PETROLEUM CONSERVATION RESEARCH ASSOCIATION · PETROLEUM CONSERVATION RESEARCH ASSOCIATION ... ESSAY AND QUIZ COMPETITION 2016-17 ... connection with the preparation …

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PETROLEUM CONSERVATION RESEARCH

ASSOCIATION (MINISTRY OF PETROLEUM & NATURAL GAS)

TENDER DOCUMENT FOR

DESIGN, DEVELOPMENT, IMPLEMENTATION AND

HOSTING OF WEB PORTAL AND MOBILE APPLICATION

FOR

PCRAs NATIONAL LEVEL PAINTING, ESSAY AND QUIZ

COMPETITION 2016-17

TENDER NO: PCRA/EC/Competitions/2016-17/T-2 Date: 09.05.16

PART – I (TECHNO-COMMERCIAL PART)

Prepared and Issued By:

EDUCATION CAMPAIGN DEPARTMENT

PETROLEUM CONSERVATION RESEARCH ASSOCIATION

(MINISTRY OF PETROLEUM & NATURAL GAS)

SANRAKSHAN BHAVAN, 10, BHIKAJI CAMA PLACE NEW DELHI – 110 066

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NOTICE INVITING TENDER

TENDER NO: PCRA/EC/Competitions/2016-17/T-2 Date: 05.05.16 Tenders are invited for & on behalf of PETROLEUM CONSERVATION

RESEARCH ASSOCIATION (Ministry of Petroleum and Natural Gas) under two

bid system, (Part-I i.e. Techno-Commercial B i d & Part-II, i.e. Price B i d ) from

bonafide experienced & reputed agencies for the job given below.

1.0 BRIEF DETAILS OF THE TENDER:

Name of Work

Development of Web & Mobile Support for PCRA

Competitions for School Children and

Maintenance of the same for one year.

Tender No

PCRA/EC/Competitions/2016-17/T-2

Earnest Money Deposit

Rs. 25,000/- (Rupees Twenty Five Thousand only)

By Demand Draft/Pay Order in favour of PCRA, payable at New Delhi from Nationalized / Scheduled Indian Bank.

Issue Of Tender Document

E-tender only. Bids will be received online on eProcure.gov.in

Pre Bid Meeting

13.05.16 at 11:00 Hours

Tender Closing 24.05.16 at 1500 Hours

Time for Opening of Tender (Part-I & Part-II)

Part-I i.e. Techno-Commercial Bid of the Tender shall be opened on 24.05.16 at 1530 hours online. Part-II (Price Bid) of the Techno-Commercial acceptable Bidders shall be opened at a later date.

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Technical Presentation

Scheduled tentatively for 25.05.16, subject to completion of Evaluation of PQ criteria

Bids must be valid for 120 days from the date of opening/ revised date of opening.

(a) EMD (EARNEST MONEY DEPOSIT)

EMD of Rs 25,000 (Rupees Twenty-Five Thousand only) shall be paid separately by

DD in favor of PCRA, payable at New Delhi from nationalized / scheduled Indian

bank. The envelope containing the EMD should reach the tender box on or before

tender due date. (b) PCRA reserves the right to solicit additional information from Bidders.

(c) PCRA reserves the right to accept or reject any or all bids; and to select the Bidder(s) which, in the sole opinion of the Project, best meets the project’s interest. PCRA also reserves the right to negotiate with potential Bidders so that its best interests to fulfill the need of project are served.

(d) All information contained in this tender, or provided in subsequent discussions or

disclosures, is proprietary and confidential. No information may be shared by the bidder with any other organization.

2.0 SECURITY DEPOSIT:

2.1 The security deposit shall be at 10% of total award value.

As soon as the tender is accepted, the agency shall be advised to deposit the amount

equivalent to 10% of the value of the Work Order at accepted rates within 10 days of

receipt of work order.

This security shall be released 30 days after the successful completion of the

contract.

2.2 Conditional bids would be rejected outright.

2.3 PCRA reserves its right to withdraw / cancel / alter the bid document at any stage.

2.4 PCRA reserves its right to summarily reject offer received from any agency on national security considerations, without any intimation to the bidder.

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3.0 Experience Criteria:

The bidder should possess experience of having completed Similar Works of

following executed cost during any of the last five preceding financial years as

under:.

Three similar completed works each costing not less than Rs. 652500/=

OR Two similar completed works each costing not less than Rs. 870000/=

OR

One similar completed work costing not less than Rs. 1087500/=. The copies of Work Orders, attached with the Tender document, must be

supported with attested completion certificates with value in rupees, issued

by the concerned departments/organizations. Work orders should reflect

total value of the jobs awarded to the bidder.

4.0 Financial Criteria:

Minimum Annual turnover of the Bidder during any one of the preceding three

financial years i.e. 2012-13, 2013-14, 2014-15 should be at least Rs. 13,05,000/=,

in line with IOCL Works Procedure Manual Clause 3.5.1.1. For this purpose, copies

of Balance sheet/ P&L A/c and trading Accounts, duly vetted by the CA should be

submitted. CA Certificate in original, certifying the turnover for all the stated

financial years shall also be acceptable.

5.0 SUBMISSION OF TENDER

5.1 “Earnest Money Deposit” (EMD) mentioned above shall be paid by way of

Crossed Demand Draft./Pay Order. Tenders without Earnest Money are

liable to be rejected.

PCRA reserves the right to accept or reject any tender in part or full, without

assigning any reason whatsoever. Preference will be given first to Public

Enterprises, as admissible under the existing Government policies.

5.2 The subject work is indivisible & shall be awarded to single successful bidder

and that consultants, subsidiary companies or companies under the

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management of consultant are not eligible to quote for the execution of the

same job for which they are working as a consultant/part time employee. Work

shall be awarded to single successful bidder.

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6.0 TENDERS LIABLE FOR REJECTION

a) Tenderer stipulates the validity period less than what is stated in the Tender

form and stipulates its own condition.

b) Tenderer does not disclose full particulars of past performance and contains

unacceptable terms and conditions.

c) Tenderer does not disclose the full names & addresses of all his partners, in

case of a partnership firm.

d) Does not have PAN Number & Service Tax Number .

e) Tenders are partly quoted and/or partly unfilled or are not according to PCRA

format.

7.0 Agency/Tender bidder registered under Single Point Registration Scheme of

NSIC are eligible to get the benefits under Public Procurement Policy for Micro

& Small enterprises (MSEs) Order 2012 as notified by the Government of India,

Ministry of Micro Small & Medium Enterprises, New Delhi vide Gazette

Notification dated 26.03.2012.

Thanking you,

For & On behalf of


(Rashmi Dhingra) Director (Education Campaign)

PETROLEUM CONSERVATION RESEARCH ASSOCIATION 3

rd Floor, Room No. 301,

SANRAKSHANBHAVAN, 10, BHIKAJI CAMA PLACE, NEW DELHI -66

Date:05.05.16 Place: New Delhi

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INSTRUCTIONS TO BIDDERS

1.0 INTRODUCTION

Vision

To become a center of excellence for conservation of hydrocarbons & environment protection for sustainable development on our inherent strength.

