remain open until April 20. The results will go to a third party and will be submitted to HLC. PCC will receive a final report from HLC before the September visit. This will give the College plenty of time to take the feedback and analyze it in preparation for the visit.


Mr. Moses also thanked Chancellor Lambert for signing off on an application for us to submit to participate in the assessment academy with HLC. Automotive Program David Dore, NW and DC President and Greg Wilson, Academic Dean provided updates to the Automotive Program. Gaps were identified in PCC’s Automotive Program by interaction and input from the industry. Because PCC does not have Original Equipment Manufacturing Programs (OEMs), automotive dealers in Southern Arizona must go to the Phoenix area automotive programs to meet many of their employment and continuing education needs. Daryl Keppel, Director of Parts and Service at Jim Click Automotive and Bob Schlanger, President of the independent Dealers Association and Chair of JTED Board are two of the industry partners who provided important input. FCA, Fiat-Chrysler partnered with the National Coalition of Certification Centers (NC3) to identify and engage qualified college automotive programs to participate in a MOPAR CAP local program to increase the number of qualified technicians. Chrysler is making training available to an extended college network. The training takes place across four levels. The MOPAR program has levels 0 and 1, which are web based. When students complete the web based training, they are able handle about 80 to 90% of work that rolls through a dealer’s door. Level 1 students will then be eligible to participate in a technician exemption program to conduce level 2 warranty work on-site at a dealership under the guidance of a matter-level technician. This training covers the technical curriculum for Chrysler, Dodge, Jeep and Ram. Mr. Keppel noted how the computers in today’s vehicles are a more sophisticated operation and how it has become nearly impossible for the education system to keep pace with its technology. It was also noted that Mr. Jim Click was 100% behind this initiative and would be meeting with Ford dealers to urge other dealers to work with PCC. Mr. Wilson reported that the program is looking at a July 1 enrollment period starting Fall 2016. Mr. Wilson also noted that he, Daryl Keppel, Board members Hanna and Durkin, Chancellor Lambert, David Dore, and Ian Rourke, Vice President for Workforce Development will be traveling to Kenosha, Wisconsin to meet with NC3 to look at the Gateway Technical Program which is one of the initial programs that was part of the MOPAR program back in the fall. The Automotive Program plan was shared with the Educational and Facilities Master Plan team. Board member Lee asked if additional space is needed for the plan. Mr. Dore explained that the current program is able to integrate into our existing program. The College’s long-term plan is to participate in multiple OEMs and additional space will be needed in the future. Chancellor Lambert and Board Chair Hanna thanked Daryl Keppel and Mr. Click for their help in passing the SB1322 and their many years of support for PCC.


Board Chair Hanna moved item Action item #4.2(1) Mission Fulfillment Framework to take place before the Board Representative Reports. Nic Richmond provided a handout with changes made at the April 13, 2016 Study Session prior to tonight’s April 13, 2016 Board of Governors’ Meeting. The handout can be found on the PCC public website in the exact format being presented tonight. Chancellor Lambert asked to add a Q after the T in LGBT under the Community Engagement section of the Key Performance Indicators. Board member Durkin noted that a comment was missing from the April 13, 2016 Study Session, she had commented on the teaching and program excellence to measure against accreditation standards for evaluation and professional development. Ms. Richmond will make sure it is added to the KPI notes. Board Chair Hanna would like to make sure students or potential students are captured before the application step at first contact. Reports by Representatives to the Board Student –Weston Stegall Student Representative Weston Stegall highlighted student sponsored activities at each of the campuses. The students updated the Board on progress made to a previous student concern: There have been productive discussions on how to make textbooks more affordable for students. The students are also concerned about the food service on campuses. The students would like more variety and hot food options and lower prices. ICC has been discussing the concern and is trying to work with Follett, staff, faculty, and administration for solutions. Temporary Staff – no temporary staff representative present-Vacant There was no report. Staff – Michael Tulino Staff Representative Michael Tulino reported on updates received regarding the draft HLC notice report, the Futures Conference, the recent high school counselor breakfast, the Education and Facilities Master Plan, the Personnel Governance Task Force, the passing of SB1322, the Strategic Enrollment Management Plan, which is available for comment by sending an e-mail to [email protected]. He also noted the updates they have received on the Firearms and Weapons administrative procedure, the Art of Advising Conference, and the Textbook Task Force. Staff council will work through the list of staff volunteers requesting to serve on a college standing committee and will be looking for ways to make efficient use of staff council meeting time. Staff did not present a recommendation/concern to the Board. Adjunct Faculty – Carlo Buscemi Adjunct Faculty representative Carlo Buscemi reported that they are in the process of forming an adjunct faculty association. Maricopa Community College has been helpful in

mailto:[email protected]


providing information to assist with forming this association. Adjunct Faculty is trying to form an association to work with the College’s system. Faculty did not present a recommendation/concern to the Board. Faculty – Mays Imad Faculty Representative Mays Imad reported on the Faculty Senate meeting on Friday, April 1st. Four faculty members will be attending the HLC and three faculty member from Faculty Senate will be part of the continuous improvement committee. Faculty Senate also discussed the textbook task force and the survey the students provided, the Advising Conference, and the Futures Conference. Faculty did not present a recommendation/concern to the Board. Ms. Imad added that, in her opinion, the College is moving in the right direction. Many of the issues that were raised in the fall report were either addressed or are getting addressed. Chancellor Lambert and the Provost office are meeting more with Faculty Senate and communication is improving. Board member Lee asked Ms. Imad to provide the Board with the list from the fall report to see if progress has been made. Ms. Imad will have the list for the next Board meeting. Administrator – Brian Stewart

Administrator Representative Brian Stewart reported on the District Administrator Reorganization, KPIs and the Future’s Conference, Human Resources Leadership Academy, Prior Learning Taskforce, registration updates, the faculty evaluation workgroup, and the Coca Cola Community College Academic Team Scholars’.

Administrators did not present a recommendation/concern to the Board Chancellor’s Report

Chancellor Lambert started his report with stating the college’s current priorities when it comes to compliance; HLC, the Department of Education, and the Department of Labor. HLC is currently the highest priority for PCC. Chancellor Lambert also reported his talks with Dave Bea, Executive Vice Chancellor for Finance and Administration about the importance of the financial health of the institution and how important enrollment is to the College.

INFORMATION ITEMS February 2016 Financial Statements

This item was noted as an information item. Employment Information


This item was noted as an information item. Adjunct Faculty Appointments

This item was noted as an information item. All College Council Meeting Minutes

This item was noted as an information item. Administrative Procedure Change AP 1.19.01: Procedures for Naming Opportunities was noted as an information item.

ACTION ITEMS

Consent Agenda Action item #4.1(3) Contract: Deck Seal/Roof Repair and #4.1(4) DO Perkins Grant Project: Approve Equipment Purchase are being pulled from the agenda. Board member Stewart had a correction to the Regular Meeting of March 9, 2016 minutes. The title of the book he handed out to the Board members was “It’s Community Colleges and the Access Effect”. Motion No. 201604-02 Martha Durkin-M, Scott Stewart-S to approve the Consent Agenda 4.1 (1) Approval of Minutes of the following meetings: A. Study Session of February 22, 2016 B. Study Session of February 29, 2016 C. Special Meeting to conduct Executive Session on March 9, 2016 D. Regular Meeting of March 9, 2016 4.1 (2) Contract: Gordley Group 4.1 (5) WC STEM Grant Project: Approve Supplies and Equipment Purchase 4.1 (6) WC Title V Dental Clinic Project: Approve Dental Equipment Purchase Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

OTHER ACTION ITEMS

Item #4.2(3) Contract: Student Management System is being pulled from the agenda and will be resubmitted in May for further review.


