-
/Ph: +91-33-2401 4132-36 /Website:
http://igmkolkata.spmcil.com
/Fax: +91-33-2401 0553 -/E-mail: [email protected]
INDIA GOVERNMENT MINT
( )
(A Unit of Security Printing and Minting Corporation of India
Limited)
(, -I / A Mini Ratna, Category-I CPSE)
9001:2008 14001:2004 / An ISO 9001:2008 & ISO 14001:2004
Certified Company
/ Wholly Owned by Government of India
/ Alipore, / Kolkata - 700 053
Corporate Identity Number (CIN): U22213DL2006GOI144763
Page 1 of 36
: 16 , , , - 110 001 /Ph: +91-11-23701225-26, 43582200 | /Fax:
+91-11-23701223
Regd. Office: 16th Floor, Jawahar Vyapar Bhawan, Janpath, New
Delhi - 110 001 -/E-mail: [email protected] | /Website:
www.spmcil.com
Not Transferable
Security Classification: Non - Security
TENDER DOCUMENT FOR PROCUREMENT OF DESIGN, MANUFACTURING,
SUPPLY, ERECTION, COMMISSIONING & TRAINING OF MULTI COLOUR
MEDAL/COIN PRINTING PRESS EQUIPMENT- 2 NOS. FOR IGM, KOLKATA AND
IGM, MUMBAI.
Tender No. 54/GT-069(17-18) Dated: 07.02.2018
This Tender Document Contains 36 Pages.
Document is given to:
M/s______________________________________________________________
Address___________________________________________________________
Details of Contact person in IGM, Kolkata regarding this tender:
(Shri. B. Basak) Asst. Manager (Materials Management) For and on
the behalf of GENERAL MANAGER India Government Mint, Alipore,
Kolkata 700053 West Bengal Ph.No.033-24014938 FAX: (+)
91-33-2401-0553 email: [email protected]
mailto:[email protected]
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SECTION I : NOTICE INVITING TENDER (NIT)
NOTICE INVITING INTERNATIONAL COMPETITIVE BIDDING
Tender No. 54/GT-069(17-18) Dated: 07.02.2018
1. India Government Mint (A unit of SPMCIL), ALIPORE,
KOLKATA-700053, invites sealed tenders from eligible and qualified
Tenderers for supply of following goods :
S. No. Description Quantity EMD
1.
DESIGN, MANUFACTURING, SUPPLY, ERECTION, COMMISSIONING &
TRAINING OF MULTI COLOUR
MEDAL/COIN PRINTING PRESS EQUIPMENT
2 Nos. (One each for Kolkata and Mumbai Mint)
` 12,00,000/- for domestic supplier or US $ 18,480 or Euro
15,610 for foreign
suppliers [As per Exchange rates @ 1$ = ` 64.9301/-
& 1= ` 76.8772/- dated 13.10.2017 in
www.rbi.org.in ) to be enclosed with PQB.
Type Of Tender (Two Bid/ PQB/ EOI/ RC/ Development/
Indigenization/ Disposal of Scrap/ Security Item etc.)
Three Bid system with PQB, Techno- Commercial Bid &
Financial Bid i.e. Single Stage (Three packets) International
Competitive Bidding.
Dates of sale of tender documents: From 07.02.2018 to 10.04.2018
during office hours
Price of the Tender Document Rs.5000/- (Rupees Five Thousand
only) or US $ 77
Place of sale of tender documents IG Mint, Kolkata - 700053
Closing date and time for receipt of tenders 10.04.2018 up to
3.00 PM (IST)
Place of receipt of tenders Tender Box, IG Mint, Kolkata -
700053
Date and time of PQB / Techno-Commercial
Bid / Price Bid opening
1) 10.04.2018 at 3.30 PM (IST) for PQB 2) For Techno-Commercial
Bid: - will be intimated later on to those firms who qualify in
PQB. 3) For Price Bid: - will be intimated later on to those
firms who qualify in Techno-Commercial Bid.
Place of opening of tenders IG Mint, Kolkata - 700053
Nominated Person/ Designation to Receive
Bulky Tenders (Clause 21.1 of GIT)
Shri Biplab Basak, Asst. Manager (Materials
Management)
2. Interested tenderers may obtain further information about
this requirement from the above office
selling the documents. They may also visit our website mentioned
above for further details. 3. Tender documents fee be submitted by
payment of non-refundable fee of Rs.5000/- (Five Thousand
only) or US $ 77 (US Dollar Seventy Seven only) per set in the
form of account payee demand draft/ cashiers cheque/ certified
cheque, drawn on a scheduled commercial bank in India, in favour of
INDIA GOVERNMENT MINT, KOLKATA (A unit of SPMCIL), payable at
Kolkata.
http://www.rbi.org.in/
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4. EMD in the form of account payee Demand Draft/ Bankers
Cheque/ Fixed Deposit Receipt/Bank
Guarantee (As per Section XIII) in favour of India Government
Mint, Kolkata (A unit of SPMCIL) is to be furnished along with PQB
from any scheduled commercial bank or from a First Class reputed
International Bank verified and confirmed by scheduled commercial
banks in India, in acceptable form otherwise the tender will not be
considered and will be liable to be rejected.
5. Tenderer may also download the tender documents from our
website http://igmkolkata.spmcil.com and www.spmcil.com and submit
its tender by utilizing the downloaded document, along with the
required non-refundable fee as mentioned in Para 3 above.
6. Tenderers shall ensure that their tenders duly sealed and
signed, complete in all respects, are
dropped in the tender box located at the address given below on
or before the closing date and time indicated in the Para 1 above,
failing which the tenders will be treated as late and rejected. The
General Manager, India Government Mint, Alipore, Kolkata, Pin-
700053 (INDIA)
7. In the event of any of the above mentioned dates being
declared as a holiday/ closed day for the purchase organization,
the tenders will be sold/received/opened on the next working day at
the appointed time.
8. The Tender documents are not transferable.
9. No Conditional Tender shall be accepted. 10. All rules,
regulations, orders and instructions given in the Standard Bidding
Document (SBD) of the tender relating to procurement as intended
shall be applicable.
ASSISTANT MANAGER (MATERIALS MANAGEMENT) FOR GENERAL MANAGER
INDIA GOVERNMENT MINT, ALIPORE, KOLKATA- 700053
http://igmkolkata.spmcil.com/
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SECTION II : General Instructions to Tenderers (GIT) Part -
I
Part I: General Instructions Applicable to all Types of Tenders
Please refer to our website for further details:
http://www.spmcil.com/spmcil/UploadDocument/GIT.pdf
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SECTION III: Special Instructions to Tenderers(SIT)
The following Special Instructions to Tenderers will apply for
this purchase. These special instructions will
modify/substitute/supplement the corresponding General Instructions
to Tenderers (GIT) incorporated in Section II. The corresponding
GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and
that in the SIT, the provision contained in the SIT shall prevail.
(Clauses of GIT listed below include a possibility for variation in
their provisions through SIT. There could be other clauses in SIT
as deemed fit.)
Sl. No. GIT
Clause No.
Topic SIT Provision
1 4 Eligible Goods and Services (Origin of Goods)
Bidders shall clearly mention the origin of Machine in their
Technical Bid.
2 8 & 9 Pre-Bid Conference
The Pre-Bid Conference for clarification on PQB, technical
specifications of the tenders was held on 28.11.2017 at 11:30 AM at
the Office of India Government Mint, Alipore, Kolkata 700 053.
