PHI DELTA THETA AWARDS GUIDE

PHI DELTA THETA AWARDS GUIDE

PHI DELTA THETA

AWARD S P RO G RAM

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| 2Phi Delta Theta Awards Chairman’s Guide Table of Contents

TABLE OF CONTENTSINTRODUCTION TO PHI DELTA THETA’S AWARDS PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Tips for Excellence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Awards Submission Timeline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

OUTSTANDING PHI DELTA THETA CHAPTER AWARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Chapter Excellence Awards: Bronze, Silver, Gold Star . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Oxford Trophy, Founders Trophy, Kansas City Trophy, and Housser Trophy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Phoenix Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9T . Glen Cary Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

CHAPTER OPERATIONS AWARDS . . . . . . . . . . . . . . . . . . . 11Excellence in General Headquarters Reporting . . . . . . . . . . . . . . 11Roy L . Anderson Jr . Outstanding Chapter House Awards . . . . . 11Best House Improvement Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Outstanding Chapter Room Award . . . . . . . . . . . . . . . . . . . . . . . . . .13Parent Club of the Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

GROWTH AND COMMUNICATIONS AWARDS . . . . .14#1 Chapter Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Excellence in Recruitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Improvement in Recruitment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15Excellence in New Member Retention . . . . . . . . . . . . . . . . . . . . . . .15Dallas Alumni Relations Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15William Allen White Excellence in Communications Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16Social Media Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16Parent Communications Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16Recruitment Campaign Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

MEMBER DEVELOPMENT AND ACADEMIC AWARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18St . Louis Fraternity Education Trophy . . . . . . . . . . . . . . . . . . . . . . . .18Phikeia Education Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19Member Education Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19Excellence in Academics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Excellence in New Member Retention . . . . . . . . . . . . . . . . . . . . . . 20Community Relations and Education Award . . . . . . . . . . . . . . . . 20#1 GPA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Excellence in Academics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

SERVICE AND PHILANTHROPY AWARDS . . . . . . . . . 22Excellence in Philanthropy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Excellence in Community Service . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Stan Brown Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Paul C . Beam Trophy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Iron Horse Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Clark Jackson Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Lubbock Trophy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

HEALTH AND SAFETY AWARDS . . . . . . . . . . . . . . . . . . . . . 25Excellence in Risk Prevention . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

RITUAL AWARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Hayward S . Biggers Excellence In Ritual . . . . . . . . . . . . . . . . . . . . 26Binninger-Stitt Cultivation of Ritual Award . . . . . . . . . . . . . . . . . . 26

INDIVIDUAL AWARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28George M . Trautman Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Harmon-Rice-Davis Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28Live-In Adviser of the Year Award . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Outstanding Freshman of the Year Award . . . . . . . . . . . . . . . . . . . 29Outstanding Sophomore of the Year Award . . . . . . . . . . . . . . . . . 30Outstanding Junior of the Year Award . . . . . . . . . . . . . . . . . . . . . . . 30Outstanding Senior of the Year Award . . . . . . . . . . . . . . . . . . . . . . 30Campus Professional of the Year Award . . . . . . . . . . . . . . . . . . . . . .31Raymond L . Gardner Alumnus of the Year Award . . . . . . . . . . . .31Samuel V . Stone Outstanding Chapter Adviser of the Year Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

PhiDeltaTheta @phidelt /phideltathetaghq phide .lt/pdtlinkedin @phideltatheta phidelt

Brother Awards Chairman,

It is with excitement that we launch the 2022 Phi Delta Theta Awards Program to the Phi Delt Nation this fall! Not only are we able to offer this information earlier than ever before, we are also able to celebrate having made strong strides through the COVID-19 pandemic .

The Phi Delta Theta Awards Program is designed to recognize and promote various levels of achievement and greatness to the Fraternity on an individual and chapter level . This guide reviews the awards available, requirements, selection process, and application process of each award .

This year, we have revised requirements to reflect more closely to those found in the pre-2020 Awards Programs . It is important that the chapter leaders charged with putting together content for the awards submission closely note these changes . Further, we intend on chapter leaders using this document to closely guide them in their journey of tendering a top award-winning submission .

The primary responsibility for the administration of the Phi Delta Theta Awards Program rests with the Awards Committee . This body is composed of a chairman, two-three alumni volunteers, a General Headquarters liaison (director of chapter support), and a General Council liaison who will assist with the gathering of applications and information from all chapters, alumni clubs, and individuals . All award applications are carefully reviewed by this committee and the General Headquarters staff . In addition to this committee, several of the awards are judged by special Fraternity officers or alumni groups .

Note that some awards may have more than one winner or honorable mention awardee(s) . Make sure your application not only reflects the pride you have in your chapter and Phi Delta Theta, but also what your chapter has accomplished this past year . It is crucial that all requested information is uploaded in the appropriate section of the Online submission portal .

Awards will be announced at the 2022 Kleberg Emerging Leaders Institute, taking place in the summer of 2022 . Both the official website phideltatheta .org and The Scroll will also feature stories about the award-winning chapters .

Best of luck in creating your application this year!

Yours in the Bond,

Todd Simmons, Akron ’17Director of Chapter Support Awards Committee GHQ Liaisontsimmons@phideltatheta .org

Phi Delta Theta Fraternity General Headquarters2 South Campus Avenue Oxford, Ohio 45056

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| 4Phi Delta Theta Awards Chairman’s Guide Introduction to Phi Delta Theta’s Awards Program

INTRODUCTION TO PHI DELTA THETA’S AWARDS PROGRAMThis guide is a holistic compilation of all awards distributed by Phi Delta Theta and affiliate organizations . Please take the time to read about each award to determine if your chapter or an individual is eligible for that award . Under each description will also include how, where, and when to apply for the award . Most chapter awards will be applied for through the online portal that you will find under Officer Forms on myPhiDelt . This portal is extremely important to the process and will open in January 2022 for applications to begin being filled out .

Finally, all submissions for the online awards packet must be completed by 11:59 p.m. Pacific Standard Time on April 30 . Packets submitted after this date will not be considered . Because of these strict deadlines, read the Best and Worst Practices in Completing the Awards Packet to learn more about how you can utilize the summer and fall to prepare for your awards submission .

There are always updates to the Awards Program, so please read this guide carefully! Make sure to field any questions to your staff leads in advance of the April 30 deadline . Everything you need to submit your awards packet is located within the online awards submission portal on the website .

Finally, be aware that if your chapter is on probation or suspension with the General Council or your province president as of April 30, you are not eligible for any awards.

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https://www.phideltatheta.org/members/resources/chapter-officers/awards/

| 5Phi Delta Theta Awards Chairman’s Guide Introduction to Phi Delta Theta’s Awards Program

TIPS FOR EXCELLENCE

DOS:• Stand out! There are over 180 submissions; what will make

your chapter stand out?• Develop a consistent brand among all documents/

materials submitted .• Start early, do not wait until mid-April to begin! • Answer all questions and criteria listed, what you see

is what will be looked for . If you are confused, ask your staff lead .

• Use pictures and videos to boost the quality of your application .

• Make a plan with a timeline and delegate work to multiple officers or members—the awards chairman can only submit what he has been given by his fellow officers .

• Make a list of what you already have and what you will need to develop or retrieve .

• Give at least two (2) weeks for volunteers/staff to write letters of recommendation .

• Complete all Chapter Greatness Checklist reports on time—that is 50 percent of total points!

DON’TS:• Just copying and pasting from last year’s packet . The

evaluators reference previous years’ packets and this can result in disqualification of awards .

• Plagiarizing letters of recommendation . It is better to upload nothing than to get disqualified from all awards for plagiarizing .

• Only link a Google Doc, Dropbox, or website . Provide the original document . The only exception would be if you are submitting your link to the chapter’s social media or news article, but always explain what the link will send the evaluators to .

