PHAST Committee Meeting February 9, 2017 General • Weekly PHAST email at least to board with volunteer sign-up sheet? Few are signing up or even aware of volunteers needs High School • 2/11 (Saturday) High School Dance - Chaperones • 3/13-17 Battle of the Sexes Week • 3/18 Sadie Hawkins Dance - Chaperones • 4/21 Powder Puff + Bonfire - Bonfire Volunteers • 4/17-21 Spirit Week • 4/22 Prom (Location: SLC TBD) - (Chaperones Needed) • 5/01-05 Teacher Appreciation Week • 5/18-20 High School Musical (Concessions Help Needed) • 5/19 Last Day for Seniors - Proposing: PHAST Senior Breakfast (cannot provide a spread post-graduation as in past years due to venue change) (93 seniors) • 5/26 Senior Night • 5/31 Graduation - 5 PM @ UVU McKay Events Center Junior High • 2/24 - Junior High Dance - Chaperones Needed Events • 2/24 - Daddy & Donuts o Dunford Wholesale - Triana picking up night before, Set-up after 8 PM • 3/02 - PTC Teacher's Dinner @ Francesco's • 3/10 - Movie Night @ Elementary - Beauty & the Beast (New Date) • 3/17 - Grandparent's Day - 8-9:30 AM-ish - Cookies and Program • 3/20 - Superheroes/Support Staff Appreciation Day o Lunch/Food Service Staff o Counselors o Nurses o Custodial Staff § Elementary - Ms Patty § High School - Scott § Junior High - Devon • 4/26 - Administrative Professionals' Day - Lunch, Cookies • May 1-5 - Teacher Appreciation Week • 5/05 - Carnival - Cinco de Mayo, BOGO Book Fair o Food Trucks, Vendors, Clubs, DJ, Dunk Tank o Flyer (Emily)
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PHAST Committee Meeting February 9, 2017
General
• Weekly PHAST email at least to board with volunteer sign-up sheet? Few are signing up or even aware of volunteers needs
High School
• 2/11 (Saturday) High School Dance - Chaperones • 3/13-17 Battle of the Sexes Week • 3/18 Sadie Hawkins Dance - Chaperones • 4/21 Powder Puff + Bonfire - Bonfire Volunteers • 4/17-21 Spirit Week • 4/22 Prom (Location: SLC TBD) - (Chaperones Needed) • 5/01-05 Teacher Appreciation Week • 5/18-20 High School Musical (Concessions Help Needed) • 5/19 Last Day for Seniors - Proposing: PHAST Senior Breakfast (cannot provide a spread
post-graduation as in past years due to venue change) (93 seniors) • 5/26 Senior Night • 5/31 Graduation - 5 PM @ UVU McKay Events Center
Junior High
• 2/24 - Junior High Dance - Chaperones Needed
Events
• 2/24 - Daddy & Donuts o Dunford Wholesale - Triana picking up night before, Set-up after 8 PM
• 3/02 - PTC Teacher's Dinner @ Francesco's • 3/10 - Movie Night @ Elementary - Beauty & the Beast (New Date) • 3/17 - Grandparent's Day - 8-9:30 AM-ish - Cookies and Program • 3/20 - Superheroes/Support Staff Appreciation Day
o Lunch/Food Service Staff o Counselors o Nurses o Custodial Staff
§ Elementary - Ms Patty § High School - Scott § Junior High - Devon
• 4/26 - Administrative Professionals' Day - Lunch, Cookies • May 1-5 - Teacher Appreciation Week • 5/05 - Carnival - Cinco de Mayo, BOGO Book Fair
o Food Trucks, Vendors, Clubs, DJ, Dunk Tank o Flyer (Emily)
● February 27th - March 2nd - Parent Teacher Conferences ● March 2nd - Early Out Day 1:45pm ● March 3rd - No school Teacher compensation day ● March 9th - Math Fun Night 5:30-7pm ● March 10th - PHAST Movie Night ● March 15th - Title 1 state visit ● March 17th - Grandparents Day 9-10 am (School Program) ● March 20-21st - Teacher Recruiting Fairs ● March 24th - Professional Development Day ● March 27-29th - IB MYP/PYP Re-verification Visit
Upcoming Report Due Dates:
● March 15th - State Title 1 Visit ● April 1st - Land Trust Grant Monitoring Report Due
Enrollment Update:
● Current 2016-17 enrollment number as of January 23rd, 2017: 815 out of 820. ● Plan for the 2017-18 school year enrollment for the elementary will be 775
students. Teacher Evaluations:
● Kim and I have begun round 2/3. Some of our teachers have opted to use the video for their 2nd round observations.