3 11.2 Tender Currency
Domestic Bidders to quote in Indian Rupees only. Foreign bidder
can quote in US Dollar or Euro and that currency will be converted
into Indian Rupees for the purpose of equitable comparison for
evaluation of bids based on BC selling Exchange Rate of SBI on the
date of tender opening (financial offer).
Note: Supplier is requested to quote price within 2(Two) decimal
place, Quotation with price quoted beyond 2(Two) decimal places
will be ignored.
4 14 Firm Price/ Variable Price
Variable Price is not applicable, so firms are requested to
quote Firm Price only.
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5 18 EMD
For domestic bidders, for MSME firms, the tenderers who are
currently registered and, also, will continue to remain registered
during the tender validity period with District Industries, Centers
or Khadi and village Industries board or Coir Board or NSIC or
Directorate of Handicrafts and Handlooms or any other body
specified by Ministry of Micro, Small & Medium Industry under
MSME are exempted from payment of earnest money. In case the
tenderer falls in these categories, it should furnish certified
copy of its valid registration details (with NSIC or any other body
as stated above).
6 19 Tender Validity The tender should be valid for a period of
180 days from the date of opening of tender.
7 20.4 Number of Copies of Tenders to be submitted
A tenderer shall submit two copies of its tender marking them as
Original and Duplicate.
8 20.8 Signing and Sealing of Tender
a) Tender will consist of Three bid system (PQB,
Techno-Commercial bid & Financial bid).
b) Pre-Qualification Bid, Techno-commercial Bid and Price Bid
are to be submitted in three separate double sealed envelopes on or
before the due date of submission of tender.
c) It may be noted that the price is not to be quoted either in
the Pre- qualification Bid or Techno-commercial Bid.
d) Price shall only be quoted in Price Bid.
Non- adherence to these conditions shall make tender liable for
rejection.
The envelopes containing bids shall be super scribed as Pre-
Qualification Bid, Techno- Commercial Bid and Price Bid as the case
may be for Procurement of Medal/Coin Multi Colour Printing Press
Equipment.
The sealed envelopes shall again be put in another sealed cover
and should be super scribed as Pre- Qualification Bid, Techno-
Commercial Bid and Price Bid due on 10.04.2018 up to 3.00 PM (IST).
Late tender shall not be accepted. Tenderers shall submit their
offers only on prescribed form.
Tenders shall be submitted in parts as below :
Part I : PQB (Packet- 1)
(i) Containing un priced tender consisting of experience, past
performance, capacity/ capability related data, financial standing
data, declaration etc. as specified under Section IX in this tender
document.
(ii) EMD
(iii) Tender document fee.
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Page 7 of 36
(iv) Manufacturers authorization letter if the bidder is not
Manufacturer.
Sec X: Tender Form (without price) & Sec XII: Questionnaire
duly filled sealed & signed.
Part II : Techno-commercial Bid (Packet- 2)
a. The tenderer shall submit detailed technical offer as per
technical specifications given in Section VII and list of
requirement given in Section VI of this tender document.
b. The tenderer has to submit acceptance of all section of the
tender document (GIT, SIT, GCC & SCC), quality control
requirement, tender form (without price), questionnaire etc.
Part III : Price Bid (Packet- 3)
The tenderer shall quote price strictly as per the proforma
given in Section XI of this tender document.
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9 34
Comparison on CIF Destination Basis
Evaluation of L1: The method of evaluation of L1 bidder for
awarding of Contract shall be on consolidated grand total offered
by the bidder and will be decided by taking into consideration the
grand total offered price as per Sec XI: Price Schedule of this
tender document.
(A) In case of Indigenous offer, the price quoted shall be
compared on a total price basis on door delivery basis for 1 no.
for IG Mint, Kolkata Stores and 1 no. for IGM, Mumbai, including
all taxes, packing & forwarding charges, freight, insurance,
etc. as per Sec XI: Price Schedule.
(B) In case of import, the tenderer will be required to quote
the cost on FOB as well as CIF basis (1 no. for IGM, Kolkata &
1 no. for IGM, Mumbai). The CIF price will be multiplied by the
exchange rate between Indian Rupees and the quoted foreign
currency, prevailing on the date of opening of the Price Bid, thus
converted into Indian currency. The applicable rate will be BC
selling rate of State Bank of India. On the CIF price, 1% shall be
added to derive the assessable value for the purpose of calculation
of Customs Duty only. Customs Duty as applicable on the date of
opening of the price bid on accessible value will be added on the
CIF price. Further 2% & 1% of Customs Duty as Education Cess
and SAH Education Cess respectively shall be added. GST,
Countervailing Duty, if any other duties & taxes as applicable
on the date of opening of price bid. On this converted price,
standard charges of M/s. Balmer Lawrie & Co. Ltd. for clearing
agency charges, handling charges, incidental charges, insurance
charges and inland freight including GST shall be added to arrive
on total price on door delivery basis, i.e. 1 no. to IG Mint,
Kolkata Stores and 1 no. to IG Mint, Mumbai Stores
Apart from the above, the other charges mentioned by the
tenderer for installation, commission, training etc. will also be
added for arriving at the landed cost of item.
For comparison of import offer with the indigenous offer total
landed price (both machines) of indigenous offer, shall be compared
with the total landed cost (both machines) of import offer. The
tenders received and accepted will be evaluated to ascertain the
best and lowest evaluated tender in the interest of purchaser, for
the complete supply covered under the tender document.
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10 35.2 Additional Factors for Evaluation
However, India Govt. Mint, Kolkata reserves the right to place
the order on FOB/ FAS/ Ex-Works basis or on CIF/FOR Mint basis.
11 35.3 Price Preference
Price Preference is not applicable with regards to Ministry of
Finance letter no. F.N./1/1/2012-coin/208 dt.10.04.2012.
12 50.2 Pre-qualification Bidding
This is a three bid tender. Initially the first envelope
containing PQB would be opened and evaluation would be done based
on documents submitted as mentioned in Sl. No. 8 of SIT. Thereafter
the Second envelope containing Techno-commercial bid, of those who
qualified in the PQB will only be opened with prior intimation. The
third envelope containing the price bid (Section XI with prices) of
the firms who qualified in the Techno-commercial bid only be opened
with prior intimation.
13 20.9 E-Tendering Not Applicable
14 43 Parallel Contract
Not Applicable
15 50.1 Tender Involving Sample
Not Applicable
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SECTION IV : General Conditions of Contract (GCC)
Part I: General Conditions of Contract applicable to all types
of Tenders
Please refer to our website for further details :
http://www.spmcil.com/spmcil/UploadDocument/GCC.pdf
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SECTION V: SPECIAL CONDITIONS OF CONTRACT (SCC)
The following Special Conditions of Contract (SCC) will apply
for this purchase. The corresponding clauses of General Conditions
of Contract (GCC) relating to the SCC stipulations have also been
incorporated below. These Special Conditions will
modify/substitute/supplement the corresponding (GCC) Clause.
Whenever there is any conflict between the provision in the GCC
and that in the SCC, the provision contained in the SCC shall
prevail. (Clauses of GCC listed below include a possibility for
variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)
Sl. No. GCC Clause No.
Topic SCC Provision
1 5 Country of Origin
The Country of Origin shall be clearly mentioned.