Mission

Efficient energy utilization and environment protection leading to improvement in quality of life.

Objectives

• To formulate strategies and promote measures for accelerating conservation of

petroleum products leading to environment protection, energy security and

sustainable development.

• To create awareness among masses about the importance, benefits and

methods of conserving petroleum products& clean environment by enhancing

information and capacity building.

• To promote research, development and deployment efforts aimed at petroleum

Conservation & environment protection support facilitate pertroleum conservation & for adoption and

dissemination of fuels and renewable.

• To establish synergistic institutional linkages at the national and international

levels in the areas of petroleum conservation and environment protection.

• To provide training and technical advisory services, designed to achieve economy &

efficiency in use of petroleum products for cleaner environment.

• To function as a ‘Think Tank’ to the Government of India for proposing policies and

strategies on petroleum conservation and environment protection aimed at reducing

excessive dependence on oil.

BACKGROUND

Petroleum Conservation Research Association ( PCRA) is a registered society set up in

1978 under the aegis of Ministry of Petroleum & Natural Gas, Government of India. As a

non-profit organization, PCRA is a national government agency engaged in promoting

energy efficiency in various sectors of economy .

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2.0 ASSESSMENT ORDER/ IT RETURN

Attested copy of Assessment order/ IT return duly acknowledged by Income Tax

authorities for the Five preceding financial years should be in the name of the FIRM/

ORGANIZATION quoting for the work.

3.0 SERVICE TAX REGISTRATION NUMBER

Bidder shall furnish attested Photocopy of Service Tax Registration Number in the name

of FIRM/ ESTABLISHMENT while quoting for the work.

4.0 PRICES, TAXES, DUTIES

The quoted prices shall be deemed to be inclusive of all taxes, duties, octroi, levies etc.

including Service Tax & Cess on Service Tax & miscellaneous expenses., if not

mentioned seperatly.

5.0 EXPENSES TO BE BORNE BY BIDDER

All expenses in preparation and submission of bids and visits to the office or any place in

connection with the preparation of Bid shall be borne by Bidder. PCRA in no case shall

be responsible or liable for these costs regardless of the outcome of the Bidding process.

6.0 EMD (EARNEST MONEY DEPOSIT)

EMD as mentioned shall be paid separately by DD in favor of PCRA, payable at New

Delhi from nationalized / scheduled Indian bank. Bids not accompanied by Earnest

Money are liable to be rejected.

7.0 BID VALIDITY

Bid submitted by bidder shall remain valid for a period of 4 (Four) Months from the last

date of submission of Tender/ revised offer (if any). Bidder shall not be entitled during this

period to revoke/alter/modify/vary the content of Bid or any term thereof. In such case of

making any variation subsequent to submission of bid on their own, the offer shall be

treated as “REJECTED” and EMD shall be forfeited without any reference to the Bidder.

In case the tender is accepted & the contractor fails to deposit the amount of initial

security or to execute the contract within the stipulated period, the EMD shall be liable to

be forfeited.

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8.0 INFORMATION REQUIRED WITH BIDS

Attested photocopies of the following documents are required to be submitted along

with the bid offer: Application will be rejected if details are not provided. Originals

to be produced for verification as and when demanded.

a) Certificate of Incorporation.

b) Declaration about the relationship, if any with PCRA’s Director. The Bidder may

select the option in the Check–List of the tender.

c) Confirmation that the bidder shall not sub-contract the work in the Check–List of the

tender.

d) Details of in house facilities. e) The firm shall have running office in Delhi/NCR.

9.0 PREBID MEETING

A prebid meeting is scheduled for 12.05.16 at 1100 Hours at PCRA, 4th floor conference

hall, Sanrakshan Bhavan, 10, Bhikaji Cama Place, New Delhi.

10.0 EVALUATION OF TENDERS & AWARD OF WORK

10.1 Pre-qualification criteria – A tender opening committee approved by PCRA

management will undertake the screening of all the tenders based on the pre-qualifying

criterion. The bidders must meet all pre-qualifying criterion. Any agency not meeting any

of the pre-qualification requirements will not be short-listed for the pitch presentation to

the management approved evaluation committee and further evaluation.

10.2 Evaluation and Selection Procedure

All the agencies short listed by the committee meeting PQ requirements (Part-1) will be

invited for making a multi-media presentation on the scope of work which should include

concept, creativity, innovation. Each agency will be given a maximum of 25-30 minutes

duration to make the pitch presentation to the evaluation committee broadly based on the

following parameters: -

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S No. CRITERIA MARKS

1 Over all design

• Creativity • Innovation

25

2 Exclusive & Value Added Features 20

3 Project Team 25

4 Technical Expertise and Previous experience 30

TOTAL 100

Important Note:

Bidding agencies are advised to make their presentations based on the aforesaid parameters.

The agencies will be evaluated against 100 marks sca le . Agencies have to secure minimum 75 marks out of 100 marks for making them technically qualified for opening the price bid. However the decision of the Evaluation Committee will be final and binding.

The Minimum qualifying marks are 75 out of 100.

Important Note:

• Bidding agencies are advised to make their presentation based on the aforesaid parameters.

• The agencies will be evaluated against 100 marks s c a l e . Agencies has to

secure minimum 75 marks out of 100 marks for making them technically qualified for opening the price bid. However the decision of the Evaluation Committee will be final and binding.

10.3 Evaluation of Financial proposal and award of work

The price bid of the bidders who obtain marks equal or more than 70 marks will be

opened. Based on the recommendation of the evaluation committee on the above

parameters the qualifying agencies shall be short listed in order of their merit and PCRA

will open price bids of such agencies. The job will be awarded on the lowest price (L-1)

bidder. However, PCRA reserves the right to accept or reject this bid without assigning

any reason thereof. In case the rates quoted by the two or more bidders are same, such bidders shall be required to submit discounts in sealed envelope.

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11.0 CONTRACT AGREEMENT

The successful Bidder shall be required to execute a contract Agreement with PCRA as

per Performa attached with this document on the non-judicial stamp paper of Rs. 100/-

(Rupees One hundred only) to be purchased from Delhi. The cost of stamp paper shall

be borne by successful Bidder.

PCRA reserves the right to amend the terms & conditions of contract after mutual discussions and shall only be in writing.

12.0 CONTRACT PERIOD

The rate contract shall be valid for one year

13.0 COMPETENT AUTHORITY'S RIGHT TO VARY ITEMS/ACTIVITIES AT THE TIME OF

AWARD

The Competent Authority shall have the right to make any alterations, omissions,

additions or subtractions in items/services at the time of award of contract. The

Competent Authority will give such intimation to the successful Bidder, and additional

cost/deduction in the Bid prices, based on the price schedule submitted by him, will be

worked out with the Bidder.

14.0 DELIVERY PERIOD:

4 weeks FOR DESIGN, DEVELOPMENT, IMPLEMENTATION OF WEB PORTAL AND

MOBILE APPLICATION FOR PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ

COMPETITION 2016-17.