● New teachers: All new teachers are scheduled to complete their 2nd round observations as a video.
○ We are working with our younger grades more specifically in guided reading and literacy instruction. Our coaches and administrators are signed up to meet with a specific teacher on each team.
■ Mentee teachers will be watching a master teacher and taking notes on how to teach literacy.
■ Mentee teachers and mentor teachers will write guided reading lessons together.
■ Mentee teachers will watch mentor teachers teach and the mentor teachers will watch the mentee teachers teach.
■ As a group we will give each other feedback weekly. This is an intervention we will be doing during the month of March and will look into the month of April.
Staff Updates:
● Several of our ISAs/Paras are returning to BYU I in a few weeks. We are looking to replace them for the remainder of the school year.
● Teacher intent to returns are out and we currently have 75% of our teachers returning. 23% have not returned their intent to return and we do have 1 teacher that is moving out of state so she will not be returning.
Student Updates:
● Exhibition has begun - Our 5th grade Exhibition has begun for the 2016-17 school year. The Exhibition process takes about 6 weeks of time. Students are grouped into groups of 3-4 students who are intersted in the same concept they want to research. They research the project, design an action/service they can do make things better, and then take that action. We have trained our mentors and are still looking for more. If you are interested in participating please let us know.
Maintenance:
● Roof: We are currently looking for bids. Ms. Patti should have them for our BOT meeting. We just don’t have them yet.
Assessments:
● Based upon the middle of year DIBELS Benchmark we have rearranged groups of students within our Reading and BURST Intervention programs. We are excited to see that many of our students have made good progress. However, we have been concerned with the small amount of growth amongst some of our first graders. For this reason, we have met as a Teaching and Learning Team and implemented a greater support system for our 1sr grade teachers to help improve their literacy instruction. Also to specifically identify students at risk of not meeting their end of year benchmark and provide additional intensive supports for these students.
● The Math Benchmark is designed to assess students on all grade level
math content that they will cover this school year. For this reason, some areas of content may appear to have little progress as the students have not covered this content yet.
Our purpose in using the Math Benchmark is to assess the growth of students from beginning of the year to the middle of the year. If significant growth is not observed the data allows us to see what content areas may need to be retaught. As a school during our PLC’s we have studied the data and identified students who may be at risk and are in need of additional support.
Curriculum Update:Continuum (PYP, MYP, DP):
● The Academic Directors/IB Coordinators at PHES ,PHJH, and PHHS are working together to increase overall student, staff, and community understanding of the IB Programs within our K-12 school buildings.
● The ADs are working to prepare for the upcoming evaluation of Providence Hall’s PYP and MYP.
Primary Years Programme:
● The Elementary Curriculum Committee was scheduled for a third meeting on March 9, however will be rescheduled to avoid some calendaring conflicts (TBD).
● Date of PYP Evaluation Visit: March 27-29, 2017. The evaluation team has been in contact with Erica and Kim and they are working with the IB to prepare an agenda for the visit. The visit agenda has been in final draft stage for about a week and is almost finalized. Teachers and staff have begun work on the action items as listed in the Action Plan.
Coaching:
● Coaches are currently working with teachers on their yearly coaching goals, one on one with teachers and in small groups.
● Recently the Teaching Learning Team (including coaches, assessment director, Kim and Jodi, and first grade team lead) are working with the first grade team to support them as they improve their literacy instruction. Each newer teacher is grouped with one administrator and one coach to work on specific needs in their classrooms for literacy instruction.
