Phi Delta Chi Achievement Award Program and Thurston Cup Reporting Ryan Costantino, GVPSA Brooke Greene, AAP Administrator Phi Delta Chi Grand Vice.

Phi Delta ChiPhi Delta Chi

Achievement Award Program Achievement Award Program and Thurston Cup Reportingand Thurston Cup Reporting

Ryan Costantino, GVPSARyan Costantino, GVPSA

Brooke Greene, AAP AdministratorBrooke Greene, AAP AdministratorPhi Delta ChiPhi Delta Chi

Grand Vice President of Student AffairsGrand Vice President of Student Affairs

Achievement Award Achievement Award ProgramProgram

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BackgroundBackgroundDale W. Doerr AAPDale W. Doerr AAP

AAP embodies the values and visions of AAP embodies the values and visions of the Fraternitythe Fraternity

Requires the collective effort of every Requires the collective effort of every brother of the chapterbrother of the chapter

Helps to shape chapters and define their Helps to shape chapters and define their structure and role at their schoolstructure and role at their school

Helps to create a strong foundation from Helps to create a strong foundation from which chapters and members growwhich chapters and members grow

What is the AAP?What is the AAP?

Two major parts:Two major parts:Dale W. Doerr Monthly Reports: (sample items)Dale W. Doerr Monthly Reports: (sample items)

1.1. Officer contact informationOfficer contact information2.2. Notification of formal meetingsNotification of formal meetings3.3. Chapter roster and NOD paymentChapter roster and NOD payment4.4. Distinguished alumnus reportDistinguished alumnus report5.5. Outstanding chapter advisorOutstanding chapter advisor6.6. Reports of brothers attending LDS/Grand Reports of brothers attending LDS/Grand

Council/RegionalsCouncil/Regionals7.7. Contact with buddy chaptersContact with buddy chapters8.8. Chapter self-evaluationsChapter self-evaluations9.9. Risk ManagementRisk Management10.10. FounderFounder’’s Day Events Day Event11.11. Chapter and house budgetChapter and house budget12.12. St Jude philantrophic endeavorSt Jude philantrophic endeavor

What is the AAP?What is the AAP?

Thurston Cup Reports:Thurston Cup Reports:• Prescott Scholarship Report (15%)Prescott Scholarship Report (15%)• Leadership Report (15%)Leadership Report (15%)• Professional and Service Projects Report Professional and Service Projects Report

(Fall & Spring, 15% each for 30% total)(Fall & Spring, 15% each for 30% total)• Window Display Report (10%)Window Display Report (10%)• Brotherhood Report (10%)Brotherhood Report (10%)• Annual Chapter Publication (20%)Annual Chapter Publication (20%)

Overseeing the AAPOverseeing the AAP

The National Office (Brooke Green):The National Office (Brooke Green): Updates and revises program each Updates and revises program each year and keeps point totalsyear and keeps point totals

GVPSA (Ryan Costantino):GVPSA (Ryan Costantino): Responsible for overall administration Responsible for overall administration and implementationand implementation

Regional Correspondent:Regional Correspondent: Helps Helps chapters manage participation in the chapters manage participation in the AAP via monthly contactAAP via monthly contact

Purpose of the AAPPurpose of the AAP

““That which serves no purpose serves only to That which serves no purpose serves only to waste time.waste time.””

The purpose of the AAP is toThe purpose of the AAP is to– Promote Chapter correspondence with NatPromote Chapter correspondence with Nat’’l l

OfficeOffice– Encourage communications between chaptersEncourage communications between chapters– Improve the ChapterImprove the Chapter’’s relations with their alumnis relations with their alumni– Provide a framework for Chapters in upholding Provide a framework for Chapters in upholding

the ideals of Phi Delta Chi.the ideals of Phi Delta Chi.