MAINTENANCE AND HOSTING OF ABOVE FOR A PERIOD OF ONE YEAR, POST

IMPLEMENTATION

15.0 TERMS OF PAYMENT:- No advance payment will be considered. Payment will be made

at following stages :

S.NO. STAGE PERCENT OF TOTAL

PAYABLE

1 After completion of development work to the

satisfaction of PCRA, within 30 days of submission

of invoice(s) along with all documentary proofs,

25%

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etc.

2 Upon completion of competitions to the

satisfaction of PCRA, i.e. 31.01.17, within 30 days

of submission of invoice(s) along with all

documentary proofs, etc.

60%

3 Upon completion of satisfactory Maintenance for

one year post acceptance i.e stage 1, , within 30

days of submission of invoice(s) along with all

documentary proofs, etc.

15%

Maintenance & Hosting item will be paid on satisfactory operation for one

year, post acceptance of the system.

16.0 Penalty/ Liquidated Damages

Timely completion of all the work/job and providing the required material/services covered in the contract, will be essence of the contract. In the event of failure to execute the contract within the scheduled time, liquidated damages will be levied, subject to a maximum of 10.0%.

After issue of the contract, the Security Deposit will be forfeited in case of

undue delay in performance by the agency, besides other action, including

blacklisting as deemed fit.

17.0 Termination by Default: The PCRA reserves the right to terminate the contract of any

agency / agency in case of change in the Government procedures or unsatisfactory

services.

18.0 Force Majeure:

If the Contractor is unable to provide services as contained herein except as given below

Force Majeure shall include but not limited to the following matters. War, War like

operations, insurrection or restraints imposed by Government or Acts of Legislature or

other Authorities, riots, strikes, lockouts, civil commotion disturbances or earthquake,

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floods, fire or other natural physical disaster or any circumstances of similar nature

beyond the control of either party. The mere shortage of labor, materials or utilities shall

not constitute force majeure. Owner shall have the right to require the discontinuance of

the work, in whole or in part, for such time as may be necessary, should the condition of

the weather, flood or other contingencies make it desirable to do so, in order that the

works shall be well and properly executed. Extension of time shall be granted to

contractor for discontinuance of work so required and contractor shall not claim for

compensation or damage in relation thereto.

19.0 Arbitration: Venue of arbitration will be New Delhi and will be governed by the

provisions of the Indian Arbitration & Reconciliation Act.

20.0 Jurisdiction: The contract shall be governed by laws of India and all Government

rules on purchase matter issued from time to time and in force for the time being

are applicable to this contract tender.

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DESIGN, DEVELOPMENT, IMPLEMENTATION AND HOSTING OF WEB PORTAL AND

MOBILE APPLICATION FOR PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ

COMPETITION 2016-17

Scope of Work The scope of work will include the following:

S/No DESCRIPTION

1 DESIGN OF WEB PORTAL AND MOBILE APPLICATION IN ANDROID, IOS, WINDOWS FOR

PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ COMPETITION IN ENGLISH AND HINDI

2 DEVELOPMENT & TESTING OF WEB PORTAL AND MOBILE APPLICATION IN ANDROID, IOS,

WINDOWS FOR PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ COMPETITION IN

ENGLISH AND HINDI

3 IMPLEMENTATION OF WEB PORTAL AND MOBILE APPLICATION IN ANDROID, IOS,

WINDOWS FOR PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ COMPETITION IN

ENGLISH AND HINDI

4 SUPPORT OF QUIZ (SCHOOL & INDIVIDUAL PARTICIPATION) IN 14 LANGUAGES

5 CLOUD HOSTING OF WEB PORTAL AND MOBILE APPLICATION FOR PERIOD OF ONE YEAR

FOR PCRA NATIONAL LEVEL PAINTING, ESSAY AND QUIZ COMPETITION IN ENGLISH AND

HINDI

6 SCALABLE HOSTING OF DATABASES & APPLICATION

7 MAINTANCE AND MODIFICATION OF WEB PORTAL AND MOBILE APPS FOR PERIOD OF ONE

YEAR

8 TRANSFER OF WEB AND MOBILE APPLICATION (SOURCE CODE) WITH DATABASES TO PCRA

9 DYNAMIC REPORTING

Description of Work Petroleum Conservation Research Association (PCRA) desires to conduct a Web and Mobile

Based National Level Painting & Essay Writing Competition of the school children within India.

The students from any board from a recognized schools are invited to participate only through

their schools. However, For Quiz competition students can participate even as individual.

Languages for Essay Writing Competition – The Essay Writing competition can be made in 23

languages such as Hindi, English, Assamese, Bengali, Gujarati, Kannada, Kashmiri, Konkani,

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Malayalam, Manipuri, Marathi, Oriya, Punjabi, Sanskrit, Sindhi, Tamil, Telugu, Urdu, Maithili,

Dogri, Nepali, Bodo and Santhali.

Vendor shall host the Entire system for Web Portal and Mobile Application on the Cloud taking

care of security of the documents uploaded and the Databases. Vendor shall take care of

availability of a system throughout the period of competition and Jury Processes. Vendor shall

establish disaster recovery option of the design web portal and mobile application. The disaster

recovery should be documented and shown working up to satisfaction of PCRA. The servers

where cloud is hosted should mandatorily reside in India.

During the entire period of competition the vendor shall ensure the availability & quick response

of the web portal and mobile application. The upload of entries by the student/school in the

system should be fast. ( Response time to be Less than 3 mins for uploading 5MB File)

There should be data validation for all the input fields in different forms and forgot password

option across the web portal and mobile application.

In order to avoid the machine attack each submission form should carry captcha code for security.

There will be one time verification of school email address and mobile number.

The web portal and mobile App should be made bi-lingual (Hindi/English). Mobile App

corresponding to web portal feature should be available in android, windows and IOS.

The landing page of web portal and mobile app should be exquisitely designed and it should carry

the pictures of previous years winning entries, pictures of Minister with winners, Pictures of

winner during Japan tour. It shall carry detailed menus.

The page should highlight 23 languages in which student can participated in Essay competit ion.

Provisions to be made in the system to capture feedback/ Suggestion/ Complaints of the users

along with the mechanism to resolve/forward the same with status tracking.

There should be provision of auto capture of IP/ Region/ type of machine/OS/login period and

other details of the entries made in web portal and mobile application. The detail like how you

come to know about this competition should also be captured in all modules like Quiz competition

(individual/schools participation), Essay & Painting Competition.

The system will have role based access for accomplish various functions assigned by PCRA

administrator.

The system design for web portal and mobile application should be scalable. The expected level

of entries in the system will be 2 lacs for essay and painting competition (Schools to upload only

best 2 entries per event). For quiz the participation is 50 lacs but it can go up to 1 crore.

The mobile app in Android/ Windows/ IOS should carry all the features available in web portal

for all competitions like quiz (individuals/ School participation), Essay & Painting Competition.

