PICTC/IR/KP/2018/01 Request for Proposal (RFP) for Selection of Knowledge Partner for Investment Promotion Punjab Information & Communication Technology Corporation Ltd (A State Govt. Undertaking) 5 th & 6 th Floor, Udyog Bhawan, 18 Himalaya Marg, Sector – 17, Chandigarh – 160 017 (Tel- 0172-5256400, 401 Fax – 91-172-2702423)
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PICTC/IR/KP/2018/01 Request for Proposal (RFP) … Request for Proposal (RFP) for Selection of Knowledge Partner for Investment Promotion Punjab Information & Communication Technology
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PICTC/IR/KP/2018/01
Request for Proposal (RFP)
for
Selection of Knowledge Partner
for
Investment Promotion
Punjab Information & Communication Technology Corporation Ltd
(A State Govt. Undertaking)
5th & 6th Floor, Udyog Bhawan, 18 Himalaya Marg,
Sector – 17, Chandigarh – 160 017
(Tel- 0172-5256400, 401 Fax – 91-172-2702423)
Selection of Knowledge Partner for Investment Promotion Page 2 of 66
Subject: Selection of Knowledge Partner for Investment Promotion
Dear Sir,
1. We, the undersigned, having carefully examined the referred RFP, offer to
Propose for the Selection as Knowledge Partner for Investment Promotion.
2. PRICE AND VALIDITY
All the prices mentioned in our Bid are in accordance with the terms as specified in
bidding documents. All the prices and other terms and conditions of this Bid are
valid for a period of 180 days from the date of opening of bids.
We do hereby confirm that our bid prices are exclusive of all taxes and levies.
3. EARNEST MONEY
We have paid the required earnest money through e-payment gateway. It is liable
to be forfeited in accordance with the provisions of Tender document.
4. DEVIATIONS
We declare that all the services shall be performed strictly in accordance with the
Scope of Work and specifications mentioned in the Tender document except the
deviations as mentioned in the Technical deviation Performa (Performa-10).
Further we agree that additional conditions/ assumptions, if any, found in the Bid
documents, other than those stated in deviations Performa, shall not be given
effect to.
Selection of Knowledge Partner for Investment Promotion Page 42 of 66
5. BID PRICING
We further declare that the prices stated in our Bid are in accordance with your
terms & conditions in the bidding document.
6. CONTRACT PERFORMANCE SECURITY
We hereby declare that in case the contract is awarded to us, we shall submit the
Performance Bank Guarantee (PBG) as per terms of the Tender document.
7. We hereby declare that our Bid is made in good faith, without collusion or fraud
and the information contained in the Bid is true and correct to the best of our
knowledge & belief.
8. Bid submitted online by us is complete in all respect as per tender.
9. We understand that you are not bound to accept the lowest or any bid that you
may receive.
Thanking you,
Yours faithfully,
<Signature >
Name: Date:
Designation: Place:
<Seal> Business Address:
Selection of Knowledge Partner for Investment Promotion Page 43 of 66
Performa 2: Checklist
(To be filled online in prequalification section of e-Tendering Portal)
CHECKLIST & ORDER IN WHICH DOCUMENTS ARE TO BE SUBMITTED
Name of Bidder: _______________________________________________
Sr. No. Condition / Item
Yes / No Page No.
Will be checked at the time of Prequalification Evaluation(Eligibility Criteria)
1 The bidder should be a single Business Entity. (Any kind of consortium/ Joint Venture / Sub-contracting is not allowed).
(For the purpose of this Invitation for RFP document, a Business Entity shall mean a company registered in India under the Companies Act, 1956 or a partnership firm registered under the Limited Liability Partnership Act of 2008, and operating for the last 5 years in Business Consulting as of March 31, 2018).
2 The bidder should have a minimum annual turnover of INR 300 crore from Indian operations in business consulting services in each of the last three financial years (FY 2014-15,FY-2015-16 and FY 2016-17).
Certificate from statutory auditor (as per format mentioned in Performa 6-of this RFP) /audited financial statements for the three previous financial years with CA’s Registration Number / Seal.
3 The company should have at least 500 full time and permanent Staff on its rolls as on 31st March 2018.
Certificate by competent Head HR of the company.