Professional Development:
● New Teacher Trainings are scheduled once every month, with additional trainings as needed. Topics in these trainings include Edivate, Dibels, classroom management, Guided Reading, Google Docs, curriculum programs, the MTSS process, SPED teaching, etc. Plans for the New Teacher Training for tomorrow (March 9) include discussion of using data to drive instruction, organization in the classroom, and planning in the inquiry style.
● For the most recent school-wide PD day (Feb. 17, 2017) teachers worked on tightening up and finished their PYP Unit of Inquiry Planners, grade level Scope and Sequences, and updating the Programme of Inquiry. Teachers made significant progress toward completing these pieces.
● Upcoming PD: March 24, 2017 is planned immediately prior to the IB PYP/MYP visit and will be used to prepare the building and documents for
the visit, as well as provide development for teachers on a variety of topics.
Special Education: ● Classes are running well, IEPs are being implemented and are going well. ● Students were recently assessed for middle of year benchmarks with
1. PURPOSE AND PHILOSOPHY The purpose of this policy is to provide guidance in enrollment of foreign exchange students. 2. POLICY Foreign exchange students will be considered for enrollment at Providence Hall High School if the school has not reached its cap as set forth by the Providence Hall Board of Trustees in accordance with that established by the Utah State Board of Education. If more local students have applied to Providence Hall than the cap allows, a lottery will be used to determine which of those students may enroll at Providence Hall. In this case, foreign exchange students will not be considered eligible to enroll at Providence Hall.
Providence Hall will adhere to the requirements of Subsection 53A-2-206. These provisions create a safe environment for foreign exchange students and school district/charter school students.
Prior to accepting students through a foreign exchange student agency, the agency:
Will require and maintain a sworn affidavit of compliance that shall include confirmation that the agency is in compliance with all applicable policies of the LEA governing board;
Has completed a household study, including a background check consistent with Section 53A-3-410, of all adult residents of each household where foreign exchange students will reside;
Has reviewed the information revealed through the background checks required with an appropriate LEA official;
Has completed a background study to assure that the exchange student will receive proper care;
Has provided host parents with training appropriate to their positions, including information about enhanced criminal penalties for persons who are in a position of special trust;
Will send a representative to visit each student’s place of residence at least monthly during the student’s stay in Utah;
Will cooperate with school and other public authorities to ensure that no exchange student becomes an unreasonable burden upon the public schools or other public agencies;
Will give each exchange student names and telephones numbers of agency representatives and others who could be called at any time if a serious problem occurs, in the exchange student’s native language;
Will provide alternate placements so that no student is required to remain in a household if conditions appear to exist that unreasonably endanger the student’s welfare;
PROVIDENCE HALL Junior High Charter School Board Updates March 7, 2017
Principal: Brian Fauver Academic Director: Erica Hancock Purpose: X - Informational Perspective/Discussion Board action Recommendation Vote Upcoming Activities
- March 6-10- HOPE WEEK: Our School HOPE squad is hosting a series of activities and events aimed at raising awareness and education for teen suicide prevention.
- March 21- New Student Open House - March 22- Utah State Teacher Fair - March 23- BYU Teacher Fair - March 27,28- IB Onsite Visit
Construction Update
- We are only waiting on the final approval from from the State Fire Marshall and the Health Department before construction can begin. Plans are going ahead as expected.
Enrollment Update Current Wait List 16-17: 6th grade: 0 7th grade: 0 8th grade: 0
Lottery List for 17-18: 6th grade: 362 (may not be an accurate number) 7th grade: 33 8th grade: 10
Current Enrollment: 6th grade: 251
7th grade: 249 8th grade: 250 Total: 750 We recently accepted everyone remaining on our wait list and are waiting to see how many turn in paperwork. Upcoming Reports
- Providence Hall has a Title 1 monitoring visit March 15. We had this same visit last year. It is a quality control audit from the State to make sure we’re complying with Title 1 requirements.
Employee Updates
- So far, we have 5 faculty positions that we are attempting to fill for next year, 1 Spanish, 1 Social Studies, 2 Special Ed., and 1 FACS. We have additional para educator positions we may need to fill due to non-returning employees. However, we won’t know the number of needed positions until we have Special Education numbers for next year.
- We have also started interviewing for a full-time School Psychologist for all three campuses. This is a position we pay for through Spedco currently but would like to bring in-house.