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User shall have option to use any of Web Portal or Mobile App or their combination, to

participate, Register and using any or all the modules of the system. The uses shall have seamless

experience.

Mobile Applications should be responsive so that it can adapt to different screen sizes. The

display orientation should support both Portrait and landscape orientation. The display should

support various size including Small (426dp x 320dp), Normal (470dp x 320dp), Large (640dp x

480dp), X-Large (960dp x 720dp).

Vendor shall carry out extensive testing of Mobile and Web Portal in various scenario before

making it available for production environment. The average response time of the website should

be no more than 3-4 seconds. Website & Mobile App should allow file uploads of upto 5-6 MB

each for essay and painting competitions. Vendor shall prepare Frequently Asked Question

(FAQ), Help Manual and Guiding Videos for all activity.

To manage all mobile application contents and Web Portal contents, separate user friendly content

management system (CMS) tool shall be developed.

Website should be secured from Hacking, SQL injection, XSS, DDOS attacks and other common

threats to security.

Statistics on site usage and Mobile App usage along with geographical locations of access shall be

made available.

Maintenance: The vendor shall be maintaining/hosting the Mobile and Web portal for 1(One) year

after the date of implementation.

The Intellectual Property Rights of these applications will rest with PCRA without any

restrictions. The vendor will provide the source code of the application to PCRA at the time of

sign-off. The final code of the project, mobile app along with the databases to be given to PCRA

and it will be PCRA property. PCRA will be free to use/ modify for future use. The code should

be installed in PCRA server and shown working to the satisfaction of IT department of PCRA

(Operational project will be shown).

Quiz Competition A Web and mobile based system containing the following:

1. The Quiz module in 14 Languages will be at two different levels i.e. individual participation and

school participation.

2. PCRA administrator can create multiple levels of quiz. Selected students can move to the higher

level only when they have cleared a pre-defined round of quiz.

3. PCRA administrator can create a quiz with single choice or multiple choice. There will be an

option to decide the qualifying marks. Each question can be assigned a weightage. Quiz can be

created in multiple languages. Question will be posed at random with same level of difficulty.

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4. Once Level 1 Quiz is completed, portal will display the top student’s names of respective schools

that will be eligible to participate in next level. School’s list will be shown with the score.

5. The quiz should present random questions to each participant from a question bank created by

PCRA admin so that all participants don't get same questions.

Quiz Participation Criteria's

School Participation

1. There will be common registration for schools for participating in different competitions like quiz,

essay & painting competitions.

2. Schools will be given registration in that web portal and mobile application to participate in First

Level – PAN INDIA. Once school gets registered any number of students can participate class wise

inputting their credentials. Schools will select details like State, District, Pin code from the drop

down created using database of State, District and Pin code.

3. Upon successful registration an email notification and SMS notification containing the UID and

password will be send to Schools.

4. Schools using their login can allow large number of individual participation of students in this online quiz competition.

5. On completion of the Quiz, the Score will be automatically calculated and displayed by the

system.

6. Best two entries of the schools based on the scores obtained by students will be identified by the

system and email to school informing the best two students selection will be sent, in case of tie

of scores, student with higher date of birth (Senior) will be selected. This clears level 1.

7. School can create 1st Level of Certificates as per the grading system and all data will automatically

get stored on the Web portal.

8. Level-2 - Upon clearing level 1 the school will login and allow team of two winner students to

participate, as team, in district level round, in case of tie of score of student higher date of birth

(Senior) will be selected. System will ensure that no schools can participate online more than

ones. This clears Level 2 and winner team through schools will be notified through emails and

SMS.

9. Level-3 - Upon clearing level 2 the school team will participating in State level round, the score

obtain by the team will be displayed on the screen after completion of given time. System will

ensure that no schools can participate online more than ones. This clears Level 3 and winner

schools will be notified through emails and SMS.

10. The winners of level 3 will be inform the date, venue and other details for further offline

competition.

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11. Status report to be made available to PCRA Administrator indicating the number and percentage

of the task completed, level 1 winners, level 2 winners, level 3 winners along with other reports.

12. System will record the score of the candidate and store in the database for picking the top

candidates from respective schools.

13. Old data can be archived and can be retrieved with its proper indexing, number of students

participated along with their codes and school details.

14. The hard copy of the certificate for school level winner, district level winner, State level winner

will be sent. Pdf for printing certificates for PCRA administrator to be made available.

15. System can also track the certificates which will be sent via courier/post.

16. Grievances module to the schools will be provided to submit any complaint.

Individual Participation

1. Any Individual student of age 10 to 18 years can registered by providing their credential and

uploading their schools/ colleges I-card. Individual student also select the language in which he/

she wants to participate out of 14 given languages based on the selection, the questions of

selected language only will be given for answering. The system will ensure that only the unique

entries are made and no individual is allow to take the quiz more than one time.

2. Upon successful registration an email notification and SMS notification containing the UID and

password will be send to individual.

3. Individual student can now login and participate in quiz.

4. Level-1, in this Level there will be 10 questions, if individual student answer 6 or more question

right then he clears level 1 and will be issued bronze certificate through registered email ids,

email and SMS notification starting that level 1 cleared along with the marks obtained will be

sent.

5. Level-2, upon clearing level 1 individual student can appear for level 2. In level 2 there will be 25

questions, if individual student answers 15 or more rightly then level 2 is cleared and will be

issued silver certificate sent through hard copy in the language selected by the individual student.

Pdf for printing certificate for PCRA administrator to be made available.

6. Level-3, upon clearing level 2 individual student can appear for level 2. In level 3 there will be 40

questions, if individual student answers 30 or more questions rightly then level 3 is cleared and

will be issued Gold certificate sent through hard copy in the language selected by the individual

student. Pdf for printing these certificate for PCRA administrator to be made available.

7. There will be declaration that details entered by the individual student electronically will prevail

in case of mismatch.

8. Status report to be made available to PCRA Administrator indicating the number and percentage

of the task completed, bronze certificate listing, silver certificate listing, Gold certificate listing,

details of winners of each level and list of participants along with other reports.

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9. Both single choice, multiple choice or true false type questions can be there.

10. Candidate could change his answer of respective page before clicking on submit button and

specified time limit. Once saved candidate couldn’t change the answer.

11. Provisions in system to be made that During the exam candidate couldn’t access to any other

window/screen till he clicks submit to his quiz answer sheet.

12. During the quiz, candidates can click on the HELP button for understanding the guidelines if

required.

13. System shall also track the certificates which will be sent via courier, or post.

14. Grievances module to the individual students will be provided to submit any complaint.

Essay and Painting Competition

A Web and mobile based system in Hindi and English Language, containing the following:

1. There will be common registration for schools for participating in different competition like quiz,

essay & painting competitions. Schools will register by giving their credentials like name of

school, name of principal, selecting their board from the list of Boards, address of school, Pin

number, landline of school, mobile no. of principal, email ids of school, school code, district,

state. There should be provision of populating the about details based on the selection of school

code from the given database.

2. Upon successful registration, schools will be sent UID and password through email and SMS

notification.