4 The bidder should have been working in the consultancy assignments for a minimum of 5 years having annual turnover of INR 10 Crore from Government/ Public Sector Consulting services in India in each of the last 3 financial years. (FY 2014-15,FY-2015-16 and FY 2016-17). Certificate from statutory auditor (as per format
Selection of Knowledge Partner for Investment Promotion Page 44 of 66
mentioned in Performa 6- of this RFP).
5 Should have offices in atleast 10 developed countries along with atleast two states in India.
Addresses of the offices to be provided on the letter head of the Company
6 The amount involved in pending litigations against the Bidder in various Courts/ Tribunals should be less than the net worth of the company/ firm.
Certificate from statutory auditor (as per format mentioned in Performa 6- of this RFP).
7 The bidder should have served as Knowledge Partner/Consultant for investment promotion/ facilitation projects/for Government of India or any State government in India for minimum period of 2 years with a minimum consulting fees of INR 2 crores through single project or maximum of projects totaling up to INR 2.5 crores in last five years. In atleast one of the project, the bidder should have delivered a state level investors summit. The Information to be provided in Performa 4. Work Order/Contract Agreement/Completion Certificate to be duly attached. In case of ongoing projects, atleast 2 years should have been completed.
8 The bidder should not be blacklisted by any agency of the central/ state government, public sector undertaking.
Self-certification from the Bidder as per Performa- 5.
9 Tender fees and Processing Fees- Online Submission as mentioned in the data sheet.
Acknowledgement/screenshot of fee paid online
10 Earnest Money Deposit.
Acknowledgement/Screenshot of fee paid online
Selection of Knowledge Partner for Investment Promotion Page 45 of 66
Performa 3: Particulars of Bidder
(To be filled, signed, scanned & uploaded in prequalification section of e-tendering portal )
6. Constitution of the bidder company : _______________________
7. Core Business activities : -------------------------------------
8. Experience in consultancy services (years with proof):-------------------------
9. Date of first assignment : _______________________
10. World wide Presence : _______________________
11. Presence in India : _______________________
12. Total number of employees : _______________________
13. No of employees in consultancy services: _______________________
14. Details of main branches : ________________________
15. Name & address of the officer to whom : _______________________
all references shall be made regarding :_______________________
this Tender :_______________________
E-Mail :_______________________
Telephone : ________________________
Fax No. :________________________
16. PAN No. :________________________
17. GST Reg. Number : ________________________
As of this date the information furnished in all parts of this form is accurate and true to
the best of my knowledge.
Signature
Name
Designation
Company
Address
Date
Selection of Knowledge Partner for Investment Promotion Page 46 of 66
Performa 4: Prior Experience Form
(To be filled, signed, scanned and uploaded in prequalification section of e-tendering portal)
(Using the format below, provide information in respect of major assignments as Consultant/Knowledge Partner/ for Investment Promotion/Facilitation projects or Investor Summit by the company. Proof of work completed/in progress for Government of India/any State Government of India must also be attached)
S.No Details of client along with address, telephone and Fax number
Year Consulting Fees
(Rs.)
Job Description
1.
2.
(Signature of the Authorized Person)
Date: Name: Place: Designation: Business Address :
Seal :
Selection of Knowledge Partner for Investment Promotion Page 47 of 66
Performa 5: Declaration Letter on Non Blacklisted Company/Firm
(To be signed, scanned and uploaded in prequalification Section of e-Tendering
portal)
[Bidders are required to submit the Declaration letter as given here on their
letterhead]
To
The Managing Director
Punjab Information & Communication Technology Corporation Ltd.
5th & 6th Floor, Udyog Bhawan
18 Himalaya Marg, Sector 17, Chandigarh ‐ 160017
Sub: Declaration for not being ineligible due to corrupt or fraudulent practices or
blacklisted by any Government or Public Sector Units in India.
Dear Sir,
We, the undersigned, hereby declare that:
We are not under a declaration of blacklisted by any State or Central Government /
any other Government institutions in India for any reason as on last date of
submission of the Bid or convicted of economic offence in India for any reason as on
last date of submission of the Bid.
