Philadelphia Area SharePoint User Group February 24 th, 2010 Marshall Kurtz RJB Technical Consulting [email protected].

Philadelphia Area SharePoint User Group

www.PhillySharePoint.org

February 24th, 2010

Marshall KurtzRJB Technical [email protected] @SPointMarshall


Philadelphia AreaSharePoint User Group



Quick Tip

Streamlining Project Management Using SharePoint Server

(MOSS)

• One of the top business justifications for deploying SharePoint is the need for improved Project Management

• Deliver an immediate Return on Investment

• ROI can be scaled exponentially as the environment is built according to specific business needs

• Impact can be seen at all levels of the organization – from the end-user to a top-level manager




Project Manager: A Day In The Life




SusanProject Manager

Email

Local

Remote

Susan’s Team





status.xlsx

Status.xlsx = 2MB File





Susan’s Inbox: 2MB






























Susan’s Inbox: 20MB…and the vicious cycle continues!




•Reporting is not centralized• Individual consultants could be working on the same thing at the same time•Susan has to re-tool existing data to make it client-facing

Redoubled Efforts

•Only one consultant can work on a specific part of a project at a time•Susan can’t gauge progress until the end of the week

Collaboration Is Not Real-

Time•Can’t control frequency/method of checking documents in or out•Control of workflow from one consultant to another is temporary and unpredictable

Lack of Consistency

•Multiple emails/multiple copies of the same document from the multiple consultants

•Difficult to tell who worked on what when•Takes up valuable server space

Server Overload



Individual “MySite” Sites

Enterprise Search

Individual/Group KPI Dashboard

Document Versioning

Team Workspaces

Controlled Workflows


Project Management Using MOSS




SharePoint Server

Team Site (Internal)

Client Site(External)

Project Management Using MOSS




•KPI’s for each individual user as well as a top-down management-oriented view•Reporting is linked to one centralized data source, eliminating the need to copy and paste data from one spreadsheet to another

Centralized Reporting

•Multiple consultants can work on one document at the same time•Transferring parts of a project from one member to another is easier due to faster/more accurate/less painful knowledge transfer

Real-Time Collaboration

•Ability to define and control the flow of information/reporting according to the chain of command

•Prevents user error/inconsistent results across multiple team members•Speeds up the collaboration process

Predefined Workflows

• Identical documents aren’t duplicated •Versioning enables smart collaboration; strict versioning governance contains excessive storage utilization and cost

•Enterprise search enables quick and accurate document retrieval

Optimized Storage

Questions?

Marshall KurtzAccount ExecutiveRJB Technical Consultingwww.rjbtech.comhttp://www.sharepointspecialists.com/[email protected]

Want more SharePoint Tips and Tricks?Follow me on Twitter @SPointMarshall

Follow RJB on Twitter @RJBTech



Philadelphia Area SharePoint User Group February 24 th, 2010 Marshall Kurtz RJB Technical Consulting [email protected].

Documents

sharepoint server slide

sharepoint server reporting

sharepoint server moss

mb slide

time susan

improved project managementone

mb file slide

business justifications