Summary of Recent Events
- March 1-2- We held our final Parent Teacher Conferences for the year. - Feb 28- Open House for new Students - Feb 24- Our annual Winter Dance was a huge success. It gets better every year. We
had a large number of students all dancing and participating in the activities. - Our Boys Basketball team was defeated in the quarter finals of the playoffs. Our girls
play March 1st in the semifinals. - Feb 17- Our Professional Development day for our teachers was a big success. Part
of our faculty participated in an all-day training from UPDN while the other half participated in a training provided by Scott Vawdry from the Utah State Board of Education.
- Feb 13- Curriculum Update
Curriculum Update Continuum (PYP, MYP, DP): Our PYP/MYP Evaluation Visit will take place March 27-29. We will have a visiting team coming to the school to evaluate us on the Standards and Practices. Part of the team will be at the Elementary School evaluating the PYP program. The other part of the team will be at the JH and HS evaluating the MYP Program from 6-10th grade. The teams will be communicating with each other and meeting with each other during the visit to ensure that our philosophy is consistent across the schools. They will be meeting with all of our teachers, with the administration from all 3 schools, with the Board, with parents and students, and visiting classrooms from all 3 schools. The time slot for the meeting with the Board is on Monday, March 27 from 9:15-10am at the Elementary school. We encourage all of you to attend this meeting. MYP: Our teachers are preparing for the IB Evaluation Visit. They have all had to turn in another completed unit planner to me that I “graded” and we then reflected on to talk about how to improve them. Many of our teachers came away with a greater understanding of why they are writing the unit planners the way they do and how it is already and can continue to impact their teaching. I am also seeing this understanding reflected in their classrooms as they teach. The quality of teaching in our building is improving and I believe it is a direct correlation. Whole School: Most of our core subjects have taken a SAGE Benchmark test. After evaluating our data from our SAGE Summative tests at the end of last year teachers identified their lowest performing area and we decided that they would take a Benchmark test in that area to see if their instruction had improved and if the students had received the information well. These are the results that we have so far: Professional Development: We had a PD day on February 17th. The teachers had time in the morning to work in their classrooms. In the afternoon we had a presenter from USOE come and talk about Higher Order Thinking Skills and Depth of Knowledge. He shared with the teachers some strategies to employ these in our classrooms, including questioning techniques, as well as how to make sure our assessments line up with what we are teaching in the classroom. It was a very informative training and the teachers came away with some good suggestions to use in their classrooms. We also had one teacher from each department come to a training that was held at the HS where they learned to “unpack the standards” and started a process that will continue over the rest of this year and the summer to help our teachers make sure that they know what the state standards are asking them to teach and that their instruction is matching. Our next PD day is scheduled for March 24th. It will be a half day PD day and half day Work Day for our teachers. We will continue working on this process of unpacking the standards and starting some prep work for next school year. Based on the data we have reason to believe that our English and Science scores will improve this year. But we still have concerns about our math classes. All of the teachers are using the information to help continue to teach their students that material and help them improve.