Thanking you,
Yours faithfully,
(Signature of the Bidder)
Printed Name
Designation
Seal
Date:
Place:
Business Address:
Selection of Knowledge Partner for Investment Promotion Page 48 of 66
Performa 6: Certificate from Statutory Auditor
(To be filled, signed, scanned and uploaded in prequalification section of e-tendering
portal)
(On the letterhead of statutory auditor)
The Managing Director, Punjab Information & Communication Technology Corporation Ltd. 5th & 6th Floor, Udyog Bhawan; 18, Himalaya Marg, Sector 17; Chandigarh, 160017 CERTIFICATE
We hereby certify the following information on the basis of the audited Profit and Loss
Accounts for the Financial Years ended on 31 March 2015, 31 March 2016 and 31
March 2017 of [Name and Address of the Bidder].
Financial Year
ended on
Turnover from Consultancy Services (exclusive of taxes)
(Amount in INR)
31 March 2015
31 March 2016
31 March 2017
Average Turnover
for the above
mentioned
financial years
We further certify that [Name of the bidder] is providing consultancy services for more
than last five years and has annual turnover in excess of Rs. 10 crores on account of
government sector consulting services (exclusive of taxes) in India in each of the last
three financial years (FY 2014-15,FY 2015-16 and FY 2016-17).
We also certify that [Name of the bidder] does not have any pending non-tax litigations
in any court(s)/tribunal in India or the amount involved in pending litigations against
the Bidder in various Courts/ Tribunals should be less than the net worth of the
company/ firm.
Signature, Address, Seal & Membership No. of Chartered Accountant
Selection of Knowledge Partner for Investment Promotion Page 49 of 66
Performa 7: Special Power of Attorney
(To be filled, signed, scanned and uploaded in prequalification section of e-tendering Portal)
SPECIAL POWER OF ATTORNEY
Know all men by these presents that we <<name of company>> incorporated in India
under the Companies Act, 1956 and having its registered office at <<registered office
address>> (India) (Hereinafter called the “Company”) DOTH hereby nominate,
constitute and appoint <<name of person in whose favour authority is being made
under the attorney >>, <<Designation of the person>>, s/d/o <<father’s name of the
person>>, to be true and lawful attorney in fact and at law of the Company for and in
the name and on behalf of the Company, to do, execute and perform all or any of the
following acts, deeds, matters and things namely:-
1. To appear for and represent the Company to all intents and purposes in
connection with the matters pertaining to signing and submission of tender (No
/<<..>>) for selection of Bidder for <<project name>> and all affairs ancillary or
incidental thereto.
2. AND the Company hereby agree that all acts, deeds and things lawfully done by
the said attorney shall be construed as acts, deeds and things done by the
Company itself on the above matter and the Company hereby undertakes to ratify
and confirm all and whatever its attorney shall lawfully do or cause to be done for
and on behalf of the Company by virtue of the powers hereby given.
In witness whereof <<name of person authorized to execute the attorney on behalf
of Company>>, <<Designation of the person>> of the Company acting for and on
behalf of the Company under the authority conferred by the <<reference of body/
notification/ authority orders like Board of Directors of the Company>> in its <<
reference/ number/ meeting held on>> dated <<date of reference>> has signed
this Power of Attorney at <<place>> on this day of <<day>> <<month>>,
<<year>>.
The signatures of <<name of person in whose favour authority is being made
under the attorney >> given below are hereby certified.
<<signature, name & designation of person executing attorney and name of
company>>
WITNESS:
<<signature, name & designation of person witness to this attorney>>
Selection of Knowledge Partner for Investment Promotion Page 50 of 66
<<signature & name of the person in whose favour authority is being made under
the attorney >>
CERTIFIED:
<<signature, name & designation of person executing attorney and name of
company>>
Selection of Knowledge Partner for Investment Promotion Page 51 of 66
Performa 8: Firm Experience
(To be filled, signed, scanned and uploaded in technical section of e-tendering Portal)
8.1 Experience of assisting State Governments in Investment Promotion/
Facilitation as Consultant/Knowledge Partner
Projects
Year
Name of the client
Description of
assignment
including location
Duration of
assignment
Cost of assignment
1
2
3
4.
5.