2 8 Packing
Packing to be done to avoid any scratch during transit. The
machine should be packed in such a manner that they are not exposed
to open atmosphere during the transportation. The packing provided
by the supplier should be strong and durable enough to withstand,
without limitation, the entire journey during transit including
transshipment (if any), rough handling, open storage etc. without
any damage, deterioration etc. As and if necessary, the size,
weights and volumes of the packing cases shall also take into
consideration, the remoteness of the final destination of the goods
and availability or otherwise of transport and handling facilities
at all points during transit up to final destination as per the
contract.
3 8 Marking
1. CONSIGNEE: General Manager, India Government Mint, Alipore,
Kolkata 700053, India
2. CONSIGNEE: General Manager, India Government Mint, S.B.S.
Marg, Fort, Mumbai 400023, India
Order No:
Packing No:
Net Weight:
Gross Weight:
4 9 Inspection & Quality Control
A Pre-dispatch inspection & Training will be carried out at
the Suppliers works by 3 officials nominated by each Mint. The
period of inspection & Training will be normally 5 (five) days
and all the charges like Airfare, lodging and Boarding will be
borne by the Purchaser. However, the firm shall extend all the
required assistance and testing facilities. The Firm shall notify
the readiness of stores at least 30 days prior to delivery
schedule.
5 10 Delivery Schedule
Machines shall be delivered within eight months from the date of
Techno-commercially clear order for domestic supplier & for
foreign supplier, 8 months from the date of opening of Letter of
Credit.
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The Supplier shall make separate packages for each Mint i.e.
IGM, Kolkata & IGM, Mumbai. The quantity & Shipment details
are to be followed as per the Tender Documents.
6 11 Transportation
In case of Foreign bidder, from suppliers premises to port of
shipment will be arranged by bidder & incase of domestic bidder
the transportation will be FOR respective Mints.
7 12 Insurance In case of Foreign bidder, from suppliers
premises to port of shipment will be arranged by bidder &
incase of domestic bidder the Insurance will be upto respective
Mints (IGMM & IGMK).
8 13 Spare Parts
Spare Parts : List of spare parts with item wise rate to be
enclosed along with Price Bid. Bidder to provide the list along
with the price which is to be remain firm for two years beyond
warranty period. During evaluation of L1, price of spare parts will
not be added.
9 14 Incidental Services
The Offer shall include the Commissioning and successful runs of
all the equipment and processes as per specifications.
10 15
Distribution & Dispatch
The supplier shall mark the package on three sides with the
following with indelible paint of proper quality :
a) Contract number and date
b) Brief description of goods including quantity
c) Packing list reference number
d) Consignees name and full address
e) Suppliers name and address
The Supplier shall make separate packages for each machine to
the consignee whose addresses are mentioned below :
(A) GENERAL MANAGER
INDIA GOVERNMENT MINT, KOLKATA
(A UNIT OF SPMCIL)
ALIPORE, KOLKATA - 700053.
PHONE NO. 033-24014938
FAX : 033-2401-0553
Email: [email protected]
(B) GENERAL MANAGER
INDIA GOVERNMENT MINT, MUMBAI
(A UNIT OF SPMCIL)
SHAHID BHAGAT SINGH MARG, FORT,
MUMBAI - 400023
PHONE NO. 022-22661735
FAX : 022- 22661450
Email: [email protected]
mailto:[email protected]:[email protected]
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11 16 Warranty
2 years from the date of issue of Final Acceptance Certificate
by the Purchaser.
The firm should also guarantee that the Equipment is
eco-friendly and conforms to the International Pollution /
Environmental norms.
12 21.2 Taxes & Duties
Clause 21.1 will be applicable only for Domestic bidder. Foreign
bidders have to quote on FOB basis and on CIF basis both. If the
tenderer fails to include taxes & duties in the tender, no
claim thereof will be considered by the purchaser afterwards.
Income Tax (TDS) on installation, commission & training shall
be borne by the tenderer.
13 22.3, 22.4,
22.6
Terms and mode of payment
For Domestic Supplier :
90% payment of cost of machines shall be made within 30 days
against receipt of machines in acceptable condition with bill in
triplicate at IGM, Kolkata.
Balance 10% payment of cost of material and 100% cost of
installation, commission and training if any charges will be made
after deduction of TDS as per prevalent rate on receipt of FAC
issued by respective consignee.
For Foreign Supplier :
80% of the cost of material (FOB) / CIF shall be made through
irrevocable letter of credit to be opened by the purchaser through
commercial bank in favor of seller. The payment shall be arranged
on receipt of the following documents and invoice after
dispatch.
i) Complete set of clean shipping document/ Bill of Lading must
show that the complete goods have been actually shipped on
board.
ii) Signed Invoices in sets of quadruplicate stipulating
specification reference for item indicating cost& quantity.
iii) Certificate of country of Origin issued by Chambers of
Commerce.
iv) Copies of Packing List in triplicate stipulating individual
items quantity, weight & dimension details of each packing
case.
v) Inspection Certificate, if inspection certificate is waived
then quality test certificate.
vi) Catalogues, Technical write up/Literature for Custom
clearance purpose.
vii) Certificate of No agency commission payable to any Indian
agent involved in this transaction.
viii) Two set of non-negotiable dispatch documents to be send by
Courier service to the Purchaser immediately after dispatch of
consignment.
ix) Insurance Policy
x) Performance Bond/ Warranty Certificate.
xi) Security Deposit for required period.
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Balance 20% payment of cost of material and 100% cost of
installation, commission and training if any charges will be made
after deduction of TDS as per prevalent rate on receipt of FAC
issued by respective consignee.
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SECTION VI: LIST OF REQUIREMENTS
S. No. Description Quantity EMD
1.
DESIGN, MANUFACTURING, SUPPLY, ERECTION, COMMISSIONING &
TRAINING OF MULTI COLOUR
MEDAL/COIN PRINTING PRESS EQUIPMENT
2 Nos. (One each for Kolkata and Mumbai Mint)
` 12,00,000/- for domestic supplier or US $ 18,480 or Euro
15,610 for foreign
suppliers [As per Exchange rates @ 1$ = ` 64.9301/-
& 1= ` 76.8772/- dated 13.10.2017 in
www.rbi.org.in ) to be enclosed with PQB.
Installation, Start up and Training etc: 1. FAC will be issued
after successful run for 7 (Seven) consecutive working days on a
single shift of
8(eight) hours.
2. The offer shall include the commissioning and successful runs
of all the equipment and processes
as per specification at site.
3. The offer shall include the real time training to officials
of India Government Mints at Mumbai,
Kolkata for a period of 6 working days each at respective Mints
after commissioning the project.
4. The offer shall include arrangement for maintenance &
support services for two years from the
date of issue of Final acceptance certificate.
5. The system required as per technical specifications is to
have in-house facility for pre-press for
cliche making. Accordingly training is required to be provided
to two/three persons.
Note: Tenderers attention is drawn to GIT clause 17 and GIT
sub-clause 10.1. The tenderer is to provide the required details,
information, confirmations, etc. accordingly, failing which it's
tender is liable to be ignored. After Sale Service: It must be
clearly indicated in the quotation whether the sales service shall
be
provided by supplier himself or by their authorized Indian agent
after satisfactory installation,
commission of machine after expiry of guarantee period. All
terms & conditions related to after sales
service must be clearly mentioned.
