Pillar 4a Information management IM Toolkit project.

Pillar 4aInformation

managementIM Toolkit project

Information Management | 1. Background of IM project

1.Background of IM projectBackground and ObjectivesExpected OutcomesProgress so far

Information Management | 1. Background of IM project

Background and Objectives

• Current IM system functional but requires improvement to meet the needs• RRT members build on existing IMO• Some tools have been developed: GNC website

• Gaps in global standards guidance and systems to support IM at country and global level

GNC strategic plan 2014-2016: IM/KM strategic area of priority

GNC IM toolkit Strengthen GNC capacity to support National Cluster’s IM functions

Expected Outcomes

• Desk Review Recommendations on how to develop the toolkit• Development of the toolkit• Development of a training package for the IMOs

Information Management | 1. Background of IM project

Progress so far

Literature review and interviews

Recommendations: Conceptual framework Adapt & create tools and guidance Use external resources (OCHA; IASC; WASH IM Toolkit...) Develop and keep up to date a data base with all tools available

Outcomes:• Tools data base • Conceptual framework

Information Management | 1. Background of IM project

2. Nutrition IM Toolkit Conceptual frameworkContext and ConceptsHPC Timelines for rapid onsets and protracted crisisWhat is Information managementWhy is it so importantRole and ResponsibilitiesObjectives

Information Management | 2. Nutrition IM Toolkit Conceptual framework

Information Management | 2. Nutrition IM Toolkit Conceptual framework

Context and Concepts

• 2005 The cluster approach To enhance the quality of humanitarian approach• 2011 The Transformative agenda Leadership; Coordination and Accountability

Under-nutritionNutritional emergency

Emergencies

Cluster Activation

Rapid OnsetVs

Protracted crises

IYCFMND

Information Management | 2. Nutrition IM Toolkit Conceptual framework

• HPC• Key element of

Transformative agenda

Humanitarian Programme Cycle • 5 elements coordinated• Needs assessment and analysis• Strategic response planning• Resource mobilization• Implementation and monitoring• Operational review and evaluation

• Incorporates response for sudden onset to on-going responses

HPC

Information Management | 2. Nutrition IM Toolkit Conceptual framework

What is Information Management?

IM cycle

Humanitarian information management is the systematic process of collecting, collating, storing, processing, verifying, and analysing data and information, and disseminating relevant information to humanitarian stakeholders.

Information Management | 2. Nutrition IM Toolkit Conceptual framework

Why is IM so important?

• Information management support effective humanitarian response in emergencies

• Developing systems and tools • To capture key indicators in under-nutrition, IYCF, MND; • To assess programme coverage and quality• To enable effective coordination and link the different phases of HPC

Rapi

d O

nset

Slow

Ons

etInformation needs

Pre crisis Needs CapacitiesResponse

monitoring

Coordination

Nutrition cluster

Nutrition situation:

AM/CM/IYCF/MND

Guidance and policies

Nutrition assessments: AM/IYCF/MNDKey indicators

Joint assessmentsNutrition surveys: SMART; IYCF; MN

Quality of dataQuality of intervention

Coverage Gap analysis

Activity reportKey indicators

monitoring

Capacity buildingpreparedness

Visualisation and dissemination

Information Management | 2. Nutrition IM Toolkit Conceptual framework

Roles and Responsibilities

Cluster functions:• Support service delivery • Inform strategic decision making• Planning and strategy development• Advocacy• Monitoring and reporting

implementation of cluster strategy• Contingency planning / Preparedness /

capacity building

CLA

IMO PARTNERS

Government

Information Management | 2. Nutrition IM Toolkit Conceptual framework

GoalTo provide tools and guidance to IMOs, Nutrition Country Clusters and partners to properly collect and manage data during emergencies to support effective coordination of the response

Objectives of the toolkit:• To provide tools and guidance for

preparedness (include contingency and capacity building)• To provide tools and guidance to assess the

needs (for decision making)• To provide tools and guidance to assess the

capacities (planning and strategy development)• To provide tools and guidance to monitor

the response (service delivery; agreed timeframes formats; reports)• To provide tools and guidance for

coordination

Information Management | 3. IM Toolkit proposed categories

Proposed categoriesA. Needs assessment and AnalysisB. Strategic Response PlanC. Resource MobilisationD. Implementation and MonitoringE. Operational review and evaluationF. Capacity Building; Guidance and useful links G. Knowledge management