• Have no one in charge of awards . Elect an Awards Officer annually . This will give him time to do his job in preparing awards documents for the entire academic year .

• No proofreading . Submissions containing large amounts of errors communicate that little time may have been put into its creation .

• Upload a blank document into a mandatory field . If you do not have something that is required within an award, do not apply for that award .

AWARDS SUBMISSION TIMELINE

• Awards portal opens on myPhiDelt

• Awards Guide is released

• Webinar for any awards support

• Individual chapter support available through the respective chapter support coordinator

• Application due on April 30, 2022 in conjunction with the Chapter Greatness Checklist

FEBRUARY/MARCH 2022

APRIL2022

JANUARY2022

https://www.phideltatheta.org/resources/chapter_greatness_checklist.pdf

https://www.phideltatheta.org/resources/chapter_greatness_checklist.pdf

| 6Phi Delta Theta Awards Chairman’s Guide Outstanding Phi Delta Theta Chapter Awards

OUTSTANDING PHI DELTA THETA CHAPTER AWARDSCHAPTER EXCELLENCE AWARDS: BRONZE, SILVER, GOLD STARDescription: The Chapter Excellence Awards recognize top-performing chapters based on a list of operational factors during the academic year . There is only one application for these awards; however, there are three separate tiers based on the quality and completeness of the application . There are no restrictions to the number of chapters that can be placed in each tier .

Prerequisites: Chapters must also receive approval from their General Headquarters Staff Lead to receive the Gold Star .

Criteria: There are three tiers to this award based on a cumulative of points from Chapter Operations, Recruitment and Communications, Academics and Education, Philanthropy and Community Service, Risk Management, and Phi Delta Theta Ritual .

• Gold Star = (90%+ 180+ points)• Silver Star = (80–89 percent 160–179 points)• Bronze Star = (70–79 percent 140–159 points)

• Current Year = May 1, 2021–April 30, 2022• Evaluated GPA Terms = Semester: spring 2021 and

fall 2021 Quarter: spring 2021, fall 2021, and winter 2022

Points in the Chapter Excellence category are awarded from the quality of the following (200 points):

• Chapter Greatness Checklist (100) .• Zero balance due to GHQ by April 30 (5) .• Chapter budget (greekbill = full points) (5)

» Provide supporting documentation for: (1) The chapter budget including total expected revenue, collected revenue, budgeted amounts for insurance and all GHQ dues, and a breakdown of each officer’s budget . (2) The process of how the chapter collects dues from its members, including any apps or external services used (i .e . greekbill) .

• Strategic Plan (5) » Provide supporting documentation for the chapters

yearly strategic plan, officer goals, and/or detailed chapter priorities and how the chapter plans to achieve those priorities .

• Chapter Bylaws (5) » Provide a copy of the chapter bylaws which must

include: (1) written descriptions and responsibilities for chapter officers and chapter committees, (2) requirements for extending a bid to new members, (3) requirements for a Phikeia to be initiated, (4) requirements for a member’s GPA to be in good standing, (5) requirements for members who don’t †Collected via myPhiDelt or Chapter Greatness Checklist


meet the minimum or certain levels of GPA each term, (6) judicial procedures in place for any discipline the chapter can take with its members, (7) member expectations and accountability measures, (8) list for different membership statuses available to members (Phikeias, actives, etc .) .

• Facility Management Program (5)* *if no facility, 5 points are awarded

» Provide a copy of the chapters Facility Management Program which includes: (1) the date the facility was built/renovated, (2) number of rooms, (3) total square footage, (4) number of persons living in the facility compared to full capacity, (5) special rooms or rooms designated to a named alumnus or volunteer, (6) a written house maintenance plan for scheduled or routine cleanings and other pertinent facility inspections .

• Membership size meets minimum standards (5)†

» Provide supporting documentation that the chapter’s membership meets minimum standards of being above (forty members or above the campus average fraternity membership size) .

• Recruitment Program (5) » Provide a copy of the chapters Recruitment Program

which includes: (1) explanation of the chapter’s philosophy on recruitment, (2) explanation of how the chapter markets itself to potential new members and how the chapter adds potential new members to their names list, (3) explanation of how the chapter recruitment meetings or event(s) were performed during the current year .

• Social Media (5) » Provide a URL link to the chapters Instagram account

and/or another most used social media platform which will be evaluated on: (1) content, (2) frequency of posts, (3) relevancy of posts, (4) experience of membership represented, (5) supporting the Fraternity brand .

• Alumni and Family Communications (5) » Provide supporting documentation the chapter

communicates with alumni associated and involved with the chapter, as well as, communicating with parents/family of Phikeia and chapter members .

• Chapter academics meets minimum standards (5)†

» Provide supporting documentation that the chapter’s past spring and fall terms of the calendar year meet the minimum standards of the chapter’s GPA is above a (2 .75 or is above the university’s all-male average (i .e . university grade reports) .

• Scholarship Program (5)

» Provide a copy of the chapters Scholarship Program which includes: (1) explanation for why the chapter has a member GPA requirement, (2) explanation of the requirements for members who don’t meet the chapters minimum or certain levels of GPA each term, (3) explanation of any chapter specific event(s) or processes for incentivizing or promoting academic excellence .

• Phikeia Education modules meets minimum standards (5)†

» Provide supporting documentation the chapter meets the minimum standards of each Phikeia completing the three PDT U Phikeia Education modules prior to being initiated .

• Phikeia Education Program (10) » Provide a copy of the chapters Phikeia Education

Program which includes: (1) overall program schedule with plan of topics and/or activities for each week or day during the program, (2) clearly outlined Phikeia expectations for the program, (3) clearly outlined Phikeia requirements for initiation, (4) Big Brother eligibility requirements, expectations, and a detailed description of how the chapter does the Big Brother ceremony, (5) detailed description of the events planned post each standardized program ceremony (Phikeia induction, Big Brother, and Initiation) .

• Member Education Program (5) » Provide a copy of the chapters Member Education

Program which includes: (1) explanation of the minimum expectations for each member, (2) explanation of any chapter specific event(s) or processes for enhancing its member experience in any way (i .e . time management, positive relationships, career planning, study aids, meal etiquette, resume writing, interview skills, etc .) .

» Points will be deducted for chapters NOT fully utilizing the standardized Phikeia program .

• Philanthropy Program (5) » Provide a copy of the chapters Philanthropy Program

which includes: (1) explanation of the chapters philosophy on philanthropy, (2) explanation of how the chapter promotes the Iron Phi program to members, Phikeia, and alumni, (3) explanation of the chapter philanthropy fundraisers or event(s) performed or participated in during the current year (including virtual), which includes photos, videos, or social media posts of the fundraiser, and any publication written or recognitions given .

• Community Service Program (5)

†Collected via myPhiDelt or Chapter Greatness Checklist


» Provide a copy of the chapters Community Service Program which includes: (1) explanation of the chapters philosophy on community service; (2) explanation of the chapters community service event(s) performed or participated in during the current year which includes photos, videos, or social media posts of the service, and any publications written or recognitions given .

• Bystander Intervention module meets minimum standards (5)†

» Provide supporting documentation the chapter meets minimum standard of each member completing the “My Brother’s Keeper: Bystander Intervention” PDT U module .

• Risk Management Program (5) » Provide a copy of the chapters Risk Management

Program which includes: (1) explanation of how the chapter educates members and Phikeias on risk management policies, chapter annex policy, Good Samaritan policy, and crisis management plan; (2) explanation of how the chapter educates members and Phikeias on non-hazing policies, fire prevention and life safety/loss control, chapter insurance, chapter event

planning program, alcohol awareness, alcohol-free programming, judicial disciplinary procedures, etc .; (3) bonus points can be earned for campus participation in various program and/or event(s) for alcohol awareness, sexual assault awareness, or social responsibility .