This is to certify that the above information has been examined by us on the basis of
Letter of Award/Agreement for the assignments & other relevant information, in
support of projects wherein minimum contract value is INR 1 crore and assignment
date is not before January 2013
(Signature of the Authorized Signatory)
Note-: Copies (relevant pages) of work orders/agreement/letter of award/extension
letters/completion certificates must be duly certified by the authorized signatory of
the bidding company to be enclosed in support of projects.
Selection of Knowledge Partner for Investment Promotion Page 52 of 66
8.2 Experience in organizing Investors Summits for a State.
Projects
Year
Name of the client
Description of
assignment
including
location
Duration of
assignment
Cost of assignment
1
2
3
This is to certify that the above information has been examined by us on the basis of
Letter of Award/Agreement for the assignments & other relevant information, in
support of projects wherein minimum contract value is INR 1 crore and assignment
date is not before January 2013.
(Signature of the Authorized Signatory)
Note-: Copies (relevant pages) of work orders/agreement/letter of award/extension
letters/completion certificates must be duly certified by the authorized signatory of the
bidding company to be enclosed in support of projects.
Selection of Knowledge Partner for Investment Promotion Page 53 of 66
Performa 9: Proposed Team’s Experience
9. A Curriculum Vitae(s) of the proposed resources
(To be filled, signed, scanned and uploaded in technical section of e tendering portal)
<<Picture of the proposed
resource>>
1.Name
2.Proposed Position:
3.Date of Birth
4.Education:
5. Employment Record
From To Company Position
Held
6. Brief Profile
7. Languages
8. Work Undertaken that Best Illustrates Capability to Handle the Task
Assigned
9. Nature of Work:
Year:
Location:
Company:
Position Held:
Main features:
Activities Performed:
(Name and Signature of Authorized Signatory)
Selection of Knowledge Partner for Investment Promotion Page 54 of 66
Performa 9. B: Composition of the Team and Tasks of Team Members
(To be filled, signed, scanned and uploaded in technical section of e-tendering portal)
Sr. No. Name Present Designation
Number of years on
Payroll of the bidder
Minimum Qualification and Experience (In
Years)
Proposed Position
Task Assigned
We undertake that the professionals as mentioned above shall remain with the
assignment till the end of contract. Any change in the above composition of personnel
shall not be done without prior permission of PICTC.
(Name and Signature of Authorized Signatory)
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Bidder:
Address:
Selection of Knowledge Partner for Investment Promotion Page 55 of 66
Performa 10: Technical Deviations
(To be filled, signed, scanned and uploaded in technical section of e-tendering
portal).
Name of Bidder: ___________________________________________
Subject: Selection of Knowledge Partner for Investment Promotion
Following are the Technical deviations & variations from the exceptions to the
specifications as mentioned in RFP. These deviations and variations are
exhaustive. Except these deviations and variations, the entire work shall be
provided as per your specifications and documents.
S No. Clause No Page No Statement of deviations and
variations
Date Signature
Name
Place Seal
Selection of Knowledge Partner for Investment Promotion Page 56 of 66
Performa 11 : Performance Bank Guarantee
Punjab Information & Communication Technology Corporation Ltd.
5th & 6th Floor Udyog Bhawan,
18, Himalaya Marg, Sector 17, Chandigarh - 160017
Tel- 0172-5256400 Fax – 91-172-2702423
This deed of Bank Guarantee made this <<day>> day of <<month>> <<year>> by
<<Name of Bank>> having its office at <<office address of the Bank>>, hereinafter
referred to as “The Bank” which expression shall include their successors, in favor of
Punjab Information & Communication Technology Corporation Ltd situated at PICTC
160017 (hereinafter referred to as “Corporation” which expression shall include their
successors).
2. Whereas the Corporation has issued notification no. <<Notification no.>> dated
<<date of notification>> to M/s <<Name of the Company>> a company
incorporated in India under the Companies Act, 1956 and having its registered
office at <<registered office address>> (India) and place of business at
<<business address of company>> hereinafter referred to as “The Company”
(which term or expression unless excluded by or repugnant to the subject or
context shall mean and include its successors-in-office and assigns) for Selection
as Knowledge Partner for <<project name>>.