Mission Fulfillment Framework Scott Stewart-M, Demion Clinco-S, to approve the recommendations on mission key performance indicators, through which the College will be able to assess its performance within the mission fulfillment framework. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Capital Budget Plan for Fiscal Year 2017 and 2018 Board Chair Hanna wanted to clarify that the board approval of the capital budget does not imply approval of specific contracts that are over a hundred thousand dollars. David Bea, noted that Proposition 301 money is the sales tax initiative that is dedicated toward workforce programming; it’s more restrictive. Capital funds are a more unrestricted source of funding. Funding sunsets in about four years. Scott Stewart-M, Demion Clinco-S, to approve the capital projects for fiscal year 2017 and the estimated lifecycle needs for 2018. Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED. Discussion to change October’s Board of Governors Meeting date

Scott Stewart-M, Martha Durkin-S, to move the October 12 Regular Board of Governor’s meeting to Wednesday, October 19, 2016 Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion CARRIED.

ADJOURNMENT Adjournment

The meeting adjourned at 8:01 p.m. Demion Clinco-M, Sylvia Lee-S, to move into Executive Session.

___________________________________________ Secretary ___________________________________________ Date



ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1(1) C


Unapproved Minutes of the Special Meeting to conduct Executive Session on May 2, 2016


Recommendation: The unapproved Minutes of the Special Meeting to conduct Executive Session on May 2, 2016 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING MINUTES

May 2, 2016

A Special Meeting of the Pima County Community College District Governing Board was held to go into Executive Session on Monday, May 2, 2016 at 3:00 p.m., in the Board Conference Room, Room C-228, District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1010. Persons in Attendance Board Members Mark Hanna, Chair Martha Durkin Demion Clinco Sylvia Lee Scott Stewart General Counsel Jeffrey Silvyn Recording Secretary Andrea Gauna Administration/Staff Lee Lambert Call to Order Mark Hanna called the meeting to order at 3:06 p.m. Motion for Executive Session Motion No. 201605-01

Scott Stewart-M; Martha Durkin-S; to conduct Executive Sessions pursuant to A.R.S. § 38-431.03(A)(1) (discussion and consideration of personnel issues, concerning the Chancellor’s employment and assignment. A.R.S. § 38-431.03(A)(3) (legal advice). A.R.S. § 38-431.01(A)(4) (consultation and legal advice) and A.R.S. § 38-431.01(A)(5) (meet and confer). Vote: All Board members present voted “aye” by voice vote. None were opposed. Motion carried.

Recess into Executive Sessions

Board of Governors Minutes Special Meeting – May 2, 2016 Page 2 The Board recessed into the above referenced Executive Sessions at 3:07 p.m. Resumption of Open Session The Board resumed Open Session at 3:57 p.m. Adjournment The meeting adjourned at 3:58 p.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1(1) D


Unapproved Minutes of the Special Meeting of May 2, 2016 Chancellor’s Office (206-4747)

Recommendation: The unapproved Minutes of the Special Meeting of May 2, 2016 are submitted for approval.



PIMA COUNTY COMMUNITY COLLEGE DISTRICT

A Study Session of the Pima County Community College District Governing Board was held on Monday, May 2, 2016 at 4:00 p.m. in the Community Board Room, C-105, at the District Office, 4905 E. Broadway Blvd., Tucson, AZ 85709-1005. Persons in Attendance Board Members: Mark Hanna, Chair Martha Durkin, Secretary/Vice Chair Demion Clinco Sylvia Lee Scott Stewart General Counsel Jeffrey Silvyn Recording Secretary Andrea Gauna Administration Lee Lambert, Chancellor 1. Call to Order Board Chair Mark Hanna called the meeting to order at 4:07 pm. 2. Meet and Confer

Ana Jimenez, Steve Mendoza and Denise Kingman, Spokespersons for the three employee groups, PCCEA, AFSCME and ACES, shared their common concerns about this year’s process. Denise Kingman, ACES President reported that the three employee groups worked jointly to find common language for their policies. The groups came to realize that a single Reduction in Force (RIF) policy that outlines a single process for all employees was not feasible and the groups were forced to work separately. This did not leave the groups with much time to prepare their proposals. The groups felt the Meet and Confer process was not respected because management proposals were not provided to them in a timely manner for review and not presented in the proper format. After the issues were brought to management’s attention, most of the groups experienced a more collaborative effort. The groups felt it was important to bring these issues to the Board’s attention. In future Meet and Confer sessions, the groups would like to jointly discuss issues that affect all employee groups and work on solutions. Dan Berryman, Vice Chancellor for Human Resources noted that in the May 2015 study session, the Board members requested the College to begin to look at common policy and move towards harmonizing the separate books of the three employee groups into one as much as possible. The management team used the existing exempt policies as an objective at the very beginning of the Meet and Confer process in February 2016. The groups soon

Board of Governors Study Session Minutes – May 2, 2016 Page 2

realized they had different places where their interests were very strong and the management team had to work with them separately. With more time, the management team feels they may have been able to bring the groups together and the process would have been less rocky. Ana Jimenez and Nan Schmidt, Spokespersons for PCCEA presented on the behalf of PCCEA. A brief review and explanation of signed proposals were provided to the Board. The proposals discussed included faculty evaluations, faculty hiring, horizontal movement, reduction in force and grade books. All MOUs were signed as of the meeting on April 29, 2016. Ms. Jimenez thanked everyone for their time. Denise Kingman and Frank Velasquez, Jr., Spokesperson for ACES prepared a joint PowerPoint on their behalf. The proposals discussed during Meet and Confer were employment evaluations, professional development, conditions of work, reduction in force, compensation and holidays. All proposals were signed except for reduction in force. ACES felt they were not given ample time to be able to research some areas and survey their constituents, they have asked for additional time to sign the reduction in force proposal. Chancellor Lambert recommended to the Board that management and employee groups bring a final proposal to the June Board meeting. Steve Mendoza and Arlene Muniz, Spokespersons for AFSCME presented on behalf of AFSCME. Several proposals were discussed including layoff/reduction in force, compensation, a counter proposal to management, holiday and recesses, accrual and accumulation and professional development. All proposals were signed except for the layoff/reduction in force proposal. The group is not ready to eliminate seniority and move towards a merit-based system at this time. The group would like more time to meet and discuss the proposal with the Management team. Chancellor Lambert noted that seniority was not eliminated, the way we are using seniority may be different than how AFSCME is asking the College to use seniority. The Chancellor is asking to be given until June to bring this issue for final resolution to the Board.

Adjournment The meeting adjourned at 6:32 p.m. __________________________________________ Secretary __________________________________________ Date



ACTION ITEM Meeting Date: 6/8/16 Item Number: 4.1 (2)


New Position – Academic Director of Aviation Daniel Berryman Vice Chancellor for Human

Resources, (206-4586) Recommendation: The Chancellor recommends the Board of Governors approve the new Academic Director of Aviation position (ADA). Justification: This is a new position for an Academic Director of Aviation at the Aviation Technology Center. This position will report to the Vice President and serve as the College’s principal liaison with the Federal Aviation Administration. Additionally, the ADA shall have overall program responsibility and supervise all faculty and staff assigned to the program as well as guide the program into new directions to respond to market forces. The hiring justification has been approved via the established process.

Duties and Responsibilities:

• Directs the activities of assigned programs and/or services to include: planning, implementing, administering, and evaluating projects and services having impact throughout the college.

• Teaches classes and/or labs within the area of supervision demonstrating best practices to area faculty and staff to maximize instruction effective of the program.

• Supervises faculty and staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff training; and making hiring, termination and disciplinary recommendations.

• Advises or responds to questions from other departments, the Board of Governors, external institutions, and agencies regarding complex issues or policies impacting assigned programs, services or operations.