• Ritual Program (5) » Provide a copy of the chapters Ritual Program which

includes: (1) a written description of how the chapter organizes alumni ceremonies like the alumni induction ceremony, Silver, Gold, and Palladian Legionnaire, and Founders Day; (2) explanation of when the chapter performs the officer installation ceremony; (3) explanation of how the chapter teaches ritual to newly initiated members; (4) explanation of how the chapter emphasizes ritual with members of the chapter, including the reading of The Bond and/or alumni support for ritual; (5) ritual equipment inventory and condition list .

• Bonus points: One (1) bonus point will be added to the total point score for each member of the chapter who becomes an Iron Phi during the year (May 1, 2021–April 30, 2022) .†

OXFORD TROPHY, FOUNDERS TROPHY, KANSAS CITY TROPHY, AND HOUSSER TROPHYDescription: The top three trophies for US-based institutions are awards based on campus size . These three awards are presented to the chapters that exemplify the principles of Phi Delta Theta while demonstrating exemplary chapter operations .

Oxford Trophy: First awarded at the 2019 Kleberg Emerging Leaders Institute, the trophy is named to commemorate the birthplace of the Fraternity and home of the General Headquarters . Eligible chapters come from schools with undergraduate enrollment of more than 20,000 . There are fifty-nine eligible chapters .

Founders Trophy: Donated by Judge William R . Bayes, Ohio Wesleyan 1901, in 1929 . Eligible chapters come from schools with undergraduate enrollment between 7,000 and 19,999 . There are fifty-one eligible chapters .

Kansas City Trophy: First presented in 1929, the Kansas City Trophy was originally sponsored by the Cleveland Alumni Club . In 1958, sponsorship was taken over by the Kansas City Alumni Club . Eligible chapters come from schools with undergraduate enrollment of less than 6,999 . There are fifty-six eligible chapters .

Housser Trophy: George E . Housser Trophy is awarded annually to the top Canadian chapter that exemplifies the cardinal principles of Phi Delta Theta while demonstrating exemplary chapter operations . The trophy was originally presented by the Vancouver Alumni Club, and later rededicated by several Canadian Brothers in 1992 in honor of the late George E . Housser, McGill 1906, and was president of the General Council from 1950–52 . Eligible chapters are Canadian-based . There are nine eligible Canadian-based chapters .

Prerequisites: Chapters must have been installed before the start of the current biennium . Chapters must also earn the Gold Star Chapter Excellence Award to be eligible for one of these trophies .

Criteria: After a chapter has completed the Chapter Excellence Awards application, the chapter will be compared to each Gold Star chapter in their campus size bracket (Kansas City, Founders, or Oxford) . The chapters will upload a video presentation or executive summary essay to further explain why they deserve to be named the best chapter in their bracket . This material will be scored out of 150 points and should not exceed ten minutes or six pages (not including any pictures or multimedia attachments) .


Within the video presentation or essay the judges will look for the following: (150 points)

• Why the chapter deserves to win (10) .• How the chapter exceeds in chapter operations: financially,

judicially, and strategically (10) .• How the chapter exceeds in recruitment and

communications: alumni, parents, social media, and recruitment communications (10) .

• How the chapter exceeds academically and in member education: Phikeia education, member acclimation, and continued member education (10) .

• How the chapter exceeds philanthropically and in community service (10) .

• How the chapter exceeds in risk prevention (10) .• How the chapter exceeds in Phi Delta Theta ritual (10) .

• What positive impact the chapter has made to break negative stereotypes, increase mental health awareness, promote bystander intervention, and/or promote the values of Phi Delta Theta (30) .

• Letter or video of province president’s support for chapter winning this award (20) .

• Letter or video of chapter advisory board member or house corporation member’s support for chapter winning this award (15) .

• Letter or video of a university professional’s support for chapter winning this award (15) .

• Bonus points for additional letters or videos of support from community members, university staff, Greek life organizations, etc . (5 each, max 10) .

• Note: all letters of support must include a date and digital signature.

PHOENIX AWARD

Description: The Valley of the Sun Alumni Club created the Phoenix Award in 2002 to recognize a chapter that has shown dramatic improvement over one academic year . The award was named after the mythological bird that is used in literature as a symbol of death and resurrection . Improvement should be demonstrated in various areas as designated by the General Council .

Prerequisites: Chapters must earn the Silver or Gold Star Chapter Excellence Award to be eligible for the Phoenix Award . Chapters must also submit a letter or video of support from their province president explaining why he believes the chapter should be the recipient of the Phoenix Award . Chapters must also receive the approval from their General Headquarters staff lead .

Criteria: After a chapter has completed the Chapter Excellence Awards application, the chapter will upload a video presentation or executive summary essay to further explain why they deserve to be named the recipient of the Phoenix Award . This material will be scored out of 100 points and should not exceed ten minutes or six pages (not including any pictures or multimedia attachments)

Within the video presentation or essay the judges will look for the following: (100 points):

• Letter or video of province president’s support for chapter winning this award (required) .

• Why the chapter deserves to win (10) .• How the chapter has drastically improved in areas such as:

chapter operations, dues collection, judicial procedures, strategic planning, recruitment, alumni relations, parent engagement, social media presence, academically, phikeia education program, new member acclimation, continued member education, philanthropically, community service, and/or in risk prevention (60) .

• How the chapter has drastically improved using the Phi Delta Theta ritual (10) .

• How the chapter has made a positive impact, broken negative campus stereotypes, increased mental health awareness, promoted bystander intervention, and/or promoted the values of Phi Delta Theta (20) .

• Bonus points for additional letters or videos of support from chapter advisory board members, house corporation members, community members, university staff, Greek life organizations, etc . (5 each, max 10) .

• Note: all letters of support must include a date and digital signature.


T. GLEN CARY AWARD

Description: Dedicated in 2014, the T . Glen Cary Award recognizes the outstanding emerging chapter of the year . Submissions will be judged among their peers based upon equivalent measurements, performance, and overall excellence . This award is named in memory of T . Glen Cary who spent over fifty years giving back to the Fraternity and was known as the “Godfather” of the Phi Delta Theta expansion program .

Prerequisites: Emerging chapters that were installed May 1, 2021 through April 30, 2022 . Chapters must also earn the Silver or Gold Star Chapter Excellence Award to be eligible for the T . Glen Cary Award . Chapters must also submit a letter or video of support from their province president explaining why he believes the chapter should be the recipient of the T . Glen Cary Award . Chapters must also receive the approval from their General Headquarters staff lead .

Criteria: After a chapter has completed the Chapter Excellence Awards application, the chapter will upload a video presentation or executive summary essay to further explain why they deserve to be named the recipient of the T . Glen Cary Award . This material will be scored out of 100 points and should not exceed ten minutes or six pages (not including any pictures or multimedia attachments) .

Within the video presentation or essay the judges will look for the following: (100 points)

• Letter or video of province president’s support for chapter winning this award (required) .

• Why the chapter deserves to win (10) .• How the chapter has established effective practices in

areas such as: chapter operations, dues collection, judicial procedures, strategic planning, recruitment, alumni relations, parent engagement, social media presence, academically, Phikeia education program, new member acclimation, continued member education, philanthropically, community service, and/or in risk prevention (60) .

• How the chapter has established the importance of using the Phi Delta Theta ritual (10) .

• How the chapter has made a positive impact, broken negative campus stereotypes, increased mental health awareness, promoted bystander intervention, and/or promoted the values of Phi Delta Theta (20) .

• Bonus points for additional letters or videos of support from chapter advisory board members, house corporation members, community members, university staff, Greek life organizations, etc . (5 each, max 10) .