A Brotherly ObligationA Brotherly Obligation

• The AAP is developed in a diverse manner so The AAP is developed in a diverse manner so that each person in a Chapter can contributethat each person in a Chapter can contribute

• A contribution can be anything from A contribution can be anything from participating in a program to writing a reportparticipating in a program to writing a report

• The AAP moves beyond a task-oriented burden The AAP moves beyond a task-oriented burden when the Chapter implements it as a tool for when the Chapter implements it as a tool for growth, innovation, and Brother involvementgrowth, innovation, and Brother involvement

THE TRUE ROLE OF THE WC IS AAP COORDINATORTHE TRUE ROLE OF THE WC IS AAP COORDINATOR

Helpful Hints for WC’sHelpful Hints for WC’s File one entire set of Achievement Award File one entire set of Achievement Award

reportsreports

Let the chairperson of a project fill out the Let the chairperson of a project fill out the appropriate item in the Achievement Award appropriate item in the Achievement Award reportreport

Give the chairperson a copy of the report to be Give the chairperson a copy of the report to be filled out well in advancefilled out well in advance

Delegate work on bigger projects (Chapter Delegate work on bigger projects (Chapter Publication)Publication)

Helpful HintsHelpful Hints Communicate with your Regional Communicate with your Regional

Correspondent and ask questions if you have Correspondent and ask questions if you have any problemsany problems

Post the Bulletin Board Checklist where all Post the Bulletin Board Checklist where all Brothers can see (email to all involved)Brothers can see (email to all involved)

Use the AAP to plan out your entire yearUse the AAP to plan out your entire year’’s s activitiesactivities

Work on all items well in advanceWork on all items well in advance Read the reports at Chapter Meetings so all Read the reports at Chapter Meetings so all

brothers know what is being turned inbrothers know what is being turned in Update chapter at monthly meetings with your Update chapter at monthly meetings with your

chapterchapter’’s standings in AAPs standings in AAP

Helpful HintsHelpful Hints

Look ahead to see what is due and plan Look ahead to see what is due and plan your Chapter activities accordinglyyour Chapter activities accordingly

Do not wait until the last minute to Do not wait until the last minute to complete reports. This should be a complete reports. This should be a Chapter activity.Chapter activity.

Thurston Cup Thurston Cup CompetitionCompetition

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Thurston Cup CompetitionThurston Cup Competition

The Thurston Cup is not only about winning; it is The Thurston Cup is not only about winning; it is about bringing out the best in your brothersabout bringing out the best in your brothers

• Minimum competency in the AAP is the first Minimum competency in the AAP is the first place to start (100% for the year)place to start (100% for the year)

• Planning for successPlanning for success• ProfessionalismProfessionalism above all else is the key to above all else is the key to

winning the Thurston cupwinning the Thurston cup• Involve Chapter brothers, advisors, faculty Involve Chapter brothers, advisors, faculty

members, alumni, other college organizations members, alumni, other college organizations and the community as a wholeand the community as a whole

Thurston Cup SpecificsThurston Cup Specifics

Components of the Thurston Cup:Components of the Thurston Cup:• Prescott Scholarship Report (15%, Prescott Scholarship Report (15%,

October)October)• Leadership Report (15%, November)Leadership Report (15%, November)• Window Display Report (10%, March)Window Display Report (10%, March)• Brotherhood Report (10%, April)Brotherhood Report (10%, April)• Professional and Service Projects ReportProfessional and Service Projects Report

(15%, December; 15%, May)(15%, December; 15%, May)• Annual Chapter Publication (20%, May)Annual Chapter Publication (20%, May)

The Albert Benjamin The Albert Benjamin Prescott Scholarship ReportPrescott Scholarship Report

5 points towards AAP5 points towards AAP Awards: Rand P. Hollenback Scholarship to 1Awards: Rand P. Hollenback Scholarship to 1stst, ,

22ndnd, and 3, and 3rdrd place winners place winners Judges: Regional Directors of Collegiate AffairsJudges: Regional Directors of Collegiate Affairs CriteriaCriteria

- Programs - Programs promotingpromoting scholastic improvement scholastic improvement and achievementand achievement- Chapter - Chapter recognitionrecognition of scholastic improvement of scholastic improvement and/or excellenceand/or excellence--OutcomesOutcomes of Scholastic achievement by the of Scholastic achievement by the chapterchapter-Written Presentation-Written Presentation