• Establishes, monitors, evaluates, and improves processes, procedures and/or standards, ensuring alignment with the College mission, values, goals and objectives, initiatives and local, state, and Federal laws and regulations.

• Monitors, evaluates, and leads improvement of the academic program through the involvement of faculty, staff, students, employers and community members in the

New Position – Academic Director of Aviation Date: 06/08/16 Page 2

development of appropriate pathways, outcomes, performance indicators and assessment procedures aligning with best practices.

• Administers functional contract proposals and committees; manages the selection and deployment of contracts.

• Directs and supervises the collection of technical data and the preparation of a variety of complex reports, statements, and communications impacting employees, programs, grants, and service providers or vendors providing analysis and recommendations.

• Develops, administers, and monitors budgets; implements and allocates resources following budget approval; approves expenditures.

• Evaluates and communicates the impact of potential legal or regulatory changes affecting the College.

• Develops, plans, implements, and administers organizational goals and objectives. • Performs other duties of a similar nature or level as required. Financial Considerations:

The salary grade for this position is D61 – starting base salary of $80,033. Allocated to the General Fund. The cost will be paid through restructuring the area as there will no longer be a department chair and the reclassification of another position. Approvals

Contact Person Daniel Berryman

Chancellor____________________________________




ACTION ITEM Meeting Date: 6/8/16 Item Number: 4.1 (3)


Revised Fiscal Year 2015-2016 Budget to Match Actual Expenditures



Recommendation: The Chancellor recommends that the Board of Governors approve post year-end expenditure budget reductions to match actual expenditures for the fiscal year ended June 30, 2016. Justification: On June 10, 2015, the Board of Governors adopted the fiscal year 2015-2016 budget of $258.7 million, which included $234.4 million for general, designated, auxiliary, and restricted fund current operations and $24.3 million for capital projects. The adopted budget included operating contingencies/reserves for potential enrollment growth, contingencies/reserves for possible grants and contracts, and estimated capital project expenditures. To the extent that the reserves are not fully needed and other budgeted amounts are not completely expended, excess budget capacity will remain at year end. According to the provisions in section 21 of Article IX of the Arizona Constitution, the official expenditure limitation report requires a comparison of budgeted expenditures to the established limitation amount published by the Economic Estimates Commission. In order to eliminate unused budget capacity and reduce budgeted expenditures that are subject to the limitation for the fiscal year ending June 30, 2016, it is necessary to make budget equal actual audited expenditures. This process of budget reductions will provide the College with increased expenditure capacity in the future. Financial Considerations: None. Strategic Plan: The entire Strategic Plan is supported by this action item.

Approvals Contact Person





ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1 (4)


Intergovernmental Agreement with Pima County Sheriff’s Department

Dr. Lorraine Morales President, Community Campus

(520-206-6577) Recommendation: The Chancellor recommends that the Board of Governors approve a one-year extension to the Intergovernmental Agency Agreement for a cooperative effort for the provision of High School Equivalency (HSE) classes and testing conducted on-site at the Pima County Detention Center. Justification: Pima County Sherriff’s Department requests that Pima Community College’s Adult Basic Education for College and Career (ABECC) provide Adult Basic Education Classes, HSE test preparation classes, and administer HSE tests which will include examiners, exam and testing materials. This supports the 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format). Financial Considerations: Pima Community College will submit invoices to Pima County Sheriff’s Department on a quarterly basis. These invoices will be based on current tuition rates as well as miscellaneous fees. Under this Intergovernmental Agreement, Pima County Community College District will invoice quarterly for a total annual amount not to exceed $141,862.57. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.

Intergovernmental Agreement with Pima County Sheriff’s Department Date: 6/8/16 Page 2

Approvals Contact Person ________________________________ Dr. Lorraine Morales Chancellor_____________________________________




ACTION ITEM



Intergovernmental Agreement: Pima County Community Services – Arizona @ Work


(520-206-6577)

Recommendation: The Chancellor recommends that the Board of Governors approve a one-year extension to the Intergovernmental Agency Agreement for a cooperative effort for the provision of Workforce & Continuing Education and Adult Basic Education for College and Career education for youth and adults in Pima County through a variety of sources, and administered through Pima County Community Services Department. Justification: Pima County Community Services, requests that Pima Community College’s Workforce & Continuing Education and Adult Basic Education for College and Career provide workforce development services for youth and adults in Pima County. This agreement will assist in serving the needs of a critical population in our community. Financial Considerations: Pima County Community College District will submit invoices to Pima County Community Services as services are rendered. These invoices will be based on current tuition rates as well as miscellaneous fees. Under this Intergovernmental Agreement, Pima Community College will invoice various entities monthly for a total annual amount not to exceed $1,025,840. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.





ACTION ITEM



Intergovernmental Agreement with City of Tucson on behalf of Tucson Fire District and Tucson Police Department


(520-206-6577)

Recommendation: The Chancellor recommends that the Board of Governors approve the acceptance of a one (1) year Intergovernmental Agreement to allow Pima County Community College District Public Safety and Emergency Services Institute to establish a framework within which both parties will exchange services and/or goods that will benefit City of Tucson on behalf of Tucson Fire District and Tucson Police Department and Pima County Community College District. This includes a Community Partnership for Fire Science, Emergency Medical Technology and Law Enforcement, Vehicular Rotations, Paramedic Training, Airway Lab Services, Advanced Life Support (ALS) Continuing Education, Use of Fire Department Training Facilities, Emergency Vehicle Operations Training and use of City’s Law Enforcement Facilities. Justification: The City of Tucson requests that Pima County Community College District Public Safety and Emergency Services Institute partner with the City of Tucson to provide Fire Science, Emergency Medical Technology, Law Enforcement, Paramedic training, Airway Lab Services, Advanced Life Support (ALS) Continuing Education, and Emergency Vehicle Operations Training to their employees. As part of this Intergovernmental Agreement, the City of Tucson will allow Pima County Community College District students to participate in vehicular rotations to gain field experience. This supports the 2014-17 Strategic Plan: Strategic Direction 4: Improve responsiveness to the needs of business community and economic development opportunities. Strategy 4.2: Partner with industry to customize educational/training programs (content and format).

Intergovernmental Agreement Approval Request: Date: 6/8/16 The City of Tucson on behalf of Tucson Fire District and Tucson Police Department Page 2 Financial Considerations: Pima County Community College District will submit quotes to the City of Tucson as services are requested. These quotes will be based on current tuition rates as well as miscellaneous fees. The College has evaluated the risks associated with the proposed activities and has determined they do not represent an undue liability.



PimaCountyCommunityCollegeDistrict 4905C East Broadway/Tucson, Arizona 85709-1010

ACTION ITEM



Contract: Nalco William Ward II Vice Chancellor for Facilities

(206-2617)

Recommendation: The Chancellor recommends that the Board of Governors approve a one year extension of the contract with Nalco for water treatment services for the period July 1, 2016 through June 30, 2017. The contract cost is not expected exceed $120,000 for fiscal year 2017. Justification: The College has 12 cooling towers and closed-loop systems that supply water to facility boilers. The water in these systems requires chemical treatment to prolong the useful life of the equipment by inhibiting microbial and mold growth, scale build-up, and maintaining appropriate pH levels. Following a Request for Proposals and competitive selection process, Nalco was selected as the vendor to provide monthly water treatment services. Nalco received a one year contract subject to renewal on an annual basis for a maximum of 5 years. This would be the final year of the contract. The College will conduct another competitive selection process prior to the end of the requested one year extension. The actual price for the year of services depends on the amount of chemical used, based on water quality, external temperatures, evaporation rates, and the maintenance and repair of the towers and closed-loop systems. Based on historical pricing and annual chemical usage, the total price is not expected to exceed $120,000. The original selection process was approved by the Finance Department and the form of contract approved by legal counsel. Financial Considerations: The contract cost is not expected to exceed $120,000 for fiscal year 2017. Sufficient funds have been allocated in the fiscal year operating budget.