• Note: all letters of support must include a date and digital signature.sd

| 11Phi Delta Theta Awards Chairman’s Guide Chapter Operations Awards

CHAPTER OPERATIONS AWARDSEXCELLENCE IN GENERAL HEADQUARTERS REPORTING

Description: Excellence in GHQ Reporting is awarded to all chapters that participate and earn 100 percent of points available through the Chapter Greatness Checklist Reports with General Headquarters . These reports and documents must all be submitted on time and accurately to receive full credit .

Prerequisites: Chapters must have submitted their strategic plan and chapter bylaws in the Chapter Excellence Awards application . The chapter must also have a zero balance with GHQ by April 30 .

Criteria: Completion of the Chapter Greatness Reports is dependent on the participation throughout the academic year, no application is required for this award, but points cannot be made up if missed .

Points in the Chapter Greatness Checklist are scored in the following: (100 points):

• Back to School Report (10)• Fall Report (10)• Holiday Report (10)• Winter Report (10)• Spring Report (10)• Summer Report (10)• Insurance Payment (10)• Risk Management Affidavits (10)• Updated rosters and zero balance due to GHQ (10)• Winter Leadership Series Registration (5)• Convention and Kleberg Registration (5)

ROY L. ANDERSON JR. OUTSTANDING CHAPTER HOUSE AWARDS

Description: The Outstanding Large Chapter House Award and The Outstanding Small Chapter House Award are for chapters situated in a chapter house facility . This award recognizes superior facility management by a chapter and a house corporation including initiatives and programs in areas such as capital improvements, maintenance, life safety and house rules/contracts . There are two awards given (large and small) which are based on the size of the facility, size of the membership, and the size of the school . This award was re-named in 2015 to honor Brother Anderson, UT–Arlington ’70,

who served the Fraternity as a member of the Phi Delta Theta Housing Commission for fifteen years .

Prerequisites: Chapters must have submitted a facility management program within the Chapter Excellence Awards .

Criteria: After a chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the Roy L . Anderson Jr . Outstanding Chapter House Award .


Points in the Outstanding Chapter House Award are scored in the following:

• Roy L . Anderson Jr . Outstanding Chapter House Awards (1 large, 1 small) .

» Show prompt compliance with insurance and inspection requirements . Submit copies of any certificates or inspection documents if applicable .

» Documentation that live-in occupancy is at break-even or higher .

» Written plans for routine checks for hazards before the house is secured each night and before school vacations .

» Written programs for summer and vacation shutdowns that reflect compliance .

» Copies of written leases or rental agreements between local house corporations/university and the

undergraduates (should include security deposit information) .

» Programs/policies for brothers not living in the house (parlor fees or other dues) .

» Copy of house rules and/or bylaws relating to house rules .

» Copies of house corporation charter . » Participation in chapter/chapter advisory bylaws

(if applicable) . » Documentation of regularly scheduled board meetings » Video or pictures of the house showing all interior and

exterior views and rooms . Provide documentation of the front/back of the house and any other special features or rooms .

» A list of all house corporation board members, including officers (on myPhiDelt as of April 30, 2021) .

BEST HOUSE IMPROVEMENT AWARD

Description: Formerly the Best Overall Work Day Award, the Best House Improvement Award honors those chapters that take it on themselves to improve their chapter facility and the surrounding area . The award recognizes a combination of both internal and external projects .

How to apply: Online submission portal .

Prerequisites and notes: Chapters must submit both internal and external improvements to be considered for this award .

Criteria: Descriptions of the following are needed to be considered for this award:

• Interior Project: Laying new floors, carpeting, painting, redoing the chapter room, replacing doors or windows, furnishing a room, etc .

» Executive summary and project description . » Participation (alumni, active brothers, or Phikeias) . » Photos (before and after preferred) . » Video (optional) .

• Exterior Project: Landscaping, building a deck or porch, repainting or siding the house, reroofing, adding or updating a parking lot, adding a volleyball or basketball court, etc .

» Executive summary and project description . » Participation (alumni, active brothers, or Phikeias) . » Photos (before and after preferred) . » Video (optional) .


OUTSTANDING CHAPTER ROOM AWARD

Description: This award recognizes those chapters that occupy a floor of a dormitory or other designated area for their excellence in management, including initiatives and programs in areas such as maintenance, life safety, and security procedures .


Prerequisites and notes: None .

Criteria: Applications should include:

• A description of the chapter room including date built, square feet, occupancy capacity, special rooms, etc .

• Show prompt compliance with insurance and inspection requirements . Submit copies of any certificates or inspection documents if applicable .

• A written maintenance program including scheduled, routine cleaning with 100 percent chapter participation .

• Written programs for summer and vacation shutdowns and reflect compliance .

• Copies of written leases or rental agreements between local house corporations and the undergraduates .

• Copy of house rules and/or bylaws relating to house rules .• Copies of house corporation charter/bylaws .• Show regularly scheduled board meetings .• A list of all housing corporation board members,

including officers .• Participation in chapter/chapter advisory board meetings .

PARENT CLUB OF THE YEAR

Description: A strong partnership between chapters and home is integral to success for chapters and its members . Because of the value and influence parents have with their children, their community, and the schools their sons attend, the Fraternity encourages chapters to foster the relationship of family throughout a member’s undergraduate experience through organized family engagement . The Parent Club of the Year award was created to recognize a chapter and its parent club that foster great family engagement throughout the year .

Prerequisites and notes: A chapters must have an active parents club in place to apply for the award .

Nominations: The chapter must nominate their parents club for this award .

Criteria: Below are the items required in the application:

Criteria: The chapter must nominate their parents club for this award:

• Name of parent club• Names of volunteer leaders of parent club• Photos from family engagement events throughout the year• Copy of one newsletter sent by parent club• Description of what the parent club does throughout

the year• Description of how this club is important to the health of

your chapter (not to exceed 500 words)

| 14Phi Delta Theta Awards Chairman’s Guide Growth and Communications Awards

GROWTH AND COMMUNICATIONS AWARDS#1 CHAPTER SIZE

Description: #1 Chapter Size recognizes all chapters that outperform their campus peers by maintaining the largest chapter within the university’s recognized IFC fraternities .



Criteria: The chapter will need to submit:

Verified list from the university or Fraternity and Sorority Life Office of all IFC Fraternities and corresponding chapter sizes .

EXCELLENCE IN RECRUITMENT

Description: Excellence in Recruitment recognizes chapters whose number of new members during the year constitutes at least 30 percent of the chapter’s membership . The award recognizes chapters that fully implement the tools, resources, and support that drives a culture of successful recruitment within the chapter .

How to apply: No application .

Prerequisites and notes:

• Submit its recruitment program within the Chapter Excellence Awards .

• Meet the chapter minimum standards for membership size—forty members or above/at its campus average for fraternities .

• Report its new members through the Recruitment feature in myPhiDelt by the Chapter Greatness Checklist Fall Report deadline (October 1) and the Spring Report deadline (March 1) .

• Have a Recruitment Adviser on the Chapter Advisory Board roster .

• Complete the recruitment classroom in PDT U (at least one member) .

Criteria: Based on reporting from the chapter, this award will be judged on information obtained throughout the year . No application needed .


IMPROVEMENT IN RECRUITMENT

Description: Improvement in Recruitment recognizes chapters that have reported an increase of new members this academic year compared to their previous year . The award recognizes chapters that fully implement the tools, resources, and support that drives a culture of successful recruitment within the chapter .


Prerequisites and notes:

• Submit its recruitment program within the Chapter Excellence Awards .

• Meet the chapter minimum standards for membership size—forty members or above/at its campus average for fraternities .

• Report its new members through the Recruitment feature in myPhiDelt by the Chapter Greatness Checklist Fall Report deadline (October 1) and the Spring Report deadline March 1) .