A. Needs Assessment and Analysis

A1. Information and data• COD & FOD• 3Ws/4Ws• Metadata • How to ensure quality of data?• Inter-sector matrix

A2. Emergency response preparedness• Risk Profiling• Minimum and advanced preparedness actions

A3. Needs assessment and analysis

Information Management | 3. IM Toolkit proposed categories

Cluster function:1. Support service

delivery2. Inform strategic

decision making3. Planning and

strategy development

4. Advocacy6. Preparedness

A. Needs Assessment and analysis

A3. Needs assessment and analysis• Evidence; humanitarian needs overview• Assessments (MIRA; rapid nutrition; surveys i.e.: SMART)• Severity ranking; prioritisation of needs (Dashboards)• Qualitative data analysis• Key indicators; question banks; methods for collection• Capacity mapping• caseload

Information Management | 3. IM Toolkit proposed categories

B. Strategic Response plan

• Country strategy• Cluster plans (objectives; activities and

projects)• Tools to support decision making for

strategic objectives; indicators and targets• Tools and guidance on how to develop an

M&E framework

Information Management | 3. IM Toolkit proposed categories

Cluster function:2. Inform

strategic decision making

3. Planning and strategy

development

C. Resource Mobilisation

• Financial tracking services (OCHA)• Guidance on tools for allocation of

CHF (+ monitoring)• Pooled funds• Financial analysis template• CMAM costing tool

Information Management | 3. IM Toolkit proposed categories

Cluster function1. Supporting service delivery4. Advocacy

5. Monitoring and reporting

implementation

D. Implementation and MonitoringD1. General templates and tools

• Administrative documents, TOR for IMO; CC; SAG; TWG…

• Cluster performance monitoring• Hand over; meeting management• Shared drives; information storage

D2. Monitoring and evaluation• Measure quality and impact; reporting tools• Humanitarian response monitoring framework • Partners reporting templates • BMS code violation template; reporting tools

D3. Reporting and communication

Information Management | 3. IM Toolkit proposed categories

Cluster function1. Support service

delivery2. Inform strategic

decision making3. Planning and

strategy development

4. Advocacy

Information Management | 3. IM Toolkit proposed categories

D. Implementation and Monitoring

D3. Reporting and communication• Response monitoring tool• Dashboards, bulletins, graphics, GIS maps• Gaps analysis (including capacity

mapping updates)• Websites• Communication model

Cluster function:1. Support service

delivery2. Inform strategic

decision making

3. Planning and strategy

development4. Advocacy

E. Operational review and evaluation

• Operational peer review• Interagency humanitarian

evaluation• Specific nutrition evaluation

Information Management | 3. IM Toolkit proposed categories

Cluster function5. Monitoring and

reporting the implementation of

cluster strategy and results

6. Contingency and preparedness

F. Capacity Building, Guidance and useful links

• Technical guidance• Training packages links briefs to global

projects• Implementation Standards• Assessment guidance

Information Management | 3. IM Toolkit proposed categories

Cluster function1. Support

service delivery

2. Monitoring and

reporting6. Contingency,

capacity building

G. Knowledge Management

• KM case studies • Lessons learnt and experience sharing • Example of tools from country clusters

Information Management | 3. IM Toolkit proposed categories

Cluster function1. Support service

delivery2. Inform strategic

decision-making3. Planning and

strategy development

4. Advocacy5. Monitoring and

reporting6. Contingency,

preparedness, capacity building

Questions?

Information Management

Information management

Knowledge management

Emergencies

Cluster functions

HPC IM cycle

Transformative agenda

Rapid and slow onset emergencies

Nutrition emergency

ReportingQuality

Share

Communication

Coordination

Collect

Analysis

Information Management | 4. Group Work

Group WorkA. Looking at the time line 1/ What information is needed in nutrition ?2/ When do we need each information?

B. Review the toolkit categories Relevance; example of tools; Do all categories meet the needs and fulfil the gaps (what gaps are missing?)