William Ward II Chancellor_____________________________________

Lee Lambert, J.D.


ACTION ITEM



Contract: Custodial Services FY17 William Ward II Vice Chancellor for Facilities

(206-2617)

Recommendation: The Chancellor recommends that the Board of Governors approve a one year contract with ISS Facility Services for custodial services for the period July 1, 2016 through June 30, 2017. Based on historical pricing and expenditures, the contract costs are not expected to exceed $1,776,000 for fiscal year 2017. Justification: ISS Facility Services provides custodial services for all College campuses, District Office, 29th Street Coalition Center, Maintenance & Security, Green Valley, and the Aviation Technology Center. ISS Facility Services was selected following a Request for Proposal and competitive selection process. ISS received a one-year agreement with four one-year renewal periods. This would be the final renewal. The College will conduct a new vendor selection process in fiscal year 2017 for custodial services in subsequent years. The original selection process was approved by the Finance Department and the contract approved as to form by legal counsel. Financial Considerations: The contract is not expected to exceed $1,776,000 for fiscal year 2017, which includes no cost increase, Saturday services at all locations, and a 7% contingency to cover additional services required. Sufficient funds have been allocated from the operating budget.



Lee Lambert, J.D.



ACTION ITEM



Contract: Workers’ Compensation Insurance Dr. David Bea Executive Vice Chancellor for


Recommendation: The Chancellor recommends that the Board of Governors approve the renewal of the workers’ compensation insurance contract with CopperPoint Mutual Insurance Company for the policy year July 1, 2016 through June 30, 2017. Justification: The College purchases workers’ compensation insurance for all employees to comply with state law and as part of its risk management program. Workers’ compensation insurance provides coverage, including medical services and compensation, for employees injured while performing work for the College. The benefits are prescribed by state law. The contract with CopperPoint Mutual Insurance Company, which began in fiscal year 2012-13, was awarded based upon a Request for Proposal (RFP) and competitive selection process. Fiscal year 2016-17 will be the fifth year of a five-year agreement. The College will conduct a new competitive process during fiscal year 2017. While the contract has been in place, the College’s insurance broker The Mahoney Group conducted a review to ensure that the rate quoted each year was reasonable based on the market. For prior insurance contracts, the College has conducted a selection process rather than extend a contract when the insurance carrier increased the premium more than seemed supported by market rates. Financial Considerations: The College’s renewal of the workers’ compensation insurance policy with CopperPoint Mutual Insurance Company will be at a projected total cost of $295,000, which is no change in premiums from the current year. The estimated premiums for the insurance policy have been incorporated into the fiscal year 2017 College budget.


David Bea, Ph.D.

Date: 5/8/13 Chancellor




ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1 (10) Item Title Contact Person

Contract: Group Purchase Participation Agreement for Property Insurance



Recommendation: The Chancellor recommends the Board of Governors approve a contract with The Midwest Higher Education Compact through its Master Property Program for property coverage for the period July 1, 2016 through June 30, 2017. The anticipated annual program cost is not expected to exceed $115,586. Justification: The College purchases property insurance to protect itself from the potential financial loss incurred through damage to its personal and real property. Since 2007, the College has obtained coverage through participation in The Midwest Higher Education Compact’s (“The Compact”) Master Property Program (“MPP”). The MPP is a purchasing group comprised of institutions of higher education spread across 17 states at 165 campuses covering over $106 billion in property values. The MPP program is currently underwritten by Lexington (AIG) and Zurich with administration led by Marsh USA Inc. and supported by Captive Resources, Inc. A committee, composed of representatives from each of the participating institutions, and the MPP Leadership Committee oversee the insurance program. Participating institutions, by pooling property values and losses, receive property coverage not available to individual participants at rates reflecting the additional purchasing power, risk assumption and the spread of risk locations. Under the terms of the MPP, participants receive credit and the availability of a dividend paid based on group and individual loss histories. In other words, if the premiums paid by participants exceed the amount needed to run the program in a given year, participants receive a credit and dividend based on their loss history. As of June 30, 2015, the College has a current adjusted (equity less dividends paid) equity position of $26,564 with program dividends paid-to-date (2008-2013) of $39,744. Neither the accrual of equity nor the eligibility for dividends, each of which further reduces the cost of risk, is generally seen in the commercial market. The Director, Contracts and Purchasing, monitors the ongoing performance of vendors selected to insure the College and no less than quarterly meets with the College’s contracted broker, The Mahoney Group (M&O Agencies, Inc.), to review services to-date, make any adjustments to coverage or address any service issues. Although, pursuant to Arizona Revised Statutes 15-1444, the Board is not required to engage in a competitive procurement to participate in MPP, the Director and broker annually review renewal proposals in light of then-current market conditions to ensure competitive pricing and coverage. The net rate paid by the College (approximately $.03/$100 in property value) is below that available from commercial insurers and since MPP continues to provide extensive coverage alongside equity accrual and acceptable

http://www.lexingtoninsurance.com/

https://www.zurich.com/

http://usa.marsh.com/

http://www.captiveresources.com/

Engineers Selection for Multi-Term Open-Ended Contracts Date: 2/09/11 Page 2

service at a cost unavailable from those insurers the recommendation is to continue participation in MPP. Financial Considerations: The annual program cost for the coming year is expected to be $115,586, including all allocated surplus taxes. This figure is slightly lower than the current year due to adjustments in insurable values. The estimated program cost and an additional $50,000 for property loss deductibles ($25,000 per claim) have been incorporated into the fiscal year 2017 College budget.






ACTION ITEM

Meeting Date: 6/8/16 Item Number: 4.1 (11) Item Title Contact Person

Contract: General Liability and Automobile Liability and Physical Damage Insurance



Recommendation: The Chancellor recommends the Board of Governors approve a contract with The Arizona School Risk Retention Trust, Inc. to provide general liability and automobile liability and physical damage insurance for the period July 1, 2016 through June 30, 2017. The anticipated cost is not expected to exceed $381,351 exclusive of an additional $50,000 for potential deductible costs. Justification: Pima Community College has since 2002 participated in the Arizona School Risk Retention Trust, Inc. (“The Trust”), a nonprofit corporation organized as a public agency risk retention pool under the provisions of Arizona Revised Statutes (A.R.S.) Section 11-952.01, and in further compliance with A.R.S. Sections 15-387, 15-382, 15-341 and 15-213 to provide general liability and automobile liability and physical damage coverage to protect the College from financial losses for damages due to liability arising from wrongful acts and vehicle operations. The Trust also provides for the legal defense of certain liability claims made against the College, such as for automobile accidents and discrimination claims. The Trust operates in a manner similar to an insurance company and, therefore, is subject to audit by the Arizona Department of Insurance. The Trust is led by a member-elected board of directors who contracts with a program administrator, Ashton-Tiffany, LLC, to provide ongoing daily oversight and operations. Trust membership is currently comprised of most of Arizona’s elementary and secondary school districts, eligible charter schools, and all but one of the State’s community college districts. The Director, Contracts and Purchasing, monitors the ongoing performance of vendors selected to insure the College and no less than quarterly meets with the College’s contracted broker, The Mahoney Group (M&O Agencies, Inc.), to review services to-date, make any adjustments to coverage or address any service issues. Although, pursuant to Arizona Revised Statutes 15-1444, the Board is not required to engage in a competitive procurement to participate in The Trust, the Director and broker annually review renewal proposals in light of then-current market conditions to ensure competitive pricing and coverage. There are few commercial insurance alternatives for colleges and universities, especially for low deductible programs like the one available through the Trust. This limited commercial market combined with the College’s specific exposures and loss history all but eliminates commercial insurance as a viable alternative. The Trust has provided coverage not otherwise available in the commercial market at rates below that market while providing acceptable service levels and exhibiting a positive financial position. Accordingly, the recommendation is to continue participation in “The Trust”.