EXCELLENCE IN NEW MEMBER RETENTION

Description: Excellence in New Member Retention awards the chapters that have greater than a 90 percent retention rate in the number of Phikeias to the number of initiated new members . Accurate and timely reporting to GHQ is required to be eligible for this award .




DALLAS ALUMNI RELATIONS AWARD

Description: The Dallas Alumni Relations Award was donated by the Alumni Club of Dallas, Texas . The award is presented annually to the outstanding undergraduate chapter that promotes the teachings of The Bond among the alumni and ensures membership in Phi Delta Theta is not a mere campus interlude, but a Fraternity for life .

Prerequisites: Chapters must have submitted supporting documentation the chapter communicates with alumni associated and involved with the chapter in the Chapter Excellence Awards application .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the Dallas Alumni Relations Award .

Points in the Dallas Alumni Relations Award are scored in the following:

• Submit a video presentation or essay explaining how the chapter has excellent relations with local and chapter alumni, including any alumni event(s), attending alumni club meetings, alumni induction ceremony, and communications such as enewsletters which support having excellent relations with local and chapter alumni .


WILLIAM ALLEN WHITE EXCELLENCE IN COMMUNICATIONS AWARDDescription: Established as the William Allen White Outstanding Alumni Newsletter Award, criteria has evolved to recognize the breadth of communications chapters use today . The William Allen White Excellence in Communications Trophy is presented to the top chapter that shows overall excellence in their use of traditional and digital communication through alumni, social media, parent, and recruitment communications .

Prerequisites: This award is given to the chapter that has the best overall communications programming; therefore, you will need to submit the following to be eligible for the this award: Dallas Alumni Relations Award, Social Media Award, Parent Communications Award, and Recruitment Campaign Award.

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the

additional documents to apply for the William Allen White Excellence in Communications Award .

Points in the Excellence in Communications Award are scored in the following:

• Submit a video presentation or essay explaining how the chapter excels in using social media, newsletters, and any other methods to best communicate to:

» Potential new members .* » Alumni volunteers .* » Parents of members .*

• Submit at least one video or letter of support specific to this award from any alumni, volunteers, or parents (maximum two) .

* Examples for each listed group must be provided .

SOCIAL MEDIA AWARD

Description: The Social Media Award is awarded to the chapter that outperforms all others in their social media communications . Due to the increased demand for chapters to communicate, recruit, and advertise through platforms such as Twitter, YouTube, Facebook, and Instagram, this award was created to showcase the chapters doing this successfully .


Prerequisites and notes: Within the online portal, you must upload your social media documents within the William

Allen White Excellence in Communications Trophy section . Depending on how many communications awards you apply for, you may leave sections blank if you are not applying for other awards . You must complete the William Allen White Excellence in Communications Trophy application if you are applying for all four awards .

Criteria: Upload social media documents through the William Allen White Excellence in Communications Trophy Application . Criteria listed above.

PARENT COMMUNICATIONS AWARD

Description: The Parent Communications Award is granted to the chapter with the best communication to the parents of its members through parents clubs, newsletters, or in-person meetings or events . Parents play an important role in the lives of each of our members, and keeping them up-to-date on the workings of the Fraternity will promote a healthier chapter, individual member, and potential volunteer base .


Prerequisites and notes: Within the online portal, you must upload your Parent Communication Documents within the

William Allen White Excellence in Communications Trophy section . Depending on how many communications awards you apply for, you may leave sections blank if you are not applying for other awards . You must complete the William Allen White Excellence in Communications Trophy application if you are applying for all four awards .

Criteria: Upload parent communication documents through the William Allen White Excellence in Communications Trophy Application . Criteria listed above.


RECRUITMENT CAMPAIGN AWARD

Description: The Recruitment Campaign Award was established to honor the chapter that best aligns their recruitment accurately with the cardinal principles and mission of the fraternity . A successful recruitment campaign encompasses all visual and audio messages that potential new members will come into contact with before accepting a bid . These messages are vital in getting the chapter name recognition, meeting new members, and transmitting the Fraternity .


Prerequisites and notes: Within the online portal, you must upload your recruitment documents within the William Allen White Excellence in Communications Trophy section . Depending on how many communications awards you apply for, you may leave sections blank if you are not applying for other awards . You must complete the William Allen White Excellence in Communications Trophy application if you are applying for all four awards .

Criteria: Upload recruitment campaign documents through the William Allen White Excellence in Communications Trophy Application . Criteria listed above.

| 18Phi Delta Theta Awards Chairman’s Guide Member Development and Academic Awards

MEMBER DEVELOPMENT AND ACADEMIC AWARDSST. LOUIS FRATERNITY EDUCATION TROPHY

Description: The St . Louis Fraternity Education Trophy was donated by the St . Louis Alumni Club during the 64th Biennial Convention in 1982 . The award is presented annually to the chapter sponsoring the best continuous fraternity education program for Phikeias, members, and the general public . This award is given to the chapter with the best overall educational programming in Phi Delta Theta .

Prerequisites: Chapters must have submitted their scholarship, Phikeia education, and member education programs within the Chapter Excellence Awards application .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the St . Louis Fraternity Education Trophy .

Points in the St . Louis Fraternity Education Trophy are scored in the following (100 points):

• Phikeia Education Program (30): » Clearly stated goals and objectives of the program . » Week-by-week syllabus and clearly stated date of

initiation . » Clearly outlined Phikeias expectations and

responsibilities . » A thorough description of all Phikeias activities .

» Outline of Phikeia and member financial responsibilities .

» Description of the Phikeia scholarship program and scholastic requirements .

» An outline of big brother/little brother expectations and responsibilities .

» History of the general Fraternity, local chapter, and institution .

» Duties of chapter members and officers . » Copy of the chapter bylaws . » Description of Phikeias community service activities . » Description of all Phikeia class officer duties . » Require Phikeias to meet a 2 .75 GPA (on a 4 .0 scale) or

college/university minimum . » Schedule of “courtesy hours” for Phikeias and active

members (study/quiet hours) . » Phikeia initiation requirements . » Use of online PDT U Phikeia modules . » The chapter provides documentation of an activity

and/or workshop that delivered diversity and inclusion education to the Phikeias as part of the Phikeia Education program (this can include co-sponsored events with an external partner) .

• Scholarship Program (30): » Appointment of a chapter officer responsible for

academic life . » Maintain a study area in the chapter facility or reserve

study space on campus .

| 19Phi Delta Theta Awards Chairman’s Guide Member Development andAcademic Awards

» Organize a tutor system . » Recognize individual academic achievement through a

chapter award program . » Please include a copy of the chapter’s written

scholarship program and/or any corresponding scholarship bylaws .

• Member Education Program (10): » Provide documentation on how the chapter enhances

its own brothers in any of the following areas: time management, positive relationships, career planning, risk management, study aids, etiquette, alcohol/drug awareness, resume writing, interview skills, etc .

» Preference will be given to chapters that have more detail in their program and supporting documents

(letters of reference, pictures, videos, minutes from chapter meetings, etc .) .

» The chapter provides documentation of an activity and/or workshop that delivered diversity and inclusion education to all members (this can include co-sponsored events with an external partner) .

• Public Education Program (10): » Provide information on the chapter’s methods for

increasing positive contributions of the fraternity system among, including, but not limited to: parents, general public, businesses, non-Greek students, media, neighbors, faculty, and government .

• Most recent leadership consultant visit report (10) .• Letters of support from CAB chairman and province

president (5 each) .

PHIKEIA EDUCATION AWARD

Description: The Phikeia Education Award is presented to the chapter with the most impactful and meaningful Phikeia Education Program that follows all required programming through General Headquarters and their local institution .


Prerequisites and notes: Within the online portal, you must upload your Phikeia Education Program within the St . Louis

Fraternity Education Trophy section . Depending on how many education awards you apply for, you may leave sections blank if you are not applying for other awards . You must complete the St . Louis Fraternity Education Trophy Application if you are applying for all four awards .