24 22 26 21 24
1021 21 21
31
1223
100
916
4132
44 48
27 2837 36 41
4938
28
45
2032
43 43 484434
26
52 48 5343 38
30 31
60
32
70 68
4841
11
01020304050607080
SAGEBenchmarkTests
AboveStandard At/NearStandard BelowStandard
Special Education and Intervention Advisories: Our current caseloads of students are: 6th Grade – 38 students or 15% 7th Grade – 44 students or 17% 8th Grade – 29 students or 11% for a total of 15% 7th grade – 8th grade –
58%18%
14%
10%
7thGradeReadingFall
At/Above
OnWatch
Intervention
Urgent
53%16%
19%
12%
6thGradeReadingFall
At/Above
OnWatch
Intervention
Urgent
60%14%
16%
10%
8thGradeReadingFall
At/Above
OnWatch
Intervention
Urgent
57%
6%14%
16%
11%
6thGradeReadingWinter
At/Above
OnWatch
Intervention
Urgent
60%22%
13%4%
7thGradeReadingWinter
At/Above
OnWatch
Intervention
Urgent
64%
17%
14%
5%
8thGradeReadingWinter
At/Above
OnWatch
Intervention
Urgent
SpecialEducationBoardMeetingUpdates March2017
AgendaforDepartmentChairMeeting
Dept Chair Meeting Feb. 10, 2017
• Q Global and Testing • AIM’s Benchmarking • Behavior Intervention Plans • Training Logs (ex. Iris, mathematical mindsets) • Database • Counselors and Transitions • Procedural Safeguards • Transition Institute • File Compliance Issues • Shared Testing Document • Budgets • DLM and SAGE
o ExecutiveFunctioningandBehavioro NeuropsychologyofEmotionalDisorderso TeachingSocialSkills-Autismo BuildingBlockstoBehaviorManagemento UseandDisuseofExecutiveFunctioningo TheBehaviorCode:UnderstandingandTeachingtheMostChallenging
Students
----
February 17, 2017 Dear Ms. Lucy, The Utah State Office of Education, Special Education Services (USBE-SES) has the authority and responsibility of monitoring compliance withfederal and state requirements under the Individuals with Disabilities Education Act of 2004 (IDEA) and the Utah State Board of EducationSpecial Education Rules (USBE SER). This responsibility is administered within the framework of supporting positive results for students withdisabilities. The USBE-SES must provide an Annual Performance Report (APR) to describe the progress of each Local Education Agency (LEA)and the State toward meeting targets on performance indicators established by the Office of Special Education Programs (OSEP). The USBE-SESconsiders multiple sources of data including student enrollment, monitoring activities, professional development, stakeholder input, personnelqualifications, use of funding, and any other public information, to identify an APR determination score and the level of monitoring and supportrequired for each LEA. LEA determinations are made annually; therefore the determination about the status of each LEA and the criteria used will be reviewed andpossibly modified each year by the USBE-SES. While each LEA is notified of its determination level, the USBE-SES is not required to inform thepublic, although public information requests must be honored. In making these determinations and in deciding on appropriate enforcementactions for the federal fiscal year (FFY) 2015 APR, the USBE-SES has considered all information available at the time of the determination,including the history, nature, and length of time of any reported noncompliance, and any evidence of correction. If the LEA provided datademonstrating correction of noncompliance in a timely manner within one year, the USBE-SES will consider the LEA to be in substantialcompliance regarding that indicator. The APR compliance indicators used in making the determinations based upon FFY 2015 APR (2015–2016)data were:
Indicator 1: Percent of youth with IEPs graduating from high school with a regular diploma.Indicator 2: Percent of youth with IEPs dropping out of high school.Indicator 3: Percent of youth with IEPs participating in and receiving a proficient score on Statewide assessments.Indicator 4B*: Percent of LEAs that have: (a) a significant discrepancy, by race or ethnicity, in the rate of suspensions and expulsions of
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greater than 10 days in a school year for children with IEPs; and (b) policies, procedures or practices that contribute to the significantdiscrepancy and do not comply with requirements relating to the development and implementation of IEPs, the use of positive behavioralinterventions and supports, and procedural safeguards. *Please note that beginning in the 2016-2017 school year, risk scores for Indicators 4A and 4B will be assigned based not only on LEA data but also on a statistical analysis of possible underreporting of
LEA discipline data. LEAs are advised to conduct a review of LEA data practices and the accurate recording of discipline data for students with disabilities. Indicator 6: Percent of preschool children with IEPs in settings with typically developing peers. Indicator 9: Percent of LEAs with disproportionate representation of racial and ethnic groups in special education and related services thatis the result of inappropriate identification.Indicator 10: Percent of LEAs with disproportionate representation of racial and ethnic groups in specific disability categories that is theresult of inappropriate identification.Indicator 11: Percent of children with parental consent to evaluate, who were evaluated and the evaluation completed within 45 schooldays.Indicator 12: Percent of children referred by Part C prior to age 3 who were found eligible for Part B and who have an IEP developed andimplemented by their third birthdays.Indicator 13: Percent of youth with IEPs aged 16 and above with an IEP that includes appropriate measurable postsecondary goals that areannually updated and based upon age-appropriate transition assessment, transition services, including courses of study, that will reasonablyenable the student to meet those post-secondary goals, and annual IEP goals related to the student’s transition service needs.