Contract: General Liability and Automobile Liability and Physical Damage Insurance

Date: 6/11/14 Page 2

Financial Considerations: The anticipated annual cost for general liability and automobile liability and physical damage insurance ($381,351) plus an additional $50,000 for liability deductibles ($10,000 per claim) has been incorporated into the fiscal year 2017 College budget.




PimaCountyCommunityCollegeDistrict

Board of Governors 4905C East Broadway/Tucson, Arizona 85709-1010

ACTION ITEM



Contract(s): Intergovernmental Agreements for Cooperative Purchasing



Recommendation: The Chancellor recommends the Board of Governors authorize the Board Chair to execute intergovernmental agreements for cooperative purchasing with the entities identified in this Report. Justification: The District participates in cooperative purchasing agreements pursuant to Arizona Revised Statute §11-952, Intergovernmental agreements and contracts, which enables any public procurement unit, if authorized by their legislative or other governing bodies by direct contract or agreement, to contract for services or jointly exercise any powers common to the contracting parties and enter into agreements with one another for joint or cooperative action. Generally, these agreements permit one public procurement unit to accept as their own another public procurement unit’s solicitation, proposal/bid review and vendor selection. With proper oversight and review procedures, these agreements allow public procurement units to expand the cadre of available vendors for necessary purchases while reducing the administrative overhead associated with vendor selection and eliminating the redundant and duplicative activities common to public procurement units while aggregating purchasing power. Public procurement units are not required to purchase from the vendors selected pursuant to these agreements, and the vendor agreements resulting from the District’s election to purchase through these agreements are subject to all other District policies relative to purchasing and contracting. While the District has used many of these agreements in the past, a recent review conducted by the Director of Contracts and Purchasing identified eight (8) agreements that should be formalized as intergovernmental agreements, rather than basic agreements. The District’s Office of General Counsel has reviewed and approved as to form the agreements noted herein as required by Arizona Revised Statute §11-952 and the Director requests the Board approve the following cooperative purchasing agreements and authorize the Director to execute the documents necessary to affect participation:

The State of Arizona Arizona Board of Regents

(Continued)

Contract(s): Intergovernmental Agreements for Cooperative Purchasing Date: 6/8/16 Page 2

U.S. Communities Government Purchasing Alliance E&I Cooperative Services, Inc. Strategic Alliance for Volume Expenditures Mohave Educational Services Cooperative, Inc. National Intergovernmental Purchasing Alliance Company Maricopa County Community College District

Agreements reviewed during the audit and determined to be properly executed in compliance with Arizona Revised Statute §11-952:

City of Tucson Pima County

Execution of these agreements does not, in itself, portend the District’s purchasing through any vendor selected by these entities. Such action is contingent upon proper vetting of both the selection process and the vendor’s product/service as it relates to the needs of the District and review and approval of a contract, if any, in which the District may enter with the selected vendor as a result of the selection. Financial Considerations: There are no direct costs to the College for participating in these agreements. Several agreements collect fees, generally no more than 3% of related sales, from participating vendors in order to offset operational costs. The College pays no direct fees and may, based on the agreement, receive rebates reflective of total purchases conducted through the agreement. Strategic Plan: The entire Strategic Plan is supported by this action item.


Dr. David Bea Chancellor_____________________________________


PimaCountyCommunityCollegeDistrict

Board of Governors 4905C East Broadway/Tucson, Arizona 85709-1010

ACTION ITEM



Contracts: Information Technology Maintenance, Licensing And Services – FY17



Recommendation: The Chancellor recommends that the Board of Governors approve new contracts for the purchase of maintenance, licensing and services agreements listed below for the 2016-2017 Fiscal Year. Justification: The Information Technology Department arranges for maintenance, licensing and service fees on the computer hardware, systems software, network systems, and application software that support college-wide applications. PCC students, faculty and staff rely on those systems for registration, instruction, payroll, personal information and job functions. Approval of this request will ensure systems hardware and software are kept current. In addition, contracted systems support provides access to technical resources, troubleshooting, consultation and hardware replacement. 1. Desire-to-Learn (D2L) is the learning management system used for online instruction. D2L was awarded a 5 year agreement beginning July 2011 following a competitive selection process with an RFP. The agreement includes the software license, user support, and maintenance. The College recommends a 5 year extension. Full implementation of a comprehensive system like this one takes approximately 2-3 years. Accordingly, during the mid-point of the requested contract extension, the College will need to undertake an assessment of alternative online education systems. 2. Blackboard provides students, faculty, and staff with 24/7 IT help desk support. Blackboard acquired Perceptis which was the vendor selected last year through a competitive process. The College recommends a one year extension based on the quality of service provided. The College will conduct another competitive process for services after the requested contract extension. 3. Converge One supplies voice phone system maintenance and updates and network data switches. The College selected this vendor through a State of Arizona contract that was competitively sourced following the State Procurement Code. The College recommends a one year contract based on excellent service from the vendor and experience with the specific brand of phone system in use at the College.

(Continued)

Contracts: Information Technology Maintenance, Licensing Date: 6/18/16 And Services – FY17 Page 2 4. Touchnet furnishes the hardware and software for automated payment and credit card processing. The College has used the Touchnet system since 2002 based on satisfaction with the services and pricing and significant cost associated with changing large-scale systems such as this one. However, because of the length of the agreement, the College will conduct a competitive selection process for services following fiscal year 2017. 5. The College has an enterprise license through Insight for a variety of Microsoft products such as Windows, Office, and related software. The College selected Insight following a competitive process and seeks to extend the contract for a second year while it conducts new competitive process to select a vendor for the following fiscal year. 6. CDW is a reseller for a range of software licenses and maintenance services, for both network components and desktop computers, including education specific software. Through CDW the College has access to lower pricing due to the volume of purchasing CDW does from the suppliers. The College contracts with CDW through its cooperative purchasing agreements. 7. OPTIV is an IT security company that provides a tool used by the College to monitor and analyze IT systems for security risks. The College obtained OPTIV services through a competitively awarded State of Arizona procurement contract. Financial Considerations: These maintenance agreements are funded from the FY16-17 General (Operating) Budget. Vendor Item Amount D2L Desire to Learn $465,000 Blackboard 24 x 7 IT Helpdesk $227,000 Converge One Avaya VOIP Telephone System and Extreme Switches $305,000 Touchnet Payment Processing $225,000 Insight Microsoft Software $150,000 CDW Software & Hardware Renewals $300,000 OPTIV Cyber security tools $160,000

Approvals Contact Person _________________________________ David Bea, Ph.D. Chancellor_____________________________________



ACTION ITEM



Contract: Accruent William Ward II Vice Chancellor for Facilities

(206-2617)

Recommendation: The Chancellor recommends that the Board of Governors approve a one year contract with Accruent for the facility management software currently used by the College. The contract is for the period July 1, 2016 through June 30, 2017 and the costs will not exceed $315,000 for fiscal year 2017. Justification: Accruent provides hosting and site licenses for the FAMIS work order management system used by all Facilities employees. This system is used daily by Facilities to track time and materials for work orders, inventory, and access control, and is the means for requesting facilities services by the campus. Facilities began implementing the FAMIS proprietary software product in 2001. The product comprises the College’s work order management, preventive maintenance tracking, inventory/warehouse management, project management, tool control, and access control systems. Considerable time and monies have been spent customizing the product to interface with the College's Banner product, an enterprise level data and document management system. Continuity of use is critical for efficient Facilities management. In FY16, the Facilities Work Control team began working with Accruent to provide greater accessibility to FAMIS across the College by migrating to a cloud-based system which will allow more users and flexibility. This transition will expedite information to College staff to meet reporting requirements for grant and contract projects which include construction. The Facilities unit has consulted the Purchasing Department regarding the licensing agreement, and the College may, subject to an affirming vote by the Board of Governors, utilize the National IPA/The Cooperative Purchasing Network (TCPN) solicitation resulting in cooperative contract #R5131. TCPN provides public agencies and non-profits with competitive solicitation, contracts awards, and group pricing at no cost to participating entities. A government entity acts as the lead agency for a contract, in which other entities may join. The City of Tucson is a lead agency for TCPN, as is Maricopa County. TCPN entered a contract with Accruent on March 12, 2012. The initial contract was issued for one year, with four one-year extensions. The current contract is in the fourth year of the four extensions, which expires March 31, 2017. The College is also in discussions directly with Accruent and may obtain more favorable pricing.