Criteria: Upload Phikeia education program through the St . Louis Fraternity Education Trophy Application . Criteria listed above.

MEMBER EDUCATION AWARD

Description: The Member Education Award is awarded to the chapter that best educates its members in the areas of social, professional, and academic issues facing college students and fraternity men today .


Prerequisites and notes: Within the online portal, you must upload your Member Education Program and Scholarship Program within the St . Louis Fraternity Education Trophy section . Depending on how many education awards you apply

for, you may leave sections blank if you are not applying for other awards . You must complete the St . Louis Fraternity Education Trophy Application if you are applying for all four awards .

Criteria: Upload both programs through the St . Louis Fraternity Education Trophy Application . Criteria listed above.


EXCELLENCE IN ACADEMICS

Description: Excellence in Academics is awarded to all chapters that earn at least a 3 .25 average GPA (on a 4 .0 scale) . Chapters will be assessed on the most recent GPA provided by the university (fall GPAs for semester schools or winter GPAs for quarter schools) .

Prerequisites: Chapters must have submitted their scholarship program and supporting documentation that the

chapter has earned a 3 .25 or higher GPA during one of the academic terms in the current year .

Criteria: Based on supporting documents submitted in the Chapter Excellence Awards application under Education and Academics, proving that the chapter meets minimum standards with chapter GPA . No further documentation is needed to earn this award .

EXCELLENCE IN NEW MEMBER RETENTION

Description: Excellence in New Member Retention awards the chapters that have greater than a 90 percent retention rate in the number of Phikeias to the number of initiated new members . Accurate and timely reporting to GHQ is required to be eligible for this award .

Prerequisites: Chapters must have submitted their Phikeia

education program within the Chapter Excellence Awards . Chapters must also have accurate and timely reporting to GHQ of new members and initiates .

Criteria: Based on reporting from the chapter in myPhiDelt, this award will be judged on information obtained throughout the year . No application is needed .

COMMUNITY RELATIONS AND EDUCATION AWARD

Description: The Community Relations and Education Award showcases the chapter that best increases positive education and awareness on the fraternity system among but not limited to parents, general public, business, non-Greek students, media, neighbors, faculty, and government .


Prerequisites and notes: Within the online portal, you must upload your Community Relations and Education Program within the St . Louis Fraternity Education Trophy section . Depending on how many education awards you apply for,

you may leave sections blank if you are not applying for other awards . You must complete the St . Louis Fraternity Education Trophy Application if you are applying for all four awards .

Criteria: Upload Community Relations and Education Program through the St . Louis Fraternity Education Trophy Application . Criteria listed above.


#1 GPA

Description: #1 GPA recognizes all chapters that outperform their campus peers by earning the highest semester or quarter GPA within the university’s recognized IFC fraternities .


Prerequisites and notes: Chapters that are the only fraternity on campus are eligible for this award if their average

GPA exceeds the all-male average on campus . Chapters will be assessed on the most recent GPA and IFC/FSL rankings provided by the university (fall GPAs for semester schools or winter GPAs for quarter schools) .

Criteria: Based on the university submitted information, chapters ranked #1 in their IFC community for the Fall semester will earn this award .

EXCELLENCE IN ACADEMICS

Description: Excellence in Academics is awarded to all chapters that earn at least a 3 .25 average GPA (on a 4 .0 scale) .


Prerequisites and notes: Chapters will be assessed on the most recent GPA provided by the university (fall GPAs for semester schools or winter GPAs for quarter schools) .

Criteria: Based on the university submitted information, chapters above an average 3 .25 GPA for the fall semester will earn this award .

| 22Phi Delta Theta Awards Chairman’s Guide Service and Philanthropy Awards

SERVICE AND PHILANTHROPY AWARDSEXCELLENCE IN PHILANTHROPY

Description: Excellence in Philanthropy is awarded to any chapter that has raised at least $100 per member in the chapter for a cause or organization that has meaning to the chapter .

Prerequisites: Chapters must have submitted their Philanthropy program within the Chapter Excellence Awards .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload

the additional documents to apply for the Excellence in Philanthropy Award .

Points in the Excellence in Philanthropy are scored in the following:

• Chapter must submit documentation of proof they have raised and donated $100 per member for any philanthropy during the current year .

EXCELLENCE IN COMMUNITY SERVICE

Description: Excellence in Community Service is awarded to any chapter that has successfully planned and completed community services events that have impacted the surrounding community of their university . This award takes into consideration the scope, longevity, and participation in the events .

Prerequisites: Chapters must have submitted their Community Service program within the Chapter Excellence Awards .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the Excellence in Community Service Award .

Points for Excellence in Community Service are given for the chapter meeting one of the following criteria:• Chapter must submit documentation of proof the chapter

has planned and completed a community service project with at least fifty percent of members participation, OR,

• Chapter must submit documentation of proof that each chapter member has completed two or more community service hours, OR,

• Chapter must submit documentation of proof that the chapter as a whole has completed 100 or more community service hours .


STAN BROWN AWARD

Description: The Stan Brown Trophy is presented to the chapter with the most outstanding one day or individual community service project . This award was first presented to the Fraternity in 1986 by Stanley D . Brown, who established Phi Delta Theta’s community service program in 1956 .

Prerequisites and notes: You must apply for the Excellence in Community Service before applying for this award . This award is for the chapter that has the most outstanding single day or long-running community service project . Community service is the action of giving time or a service to an individual or organization in need .

Criteria: Scoring for this award will be based on:

• Completion of your application for Excellence in Community Service .

• Selecting one event that is the chapter’s most successful .• Rationale as to why this event or group of events should

qualify for this award .• Scope of impact .• Any public relations impact this event had .• Chapter commitment for this cause .• Documentation (e .g . letters of reference, pictures,

videos, etc .) .

PAUL C. BEAM TROPHY

Description: The Paul C . Beam Trophy is presented to the chapter with the most outstanding philanthropic efforts . This trophy was presented to the Fraternity by the Des Moines Alumni Club in memory of Paul C . Beam, executive secretary of Phi Delta Theta from 1937–55 .

Prerequisites and notes: This award is for the chapter that has the most outstanding single day or long-running philanthropy project . Philanthropy projects ultimately raise money and awareness for an individual or organization in need .

Criteria: Scoring for this award will be based on:

• Selecting one event that is the chapter’s most successful: » Event title . » Project description . » Participation . » Photos or videos . » News clippings .

• Rationale as to why this event or group of events should qualify for this award .

• Scope of impact (awareness and money raised) .• Any public relations impact this event had .• Chapter commitment for this cause .• Additional documentation (e .g . letters of reference, pictures,

videos, etc .) .

IRON HORSE AWARD

Description: Named after Lou Gehrig, the Iron Horse Award is given to the top individual fundraiser within the Iron Phi program during the Iron Phi year .

How to apply: No application necessary . All Iron Phi results will be reported to the Awards Committee by the Iron Phi program .


Criteria: An individual’s Iron Phi fundraising total from July 1, 2021 to June 30, 2022 will be used to rank him .

• Bonus points will be added to the chapter’s point total for the Lubbock Award if the Iron Horse Award winner is from the chapter .


CLARK JACKSON AWARD

Description: Named after Kansas Delta (Wichita State) Phi Clark Jackson, who passed from ALS and was an early inspiration to the Iron Phi program, the Clark Jackson Award is given to the top fundraising chapter within the Iron Phi program during the Iron Phi year .

How to apply: No application necessary . All Iron Phi results will be reported to the Awards Committee by the Iron Phi program .


Criteria: A chapter’s Iron Phi fundraising total from July 1, 2021 to June 30, 2022 will be used to rank it .

• Bonus points will be added to the chapter’s point total for the Lubbock Award if the chapter wins the Clark Jackson Award .