3. When school login they are shown welcome screen with the option to provide detail for painting

competition and Essay competition.

4. There can be maximum of two best entries of Painting competition, in each group. Group A

containing entries of classes 5 to 7 and Group B containing entries of classes 8 to 10..For Essay

competition schools can upload essays in 23 languages with maximum two entry per language.

5. In painting competition there will be two group. Group A containing entries of classes 5 to 7 and

Group B containing entries of classes 8 to 10. While uploading the winner entries for painting

school has to enter details like student name, gender, age, class, student/ parent emails, student/

parent mobile, number of student participated in competition and selecting date of competition

using date picker. Each school can participating in any or all of the above competitions.

6. In Essay competition there will be only one group containing entries of class 8 to 10, while

uploading the winner entries for Essay school has to enter details like language of essay, student

name, gender, age, class, student/ parent emails, student/ parent mobile, number of student

21

participated in competition and selecting date of competition using date picker. Each school can

participating in any or all languages of the above competition.

7. In case of ineligible entries filled by the school for any one entry, only that specific entry shall be

treated as ineligible and while issue of UID the same shall be informed to the school through

automated reply.

8. Against each selection option of uploading of scanned copy of two winning entries in the

respective competition and also camera facility in case of Mobile app to be available.

9. The UID should be issued to all the schools sending entries with a standard acknowledgement

message and each entry shall be given suffix after the school UID for easy identification.

10. A School should be able to login and see the uploaded entries.

11. There should be progress bar at the top of the page indicating the process to be followed and

status at present for that particular school. The process should be divided in the steps and

progress bar should show the steps completed.

12. System shall ensure that there are no duplicate entries in the system.

13. Once the competitions at schools are over and school has completed uploading the entries in the

system, there will be button that will create pre-filled principle certificate. The school can

download and save the principle certificate. School will sign and stamp certificate with given

format along with preprinted declarations, and upload the signed and stamped principle

certificate back into the system.

14. Auto reminder through Emails and SMS will be sent in case school has not submitted signed and

stamped principle certificate.

15. Once the Signed and Stamped copy is uploaded successfully in the system then system will send

confirmation emails and SMS to school.

16. Details instruction on the format type and file size will be shared by PCRA.

17. If school want to add/Modify entries even after uploading signed and stamped Principle

certificate, they will click on Unlock button, allowing school to add/modify the entries. The old

principle certificate will be discarded and school will take fresh PDF for principle certificate and

upload the same after sign and stamp.

18. System will ensure that the final entries will be only those which has properly signed and

stamped and there are no duplicate entries.

22

Request for Assistance: On the landing page of Web portal and Mobile App, Schools can register for Financial assistance by

selecting this option. The Zila parishad schools and schools of local bodies shall provide the details of

schools.

Upon registration a message stating PCRA has received the request for grant of financial assistance of Rs

500/- and upon verification, PCRA representative will get in touch with you soon.

PCRA administration shall get all the status reports which got the assistance and which are pending. Same

registration then can be used by school for participating in competition and document upload.

Jury Registration and Marking: A Web and mobile based system in Hindi and English Language, only for Essay & Painting competition

containing the following:

1. The teachers of various Schools/ Boards will register by providing their credentials (English &

Hindi) and select only one option out of 24 options of Painting & Essay competition, upload their

Id card & provide e-payment details like account no., bank name, IFSC code, Branch name etc.to

pay them their emolument due to them for the jury work allotted to them.

2. PCRA admin will verify and approves/reject the jury registration. There will be role based access

provided by PCRA administrator.

3. Upon successful registration approved jury will be sent UId and password through email and SMS

notification. Each registered jury shall be accorded UID with the prefix of a code for jury.

4. PCRA administrator will assign only relevant entries to specific jury as per their eligibility &

language selected. Option to assign 50/100 entries in one click shall be provided the entries

should be marks as assigned &should not reflect for further selection to another jury.

5. Detailed and comprehensive report of jury, their task and percentage completion to be made

available to PCRA admin as per role base access.

6. Jury shall have option to either view entries online and provide marking online as per the format

given or to download all the entries pertaining to him/her and later upload marking as per UID’s

of the entries in one go. The system should not share details related with entries other than UID

to the jury.

7. The jury has to respond with marks on set parameters with total in a given format and the same

can be compiled online with details like jury UID, participant UID and total marks.

8. The system should be able to compile the number of entries checked by each jury to arrive at

their emoluments.

9. When marking of all the assigned entries to jury is completed the jury shall have option of auto

generated PDF (all pre field) for marking. He/she can take printout of the same sign & stamp and

uploaded the same back by using web or mobile app.

10. Upon successful submission of marks and certificate final confirmation email & SMS shall be sent

to respective juries.

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Reporting: The Detailed and comprehensive reporting of the activity, competition, participation, completion, Jury,

Tasks, Marking, Emoluments, and other statistics shall be made available as per the role based login. The

Query based reporting system shall also be made where query can be made by selecting various

parameter and filtered report is shown. The system will also provide the facility to download the query

based reports in Excel and PDF’s. The access to databases or import of database will be given to PCRA’

authorized IT representative for any special requirements.

24

Process Flow An indicative process flows, not limiting to, are mentioned below: (Purely for Indicative Purpose)

25

(A) Process for Essay

andPaintingCompetition

26

(B) Process for Quiz ( Individual Participation)

27

28

(c )Process for Quiz (School Participation)

29

(D) Process for

Jury

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FINANCIAL DETAILS

ANNUAL TURNOVER STATEMENT TO BE SUBMITTED BY

CHARTERED ACCOUNTANT ON THEIR LETTER HEAD

(to be submitted if Balance Sheet and Profit &Loss Statement not submitted)

The Bidder shall indicate here the turnover during proceeding 5 years based on the audited balance sheets & profit & loss account statement. Copy of audited balance sheets including profit & loss account is attached.

FINANCIAL YEAR ANNUAL TURNOVER (IN

RS.) REMARKS

Note: Bidder should submit the relevant documents like attested CA certified Balance Sheets,

Profit/Loss Statement etc in support of the turnover.

(Stamp & Signature of Chartered Accountant)

(Stamp & Signature of Bidder)

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ANNEXURE-IV TO ITB

FORMAT FOR ADVICE OF AGENCY/ CONTRACTOR / PARTY DETAILS

(On the Letterhead of the Agency/Contractor/Party)

To Date:

PETROLEUM CONSERVATION RESEARCH ASSOCIATION, SANRAKSHAN BHAVAN, 10, BHIKAJI CAMA PLACE, NEW DELHI -66

Dear Sir,

With reference to the R.O /W.O./Contract Ref No. dated awarded to

us by PCRA, we hereby give our consent to accept the related payments of our

claims/bills online E-payments system at the sole.