3. In consideration the Corporation selecting the Company as to <<project name>>
as per the terms and conditions of the Agreement entered into between the
Corporation and the Company, we the Bank, hereby irrevocably and
unconditionally guarantee to pay the Corporation on first demand without demur
any sum up to Rs <<amount>> (Rupees <<in words>>) merely on claim or
demand by telex and/ or writing by the Department by reason of breach by the
Company of any of the terms or conditions contained in the said Agreement or by
reason of the Company’s failure to perform the said Agreement. Any such
demand made on the Bank shall be conclusive as regards the amount due and
payable by the Bank under this guarantee.
4. We, the Bank, undertake to pay to the Corporation any money so demanded
notwithstanding any dispute(s) raised by the Company in any suit or proceeding
pending before any court or Tribunal relating thereto our liability under this
present being absolute and unequivocal. The payment so made by us under this
Selection of Knowledge Partner for Investment Promotion Page 57 of 66
bond shall be valid discharge of our liability for payment there under and the
Company shall have no claim against us for making such payment.
5. The Bank’s liability herein contained in this guarantee shall not be impaired or
discharged by any extension of time or any forbearance of neglect on the part of
the Corporation or any variations or alterations made, considered or agreed to
with or without knowledge or consent of the Bank by or between the Corporation
and the Company.
6. The guarantee shall remain in all force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Corporation under or by virtue of the said
Agreement have been fully paid and its claim satisfied or discharged or up to 30
months from the date of its execution i.e. up to <<day>> day of <<month>>
<<year>> , or the Corporation certifies that the terms and conditions of the said
Agreement have been fully and properly carried out by the Company and
accordingly discharges this guarantee
7. We, the Bank, further agree with the Corporation that the Corporation shall have
the fullest liberty without our consent and without affecting in any manner our
obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said Company from time to
time or to postpone for any time or from time to time any of the powers
exercisable by the Corporation against the Company and to forbear or enforce
any terms and conditions relating to the said Agreement and we shall not be
relieved from our liability by reason of any such variation, or extension being
granted to the Company or for any forbearance, act or omission on the part of the
Corporation or any indulgence by the Corporation to the said Company or by any
such matter or thing whatsoever which under the law relating to sureties would
but for this provision have effect of so relieving us.
8. The Bank Guarantee shall not be discharged due to any change in the
constitution of the Bank or the Company.
9. NOTWITHSTANDING anything contained herein,
a. Our liability under this Bank Guarantee is restricted to Rs <<amount>>
(Rupees <<in words>>),
b. This Bank Guarantee shall be valid up to dd.mm.yyyy inclusive of the
claim period, and
Selection of Knowledge Partner for Investment Promotion Page 58 of 66
c. We are liable to pay the guaranteed amount or any part thereof under
this Bank Guarantee only and only if the Corporation serve upon us a
written claim or demand on or before dd.mm. yyyy.
10. We, the Bank, undertake not to revoke this Bank Guarantee during it currency
expect with the previous written consent of the Corporation in writing and the
guarantee shall be continuous and irrevocable upto the sum stated hereinabove.
Place:
Date: (Signature of Authorized signatory & Stamp of Bank)
Selection of Knowledge Partner for Investment Promotion Page 59 of 66
Performa 12: Financial Proposal
(To be filled, signed scanned and uploaded in financial section of e-tendering portal)
(On Bidder’s letter head)
[Location, Date]
FROM: [Name of Bidder]
……………………………………..
……………………………………..
To The Managing Director, Punjab Information & Communication Technology Corporation Ltd, 5th & 6th Floor, Udyog Bhawan,
18, Himalaya Marg, Sector 17;
Chandigarh; India
Sub: Selection of Knowledge Partner for Investment Promotion
Dear Sir,
We, the undersigned, offer to provide the services as Knowledge Partner for Investment Promotion
In accordance with your RFP, Our Financial Proposal for Assignment is for the sum total of Rs....................... (In lacs)(Amount in words and figure) This amount is exclusive of taxes. The breakup of the amount resource wise is as under:
Sr. No. Manpower Man months A
Man Month rates
B
Total C
(A*B)
1. Project Director 3
2. Project Manager 36
3. Senior Consultants 72
4. Support Consultants
72
5. Total
1. Our Financial Proposal shall be binding upon us up to the expiration of the validity
period of the Proposal, as per RFP. ............................