LUBBOCK TROPHY

Description: The Lubbock Trophy is awarded to the chapter that has demonstrated the most outstanding philanthropic and community service efforts in the current year . The award focuses on a comprehensive approach to community service and philanthropy fundraisers and events . The chapter’s passion, time, resources, and amount of money raised will be taken into consideration when judging their separate community service and philanthropy programs . This trophy was first presented in 1969 by the Lubbock Alumni Club .

Prerequisites: Chapters must have been awarded the Excellence in Philanthropy Award and Excellence in Community Service Award to be eligible for the Lubbock Trophy . Chapters must also have applied for both the Stan Brown Award and Paul C . Beam Trophy .

Criteria: After the chapter has completed the Chapter Excellence Awards application, and the Excellence in Philanthropy and Community Service applications, the chapter will upload the additional documents to apply for the Lubbock Trophy .

Points for the Lubbock Trophy are given for the following criteria:

• Submit at least one video or letter of support specific to this award from any community members, alumni, volunteers, or campus professionals (maximum two) .

• The following applications will be graded and the score will be combined:

» Stan Brown Award . » Paul C . Beam Trophy . » Excellence in Community Service . (20) » Excellence in Philanthropy . (20)

» An essay (20): explaining the chapter’s philosophy on philanthropy and community service events (i .e . why does the chapter participate), how these events play a part in being a member of Phi Delta Theta, and what does the chapter truly excel at in relation to these events .

Bonus points:

• One (1) bonus point will be added to the total score for each member of the chapter who becomes an Iron Phi during the year (July 1–May 1) .

• Two (2) bonus points will be added if the Iron Horse Award (Iron Phi program) winner is from the chapter .

• Two (2) bonus points will be added if the chapter wins the Clark Jackson Award (Iron Phi program) .

• Three (3) bonus points will be added if the chapter became an Iron Phi Chapter (Iron Phi program) during the academic year .

• Five (5) bonus points will be added if the chapter’s philanthropic or service efforts supported the LiveLikeLou Foundation (outside of the Iron Phi program) .

| 25Phi Delta Theta Awards Chairman’s Guide Health and Safety Awards

HEALTH AND SAFETY AWARDSEXCELLENCE IN RISK PREVENTION

Description: Introduced in 2003 to encourage good risk management practices, Excellence in Risk Prevention recognizes the undergraduate chapter whose risk management program best reflects the policies, goals, and ideals of Phi DeltaTheta .

Prerequisites: Chapters must have submitted their Risk Management program within the Chapter Excellence Awards . This award is judged by Phi Delta Theta’s senior vice president of member development and support . Items within the criteria may not be eligible to be submitted but are collected throughout the year to be judged .

Criteria: Based on reporting from the chapter, this award will be judged on information obtained throughout the year . No application is needed .

Points for the Excellence in Risk Prevention are given for the following criteria:

• Risk management program in Chapter Excellence .• Chapter must have had zero risk management violations in

the current year .• Chapter must have paid insurance premiums in full and

on-time .• Chapter must have promptly reported all accidents and

injuries occurring on the chapter property or at a chapter event in the current year .

| 26Phi Delta Theta Awards Chairman’s Guide Ritual Awards

RITUAL AWARDSHAYWARD S. BIGGERS EXCELLENCE IN RITUAL

Description: Hayward S . Biggers Excellence in Ritual is awarded to the chapters that demonstrate quality ritual performance in accordance with the laws of the Fraternity . The award was established in 1990 in memory of Hayward S . Biggers who served as member-at-large of the General Council from 1962–65, editor of publications from 1950–65, and the author of I Believe in Ritual.

Prerequisites: Chapters must have submitted their Ritual program within the Chapter Excellence Awards .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the Hayward S . Biggers Excellence in Ritual Award .

Points for this award are given for the chapter meeting the following criteria:

• Chapter must have submitted ritual program in Chapter Excellence .

• Chapter must submit an essay not to exceed 500 words, explaining the chapter’s efforts this current year to maintain sound ritual . How the chapter educates all members on proper ritual practices, and what their biggest success in practicing ritual in-person again has been .

BINNINGER-STITT CULTIVATION OF RITUAL AWARD

Description: The Bininger-Stitt Cultivation of Ritual Award, formerly the Fraternity Life Award, was donated by Dr . Clem E . Bininger, president of the General Council 1960–62 . This award is presented annually to the chapter of Phi Delta Theta whose members, individually and in group projects, best seek to develop on their campus the high moral character and service contemplated in The Bond and ritual of Phi Delta Theta . The award was dedicated to Past President of the General Council and former chaplain of the Fraternity J . W . “Bill” Stitt in 2017 after his passing in honor of his service to the Fraternity .

Prerequisites: Chapters must have been awarded the Hayward S . Biggers Excellence in Ritual Award to be eligible for the Binninger-Stitt Cultivation of Ritual Award .

Criteria: After the chapter has completed the Chapter Excellence Awards application, the chapter will upload the additional documents to apply for the Binninger-Stitt Cultivation of Ritual Award .

| 27Phi Delta Theta Awards Chairman’s Guide Ritual Awards

Points for this award are given for the chapter meeting the following criteria:

• Total points awarded for essays in the Hayward S . Biggers Excellence in Ritual application .

• Chapter must submit an additional essay not to exceed 500 words, explaining: how the chapter uses Phi Delta Theta ritual in making decisions within the chapter, examples of how members have exemplified our ritual, and how alumni members are involved in any ritual and/or ceremonies .

| 28Phi Delta Theta Awards Chairman’s Guide Individual Awards

INDIVIDUAL AWARDSGEORGE M. TRAUTMAN AWARD

Description: The award is presented to the undergraduate Phi who is recognized as the Fraternity’s outstanding collegiate representative in baseball . The George M . Trautman Award was created in honor of the late president of the Association of Minor Leagues of Professional Baseball . During the nine years prior to his death in 1963, Brother Trautman served as chairman of the Lou Gehrig Award Committee .

Prerequisites: Nominees must play for a NCAA Division I, II, or III baseball team .

Nominations: Any chapter can select multiple of its members to nominate for this award .

Criteria: Applications will be scored out of 100 points; points are shown in parenthesis () .

Below are the items required in the application:

• Nominee’s name . • Chapter and school . • Grade level . • Cumulative grade point average . (4) • Scholastic achievements/honors . (6) • Nominee’s biography (narrative about nominee outside of

listed criteria) . (20) • Chapter participation (including list of offices held and

accomplishments) . (15) • Campus activities . (15) • Athletic achievements/honors . (35) • Newspaper clippings (and/or pictures, not headshot, to

support candidate) . (5)

HARMON-RICE-DAVIS AWARD

Description: The Harmon-Rice-Davis Trophy is awarded to an undergraduate Phi who is an excellent varsity athlete, a good scholar, and an active participant in chapter and campus activities . The trophy was presented by Brother Tom Harmon in the name of Brother Grantland Rice . The name was later changed to the Harmon-Rice Trophy in order to commemorate both of these dedicated Phis . Additionally, Brother John Davis was included for his unyielding devotion to Phi athletics .

Prerequisites: Nominees must play for a NCAA Division I, II, or III athletics team . The NCAA regulates the following sports:

Baseball, basketball, cross country, diving, fencing, football, golf, gymnastics, ice hockey, indoor track and field, lacrosse, outdoor track and field, rifle, skiing, soccer, swimming, tennis, volleyball, water polo, and wrestling .

Nominations: Any chapter can select multiple of its members to nominate for this award .

Criteria: Applications will be scored out of 100 points; points are shown in parenthesis () .