Contract: Software Licensing Date: 6/08/16 Page 2 Financial Considerations: The contract costs will not exceed $315,000 for fiscal year 2017. Sufficient funds have been allocated from the operating budget.



Lee Lambert, J.D.



ACTION ITEM



Agreement: Reciprocal Agreement between Pima Community College and Zhuhai City Polytechnic College

Dr. Ricardo Castro-Salazar Acting Vice President for

International Development (206-3116)

Recommendation: The Chancellor recommends that the Board of Governors approve tuition waivers for up to ten (10) students from Zhuhai City Polytechnic College (“ZHCPT”) per ARS 15-1445(a)(3) for the 2016-2017 academic year to facilitate a mutual student-exchange program and a low-cost study abroad experience for PCC students. AGREEMENT BETWEEN PIMA COMMUNITY COLLEGE DISTRICT AND ZHUHAI CITY POLYTECHNIC COLLEGE Terms of the Agreement I. ZHCPT’s Commitments to PCC Students

Through this Agreement, a cohort of between six (6) and ten (10) PCC students will study Mandarin at ZHCPT during the Fall 2016 semester from August 29, 2016 through December 19, 2016. During this Study Abroad experience, PCC students will be enrolled at PCC and paying regular PCC tuition rates while taking 15 hours of PCC-equivalent Mandarin classes at ZHCPT for which they will receive PCC credit. ZHCPT will also provide each PCC student in the program with the following at no additional cost to the student:

• Mandarin classes and cultural activities equivalent to 15 credit hours of PCC courses; • On-campus housing with a Mandarin-speaking roommate; • Access to subsidized dining facilities (PCC students would be responsible for their own

meal costs); • A stipend of approximately $300.00 for participating as mentors in an English language

conversation program with ZHCPT students.

PCC students who participate in the Study Abroad experience will be carefully selected through a process that includes 1) applications with short-answer questions, 2) in-person interviews, 3) faculty recommendations, and 4) personal recommendations.

(Continued)

Agreement: Reciprocal Agreement between Pima Community College and Date: 6/8/16 Zhuhai City Polytechnic College Page 2

Other considerations include:

• ZHCPT has obtained permission from the Chinese government for PCC students to participate in this program.

• Selected students will be responsible for obtaining their own visas. The Center for International Education and Global Engagement (CIEGE) will follow up with students to make sure that all necessary travel arrangements are made.

• Selected students will be required to attend several pre-departure orientations organized by the CIEGE in preparations for their time abroad.

• PCC students will be responsible for their own airfare and flight arrangements to and from Zhuhai, China.

• Title IV regulations allow for financial aid to be used for study abroad programs. • How credits earned at ZHCPT will be applied to PCC coursework needs to be defined. • The process by which PCC students will register for the PCC courses for which they will

study at ZHCPT needs to be developed. II. PCC’s Commitments to ZHCPT’s Students

The Board of Governors is authorized by ARS 15-1445, Section (a)(3), to approve tuition waivers for nonresident students if such action is in the best interest of the State of Arizona and our students. The instant agreement between PCC and ZHCPT provides an outstanding opportunity to expand the international reach and reputation of the college and the State of Arizona, as well as for PCC students to gain a unique and exciting educational experience at a significantly reduced cost. Therefore, tuition waivers are requested for up to a total of ten (10) ZHCPT students to study at PCC during either the Fall or Spring semester of 2016-2017 academic year.

Other considerations include:

• ZHCPT students will enroll in ESL classes at PCC for the specified single semester with

the benefit of waived tuition. These students may elect to enroll at PCC for further study, at which point they would pay international tuition.

• ZHCPT students enrolled at PCC will pay for their own room and board. The CIEGE will provide assistance with finding appropriate options to choose from.

• ZHCPT students will follow SEVIS and PCC regulations to obtain I-20 and subsequent international student visa.

Approvals Contact Person Ricardo Castro-Salazar

Ricardo Castro-Salazar, Ph.D.

Chancellor




ACTION ITEM



Lease: Tucson Unified School District, 29th Street Coalition Center

William R. Ward, II Vice Chancellor for Facilities

(206-2610)

Recommendation: The Chancellor recommends that the Board of Governors approve the first five-year renewal option for the lease agreement between Pima County Community College District and Tucson Unified School District (TUSD) for the use of the premises located at 4355 E. Calle Aurora, Tucson, Arizona; known to the College as the 29th Street Coalition Center. The initial lease agreement was approved by the Board of Governors at the November 9, 2011 regular board meeting. Justification: The College utilizes the facility for classrooms and office space for the Adult Education program and the Public Safety and Emergency Services Institute. The first five-year term of the lease agreement will end June 30, 2016. The College has the option to renew the lease for three additional five-year terms. Upon approval of this Action item, the first five-year renewal option will be unilaterally executed by the College. This five-year lease term option will extend the lease for the period of July 1, 2016 to June 30, 2021. The lease allows the College to terminate with a one year written notice to TUSD. It also provides the College with a first right of offer, which is the option to purchase the property at fair market value, as determined by an appraiser, should TUSD decide to sell the property. Financial Considerations: The initial annual rental rate will remain the same as the previous period ($70,000) plus fees and taxes. The lease allows the College to amortize improvements to the premises as a credit to the monthly rent amount on a ten-year amortization, provided those improvements are approved by TUSD. With the existing approved amortized improvements, the annual rental rate has been reduced to just over $32,727.00 dollars.

(Continued)

Lease: Tucson Unified School District, 29th Street Coalition Center Date: 6/8/16 Page 2


William R. Ward, II Chancellor_____________________________________

Lee Lambert



ACTION ITEM



Personnel Policy Statement for Non-Exempt and Exempt Staff, 2016/2017 Fiscal Year

Dan Berryman Vice Chancellor for Human

Resources (206-4586) Recommendation: The Chancellor recommends that the Board of Governors approve the attached changes to the Personnel Policy Statement for Non-Exempt Staff and Exempt Staff. Justification: Board Policy 1.25 (Meet and Confer with Employee Representatives) permits individual employees and employee groups to participate in a formally structured meet and confer process to assist in making its decisions regarding compensation, benefits and terms and conditions of employment. In the 2016 meet and confer process, Proposals concerning Meet and Confer for the Classified Exempt, Classified Non-Exempt and Faculty employee groups have been provided to the members of the Board of Governors. Upon conclusion of the Meet and Confer process, language changes are to be brought forward to the Governing Board for approval. The attachments summarize the proposed changes. The effective date of these changes will be July 1, 2016. Financial Considerations: There are no additional financial considerations.


D.C. Berryman Chancellor_______________________________________ Lee D. Lambert, J.D.