Leadership ReportLeadership Report 5 points towards AAP5 points towards AAP Awards: Leadership Cup to 1Awards: Leadership Cup to 1stst place, engraved place, engraved

plaques to 2plaques to 2ndnd and 3 and 3rdrd place place Judges: Leader-Development Seminar Directors Judges: Leader-Development Seminar Directors

and chosen facilitatorsand chosen facilitators CriteriaCriteria

- Programs - Programs promotingpromoting Leader-Development and Leader-Development and achievementachievement- Chapter - Chapter recognitionrecognition of Leader-Development of Leader-Development and/or excellenceand/or excellence- - OutcomesOutcomes of Leader-Development by Chapter of Leader-Development by Chapter- Written Presentation- Written Presentation

Professional and Service Professional and Service Projects ReportProjects Report

10 points towards AAP10 points towards AAP Awards: Service cup to 1Awards: Service cup to 1stst place, engraved place, engraved

plaques to 2plaques to 2ndnd and 3 and 3rdrd Judges: Grand OfficersJudges: Grand Officers

- Number of - Number of Brothers participatingBrothers participating in projects in projects- Number of - Number of people servedpeople served by projects by projects- Number of - Number of Brother-hoursBrother-hours spent conducting spent conducting the projectsthe projects- - ProfessionalismProfessionalism of project (related to of project (related to pharmacy)pharmacy)- Other quantitative data (money raised, - Other quantitative data (money raised, people screened, size of audience, etc.)people screened, size of audience, etc.)

Window Display with Window Display with photograph(s)photograph(s)

5 points towards AAP5 points towards AAP Awards: Engraved plaques to 1Awards: Engraved plaques to 1stst, 2, 2ndnd, and 3, and 3rdrd

placeplace Judges: Regional CorrespondentsJudges: Regional Correspondents CriteriaCriteria

- Value of message to the public- Value of message to the public- Originality of theme- Originality of theme- Professional character- Professional character- Arrangement and neatness- Arrangement and neatness- Effort and work involved- Effort and work involved

Brotherhood ReportBrotherhood Report

5 points towards AAP5 points towards AAP Awards: $100 to 1Awards: $100 to 1stst place for educational place for educational

materials, plaques to 2materials, plaques to 2ndnd and 3 and 3rdrd

Judges: Past Grand PresidentsJudges: Past Grand Presidents CriteriaCriteria

- Sincerity- Sincerity - Brotherhood- Brotherhood

- Individuality- Individuality - Professionalism- Professionalism

- Uniqueness- Uniqueness

Annual Chapter PublicationAnnual Chapter Publication 5 points towards AAP5 points towards AAP Awards: Norman H. Franke Scholarship, engraved Awards: Norman H. Franke Scholarship, engraved

plaques to 1plaques to 1stst, 2, 2ndnd, and 3, and 3rdrd place place Judges: Regional Directors for Alumni AffairsJudges: Regional Directors for Alumni Affairs CriteriaCriteria

- Content (history and progress of Chapter - Content (history and progress of Chapter activities)activities)- Interest to Alumni- Interest to Alumni- Originality- Originality- Professional Style- Professional Style- Arrangement (layout) and neatness (typos?)- Arrangement (layout) and neatness (typos?)

AAP Bonus PointsAAP Bonus Points

Bonus points are availableBonus points are available Do not count on them to make up lost points Do not count on them to make up lost points

throughout the yearthroughout the year Each GVPSA has made the AAP harder and Each GVPSA has made the AAP harder and

removed bonus points as chapters become removed bonus points as chapters become more competitivemore competitive

ConclusionConclusion The AAP is a tool by which Chapters can:The AAP is a tool by which Chapters can:

– Meet the established standards of the Meet the established standards of the FraternityFraternity

– Communicate regularly with the Grand and Communicate regularly with the Grand and Regional OfficersRegional Officers

Successful completion of all components Successful completion of all components of the AAP requires a group effort, one of the AAP requires a group effort, one that includes that includes allall Chapter Brothers Chapter Brothers

The Emory W. Thurston Grand PresidentThe Emory W. Thurston Grand President’’s s Cup is the culmination of the work of an Cup is the culmination of the work of an entire chapterentire chapter and a reward that each and a reward that each Chapter should continually strive to Chapter should continually strive to achieveachieve

AAAEAAAE

Thanks to previous GVPSAThanks to previous GVPSA’’s Stephen s Stephen Esker, and Jennifer Esch for their Esker, and Jennifer Esch for their contributions to this presentation.contributions to this presentation.

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