SNO Particulars Details

1 Name and address of the Beneficiary.

2 Account Number of Beneficiary

3 Account type (CA/CC/SB)

4 Name & Address of the Bank Branch where payments are to be sent by (PCRA)

5 Branch Name/Code

6 The 09 Digit MICR code of the Branch (as appearing on the MICR cheque)***

7 IFSC/RTGS Code of the bank Branch

8 Any other Particulars (to be advised by beneficiary for the E payments purposes)

*** (Please attach a blank copy of the cancelled cheque/photocopy of the cancelled cheque issued by your bank relating to the above account number with name of the account Holder I/We hereby declare that the particulars given above are correct and complete Signature Of account Holder With Company Stamp (if a company) Date:/Place (Encl: one cheque duly cancelled)

32

CONDITIONS OF CONTRACT

1.0 GENERAL

Special Conditions of Contract shall be read in conjunction with the General Conditions of Contract and all other documents forming of this contract. Notwithstanding the sub-divisions of the document into these separate sections, every part of each shall be deemed to be supplementary to and complimentary of every other part and shall be with and into the document as far as it may be applicable to do so.

1.1 Where any portion of the General Conditions of Contract is repugnant to or at variance with any provision of Special Conditions of contract, then unless a different intention appears, the provisions of Special Conditions of Contract shall be deemed to override the provisions of General Conditions of Contract and shall be to the extent of such repugnancy or variation prevail.

2.0 SCOPE OF WORK

Attached in Annexure-2

. 2.1 PAYMENT OF BILLS

The agency shall submit the bills.

3.1 PCRA shall release the payments within 30 days of submission of complete bills, stage wise after completion of awarded work as per PCRA norms.

3.2 Income Tax deduction will be made from bills of the Contractor as per rules and

regulations in force under the Income Tax Act.

3.3 Payments will be made either by crossed account payee cheques or by direct transfer to bank (RTGS).


The security deposit consists of following:

a) The security deposit shall be at 10 % of total award of work

b) As soon as the tender is accepted, the agency shall be advised to deposit the amount equivalent to 10% of the value of the tender at accepted rates within the prescribed period from the date of letter of Acceptance. Earnest money deposited by the agency along with the tender shall be converted into security deposit and shall be against the said 10%. No interest shall be payable by PCRA on the security deposit

c) This security shall be released after the successful completion of the work along

with final settlement bill. 4.0 ASSIGNMENTS & SUB-CONTRACTING

4.1 The Contractor shall not assign, sub-contract or sub-let the whole or any part

33

of the contract in any manner.

GENERAL CONDITIONS OF CONTRACT 1.0 DEFINITIONS:

1.1 Unless repugnant to the subject or context of usage, the following expressions

used herein shall carry the meaning hereunder respectively assigned to them,

namely;

a) "Acceptance of Tender" shall mean the Acceptance of Tender issued by the

OWNER to the CONTRACTOR, and shall include a letter, telegram or fax of

acceptance or other notification of award of work, and a detailed Letter of

Acceptance.

b) The "Contract" shall mean the agreement between the parties as derived from

the Contract Documents.

c) The "CONTRACTOR" shall mean Agency, Firm or Company selected by the

OWNER for the performance of the Contract and shall include its legal

representatives, successors and permitted assigns.

d) The "Contract Documents" shall mean the contract documents as defined in

Article 1 in the Form of Contract.

e) "Completion" shall mean the successful completion and conclusion of all

activities required in all respects to complete the contractual works in

accordance with the contract.

f) The “Officer-in-charge” shall mean the officer of the OWNER nominated by the

OWNER in writing to act as Officer-in-charge for the purpose of the Contract.

g) "Executive Director“shall mean Chief Executive (howsoever designated) of the

Project to which the Contract relates, and if there is no such separate Chief

Executive, shall mean the Executive Director.

34

h) "Order” and “Instruction” shall respectively mean any written Order or

Instruction given by the Officer-in-charge or his representative within the scope

of their respective powers in terms of the Contract.

i) The expression "Owner” occurring in tender documents shall mean Petroleum

Conservation Research Association, a Registered Society under Ministry of

Petroleum & Natural Gas and having its office at Sanrakshan Bhavan,

10,Bhikaji Cama Place, New Delhi 10066 and shall include its successors and

assigns.

j) “Price Bid“shall mean the Schedule of Rates or Price Schedule annexed to the

Acceptance of Tender and shall also include the total cost to the Company.

k) "Security Deposit" shall mean the Security Deposit as specified thereof in the

tender document.

l) "Time Schedule" shall mean the Time Schedule for final completion of the

Works incorporated in the Contract or as may be extended by the OWNER or

Officer-in-Charge.

m) The "Net cost to company" shall, up to calculation of the entire remuneration

due to the CONTRACTOR in terms of the contract on successful completion of

the work, mean the Total contract value as specified in the Acceptance of

Tender, and after calculation of the entire remuneration due to CONTRACTOR

under the contract on successful completion of the contract, shall mean the

totality of such remuneration.

n) The expression “ Tenderer" or “ Bidder" shall mean the Tenderer who submits

the tender for the work and shall include the successors and permitted assigns

of the Tenderer.

1.2 "Work" and "Scope of work" shall mean the totality of the work / services

related t o creation & Management of Social Media to facilitate deeper penetration

of PCRA conservation tips & messages, as advised by PCRA.

1.3 "PCRA" shall mean Petroleum Conservation Research Association, located at

35

Sanrakshan Bhavan, 10, Bhikaji Cama Place, New Delhi 110066.

1.4 “Contract” shall mean the contract for the work and shall include the tender

document, the Special Conditions of Contract, the attached General Conditions of

Contract, the Letter of Acceptance, and the accepted Schedule of Rates.

2.0 INTERPRETATION OF CONTRACT DOCUMENTS:

2.1 In case of irreconcilable conflict in non technical matters between the provisions in

the separate contract documents concerning or governing the same aspect

precedence shall be given to the provisions contained in the documents mentioned

below in the order in which they are set out below:

a) Formal Contract

b) Acceptance of Tender

c) Price Schedule annexed to Letter of Acceptance

d) Special Conditions of Contract

e) General Conditions of Contract

f) Instructions to Tenderers/Bidders

A variation or amendment issued after the execution of the formal contract shall

take precedence over the formal contract and all other Contract Documents.


3.1 The CONTRACTOR shall furnish Security Deposit @ 10% of the work order value,

as specified in the Letter inviting Tender / Special Conditions of Contract.

4.0 QUANTITIES OF WORK

4.1 The quantities of work stated in the Form of Schedule of Rates do not form part

of the Contract and the OWNER shall not be liable for any increase or decrease

in the actual quantities of work performed (notwithstanding the percentage of

such increase or decrease), nor shall such increase or decrease in the actual

quantities form the basis of any alteration of rates quoted and accepted.

36

5.0 CHANGE IN CONSTITUTION OF THE CONTRACTOR

5.1 The CONTRACTOR, whether Proprietary concern, Partnership firm, Private

limited Company, shall not make any change(s) in its constitution, by transfer of

substantial shareholding or of management (in the case of a company) or by

addition or deletion of Partners, change in the terms of Partnership, or make any

other material change(s) without prior intimation to and approval of the OWNER.