(Continued)

Personnel Policy Statement for College Employees Date: 6/8/16 Page 2

Personnel Policy Statement for Non-Exempt Staff Proposed Changes for 2016-17

Miscellaneous All policy statements will be re-lettered or renumbered as necessary to incorporate approved changes. Minor wording, editorial, titling, calendar/fiscal year renumbering, and formatting changes will be made. Section III. Employment

A. Performance Evaluation a. Language was added to clarify the purpose of the performance evaluation and

when an evaluation should be completed. b. A statement was added to define the review period an employee’s performance is

assessed and the deadline for completion. Section IV. Compensation

A. Salary a. Added a statement informing non-exempt employees the Step Progression Plan

has been suspended by the Board for FY 2015-16 and there will be no awarding of steps or salary increases during FY 2016-17.

b. Removed reference to specific actions taken in regards to the salary pool in previous fiscal years.

B. Salary Administration Practices a. Title change from “Change to Lower Classification Range (College initiated, non-

disciplinary)” to “Change to Lower Classification Range (involuntary)”. i. An employee’s base salary, upon a College initiated action resulting

in their placement in a lower classification range, will decrease by 7.5 percent and adjusted to the next highest step of the new range.

b. Title change from “Change to Lower Classification Range (employee initiated or College initiated, disciplinary)” to “Change to Lower Classification Range (voluntary)”.

i. An employee who voluntary applies for and successfully receives a position in a lower classification shall be placed on the same step of the new classification range.

C. Removed sections Demotion College initiated, disciplinary and Involuntary Transfer or Reassignment were removed.

Section V. Leaves and Holidays

A. Holidays and Recesses a. The specific dates of the College observed holidays and recesses were removed;

the actual dates of observance will be on the Human Resources website and Academic Calendar.

Section VI. Professional Development

G. Educational Leave, 2. Paid Educational Leave a. The creation of a new Appendix G. Guidelines for Classified Non-Exempt Paid

Educational Leave Program.

Personnel Policy Statement for Exempt Staff Proposed Changes for 2015/2016

All policy statements will be re-lettered or renumbered as necessary to incorporate approved changes. Minor wording, editorial, titling, calendar/fiscal year renumbering, and formatting changes will be made. Section II. Conditions of Work

C. Flexible Work Hours a. Title change from “Flexible Work Hours” to “Flexible Work Hours and Reduced

Schedule”. b. Language added to allow an employee to request a flexible work schedule of at

least 30 hours and/or a reduced schedule of at least 10 months. c. Language added to allow the College, if deemed necessary, to institute a 30-hour

or ten month work schedule with no less than a 30-day notice to the ACES President and/or designee.

d. Language added to allow employees who are approved and/or assigned to a 10-month schedule the option of extending their payroll to 26 periods and will continue to receive benefits during the non-working months; salary and leave accruals will be prorated accordingly.

e. Employees’ reserves the right to request return to a 40-hour and/or 12-month schedule and resume non-prorated pay and leave accrual.

f. Should organizational needs necessitate a return to a 40-hour and/or 12 month schedule, the employee shall retain the right of return to the standard work week schedule and resume non-prorated pay and leave accrual.

Section III. Employment

D. Layoff / Reduction-in-Force a. Paragraphs A, C, and D were edited to streamline the process utilized during a

Reduction-in-Force. b. Paragraph E, Recall, was changed from 24 months to 12 months.

Section VI. Professional Development, educational Enrichment and Paid Educational Leave Programs

A. Purpose and Funding a. Removed specific amounts from language in Section VI.A. b. Appendices were consolidated and associated language placed into the

appropriate areas in policy. c. Update language in Section VI. C.1a. to clarify Exempt employees working in an

acting position are eligible to apply for professional development funds. d. New language in Section VI.C.2b. informing Educational Enrichment applicants

their eligibility will be impacted by the receipt of grants and scholarships. e. Removed language regarding the use of a Travel Authorization Request (TAR)

through the elimination of Appendix F. f. New language in Section VI. D.3e. indicating receipt of prior paid educational

leave will be considered when evaluating their application. g. Clarified language in Section VI.D.3 and D.4 describing the application process

and responsibilities of the reviewing parties. (Continued)

Personnel Policy Statement for College Employees Date: 6/8/16 Page 4

h. Clarified language in Section VI.D.5 providing that recipients of Paid Educational Leave are obligated to return to work as Exempt Employees for an equal amount of time taken.

Section III. Employment

B. Performance Evaluation a. Dates were changed to reflect employees will receive performance evaluations on

an annual basis between February 1 and April 1. Section IV. Compensation

A. Salary a. Statement was added indicating the STEP Progression Plan was suspended by the

Board for FY 2015-16 and there will be no awarding of steps or an increase in the salary schedule during FY 2016-17.

b. Removed reference to specific actions taken in regards to the salary pool in previous fiscal years.

B. Salary Administration Practices a. Title change from “Change to Lower Classification Range (College initiated, non-

disciplinary)” to “Change to Lower Classification Range (involuntary)”. i. An employee’s base salary, upon a College initiated action resulting

in their placement in a lower classification range, will decrease by 7.5 percent and adjusted to the next highest step of the new range.

b. Title change from “Change to Lower Classification Range (employee initiated or College initiated, disciplinary)” to “Change to Lower Classification Range (voluntary)”.

i. An employee who voluntary applies for and successfully receives a position in a lower classification shall be placed on the same step of the new classification range.

c. Removed the section Involuntary Transfer or Reassignment.



ACTION ITEM



Proposal for Revision of Board Bylaws and Meeting Standards

Jeffrey Silvyn General Counsel

(206-4747) Recommendation: Pursuant to ARS § 15-1448 and BP 6.01, Board and College Relationship with General Counsel, the Chancellor recommends that the Board select outside legal counsel and authorize the College to retain the selected legal counsel to assist the Board with the review and revision of its bylaws, including the development of standards for the conduct of Board meetings and supporting materials. Justification: In 2013, the Board conducted a comprehensive review and revision of its bylaws with the assistance of the Association of Community College Trustees. The Board adopted revised bylaws in December 2013. Per Article IX, the Board is supposed to review the bylaws at least every three years. Since 2013, the Board composition has changed resulting in a majority of new members. As a result, practices related to Board governance and meetings significantly pre-date nearly all Board members and may not best meet the needs of the Board or the College. In addition, while long-standing, few of the practices and procedures related to Board meetings are documented. Consequently, expectations are not well-defined and the preparation and conduct of Board meetings lacks consistency. Pursuant to ARS § 15-1448 the Board may retain legal counsel for the College. BP 6.01, Board and College Relationship with General Counsel, and related AP 6.01.01, Legal Services, provide additional authority for the use of legal services and the manner in which legal services are managed. For these reasons and pursuant to these authorities, the Chancellor recommends that the Board authorize the College to retain outside legal services and select one of the recommended legal counsel to assist the Board to review and revise its bylaws and, in consultation with the administration, prepare standards related to the conduct of Board meetings, including the preparation, content, and accessibility of supporting materials. The administration will then develop more detailed, documented procedures to implement the standards. Financial considerations: Outside legal counsel charge a variety of rates depending on the nature of the work, the experience level of the attorney assigned to the project, and the amount of work that can be delegated to less senior counsel or support staff at lower hourly rates. For this project, the

maximum hourly rate would be $289 per hour. The final cost will depend on a variety of factors including the exact scope of work and time it takes to achieve consensus on bylaws and standards. For planning purposes, $15,000 of the fiscal year 2017 outside legal counsel budget will be reserved for this project.