Licenses & Permits: Whenever applicable, the successful
bidder shall ensure himself also satisfy the
purchaser that the successful bidder possess the legal licenses/
permits to use a particular product/
process/ design/ patent. The bidder shall be held responsible
for the civil/ criminal and tortuous
consequence arising from any claim from any third party in this
regard.
In case of Foreign Bidder, the intending Bidder shall quote on
both FOB and CIF basis at Kolkata Seaport
& Mumbai Sea Port. Custom duties, taxes, octroi charges,
service charges & any other charges
towards clearance from the respective sea ports will be borne by
the respective Mint.
http://www.rbi.org.in/
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SECTION VII: TECHNICAL SPECIFICATIONS Name of the machine: Medal
/ Coin Multi -colour Printing Press. * Scope of supply: Medal /
Coin multi-colour printing Press consisting of
1. Automated pad cleaning device. 2. Multi - colour Ink cup
system. 3. Optical Clich adjustment system. 4. Quality control unit
(online checking).
* Technical specification :-
1. Medal / Coin printing Press : Technical specification i.
Clich size : 90 x 165mm (Min.) ii. Print size range : 35 - 60mm
iii. Print capacity : (Min.) 150 pcs / hr. Five colours (No. of
colours to be printed = 5 (Min.) iv. Force / pressure : 1500 N
(Min.) v. Accuracy of printing : 20 m vi. Coin identification : 0.5
- 2 second (approx.) Auto Alignment System for Coin Identification.
vii. Display : min. 19 (Touch screen) viii. Drying temperature :
180 degree Celsius (Max.) for drying of ink on coins, ix. Drying
time : 30Mins. (Max) (Digital temperature and time display) x.
Printing pad : Five (Min.) xi. Manual loading & unloading. xii.
Power supply : 400-440V ; 50Hz
2. Automated pad clearing device :
i. Cleaning power: min.98% /Length of tape cycle and the no. of
cycles should be programmable. ii. Damage of surface : Nil iii.
Reusable: At least two times. iv. Adhesive tape : width Min.
75mm
3. Multi - colour ink cup system: Minimum 5 ink cups with min.
65 mm ceramic rings.
4. Optical Clich adjustment system : Optical Clich Adjustment
System - If one single clich is
accommodating all the colors then optical clich adjustment
system is not required; however, for other systems it will be
required.
i. Camera : CCD or equivalent quality, Min. 752 x 480 pixels ii.
Smallest Resolution : 0.01mm iii. P.C : 2.0 GHz, 1GB (RAM), Min.
requirement. iv. Monitor : 19 min. polymer or stainless steel
5. Online Quality control : -
i. Application: pad printing with camera system/To check print
position, broken/missing image, wrong position etc.
ii. Standard field view : Min. 50mm x 50mm, iii. Speed : Not
less than production rate , iv. Resolution : 0.07mm x 0.07 mm
(Min.) v. Minimum defect size : 0.1 Square mm
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6. Auxiliaries / Accessories: (Essentially required either as
in-built or as separate quote - During L1
evaluation, the price for sl. no. 6 (ii) & 6 (iii) will be
added for the Firm having no in-built Laser / Pre-Press
cliche making system)
i. Drying Furnace for drying of ink on coins -(Digital
temperature and time display)
ii. Pre-press for Plate (Cliche) making :
a. Either image transfer facility for making image on the film
or inbuilt/separate standalone laser
technology to make cliches without film, is required.
b. Exposure Unit with vacuum pump,
c. Drying Unit.
iii. Cleaning equipment for cleaning of ink cups & plate
(Cliche)
Consumables : Inks & Thinner are to be supplied for one
year/ w.r.t the production quantity of 10,000 pcs of
biggest diameter of objects per machine.
1. clich : 50 nos.
2. Films for printing of art work : 50 nos. (may not be offered,
if not required for laser technology)
3. Wash out Solvent for clich production process : 10 liters
4. Solvent for cleaning equipment : 50 liters
5. Solvent for cleaning pad assembly : 10 liters
6. 1 set of 5 nos. of ink cups with ceramic rings
7. 1 set of 5 nos. of printing pads
8. Measuring part for exact ink viscosity adjustment
9. Pad Printing Inks : Cyan, Magenta, Yellow, Black & White
: 10 kgs each
10. Hardner : 500ml
11. Thinner : 10 liters
12. Retarder : 5 liters
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SECTION VIII: Quality Control Requirements
FAT (Final Acceptance Test) & FAC (Final Acceptance
Certificate)
FAT: Upon completion of Installation & Commission work at
the purchaser premises, purchaser will run the machine in presence
of suppliers staff. The FAT will be carried out from period of 7
(Seven) consecutive working days in a single shift of 8 (Eight)
hours to the satisfaction of purchaser. The supplier shall ensure
the satisfactory commissioning of the system & to run the
system as per Technical Specification & List of Requirement of
IGM, Kolkata, Mumbai to prove the successful commissioning &
satisfactory running of the system.
FAC: Upon satisfactory completion of FAT purchaser shall issue
FAC. The system will be accepted on manufacturer guarantee
certificate to be sent to purchaser. Any defect observed on the
machine found unsuitable then the same will be returned to the
supplier for free replacement up to IGM, Kolkata, Mumbai as the
case may be.
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SECTION IX: Qualification / Eligibility Criteria
The bidder should meet the following qualification criteria:
1. Experience & Past Performance:- Bidder Firm should have
manufactured, supplied, installed and commissioned at least one
similar capacity Medal / Coin multi-colour printing Press Equipment
in any one year during last five financial years ending
31.03.2017.
2. Capability-Equipment & Manufacturing Facilities: - The
Bidder Firm must have an annual capacity to manufacture and supply
at least one number Medal / Coin multi Colour printing Press ending
31.03.2017.
3. Financial Standing : -
a. Average Annual Turnover of the Bidder firm during last three
financial years ending 31.03.2017 should be more than Rs.1.80
Crore. b. Bidder Firm should not have suffered any financial loss
for more than one financial year during the last three financial
years ending 31.03.2017. c. The net worth of the firm should not
have eroded by more than 30% in the last three financial years
ending 31.03.2017.
Note:- 1. All experience, past performance and
capacity/capability related data should be certified by the
authorized signatory of the bidder firm. 2. All financial standing
data should be certified by certified accountants e.g., Chartered
Accounts (CA) in India and Certified Public Accountant/Chartered
Accountants of other countries. For foreign bidders the financial
year ending 31.12.2016 will be relevant in place of 31.03.2017, as
mentioned above. 3. Firm must submit copy of (PO and invoice) or
Performance certificate from their customers, as proof of
experience and past performance. 4. Bidder to furnish stipulated
documents in support of fulfillment of essential qualifying
criteria.
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SECTION X : TENDER FORM
Date: To, The General Manager, India Government Mint, (A Unit of
SPMCIL), Wholly owned by Government of India Alipore, KOLKATA -
700053.
Ref: Your Tender document No. Dated:
We, the undersigned have examined the above mentioned tender
enquiry document, including
amendment No. _____ dated _____ (if any), the receipt of which
is hereby confirmed. We now
offer to supply and deliver _____________(description of goods
and services) in conformity with
your above referred document for the sum of
Rs.***************(total tender amount in
figures and words), as shown in the price schedule(s), attached
herewith and made part of this
tender.