Any such unauthorized change shall attract the provisions of Clause 9.0 hereof.

6.0 MODE OF PAYMENT

All payment(s) by the OWNER under or in terms of the Contract shall be made in official

Indian currency only by ePayment.

7.0 DISCHARGE OF OWNER'S LIABILITY

The acceptance by the CONTRACTOR of any amount paid by the OWNER to the

CONTRACTOR in respect of the final dues of the CONTRACTOR under the Final Bill

upon condition that the said payment is being made in full and final settlement of all said

dues to the CONTRACTOR

.

8.0 CLAIMS OF OWNER:

No release or payments of any unadjusted balance of the Security Deposit by the

OWNER to the CONTRACTOR as aforesaid or otherwise shall be deemed or treated as

a waiver of any right(s) or claim(s) of the OWNER or shall stop or prevent the OWNER

from thereafter making or enforcing any claims or any rights against the CONTRACTOR.

The claims of the OWNER, if any, against the CONTRACTOR shall continue to survive

and shall not get extinguished notwithstanding the issue of Final Certificate and/ or the

release of Security Deposit to the CONTRACTOR.

9.0 TERMINATION OF THE CONTRACT

9.1 Notwithstanding anything elsewhere herein provided and in addition to any other right or

remedy of the Owner under the Contract or otherwise, the Owner shall be entitled to

37

terminate the Contract by written notice at any time during the currency on or after the

occurrence of any one or more of the following events or contingencies, namely:

(i) Default or failure by the Contractor of any of the obligations of the Contractor

under the Contract, including but not limited to:

a. Failure to commence any work in accordance with the time prescribed in this behalf;

b. Failure to execute the works or any of item in accordance with the Contract;

c. Disobedience of any order or instruction of the O f f i c e r - in-Charge

d. Negligence in carrying out the works or carrying out of work found to be unsatisfactory

by the O f f i c e r - in-Charge;

e. Abandonment of the works or any part thereof;

f. Suspension of the entire works or any part thereof more without due authority from the

Owner or Officer-in-Charge.

g. Commission, permission or sufferance of any other breach of any of the terms,

conditions or provisions of the Contract on the part of the CONTRACTOR to be paid,

performed and/ or observed;

h. Failure to deposit the Initial Security Deposit/ Security Deposit within specified

Number of days mentioned elsewhere in the tender document by the Contractor of

Acceptance of Tender;

i. Failure to execute the Contract in terms of the Form of Contract forming part the

Tender Documents within 10(ten) days of notice in this behalf from the Owner.

j. If the Contractor is incapable of carrying out the work.

k. If the Contractor misconducts himself in any manner.

l. If there is any change in the constitution of the Contractor (if a firm) or in the

circumstances or organization of the Contractor, which is detrimental to the interests

of the work or the Owner.

38

m. Dissolution of the Contractor(if a firm) or Commencement of liquidation or winding

up (whether voluntary or compulsory) of the

Contractor (if a company) or appointment of a receiver or manager of any of the

Contractor's assets and/ or insolvency of the Contractor (if a sole proprietorship) or any

Partner of the Contractor (if a firm)

n. Distress, execution, or other legal process being levied on or upon any of the

Contractor’s goods and/ or assets

o. Death of a Contractor (if an individual)

If upon any change in the Partnership/constitution of a Contractor’s organization (if a

Partnership), the OWNER shall refuse to continue the contract with the re-constituted

firm.

o) If the Contractor or any person employed by him shall make or offer for any purpose

connected with the Contract any gift, gratuity, royalty, commission, gratification or other

inducement (whether money or in any other form) to any employee or agent of the

Owner

p) If the Contractor shall assign or attempt to assign his interest or any part thereof in the

Contract.

q) The decision of the Executive Director, as to whether any of the events/ contingencies

mentioned in Clause 9.1 hereof, entitling the Owner to terminate the Contract, has

occurred or not, shall be final and binding upon the Contractor.

10.0 PERSONAL ACTS AND LIABILITIES

No Director, officer or other employee of the OWNER shall anywise be personally bound

or liable to the CONTRACTOR for the acts, omissions or obligations of the OWNER

under the Contact otherwise or be personally answerable to the CONTRACTOR for or in

respect of any default or omission in the performance of any act(s), deed(s), matter(s) or

things to be observed and/ or performed by the OWNER under the Contract.

11.0 TAXES

39

11.1 The CONTRACTOR shall be exclusively liable for the payment of any and all taxes now

in force or hereafter imposed, increased or modified in respect of any work excluding

service tax that shall be paid at actual on submission of documentary proof.

12.0 GOVERNMENT REGULATIONS

The CONTRACTOR shall comply with and ensure strict compliance by his/its sub-

contractors and agents of all applicable Central, State, Municipal and local laws and

regulations and undertakes to indemnify the OWNER from and against all levies,

damages, penalties, any payments whatsoever as may be imposed by reason of any

breach or violation of any law, rule or regulation and against all actions, proceedings

claims and demands arising there from and/ or relative thereto.

13.0 LIENS AND LIABILITIES

If at any time there is evidence of any lien or claim for which the OWNER might be or

become liable and which in terms of the Contract or otherwise is chargeable to or payable

by the CONTRACTOR, the OWNER shall have the right to retain out of any payment

then due or thereafter becoming due to the CONTRACTOR.

14.0 ARBITRATION

14.1 The provisions of the Indian Arbitration & Conciliation Act, 1996 and any re-enactment(s)

and/ or modification(s) thereof and of the Rules framed there under shall apply to

arbitration proceedings pursuant hereto subject to the following conditions:

(a) The Arbitrator shall give his Award separately in respect of each Claim and

Counter-Claim; and

(b) The Arbitrator shall not be entitled to review any decision, opinion or

determination (howsoever expressed) which is stated to be final and/ or

binding on the CONTRACTOR in terms of the Contract Documents.

14.2 The venue of the arbitration shall be New Delhi, provided that the Arbitrator may with the

consent of the OWNER and the CONTRACTOR agrees upon any other venue.

40

15.0 SCHEDULE OF RATES

15.1 Rates to be in figures and words

The tenderer shall quote in English both in figures as well as in words the amount

tendered by him in the Form of Schedule of Rates forming part of the tender

documents, in such a way that interpolation is not possible. If the parties do not

quote both in figures and words properly and correctly, their tenders are liable to

be rejected. The amount for each item shall be worked out and entered and

requisite totals given of all items. The tendered amount for the work shall be

entered in the tender duly signed by the tenderer. If some discrepancies are

found between the rates given in words and figures of the amount shown in

the tender, the following procedure shall be applied:

(a) When there is a difference between the rates in figures and words, the rate which

corresponds to the amount worked out by the tenderer shall be taken as correct.

(b) When the rate quoted by the tenderer in figures and words tallies but the

amount is incorrect, the rate quoted by the tenderer shall be taken as

correct.