2. This financial proposal covers remuneration for all the Personnel (Expatriate and
Resident, in the field, office etc), equipment, surveys, overhead charges viz.
Selection of Knowledge Partner for Investment Promotion Page 60 of 66
travelling, boarding and lodging (other than all international road shows and
domestic roadshows) and out of pocket expenses. The Financial Proposal is
without any condition.
3. The offer price quoted by us is inclusive of all not specifically mentioned in the RFP
document, but essential for successful completion of assignment.
4. We undertake that in competing for and, if the award is made to us, in executing
the above consultancy services, we will strongly observe the laws against
fraud and corruption in force in India.
5. These rates would be valid for the period of assignment and any additional
manpower required would be provided on the above mentioned rates. These rates
will also be used in case of subsequent reduction in manpower.
Yours sincerely,
Authorized Signature: Name and Title of Signatory:
Name of Bidder: Address:
Selection of Knowledge Partner for Investment Promotion Page 61 of 66
Performa 13: (Prebid Query Format)
(To be submitted by the bidder on company’s letter head at the time of
submission of Pre bid queries along with the proof of purchase of tender
document)
Name of the Company:
Queries must be sent in the following format:
Sr
No.
Reference (Page No.
/ Para/ Sub Para No.
& Heading / Sub
Heading
Existing
Clause /
text
Clarification
/
Amendment
Sought
Suggestions
/ Remarks
(if any)
1
.
N
(Authorised signatory & seal of Company)
Date :
Selection of Knowledge Partner for Investment Promotion Page 62 of 66
Appendix A: Instructions to Bidders for E-Tendering
Sr.
No.
Title Description
1 Punjab e-Tendering Website
https://eproc.punjab.gov.in/
2 View and print Tender Documents Free of cost
To Download/ View the tender notifications and corrigendum follow the steps given below:
a. Click on “Tenders by Organisation” after opening the e-Procurement website.
b. Please click on link under “Tender Count” in “Organisation Name” i.e. “Punjab Information & Communication Technology Corporation Ltd” from the list.
c. A list of tenders will appear on the screen. d. Click on link under “Title and Ref.No./Tender ID” to
view particular tender.
e. Click to print (right top side).
3 Digital Signatures The user must be in possession of a valid Digital Signature Certificates (DSC) which may be procured from any of the authorized Certifying Authority (CA), such as; e-mudra, N-code, Sify etc. In case of any problem in compatibility of DSCs, you may go through “Bidders Manual Kit“ or “FAQ’s” (right bottom on home screen) or e-Procurement helpdesk may be contacted. Helpdesk contact details are at “Contact Us” (top right on home screen)
4 e-Payment Options and procedure
1. The cost of the bidding documents (non-refundable) shall be paid online through Net Banking at portal https://eproc.punjab.gov.in/ 2. Bid Security/Earnest Money Deposit (EMD) of the amount specified for the Project/Work(s) in the table above shall be paid online through Net Banking at portal https://eproc.punjab.gov.in/ Following options are available for making e-Payment:
Purpose & Amount
Registration Fee – As of Now Free (Subject to updates on website)
Tender Fee (differs for each tenders)
Processing Fee (0.1 % of tender estimated value + GST – Varies between Rs. 500.00 to Rs. 5000.00) Rs. 2000.00 + GST for tenders where estimated value is not known
EMD (differs for each tenders)
Selection of Knowledge Partner for Investment Promotion Page 63 of 66
5 Registration Refer to Manual – “Registration of Bidders” under “Bidders Manual Kit“(right bottom on home screen)
Steps to be followed for registration of bidders: a. Click on “Online Bidder Enrollment” and fill the
online registration form. (Home Page – Right Side) b. Registration Fee – As of Now Free (Subject to
updates on website). c. Note the User ID and Password allotted by the
system.