Below are the items required in the application (100):

• Nominee’s name . • Headshot or photo . • Chapter and school . • Grade level . • Cumulative grade point average . (4) • Scholastic achievements/honors . (6)

• Nominee’s biography (narrative about nominee outside of listed criteria) . (20)

• Chapter participation (including list of offices held and accomplishments) . (15)

• Campus activities . (15) • Athletic achievements/honors . (35) • Newspaper clippings (and/or pictures, not headshot, to

support candidate) . (5)

LIVE-IN ADVISER OF THE YEAR AWARD

Description: In 2018, the Texas Delta Housing Corporation at Southern Methodist University endowed the Live-In Leadership Adviser Program . To recognize the success of these advisors, the Live-In Adviser of the Year was created to award the live-in adviser that goes above and beyond to create a safer chapter culture within the walls of the chapter house .

Prerequisites: Live-in advisers must be regulated by the local Housing Corporation or university . These advisers can be graduate students, house mothers/ fathers, or residence/hall advisors . Undergraduate house managers and risk managers that reside in the house, but are not official advisers, are not eligible for this award .

Nominations: The chapter must nominate their Live-In advisor for this award .


• Name and headshot of live-in adviser . • Letter of support from the house corporation or chapter

advisory board • Letter from the chapter explaining why the live-in adviser is

beneficial to the success of the chapter . • Job description and duties performed . • Educational programming performed . • Duties performed above job description .

OUTSTANDING FRESHMAN OF THE YEAR AWARD

Description: Each chapter has freshman (first-year student) members who are leading, improving, and serving their chapters, campuses, and communities daily . As a chapter, you can nominate a freshman (first-year student), Phikeia or initiated, who worked to become the greatest version of himself through leading, serving, and improving others over the past year . Nominations will be featured on Phi Delta Theta’s social media throughout the next academic year!

Prerequisites: The chapter’s nomination must be an active undergraduate or Phikeia member of the chapter who is classified as a freshman or first-year student .

Nominations: The chapter can select one freshman (first-year student) member to nominate for this award .


• Name of nominee . • Headshot .• Description of why you have selected this member (not to

exceed 500 words) .


OUTSTANDING SOPHOMORE OF THE YEAR AWARD

Description: Each chapter has sophomore (second-year student) members who are leading, improving, and serving their chapters, campuses, and communities daily . As a chapter, you can nominate a sophomore (second-year student), Phikeia or initiated, who worked to become the greatest version of himself through leading, serving, and improving others over the past year . Nominations will be featured on Phi Delta Theta’s social media throughout the next academic year!

Prerequisites: The chapter’s nomination must be an active undergraduate or Phikeia member of the chapter who is classified as a sophomore or second-year student .

Nominations: The chapter can select one sophomore (second-year student) member to nominate for this award .



exceed 500 words) .

OUTSTANDING JUNIOR OF THE YEAR AWARD

Description: Each chapter has junior (third-year student) members who are leading, improving, and serving their chapters, campuses, and communities daily . As a chapter, you can nominate a junior (third-year student), Phikeia or initiated, who worked to become the greatest version of himself through leading, serving, and improving others over the past year . Nominations will be featured on Phi Delta Theta’s social media throughout the next academic year!

Prerequisites: The chapter’s nomination must be an active undergraduate or Phikeia member of the chapter who is classified as a junior or third-year student .

Nominations: The chapter can select one junior (third-year student) member to nominate for this award .



exceed 500 words) .

OUTSTANDING SENIOR OF THE YEAR AWARD

Description: Each chapter has senior (fourth-year or more student) members who are leading, improving, and serving their chapters, campuses, and communities daily . As a chapter, you can nominate a senior (fourth-year or more student), Phikeia or initiated, who worked to become the greatest version of himself through leading, serving, and improving others over the past year . Nominations will be featured on Phi Delta Theta’s social media throughout the next academic year!

Prerequisites: The chapter’s nomination must be an active undergraduate or Phikeia member of the chapter who is classified as a senior or fourth-year or more student .

Nominations: The chapter can select one senior (fourth-year or more student) member to nominate for this award .



exceed 500 words) .


CAMPUS PROFESSIONAL OF THE YEAR AWARD

Description: To thank and recognize the campus professionals that assist Phi Delta Theta chapters across North America, each chapter has the opportunity to nominate someone on their campus who has made a meaningful impact on their chapter, fraternity and sorority community, or the campus as a whole .

Prerequisites: Nominees must be a full-time employee of the chapter’s host institution .

Nominations: The chapter must nominate a campus professional .


• Name of nominee . • Headshot . • Job description . • Description of why you have selected this member not to

exceed 500 words . Include any and all impact this person has had on the chapter, community, or university .

RAYMOND L. GARDNER ALUMNUS OF THE YEAR AWARD

Description: The Raymond L . Gardner Alumnus of the Year Award was donated by the Seattle Alumni Club in memory of the University of Washington Phi who served as a member of the General Council . The award is presented annually to an alumnus who best exemplifies the teachings of The Bond through participation in Fraternity affairs, activities in higher education, and community service .

Prerequisites: Every alumnus of Phi Delta Theta, in good standing, is eligible except previous recipients, past Presidents of the General Council, current Fraternity staff, and current general officers of the Fraternity . An alumni club or an undergraduate chapter may submit one nomination per year . The winner will be selected by The Gardner Award Committee .

Nominations: Any alumni club or chapter can only select one alumnus to nominate for this award . A chapter can submit nominations via this awards application in myPhiDelt . An alumni club can submit nominations via a chapter or via mailing by April 30 to Gardner Award, Phi Delta Theta Fraternity Headquarters, 2 South Campus Avenue, Oxford, Ohio 45056-1801 .


• Nominee’s name . • Personal information . • A photograph . • Description of experience and accomplishments involving

the Fraternity, i .e ., chapter(s), alumni club(s), General Fraternity, interfraternity work, volunteer positions and dates (chapter adviser, house corporation trustee, officer of alumni club, delegate to Biennial Conventions, etc .) .

• Description of experience and accomplishments involving higher education, i .e ., related associations, alumni club(s), college board of trustees, college promotional activities, donations, intercollegiate work, volunteer positions and dates (officer of the alumni club, etc .) .

• Description of accomplishments involving community organizations, i .e ., church, lodges, clubs, local government, school board, etc ., Specify offices held or special assignments, donations etc .

• Describe any activities not included in the three categories or make any comments concerning the nominee you think the Gardner Award Committee should know .

• Supplemental information: » Letters of recommendation (up to six) . » News clippings .


SAMUEL V. STONE OUTSTANDING CHAPTER ADVISER OF THE YEAR AWARDDescription: The Samuel V . Stone Outstanding Chapter Adviser of the Year Award was presented to the Fraternity in recognition of the services rendered by a longtime adviser of the Texas Gamma Chapter at Southwestern University . Its purpose is to show appreciation for all chapter advisory board chairmen and annually recognizes an outstanding adviser within the Fraternity .

Prerequisites: Every chapter adviser of Phi Delta Theta is eligible . The winner will be selected by the Samuel V . Stone selection committee; the selection committee includes the previous two recipients .

Nominations: Any volunteer, alumnus, or chapter can only select one chapter advisor to nominate for this award . A chapter can submit nominations via this awards application in myPhiDelt . A volunteer or alumnus can submit nominations via a chapter or via mailing by April 30 to Samuel V . Stone Award Nomination, Phi Delta Theta Fraternity Headquarters, 2 South Campus Avenue, Oxford, Ohio 45056-1801 .


• Nominee’s name . • Chapter affiliation . • Biography . • A photograph . • Description of activities and experience of adviser involving

the chapter .• Accomplishments and awards received by chapter during

the past year .• Letters of commendation/nomination from:

» Chapter signed by officers . » Undergraduate members (up to six) . » Alumni (up to six) . » President and treasurer of chapter . » House corporation . » Others (college administration, dean of students, etc, up

to six) . » Province president .