If our tender is accepted, we undertake to supply the goods and
perform the services as
mentioned above, in accordance with the delivery schedule
specified in the List of
Requirements.
We further confirm that, if our tender is accepted, we shall
provide you with a performance
security of required amount in an acceptable form in terms of
GCC Clause 6, read with
modification, if any, in SECTION -V - Special Conditions of
Contract, for due performance of the
contract.
We agree to keep our tender valid for acceptance for a period up
to __________, as required in
the GIT Clause 19, read with modification, if any in Section-III
-Special Instructions to
Tenderers or for subsequently extended period, if any, agreed to
by us. We also accordingly
confirm to abide by this tender up to the aforesaid period and
this tender may be accepted any time
before the expiry of the aforesaid period. We further confirm
that, until a formal contract is
executed, this tender read with your written acceptance thereof
within the aforesaid period shall
constitute a binding contract between us.
We further understand that you are not bound to accept the
lowest or any tender you may
receive against your above-referred tender enquiry dated this
________________ date
of________________
For and on behalf of (With seal)
Signature Name
In the capacity of (DULY AUTHORISED TO SIGN THE BID)
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SECTION XI : PRICE SCHEDULE
A price schedule appropriate to the nature of goods/services to
be attached here
DESIGN, MANUFACTURING, SUPPLY, ERECTION, COMMISSIONING,
TRAINING, SPARES FOR 2 YEARS FOR STATE OF ART TECHNOLOGY OF
MEDAL/COIN MULTI-COLOUR PRINTING PRESS:
A) In case of Domestic bidders:-
Sl. No.
Description Rate Qty Amount (in `)
1. Basic Cost of DESIGN, MANUFACTURING, SUPPLY, ERECTION,
COMMISSIONING, TRAINING FOR STATE OF ART TECHNOLOGY OF MEDAL/COIN
MULTI-COLOUR PRINTING PRESS FOR IG MINT, MUMBAI & KOLKATA
RESPECTIVELY. (Quantity 2 nos. 1 each for IGM, Kolkata & IGM,
Mumbai) For full details please see the technical specification as
mentioned in Section VII
2. Spare Parts: List of spare parts with item wise rate to be
enclosed along with Price Bid. Bidder to provide the list along
with the price which is to be remain firm for two years beyond
warranty period. During evaluation of L1, price of spare parts will
not be added.
3. Packing charges
4. Insurance & Freight: Up to IGM, Kolkata (1 No.)
IGM, Mumbai (1 No.)
5. GST, as applicable
6. Any other Taxes and duties, octroi, if applicable
7. Installation & commissioning Charges
8. GST on Training & Installation charges, if any
9. Total Cost of supply (door delivery basis) in figures
10. Total Cost of supply (door delivery basis) in words
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B) For Foreign Supplier
To be quoted on FOB & CIF Basis:
Sl. No.
Description, Accounting Unit and Quantity offered
FOB price per machine
Qty FOB Total
Port Destination
Insurance Freight (Ocean)
CIF
1. (a) Basic Cost of DESIGN, MANUFACTURING, SUPPLY, ERECTION,
COMMISSIONING, TRAINING, SPARES FOR 2 YEARS FOR STATE OF ART
TECHNOLOGY OF MEDAL/COIN MULTI-COLOUR PRINTING PRESS FOR IG MINT,
MUMBAI, KOLKATA RESPECTIVELY. (Quantity as per Section VI & VII
of Tender Enquiry)
(i) Kolkata :
(1 No.)
(ii) Mumbai :
(1 No.)
(b) Spare Parts : List of spare parts with item wise rate to be
enclosed along with Price Bid. Bidder to provide the list along
with the price which is to be remain firm for two years beyond
warranty period. During evaluation of L1, price of spare parts will
not be added.
Sub Total 1(a+b)
2. (a) Installation, Commissioning & Testing
(b) Training charges
Sub Total 2(a+b)
Grand Total (1+2) Important: No price to be indicated in the
format which is to be enclosed along with PQB (Part I),
Techno-commercial Tender (Part II) However, Price Bid (Part III)
which contains prices should be in this Performa only and to be
enclosed in a sealed cover separately.
.. Signature of the tenderer with designation with seal
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SECTION XII : QUESTIONNAIRE
The tenderer should furnish specific answers to all the
questions/issues mentioned below. In case a question/issue does not
apply to a tenderer, the same should be answered with the remark
not applicable.
Wherever necessary applicable, the tenderer shall enclose
certified copy as documentary proof/evidence to substantiate the
corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against
any of the under-mentioned question/issues, its tender will be
liable to be ignored.
1. Brief description and of goods and services offered:
2. Offer is valid for acceptance up to:
3. Your permanent Income Tax A/C No. as allotted by the Income
Tax Authority of Government of India:
Please attach certified copy of your latest/current Income Tax
clearance certificate issued by the above authority.
4. Status :
a) Are you currently registered with the Directorate General of
Supplies & Disposals (DGS&D), New Delhi and/or the National
Small Industries Corporation (NSIC),New Delhi, and/or the present
India Government Mint, Kolkata and/or the Directorate of Industries
of the concerned State Government for the goods quoted ? If so,
indicate the date up to which you are registered and whether there
is any monetary limit imposed on your registration. b) Are you
currently registered under the Indian Companies Act, 1956 or any
other similar Act?
Please attach certified cop(s) of your registration status etc.
in case your answer(s) to above queries is in affirmative.
5. Please indicate name & full address of your Banker(s)
:
6. Please state whether business dealings with you currently
stand suspended/banned by any Ministry/Deptt. Of Government of
India or by any State Govt. .
(Signature with date)
.
.
(Full name, designation & address of the person duly
authorized to sign on behalf of the tenderer)
For and on behalf of
.
.
(Name, address and stamp of the tendering firm)
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SECTION XIII : Bank Guarantee Form for EMD
Whereas (here in after called the Tenderer) has submitted its
quotation dated for the supply of (here in after called the Tender)
Against India Govt. Mint, Kolkatas tender enquiry No... know all
persons by these presents that we ..of .. (here in after called the
Bank) Having our registered office at .. are bound unto (here in
after called India Govt. Mint, Kolkata) in the sum of ..
for which payment will and truly to be made to the said India
Govt. Mint, Kolkata, the bank binds itself , its successors and
assigns by these presents. Sealed with the Common Seal of the said
Bank this ...day of ..20 The conditions of this obligation are (a)
If the Tenderer withdraws of amends, impairs or derogates from the
tender in any
respect within the period of validity of this tender. (b) If the
tenderer having been notified of the acceptance of his tender by
India Govt. Mint,
Kolkata during the period of its validity:- (i) Fails or refuses
to furnish the performance security for the due performance
of the contract. (ii) Fails or refuses to accept / execute the
contract.
We undertake to pay India Govt. Mint, Kolkata up to the above
amount upon receipt of its first written demand, without India
Govt. Mint, Kolkata having to substantiate its demand, provided
that in its demand India Govt. Mint, Kolkata will note that the
amount claimed by it is due to it owing to the occurrence of one or
both the two conditions, specifying the occurred condition(s).
This guarantee will remain in force for a period of forty five
days after the period of
tender validity and any demand in respect thereof should reach
the Bank not later than the above date.
.. (Signature of the authorized officer of the Bank) ` Name and
designation of the officer Seal, name & address of the Bank and
address of the Branch.
