PI Funds Available & Project Detail Reports Session 19 PI_Funds Available Report and PI_Project Detail Reports To print: Right click Choose “Print” Change.

PI Funds Available &

Project Detail Reports Session 19

PI_Funds Available Report and PI_Project Detail Reports

To print:

• Right click

• Choose “Print”

• Change option “Print What?” from “slides” to “note pages”

• Click ok

Four reports inTwo Workbooks

• PI Funds Available Report Shows how expenses are tracking to budget and the

remaining funds available on the grant/contract.

• PI Project Detail ReportsPI Expenditure Detail Report

Shows detailed grant/contract expenses for the month.

PI Planned Expense ReportShows details of future planned expenditures for the grant/contract.

PI Labor Schedule ReportShows the % of effort of current and future personnel scheduled to be paid on the grant/contract.

Common Report Parameters

Report Header Page details reflect unique project/award combination.

Project PI Name

Sponsoring Agency related Information

Project Period

Award PI Name

Fiscal Contact Name

Award related Information

Reports simplified

Budget categories created to facilitate rolling up budget, expenses and commitments to a level more closely aligned with the way the PI Budgets.

PURPOSE: This report is designed to provide the project’s funded Budget Balance Available: It shows BOTH: 1) Budget balance after expenses to-date, AND 2) Budget balance after expenses to-date and scheduled future planned expenses.

Column F’s ‘Grand Total’ reflects your remaining funded Budget Balance Available (including both Direct and F&A/Indirect costs). See major Sub-totals for a breakdown of available Direct and F&A costs.

Major Sub

Totals

Denotes which

budget categories are subject to F&A and

which aren’t.

AA BB CC D = A-CD = A-C EE F = A-C-EF = A-C-E

Reviewer and PI Signature Lines on PI Funds Available Report

After review of the period expenditure detail report and this summary report, to the best of my knowledge all costs charged to this project are appropriate and salary and wages charged are in relation to work performed on this project. Where required, corrections have been or will be requested to be made in the Integrated System.

PI Signature: ____________________Date:__________

Reference: Procedure 1-4A

I have reviewed current month expenditures for accuracy and sufficient source documentation in accordance with University procedure 1-4.Reviewer: __________Date:__________

PI Funds Available report output can be restricted based on award status.

Purpose: This report shows detailed expenditures within a budget category for PI review and approval of the appropriateness of actual costs.

Fiscal administrators must still use the original FM_Expenditure Detail report to review expenses as per University finance procedure 1-4.

Purchase Order Line Description can be omitted if desired

Purpose: This report is designed to reflect known future planned expenses for the grant/contract. Future expenses are list by Budget Categories.

Purchase Order Line Description and Oracle Manual Encumbrances

can be shown or omitted as desired.

Purpose: This report shows the effort percentage of present and future personnel that are scheduled to be paid by the grant/contract.

Note: Hourly wage employees are not automatically encumbered and thus will not show on this report unless a manual encumbrance was created.

Questions