(c) When it is not possible to ascertain the correct rate in the manner

prescribed above the rate as quoted in words shall be adopted

16.0 FORMATS

16.1 Formats for FORM OF CONTRACT (Annexure-I), BANK GUARANTEE in lieu of

Earnest Money Deposit (Annexure-II).

41

Annexure-I

FORM OF CONTRACT

THIS CONTRACT made at New Delhi this day of

; BETWEEN Petroleum Conservation Research

Association, having its Head quarter at Sanrakshan Bhavan 10, Bhikaji cama Place

New Delhi-110066 (hereinafter referred to as the "OWNER" which expression

shall include its successors and assigns) of the One Part; AND

carrying on business in sole proprietorship/carrying on business in partnership under

the name and style of a Company registered in India

under the Indian Companies Act, 1913/1956 having its registered office at

(hereinafter referred to/as collectively referred to as the "Contractor''

which expression shall include his/their/its executors, administrators,

representatives and permitted assigns/successors

and permitted assign) of the other part:

WHEREAS The OWNER desires to have executed the work of

more specifically mentioned and described in the contract documents (hereinafter called the

''work'' which expression shall include all amendments therein and/or modifications thereof)

and has accepted the tender of the CONTRACTOR for the said work.

NOW, THEREFORE. THIS CONTRACT WITNESSETH as follows:

ARTICLE – 1

CONTRACT DOCUMENTS 1.1 The following documents shall constitute the Contract documents, Namely:

(a) This contract;

(b) Tender documents a s defined in the General Instructions to

42

Tenderers;

(b) Letter of Acceptance of Tender along with Fax/Telegram of Intent. 1.2 A copy of each of the Tender Documents is annexed hereto and the said copies

have been collectively marked Annexure 'A' while a copy of the Letter of

Acceptance of Tender along with annexure thereto and a copy of Fax/Telegram of

Intent dated are annexed hereto and said copies have been collectively marked

as Annexure - 'B'.

ARTICLE - 2

WORK TO BE PERFORMED

The CONTRACTOR shall perform the said work upon the terms and conditions and

within the time specified in the Contract Documents.

ARTICLE - 3

COMPENSATION

Subject to and upon the terms and conditions contained in the Contract documents,

the OWNER shall pay CONTRACTOR compensation a s specified in the Contract

documents upon the satisfactory completion of the work and/or otherwise as may

be specified in the Contract documents.

ARTICLE - 4

JURISDICTION

Notwithstanding any other court or courts having jurisdiction to decide the

question(s) forming the subject matter of the reference if the same had been the

43

subject matter of a suit, any and all actions and proceedings arising out of or

relative to the contract (including any arbitration in terms thereof) shall lie only inn

the court of competent civil jurisdiction in this behalf at New Delhi (where this

Contract has been signed on behalf of the OWNER) and only the said Court(s)

shall have jurisdiction to entertain and try any such action(s) and/or

proceeding(s) to the exclusion of all other Courts.

ARTICLE - 5

ENTIRE CONTRACT The Contract documents mentioned in Article - I hereof embody the entire Contract

between the parties hereto, and the parties declare that in entering into this

Contract they do not rely upon any previous representation, whether express or

implied and whether written or oral, or any inducement, understanding or agreements of

any kind not included within the Contract documents and all prior negotiations,

representations, contracts and/or agreements and understandings relative to the work are

hereby cancelled.

ARTICLE - 6

NOTICES 6.1 Subject to any provisions in the Contract documents to the contrary, any notice, order or

communication sought to be served by the CONTRACTOR on the OWNER with

reference to the Contract shall be deemed to have been sufficiently served upon the

OWNER (notwithstanding any enabling provisions under any law to the contrary)

only if delivered by hand or by Registered Acknowledgment due post to the

engineer –in-charge as defined in the General Conditions of Contract.

6.2 Without prejudice to any other mode of service provided for in the Contract

Documents or otherwise available to the OWNER, any notice, order or other

communication sought to be served by the OWNER on the CONTRACTOR with

reference to the Contract, shall be deemed to have been sufficiently served if delivered by

hand or through Registered Post Acknowledgement Due to the principal office of the

CONTRACTOR at -----

---- or to the CONTRACTOR's representatives as referred to in the General Conditions of

Contract forming part of the Contract Documents.

ARTICLE-7

44

WAIVER

7.1 No failure or delay by the OWNER in enforcing any right or remedy of the OWNER in

terms of the Contract or any obligation or liability of the CONTRACTOR in terms thereof

shall be deemed to be a waiver of such right, remedy, obligation or liability, as the case

may be, by the OWNER

And notwithstanding such failure or delay, the OWNER shall be entitled at any time to

enforce such right remedy, obligation or liability, as the case may be. ,

45

ARTICLE-8

NON-ASSIGNABILITY 8.1 The Contract and benefits and obligations thereof shall be strictly personal to

the CONTRACTOR and shall not on any account be assignable or

transferable by the CONTRACTOR.

IN WITNESS WHEREOF the parties hereto have executed this Contract in duplicate the place, day and year first above written.

SIGNED AND DELIVERED

for and on behalf of Agency

in the presence of :

1. 1.

2. 2.

*(Strike off which is not applicable)

SIGNED AND DELIVERED

for and on behalf of

Petroleum Conservation Research

Association

By this date of 2015

in the presence of :

46



TENDER DOCUMENT FOR

DESIGN, DEVELOPMENT, IMPLEMENTATION AND HOSTING

OF WEB PORTAL AND MOBILE APPLICATION FOR

PCRAs NATIONAL LEVEL PAINTING, ESSAY AND QUIZ

COMPETITION 2016-17

TENDER NO: PCRA/EC/Competitions/2016-17/T-2 Date: 05.05.16

PART – II (PRICE BID)

Prepared and Issued By:

EDUCATION CAMPAIGN DEPARTMENT



SANRAKSHAN BHAVAN, 10, BHIKAJI CAMA PLACE NEW DELHI – 110 066

47

FORM OF QUOTATION (A)

NAME OF WORK: DESIGN, DEVELOPMENT, IMPLEMENTATION AND HOSTING OF

WEB PORTAL AND MOBILE APPLICATION FOR PCRAs

NATIONAL LEVEL PAINTING, ESSAY AND QUIZ COMPETITION 2016-17

TENDER NO: PCRA/EC/Competitions/2016-17/T-2

S. NO

DESCRIPTION of Work AMOUNT

IN FIGURES IN WORDS

1.

DESIGN, DEVELOPMENT,

IMPLEMENTATION AND HOSTING OF WEB PORTAL AND MOBILE APPLICATION FOR PCRAs NATIONAL

LEVEL PAINTING, ESSAY AND QUIZ COMPETITION 2016-17 Total Estimated value (In Rupees)

(A)

Rs.

Rupees in Words__________________________________________________________________

2 Taxes if Any @ ________

(B)

3 Total Amount (C=A+B)

Note: 1. Agency is required to quote for consolidated work as per scope of work

2. The price quoted should include all taxes levies; Service Charges, Insurance charges and work contract tax etc.

3. TDS to be deducted as per rules.

(STAMP & SIGNATURE OF BIDDER)