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SECTION XIV : Manufacturers Authorization Form
To
The General Manager, India Government Mint, (A Unit of SPMCIL),
Wholly owned by Government of India Alipore, KOLKATA - 700053.
Dear Sirs,
Ref. Your Tender document No.., dated .
We, ., who are proven and reputable manufacturers of (name and
description of the goods offered in the tender) having factories
at., hereby authorize Messrs... (name and address of the agent) to
submit a tender, process the same further and enter into a contract
with you against your requirement as contained in the above
referred tender enquiry documents for the above goods manufactured
by us.
We further confirm that no supplier or firm or individual other
than Messrs. ... (name and address of the above agent) is
authorized to submit a tender, process the same further and enter
into a contract with you against your requirement as contained in
the above referred tender enquiry documents for the above goods
manufactured by us.
We also hereby extend our full warranty, as applicable as per
clause of the General Conditions of Contract read with
modification, if any, in the Special Conditions of Contract for the
goods and services offered for supply by the above firm against
this tender document.
Yours faithfully,
.....
.
[signature with date, name and designation]
for and on behalf of Messrs
[name & address of the manufacturers]
Note: This letter of authorization should be on the letter head
of the manufacturing firm and should be signed by a person
competent and having the power of attorney to legally bind the
manufacturer.
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SECTION XV : Bank Guarantee Form for Performance Security
*Insert: Banks name, and address of the issuing branch or
officer+ Beneficiary: .. *Insert: name and address of India Govt.
Mint, Kolkata+ Date: . PERFORMANCE GURANTEE No.:.. WHEREAS . (name
and address of the supplier) (hereinafter called the supplier) has
undertaken, in pursuance of contract no. dated . to supply
(description of goods and services) (herein after called the
contract). AND WHEREAS it has been stipulated by you in the said
contract that the supplier shall furnish you with a bank guarantee
by a scheduled commercial bank recognized by you for the sum
specified therein as security for compliance with its obligations
in accordance with the contract; AND WHEREAS we have agreed to give
the supplier such a bank guarantee; NOW THEREFORE we hereby affirm
that we are guarantors and responsible to you, on behalf of the
supplier, up to a total of . (amount of the guarantee in words and
figures), and we undertake to pay you, upon your first written
demand declaring the supplier to be in default under the contract
and without cavil or argument, any sum or sums within the limits of
(amount of guarantee) as aforesaid, without your needing to prove
or to show grounds or reasons for your demand or the sum specified
therein. We hereby waive the necessity of your demanding the said
debt from the supplier before presenting us with the demand. We
further agree that no change or addition to or other modification
of the terms of the contract to be performed there under or of any
of the contract documents which may be made between you and the
supplier shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition
or modification. We undertake to pay India Govt. Mint, Kolkata up
to the above amount upon receipt of its first written demand,
without India Govt. Mint, Kolkata having to substantiate its
demand. This Guarantee will remain in force for a period of sixty
days after the currency of this contract and any demand in respect
thereof should reach the Bank not later than the above date. .
(Signature with date of the authorized officer of the Bank) . .
Name and designation of the officer . Seal, name & address of
the Bank and address of the Branch . Name and designation of the
officer . . Seal, name & address of the Bank and address of the
Branch
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SECTION XVI : CONTRACT FORM
The General Manager, India Government Mint, (A Unit of SPMCIL),
Wholly owned by Government of India Alipore KOLKATA - 700053.
Contact No.___________________ dated _______________
This in continuation to this office Notification of Award
No.__________dated _______
1. Name & address of the Supplier :
______________________________
2. India Government Mint, Kolkatas Tender document No.
_________________ dated
___________ and subsequent Amendment No. _________________ dated
____________ (if any), issued by India Government Mint, Kolkata
3. Suppliers Tender No. __________ dated ___________ and
subsequent communication(s) No. ___________ dated _____________ (if
any), exchanged between the supplier and India Government Mint,
Kolkata with this tender.
4. In addition to this Contract Form, the following documents
etc. which are included in the
documents mentioned under paragraphs 2 and 3 above, shall also
be deemed to form and be read and construed as part of this
contract :
(i) General Conditions of Contract; (ii) Special Conditions of
Contract; (iii) List of Requirements; (iv) Technical
Specifications; (v) Quality Control Requirements; (vi) Tender Form
furnished by the supplier; (vii) Price Schedule(s) furnished by the
supplier in its tender; (viii) Manufacturers Authorization Form (if
applicable for this tender); (ix) India Government Mint, Kolkatas
Notification of Award
Note: The words and expressions used in this contract shall have
the same meaning as are respectively assigned to them in the
conditions of contract referred to above. Further, the definitions
and abbreviations incorporated under Clause 1 of Section II -
General Instructions to Tenderers of India Government Mint,
Kolkatas Tender document shall also apply to this contract.
5. Some terms, conditions, stipulations etc. out of the above
referred documents are reproduced below for ready reference :
(i) Brief particulars of the goods and services which shall be
supplied/provided by the supplier are as under :
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Schedule No.
Brief description of goods/services
Accounting unit
Quantity to be supplied
Unit Price (in Rs.)
Total Price
Any other additional services (if applicable) and cost thereof :
_________
Total value (in figure) ________ (in
words)_______________________
ii) Delivery schedule
iii) Details of Performance Security
iv) Quality Control
(a) Mode(s), stage9s) and place(s) of conducting inspections and
tests (b) Designation and address of India Govt. Mints Inspection
Officer
v) Destination and despatch instructions
vi) Consignee, including port consignee, if any
vii) Warranty Clause
viii) Payment terms
ix) Paying authority
.
(Signature, name and address of India Government Mint, Kolkatas
authorized official)
For and on behalf of.
Received and accepted this contract ..
(Signature, name and address of the suppliers executive duly
authorized to sign on behalf of the
supplier)
For and on behalf of
(Name and address of the supplier)
.
(Seal of the supplier)
Date: Place:
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SECTION XVII : Letter of Authority for attending a Bid
Opening
To
The General Manager, India Government Mint, (A Unit of SPMCIL),
Wholly owned by Government of India Alipore, KOLKATA - 700053.
Subject: Authorization for attending bid opening on
______________ in the Tender of
___________________________________________________.
Following persons are hereby authorized to attend the bid
opening for the tender mentioned above on
behalf of _____________________________________________ (Bidder)
in order of preference given
below.
Order of Preference Name Specimen Signatures
I.
II.
Alternate Representative
Signatures of bidder or
Officer authorized to sign the bid
Documents on behalf of the bidder.
Note:
1. Maximum of two representatives will be permitted to attend
bid opening. In cases where it is restricted
to one, first preference will be allowed. Alternate
representative will be permitted when regular
representatives are not able to attend.
2. Permission for entry to the hall where bids are opened may be
refused in case authorization as
prescribed above is not produced.
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Section XVIII: Shipping Arrangements for Liner Cargoes
A: In Respect Of C&F Cif Turnkey/F.O.R. Contracts For
Import
1. (a) SHIPMENTS FROM PORTS OF U.K. INCLUDING NORTHERN IRELAND
(ALSO EIRE), FROM THE
NORTH CONTINENT OF EUROPE (GERMANY, HOLLAND, BELGIUM, FRANCE,
NORWAY, SWEDEN,
DENKARK, FINLAND AND PORTS ON THE CONTINENTAL SEABOARD OF THE
MEDITERRANEAN (I.E.