The USBE-SES has re-conceptualized its accountability system to more effectively support LEAs in delivering compliant special educationprograms which lead to positive outcomes for students with disabilities. Several stakeholders were involved in the revision process and providedinput and feedback regarding this process. As a result, the USBE-SES provides differentiated levels of monitoring and support to LEAs based onneed. While the USBE-SES monitoring and technical assistance efforts will continue to address compliance issues, efforts will focus on workingcollaboratively with LEAs to develop and strengthen their capacity to implement and scale-up effective instructional practices resulting inreadiness for career, college, and independent living. The USBE-SES has completed the annual data review for the 2015–2016 school year. As a result of the data review, Providence Hall has beenpreliminarily placed in the USBE Guiding Tier, with an APR Determination of Needs Assistance. The data used in making this determinationare enclosed. Risk Scores are given based on a scale of 1 to 5, with 1 being low risk and 5 being high risk. For more information on the USBEtiers, supports and activities, please visit http://schools.utah.gov/sars/Laws/UPIPS.aspx. If you disagree with the data please contact LindseyAdams within 30 days of receipt of this letter. APR Determinations and USBE Tier Assignments will become final in 30 days. Providence Hall must complete a Program Improvement Plan to address the areas of need and activities identified in the enclosed table, and anyareas of need identified by the LEA. If Providence Hall wishes the USBE-SES to review their Program Improvement Plan, it must be submittedfor review by April 30, 2017. Final Program Improvement Plans must be submitted by June 30, 2017. If you have any additional questions,please call Lindsey Adams at (801) 538-7806.
Indicator 1: GraduationState Target: > 69.59%Data Year: 2014-2015Data Source: UTREx Year End
1 100.00% YES 0.00%The LEA meets orexceeds the Statetarget.
No required activities.
Data 2016 Risk Score LEA Data Meets Target? Percentage Above
Target Comments Activities
Indicator 2: DropoutState Target: < 37.90%Data Year: 2014-2015Data Source: UTREx Year End
4 57.14% NO 19.24% The LEA is 16% to 25%above the State target.
1. LEA must conduct a self-assessment toidentify root causes of dropout for studentswith disabilities. 2. LEA must apply the resultsof the self-assessment to the development ofat least one SMART-C goal within the ProgramImprovement Plan.
Data 2016 Risk Score LEA Data Meets Target? Percentage
1 100.00% YES 0.00%The LEA meets orexceeds the Statetarget.
No required activities.
Page 12
General Supervision cont'd
Data 2016Risk Score Comments Activities
Determination History 2 The LEA is in meets requirements for4 of the prior 5 years. No required activities
Quality of PIP 1
The LEA has submitted a ProgramImprovement Plan which addressesthe areas of USBE identified need aswell as areas of LEA selected focus.
No required activities.
Progress on PIP 1The LEA provided evidence ofprogress toward achievement of allgoals identified in the PIP.
No required activities.
Findings of Noncompliance 2
The LEA had very few findings ofnoncompliance in the prior schoolyear. Compliance rates are 90% orhigher for all reviewed areas.
LEA must correct findings of noncompliance within one year ofidentification.
Internal Monitoring 5The LEA is not using the UPIPS self-monitoring system (or other USBE-approved LEA system).
Submit information about the LEA's internal compliance monitoringprocess. If no process exists, create a procedure to ensure a representativesample of files is reviewed annually and submit the procedure to the USBE.
Dispute Resolution 1 The LEA has no complaints or dueprocess proceedings with findings. No required activities.
Fiscal 1The LEA had 0 areas ofmoderate/high concern as identifiedin the FiCAM Risk Rubric.
No required activities.
Data Timeliness 1All USBE required reports weresubmitted on or before thedeadline.
No required activities.