6 Login & Participation in the Tendering process
Log in with your User Id and Password (which was allotted by the system after registration). For participating in the tendering process follow the instructions given below: a. Insert the PKI (which consists of your DSC) in your
PC USB port (make sure that necessary driver software of PKI is installed in your system).
b. To open the Microsoft Internet Explorer (from the Desktop of your computer) click on the Internet Explorer icon, or
c. Go to Start > Programs > Internet Explorer. d. Type https://eproc.punjab.gov.in/ in the address
bar, to access the Login Screen. e. Enter e-Procurement User Id and Password, click
on “Login”. f. Again Click on “Login” for selecting the DSC
(Middle Left of the Screen). g. Enter DSC token Password. h. Click “Search Active Tenders” on the left side of
the page to search the tenders. i. Then select the Organisation (in this case Punjab
Information & Communications Technology Corporation Ltd.) from the drop box in whose tender you intend to participate and click submit.
7 Online Request for Tender Documents
Please refer to manual “Online e-Bid Submission” under “Bidders Manual Kit“ (right bottom on home screen) and please
8 Pay EMD and update details in the web site
9 Upload files – Technical Sheet/ Price bid Sheets and attach documents to the tender
11 To Submit the Tender
a. Bids once submitted may be revised prior to tender closing date and time.
b. Note down / take a print of “Bid Acknowledgement Page” once it is displayed on the screen.
12 To view the tender opening process
Tender opening event can be viewed online as per procedure given below: a. Log in with your User Id and Password (which was
allotted by the system after registration). b. Click “Search Active Tenders” on the left side of
Selection of Knowledge Partner for Investment Promotion Page 64 of 66
the page to search the tenders. c. Then select the Organisation (in this case Punjab
Information & Communications Technology Corporation Ltd.) from the drop box in whose tender you intend to participate and click submit.
13 e-Procurement Help Desk details
Helpdesk contact details are at “Contact Us” (top right on home screen)
Selection of Knowledge Partner for Investment Promotion Page 65 of 66
Appendix B: Contract Agreement
Date:
Reference No. : PICTC/IR/KP/2018/01
CONTRACT AGREEMENT
THIS AGREEMENT is made on the <<day>> day of <<month>> 2018.
BETWEEN:
Punjab Information & Communication Technology Corporation Ltd. having its
offices at the Punjab Information & Communication Technology Corporation
Ltd., Govt. of Punjab Undertaking, Udyog Bhawan, Sec‐17, Chandigarh –
160017, India hereinafter referred to as “Punjab Infotech” (which term or
expression unless excluded by or repugnant to the subject or context shall
mean and include its successors‐in‐office and assigns) of the FIRST PART;
AND
M/s <<name of selected company>>, incorporated in India under the
Companies Act, 1956 and having its registered office at <<registered office
address>> (India) and place of business at <<business address of
company>> hereinafter referred to as “The Company” (which term or
expression unless excluded by or repugnant to the subject or context shall
mean and include its successors‐in‐office and assigns) of the SECOND
PART;
WHEREAS
(I) Punjab Infotech is desirous of appointing Knowledge Partner for
Investment Promotion.
(II) The Company having represented to Punjab Infotech that it has the
required professional skills and personnel and technical resources, has
agreed to provide the equipment, services on the terms and conditions set
forth in this Contract;
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
(a) In this Agreement words and expressions shall have the same
meanings as are respectively assigned to them in the RFP.
(b) The following documents in relation with Request for Proposal issued
for selection of bidder shall be deemed to form and be read and
Selection of Knowledge Partner for Investment Promotion Page 66 of 66
construed as part of this Agreement viz:
1) Invitation for Bids.
2) Instructions to Bidders (ITB).
3) General Contract Conditions (GCC).
4) Scope of Work (SOW).
5) All Annexure, amendments, supplements, corrigendum or
clarifications thereto.
6) Award of Contract.
(c) The contract shall begin from the date of signing of the contract, as
and when the Project would be assigned to the Company.
(d) The mutual rights and obligations of the Department and the Company
shall be as set forth in the Contract, in particular:
1) the company shall carry out the services in accordance with the
provisions of the Contracts;
2) the company shall provide services in conformance to terms
and conditions laid out in RFP and strictly avoid conflicts with
other assignments/ jobs, downstream projects or their corporate
interests and act without any consideration for future work; and
3) Punjab Infotech shall make payments to the Company in
accordance with the provisions of the Contract.
IN WITNESS WHEREOF, the parties hereto have caused this Contract
to be signed in their respective names as of the day and year first above