FRENCH AND WESTERN ITALINA PORTS), TO PORTS IN INDIA.
The Seller should arrange shipment of the goods by vessels
belonging to the member Lines of the India-Pakistan-
Bangladesh Conference. If the Seller finds that the space on the
Conference Lines vessels is not available for any
specific shipment, he should take up with India-Pakistan-
Bangladesh Conference, Conferity House, East Grinstead,
Sussex (U.K.), for providing shipping space and also inform the
Shipping Co-ordination Officer, Ministry of shipping &
Transport, New Delhi (Cable: TRANSCHART, NEW DELHI; Telex: VAHAN
ND -2312, 2448 & 3104).
The Sellers should arrange shipment through the Government of
Indias Forwarding agents, M/ s Schenker & Co. 2000- Hamburg
(Cable: SCHENKERCO HAMBURG) or obtain a certificate from them to
the effect that shipment has been arranged in accordance with
instructions of the Ministry of Shipping & Transport (
TRANSCHART), New Delhi a) SHIPMENTS FROM ADRIATIC PORTS OF EASTERN
ITALY AND YUGOSLAVIA
The Seller should arrange shipment of the goods by vessels
belonging to the following Indian Member lines;
1. The Shipping Corporation of India Ltd.
2. The Scandia Steam Navigation Co. Ltd.
3. Indian Steamship Co. Ltd.
For the purpose of ascertaining the availability of suitable
Indian vessels and granting dispensation in the event of their
non-availability, the Seller should give adequate notice about
the readiness of each consignment from time to time at
least six weeks in advance of the required position to M/s
Schemer & Co. 2000 HAMBURG (Cable : SCHENKERCO
HAMBURG) and also endorse a copy thereof to the Shipping
Co-ordination Officer, Ministry of Shipping & Transport,
New Delhi (Cable: TRANSCHART, NEW DELHI; Telex: VAHAN ND -2312,
2448 & 3104).
The Seller should arrange shipment through the Government of
Indias Forwarding Agents, M/s Schenker & Co.,
HAMBURG (Cable : SCHENKERCO HAMBURG) or obtain certificate from
them to the effect that shipment has been
arranged in accordance with the instructions of the Ministry of
Shipping & Transport, ( TRANSCHART), New Delhi
(c) SHIPMENTS FROM POLAND & CZECHOSLOVAKIA
(i) IMPORTS FROM POLAND
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Shipments under this contract would be made by the National flag
lines of the two parties and vessels of third flag
conference lines, in accordance with the agreement between the
Govt. of the Republic of India and the Govt. of the
Polish Peoples Republic regarding shipping co-operation dated
27.6.1960 as amended up-to-date.
(ii) IMPORTS FROM CZECHOSLOVAKIA
Goods under this contract would be shipped by the National flag
lines of the two parties and vessels of the third flag
conference lines, in accordance with the Agreement on
co-operation in Shipping between India and Czechoslovakia
signed on 3.11.1978 and ratified on 19.12.1979, as amended
up-to-date.
Shipping arrangements should be made by the Sellers in
consultation with the Resident Representative of the Indian
shipping Lines in Gdynia, C/o Morska Agencja W. Gdyni, Gdyni,
ul, Pulaskiego 8, P.O. Box III-10 246; Gdynia (Po
and) - Telex: MAG, PL. 054301, Tel: 207621), to whom details
regarding contract number, nature of cargo, quantity,
port of loading/discharging, name of Government consignee,
expected date of readiness of each consignment etc.,
should be furnished at least six weeks in advance of the
required position, with a copy thereof endorsed to the
Shipping Co-ordination Officer, Ministry of Shipping &
Transport (Chartering Wing), New Delhi (Cable: TRANSCHART,
NEW DELHI; Telex: VAHAN ND-2312, 2448 & 3104.).
(d) SHIPMENTS FROM RUSSIA & OTHER MEMBER COUNTRIES OF
C.I.S.
Shipment under this contract should be made in accordance with
the Agreement between the Government of the
Republic of India and the Government of the Russia & other
member countries of C.I.S. on Merchant Shipping, by
vessels of Indo-C.I.S. Shipping Service.
(e) SHIPMENT FROM JAPAN
The shipment of goods should be made by Indian vessels to the
maximum extent possible subject to a minimum of
50%.
The Seller should arrange shipment of the goods in consultation
with the Embassy of India in Japan, Tokyo, to whom
details regarding contract number, nature of cargo, quantity,
port of loading/ discharge, name of the Govt. consignee,
expected date of readiness of each consignment etc. should be
furnished at least six weeks in advance of the required
position.
Note: The copies of such contracts are to be endorsed both to
the Attach (Commercial), Embassy of India in Japan,
Tokyo, and the Shipping Co-ordination Officer, Ministry of
Shipping & Transport, New D.
(f) SHIPMENTS FROM AUSTRALIA, ALGERIA, BULGARIA, ROMANIA,
EGYPT
The Seller shall arrange shipment of the goods by Indian flag
vessels to the maximum extent possible subject to a
minimum of 50%. For the purpose of ascertaining the availability
of suitable Indian vessels, the Seller shall give
adequate notice of not less than six weeks about the readiness
of each consignment to the Shipping Corporation of
India Ltd., SHIPPING HOUSE, 245, Madame Cama Road, Bombay-400
021 (CABLE: SHIPINDIA BOMBAY) and also
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endorse a copy thereof to the Shipping Coordination Officer,
Ministry of Shipping & Transports, New Delhi (Cable:
TRANSCHART, NEW DELHI; Telex: VAHAN ND-2312, 2448 & 3.
(g) SHIPMENTS FROM PAKISTAN
The shipment of cargoes should be made by Indian vessels to the
maximum extent possible subject to a minimum of
50%.
Shipping arrangements should be made by the Sellers in
consultation with M/s Mogul Line Ltd. 16- Bank Street, Fort,
Bombay-400 023 (Cable: MOGUL BOMBAY; Telex011-4049 MOGUL), to
whom details regarding contract number,
nature of cargo, quantity, port of loading/discharging, name of
Government consignee, expected date of readiness of
each consignment etc. should be furnished at least six weeks in
advance of the required position with a copy thereof
endorsed to the Shipping Co-ordination Officer, Ministry of
Shipping & Transport(Chartering Wing), New Delhi (Cable :
TRANSCHART, NEW DELHI ; Telex : VAHN ND - 2312, 2448 & )
(h) SHIPMENTS FROM U.S ATLANTIC & GULF PORTS
The Seller should arrange shipment of the goods by vessels
belonging to the member lines of the India-Pakistan-
Bangladesh-Ceylon and Burma Outward Fright Conference. If the
Seller finds that the space on the Conference Lines
vessels is not available for any specific shipment, he should
take up with India-Pakistan-Bangladesh-Ceylon and
Burma Outward Fright Conference, 19, Rector Street, New York N.Y
10006 U.S.A. for providing shipping space and
also inform the Shipping Co-ordination Officer, Ministry of
Shipping & Transport, New Delhi (Cable: TRANSCHART,
NEW DELHI; Telex: VAHN ND - 2312, 2448 & 3.(i) SHIPMENTS
FROM ST. LAWRENCE AND EASTERN
CANADIAN PORTS
The Seller should arrange shipment of the goods by vessels
belonging to the following shipping lines:-
(1) The Shipping Corporation of India Ltd.