Page 13
Finance & Accounting Report Enrollment Oct 1 Actual Capacity WaitlistSummary, Notes & Action Items ES 818 750 1971
- 009-Activities -After School Programs: Music and Drama department California Trip. JH 8 250 225 12 25 2 0- 134-Employee Training /Development: International Baccalaureate Org. credits. HS 9 188 200 39 -12 3 0- 154- Repair and Maintenance: Snow removal. HS 10 145 200 18 -55 2 0- 245- Other Debt Service Fees: Bond annual service fees. HS 11 150 175 1 -25 1 1
Cash on Hand - HistoryThe Lunch Program is a seperate Fund, and for reporting purposes
January 31, 2017
NotesBalance Sheet
Days Cash on Hand excluding Equipment, Building projects, Principal, and Other Debt Service Fees: 109
PH Lunch Program
Income Statement
SummaryFinances are trending as expected. W2 and 1099 tax forms were sent out in January. The approved budget revision has been entered and is reflected in this reports. The reimbursement from the Repair and Replacement Bond Account has been processed and deposited.
is included in the HIGH SCHOOL columns.
PHAST income and expenses are also all recorded under the
High School.
0
20
40
60
80
100
120
Jan-16
Feb-16
Mar-16
Apr-1
6
May-16
Jun-16
Jul-1
6
Aug-16
Sep-16
Oct-1
6
Nov-16
Dec-16
Jan-17
DAYS
Days Cash on Hand
Annual Charter School Scoreboard
2 Years Ago 1 Year Ago NowLocal Revenue 261 340 365 State Revenue 3600 3,696 4,007 Federal Revenue 65 39 42 Total Revenues 3926 4,075 4,416
YTD REVENUE PER STUDENT (By Funding Source)
31‐Jan‐17
60.62%
58.16% 58.63%
56.00%
58.00%
60.00%
62.00%
2 Years Ago 1 Year Ago Now
Percentage of Revenue Budget
Percentage of Revenues Budget Used
81.27%58.34% 55.84%
0.00%
50.00%
100.00%
2 Years Ago 1 Year Ago Now
Percentage of Expenditure Budget
Percentage of Expenditure Budget Used
94
97 99
90
100
‐60 Days ‐30 Days Now
Days Cash on Hand(Show the days the school can continue operations based on
average daily expenditures)
Days Cash on Hand
Monthly SCOREBOARD
‐
2,000,000
4,000,000
6,000,000
Wages and Benefits Professional Services Property Services Other Services Supplies & Materials Property & Equipment Other Expenses
Expenses By Type
Now
1 Year Ago
2 Years Ago
2,137
2,152
2,142
2,120
2,130
2,140
2,150
2,160
‐60 Days ‐30 Days Now
Enrollment by Month
Enrollment by Month
4,000,000 5,000,000 6,000,000
2 YearsAgo
1 YearAgo
Now
Wages and Benefits
Wages andBenefits
AIMUP!forCharterSchoolSuccessAccountability * Improvement * Monitoring * Understanding * Peace of Mind
Providence Hall Balance SheetAs of January 31, 2017
Assets Cash Unrestricted Cash Regular Checking 4,019,005 Savings 10,892 Money Market and CD 355,694 Cash on Hand ‐
Total Unrestricted Cash 4,385,592
Restricted cash US Bank Bond Principal 177,146 US Bank Bond Interest 501,862 US Bank Bond Reserve 1,590,750 US Bank Bond Project ‐ US Bank Bond Other 537,382
Total Restricted cash 2,807,140
Total Cash 7,192,731
Accounts receivable Local ‐ State ‐ Federal ‐ Sales tax receivable 477 Total Accounts receivable 477
Prepaid Expenses and Deferred Charges 800
Total Assets 7,194,008
INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 1 2/14/2017 11:17 AM
Providence Hall Balance SheetAs of January 31, 2017
Liabilities and fund balance Liabilities: Accounts payable 103,124 P‐Card liabilities ‐ Wages and payroll taxes payable 252,374 Retirement liability payable ‐ Health Benefit Liability Payable ‐ Wages Accrued 905,830 Employee Benefits Accrued ‐ Unearned Revenue 30,317
Total Liabilities: 1,291,645
Fund Balance: Beginning fund balance 5,320,100 Net income (loss) 582,263
Total Fund Balance: 5,902,363
Total Liabilities and fund balance 7,194,008
INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 2 2/14/2017 11:17 AM