ACTION ITEM



Contract: Bookstore Management for Fiscal Year 2016-2017 Dr. David Bea Executive Vice Chancellor for


Recommendation: The Chancellor recommends that the Board of Governors approve a one-year renewal option of the contract with Follett Higher Education Group (Follett) for management of the five bookstore operations across the District for the period July 1, 2016 through June 30, 2017. Commissions payable to the District are projected to be approximately $1,250,000, which is the contractual minimum annual guaranteed amount. Justification: Since 1990, the College has contracted with Follett to manage the College’s bookstore operations at five campus locations (Community Campus is serviced through Downtown Campus). Following an RFP for bookstore management services, the current contract was executed in June 2009. Beyond the initial five-year term, it provided for five one-year renewal options through June 30, 2019 at the College’s sole discretion with Board approval. It may also be terminated by the College without cause with 120 days written notice or by either party for cause with 90 days written notice. Financial results through the first nine months of fiscal year 2016 are down somewhat from prior years’ levels as a result of decreased enrollment and a general decline in the industry as students turn to alternative formats and opportunities to acquire texts online. The College re-evaluates its options for bookstore management annually and may issue a Request for Proposals for bookstore management in the coming year if it is in the College’s best interest. Financial Considerations: The expected minimum commissions from bookstore operations of $1,250,000 have been included in the College’s budget for fiscal year 2017. However, should sales increase significantly during fiscal 2017, the contractual formula indicates commissions of 12.1 percent of net sales up to and including $12 million per agreement year plus 13.1 percent of any sales above that level. Strategic Plan: The entire Strategic Plan is supported by this action item.

Approvals Contact Person _______________________________





ACTION ITEM



Election of Arizona Association of District Governing Board’s (AADGB) Alternate Representative 2016


The AADGB is one of three organizations which assist in coordination of the Arizona Community Colleges. The other two are the Arizona Community College Council and the Arizona Community Colleges Presidents Council. All other Arizona Community Colleges are members of AADGB.





ACTION ITEM



Board of Governors Annual Reporting Calendar Chancellor’s Office (206-4747)

Review and possible revisions of the Board Reporting Calendar.



Board of Governors Reporting Calendar: Providing Accountability to Support Student SuccessMonth Title Format

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ce Description Responsibility

January Financial Outlook P X X Finance outlook presentation EVC of Finance and Administration

Daily Registration Report on first day of semester

W X Enrollment comparison to previous semester Provost

February Fall Strategic Plan Report W X Fall strategic plan update ProvostFall Semester Academic Data W X Fall semester data (enrollment trends, course completion, GPA) ProvostInfrastructure Needs Report W X IT, facilities, safety, class/lab equipment reports. VC of Facilities and AVC of IT

ACCT Legislative Summit Outbrief P X Board members outline legislative summit observations, federal priorities, workshops, and recommendations.

Board members who attended NLS

March Annual Accreditation Report W X Annual report on accreditation, including areas in need of improvement AVC of AccreditationTuition / Fees Recommendations W X (self-explanatory) EVC of Finance and

AdministrationBenefit Recommendations W X (self-explanatory) EVC of Finance and

AdministrationFinance and Audit Committee Outbrief P and W X Highlights of prior year's activities, findings, recommendations, general statement of

health and compliance. Short presentation and written report.EVC of Finance and Administration

April Grants Update W X Update report from Grants on new awards, ongoing grants, opportunities VC of OperationsCollege Compliance Report W X Compliance report on Grants, Fed Law, State Law, DOE, DOL, IRS, AA/EEO/Diversity VC of Operations

Update on Chancellor's Goals P X (self-explanatory) ChancellorMay Capital Recommendations W X X Capital projects for approval - linked to strategic directions and how mission is

supportedEVC of Finance and Administration

Federal Academic Data Longitudinal Report

W X Summary of longitudinal federal reported data for previous academic year (e.g. federal graduation rate). Share benchmarking data for available years. Report will include the most recently available Integrated Postsecondary Education Data System (IPEDS) Data Feedback Report and an executive summary.

Provost

Proposed Budget and Truth in Taxation Notice

P X Proposed budget and truth in taxation notice of tax increase published EVC of Finance and Administration

HLC Convention Outbrief P X Board members outline observations and recommendations from HLC workshops and presentations.

Board members who attended HLC

June Tax and Budget Adoption P X Truth in taxation and budget adoption presentation EVC of Finance and Administration

Policy Update W X Summary of policy gaps / ambiguities etc. Board ChairStudent Customer Service Survey Report

W X Develop evaluation plan including student complaints, faculty evaluations, and satisfaction with student services. To lead to an annual report on student satisfaction.

Provost

July EEO Report W X Status of Affirmative Action and Diversity Plans, Issues, including availability of qualified applicants in general and by historically disadvantaged group.

VC of HR

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Internal Audit Report W X Summary of Internal Audit Findings, including path forward to improvements; Summary of Ethics Point Reports, Investigations, and Actions. [Not sure which month to include this under, but it was requested by the Board. Added to July as only one report in that month.]

Internal Auditor

August Annual SLO W X Annual report on SLO/unit assessment activity for previous academic year ProvostDaily Registration Report on first day of semester

W X Enrollment comparison to previous semester Provost

Spring Semester Academic Data W X Spring semester enrollment trends, course completion, GPA, etc. ProvostSeptember Annual Mission Fulfilment Report. For

2016-2017 and 2017-2018 this report will be monthly according to the following schedule: September - Student Success, October - Access, November - Teaching and Program Excellence, December - Student Services, February - Community Engagement, March - Diversity, Inclusion and Global Education, April - Institutional Effectiveness. This will switch to an annual September report in 2018 following full roll-out of the mission key performance indicators.

W X Annual report on mission fulfillment across all core themes, identifying weak areas and presenting strategies to address. Initial reporting will include the mission key performance indicators as approved by the Board of Governors in April 2016. Future measures may include: support service assessments, employment data, customer service measures, stewardship data related to Finance, Facilities, IT, HR.

Provost

Annual Planning and Institutional Effectiveness Report

W X Strategic Plan, operational plans (campus and senior DO/M&S), unit plans Provost

Dev Ed Report W X Summary of state of dev ed, statistics on incoming students (fraction prepared, unprepared, severely under-prepared), trends in those statistics, improvements / devolvements noted, plans and progress, outcomes of prior efforts, assessment of scalability of promising approaches.

Provost

Adult Ed Report W X Progress and Challenges in Adult Ed, Comparison of our HSE student preparedness with other HS

Community Campus President

October Academic Key Performance Indicators W X Key metrics from previous academic year (including enrollment, retention, persistence, completion, industry credentials, input from industy, steps taken to modernize programs, weak programs, strong programs)

Provost

Program and Institutional ROI W X X Relative performance of institution and college programs with longitudinal trends - may become program prioritization (HLC Stewart)

Chancellor

International Ed Report W X Status and Challenes of International Ed Plans and Progress. Long term financial viability?

West Campus President

November Arizona Outcomes Report W X X Report on the thirty indicators selected by the state community colleges to monitor student progress and outcomes.

Provost

Tuition Structure Report W X Analysis of how differential tuition is working, recommendations going forward VC of Operations

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HR / Institutional Climate Report W X HR, Institutional Climate Analyis, Plans, and Progress, including recommended changes. To include faculty, supervisory and leadership professional development updates.

VC of HR and VC of Facilities

ACCT Annual Congress Outbrief P X Board members outline legislative summit observations, federal priorities, workshops, and recommendations.

Board members who attended ACCT Annual Congress

December Foundation Report W X Report by Foundation Chair and AVC of the Foundation; plans and progress, donor perceptions and expectations

VC of Operations

Last modified: 05/28/2016

Pima County Community College District Board of Governors...Tucson, Arizona 85709-1010 . PIMA COUNTY COMMUNITY COLLEGE DISTRICT GOVERNING BOARD MEETING NOTICE AND AGENDA ... Contact

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