(2) The Scindia Steam Navigation Co. Ltd.
If the Seller finds that the space in vessels of these Lines is
not available for any particular consignment, he should
inform the Shipping Co-ordination Officer, Ministry of Shipping
& Transport, New Delhi (Cable : TRANSCHART, NEW
DELHI ; Telex : VAHN ND - 2312, 2448 & 3104) immediately so
that dispensation from the shipping lines concerned
to use alternative lifting may be so.
(j) SHIPMENTS FROM WEST COAST PORTS OF U.S.A., CANADA AND OTHER
AREAS NOT SPECIFICALLY
MENTIONED ABOVE
The Seller should arrange shipment of the goods by Indian
vessels to the maximum extent possible subject to a
minimum of 50%. For the purpose of ascertaining the availability
of suitable Indian vessel and granting dispensation in
the event of their non-availability, the Seller should furnish
the details regarding contract number, nature of cargo,
quantity, port of loading/discharge, name of the Govt. consignee
and expected date of readiness of each consignment
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etc. to the Shipping Coordination Officer, Ministry of Shipping
& Transport, New Delhi (Cable : TRANSCHART, NEW
DELHI : Telex : VAANND - 2312, 2448 & 3104) at least six
weeks in advance of the required position.
2.0 BILL OF LADING
(i) C.I.F./C&F TURNKEY SHIPMENTS
The Bill of lading should be drawn to indicate Shipper and
Consignee as under:-
SHIPPER: The C.I.F./C&F/TURNKEY SUPPLIERS concerned.
CONSIGNEE: As per Consignees particulars in the contract (The
name and address of the Port Consignee and
Ultimate Consignee both should be indicated).
(ii) F.O.R. SHIPMENTS
The bill of lading should be drawn to indicate Shipper and
Consignee as under: - SHIPPER: The F.O.R. suppliers
concerned. CONSIGNEE: Suppliers Indian Agents on order.
Note:-
1. Moreover the name of the Purchaser and Ultimate Consignee
should appear in the body of the Bill of lading as
the Notify Part or as a remark.
2. Two non-negotiable copies of the Bill of lading indicating
the freight amount and discount, if any allowed, should be
forwarded to the Shipping Co-ordination Officer, Ministry of
Shipping and Transport (Chartering Wing), New Delhi after
the Shipment of each consignment is affected.
3. The seller should avoid the use of over-aged vessels for the
shipment of the goods under the contract and if so
used, the cost of additional insurance, if any, shall be borne
by the Seller.
B: In Respect Of F.O.B./ F.A.S Contracts For Imports 1. Shipping
arrangements will be made by the Ministry of Shipping and Transport
(Chartering Wing), New Delhi (Cable:
TRANSCHART, NEW DELHI: Telex: VAANND - 2312, 2448 & 3104)
through their respective Forwarding
Agents/Nominees as mentioned below, to whom adequate notice
about the readiness of cargo for shipment should be
given by the Sellers from time to time at least six weeks in
advance of the required position for finalizing the shipping
arrangements
Area Forwarding Agents/Nominees
(a) U.K. including Northern Ireland (also Eire) the
North Continent of Europe (Germany, Holland,
Belgium, France, Norway, Sweden, Finland and
Denmark) and Ports on the Continental Sea Board
M/s Schenker Deutschland AG,
Bel den Muehren 5
20457 Hamburg , Germany
Telephone No. +49 40 36135-351
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of the Mediterranean, (i.e. French and Western
Italian ports) and also Adriatic Ports.
Fax No : +49 40 36135-509
E-mail- kay.buedinger@schenker
(b) U.S.A and Canada
M/s OPT, Overseas Project, Transport Inc., 46,
Sellers Street, Kearny, N.J. 07032,USA Tel :
201/998-7771
Tel : 573-3586
Fax : 201/998-78
(c) Japan
The First Secretary (Commercial)
Embassy of India, Tokyo, Japan,
(Cable : INDEMBASSY TOKYO)
Telex : INDEMBASSY J 24850,
Telephone 262 - 2391
(d) Australia, Algeria, Bulgaria, Romania,
Czechoslovakia, Egypt.
The Shipping Corporation of India Ltd.,
Shipping House 229/232 Madame Cama
Road, Bombay - 400021
(Cable : SHIP INDIA BOMBAY)
Telex : 31-2209 SCID IN
Telephone: 232666, 232785.
(e) Russia & other member countries of C.I.S.
The Secretaries, Indo-C.I.S. Shipping Service,
C/o The Shipping Corporation of India Ltd.,
Shipping House 245, Madame Cama Road,
Bombay - 400021. (Cable : SHIP INDIA
BOMBAY FOR SOVIND SHIP) Telex : 31-2209
SCID IN
Telephone : 23
(f) Poland
The Secretaries, Indo-Polish Shipping Service,
C/o The Shipping Corporation of India Ltd.,
Shipping House 245, Madame Cama Road,
Bombay - 400021. (Cable : SHIP INDIA
BOMBAY FOR INDOPOL) Telex : 31-2209
SCID IN Telephone : 23
(g) Pakistan
The Mogul-Line Ltd., 16, Bank Street,
Fort Bombay - 400023 (Cable : MOGUL
BOMBAY)
Telex : 011-4049 (MOGUL)
Telephone : 252785 II
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54/GT-069(17-18) Dt. 07.02.2018
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(h) Other areas not specifically mentioned above
The Shipping Co-ordination Officer,
Ministry of Shipping and Transport, (Chartering
Wing), New Delhi. (Cable : TRANSCHART,
NEW DELHI)
Telex : VAHAN ND 2312,2448 & 3104
2. BILL OF LADING
The Bill of lading should be drawn to indicate Shipper and
Consignee as under:-
SHIPPER: The Government of India.
CONSIGNEE: As per consignees particulars in the contract. (The
name and address of the Port Consignee and
Ultimate Consignee should both be indicated.)
3. Two non-negotiable copies of the Bill of lading indicating
the freight amount and discount, if any allowed, should be
forwarded to the Shipping Co-ordination Officer, Ministry of
Shipping and Transport (Chartering Wing), Parivahan
Bhawan, New Delhi after the Shipment of each consignment is
effected.
4. The Seller should avoid the use of over-aged vessels for the
shipment of the goods under the contract and if so used, the cost
of additional insurance, if any, shall be borne by the Seller.
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54/GT-069(17-18) Dt. 07.02.2018
Page 36 of 36
SECTION XIX: Proforma of Bills for payments (Refer Clause 22.6
of GCC)
Name and address of the firm Bill No. dated. Purchase order.
No.. Dated Name and Address of the Consignee..
S. no. Authority for Purchase
Description of Stores
Number of Quantity
Rate Rs. p.
Price per Rs. p.
Amount
total
1. G.S.T amount 2. Freight (if applicable) 3. Packing and
forwarding charges (if applicable) 4. Others (please specify) 5.
(-) deduction/ Discount 6. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of despatch.. Dated . (enclosed)
Inspection Certificate
No............................................Dated..................(enclosed)
Income Tax Clearance Certificate
No...........................Dated..................(enclosed)
Place and Date Received
Rs..............................(Rupees).........................................................
I hereby certify that the payment being claimed is strictly in
terms of the contract and all the obligations on the part of the
supplier for claiming that payment has been fulfilled as required
under the contract.
Revenue Stamp Signature and Stamp of supplier