PETS District 3190 President Elect Training Seminar 2014 - 2015 District 3190 PETS April 5 -6 Club Administration Club Administration Rtn.PP A Suresh Facilitator.

PETS

District 3190

President Elect Training SeminarPresident Elect Training Seminar

2014 - 2015

District 3190

PETS April 5 -6PETS April 5 -6

Club AdministrationClub AdministrationRtn.PP A SureshRtn.PP A Suresh

FacilitatorFacilitator

Saturday April 5

PETS

RI D

istr

ict 3

190

•Minimum standardMinimum standard

Three categories of Three categories of ClubsClubs

•EffectiveEffective

•EstablishedEstablished

PETS

RI D

istr

ict 3

190

* Paying per capita dues to RI (In time)

Minimum Standard

* Meeting regularly

* Members to subscribe for The Rotarian or a regional magazine.

* Implementing service programs that meet the needs of the local community.

* Accept the visit of AG,DG and other RI officers

PETS

RI D

istr

ict 3

190

Effective Club

• Sustain and increase membership base.

• Implement successful service projects that meet the needs of the local community and needs in other countries through four avenue of service.

• Support TRF by participation and contribution

• Develop leaders capable of working beyond club level.

• Facilitate clubs to adopt suitable methods of improvement.

PETS

RI D

istr

ict 3

190

• Sustain and increase membership and work towards member development

• Has well developed leadership plan for the club and has succession plan in place

Established Clubs

• Implement balanced and need based service programs in the community with emphasis on long term continuous programs

• Regularly participate in TRF programs and contribute to TRF

PETS

Hands on working:Hands on working:

Work sheet-1…President and finance of the club

Work sheet-2…Club reports to RI and District

Work sheet-3…District support to club in

Club administration

PETS

Function of Club Administration Function of Club Administration CommitteeCommittee

■ This committee is responsible for all the club’s administrative activities.

■ Fulfill the administrative requirement of RI, TRF and District.

■ Oversee and be responsible for Club Finances..

PETS

Club Administration Club Administration Committee-2Committee-2

■ Conduct Training program for incoming officers of the club

■ Work towards furthering the objects of Rotary

■ Develop programs that will interest the club members.

PETS

Club Administration Club Administration Committee-3Committee-3

■ Oversee participation of members in District programs

■ Take care of Communications and correspondence. Maintain all club records

■ Safe guard club property and resources

PETS

Club Reporting Requirements to Club Reporting Requirements to RI&District:RI&District:

■ Semiannual reports to pay RI per capita dues. July and January every year.

▪ Information for the Official Directory details of club president & secretary. December every year

■ Changes in membership or in officer or weekly meeting information

PETS

To T R F:To T R F:Use of Rotary Foundation funds. The Use of Rotary Foundation funds. The Rotary Foundation Fund Development Rotary Foundation Fund Development Club Goal Report Form , Program Closure Club Goal Report Form , Program Closure report.report.To District:■ Monthly attendance report■ Project & visible program details of the

club to include them in PR initiatives & GML

■ Important information regarding club administrative matters which may affect activity of the club

PETS

Financial Responsibilities of Financial Responsibilities of PresidentPresident

■ Develop a budget and manage it.

■ Ensure club dues are sent to RI.

■ Work closely with the club treasurer.

■ Ensure District dues are sent on time.

PETS

Financial Financial Responsibilities-2Responsibilities-2

■ Keep member costs reasonable and collect them on time.

■ Have separate account for service programs

■ Perform annual audit.

■ Send financial report to members.

PETS

Rules governing unpaid per capita duesRules governing unpaid per capita dues■ Six months after the 1st Jan or 1st July

deadline clubs with unpaid per capita RI dues over US $ 250 are terminated.

■ Avoid termination or help terminated club to get reinstated.

■ Within 90 days of termination – pay all financial obligations + USD 10/member.

■ After 90 days – pay all financial obligations + USD 10/member + complete application + USD 15/member.

■ More than 365 days – club looses its charter.

■ Paying for Rotary News for every member is a must.

PETS

Discuss:Discuss:

■ Weekly meeting attendance and attendance in service programs

■ Club leadership and succession plans

■ Efforts on conducting member education and Training programs

■ GOV requirement and conduct

PETS

Plan and Conduct:■ Weekly club

meetings■ Club assemblies■ Board meetings■ Assistant governor’s

visits■ District governor’s

official visit■ Committee meetings

Promote:■ RI Convention■ District-level

meetings: District assembly District conference Foundation seminar Membership

seminar District leadership

seminar ICGFs, Etc

WHAT ARE THE IMPORTANT MEETINGS TO BE CONDUCTED AND SUPPORTED?

PETS

THANK YOUfor your participation

andWish you a successful year