Personnel Security Management Office for Industry … Update.pdf · Personnel Security Management Office for Industry ... Functions of Personnel Security Management Office for Industry

April 2015

Personnel Security Management Office for Industry (PSMO-I)

Presented by: Mike Ray

DSS is addressing today’s risk environment … through our authorities and our

unique access to industry

Executive Order 12829 of January 8, 1993

National Industrial Security Program

• “…the National Industrial Security Program shall serve as a single, integrated, cohesive industrial security program to protect classified information and to preserve our Nation's economic and technological interests.”

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People First, Mission Always

Partnership With Industry

Tell the DSS Story

DSS Top Priorities

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Functions of Personnel Security Management Office for Industry (PSMO-I)

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Interim Suspension

Personnel Clearance

Processing

PCL Oversight

Continuous Evaluation

Industry Liaison

e-QIP submissions

e-Fingerprints

Interim Clearances

Customer Support

Clearance System Records Data Management

PCL Eligibility/Access

NISP PCL IT System Rqmts

increased visibility efficiency

timeliness

collaborative effort

systematic vision

centralized communication

streamlined processes

PSMO-I

Non-disclosure Agreement (SF-312)

Incident Report Triage

Periodic Reinvestigations

Industry: By the Numbers

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~900K

Cleared Contractors

(Eligible)

~775K

Cleared Contractors (In Access)

~220K

o e-QIPS Submitted per year

o FY14 breakout:

50% Secret

50% TS

20% Initial

80% PR

~5k

Incident Reports Pending

Adjudication

~5k

Overdue PRs

~$250M

PSI-I Funding per year

~80K

Interim Clearance Determinations

per year

Data Quality Initiatives

6 Note: Key Management Personnel are not included in DQI scripts

DQI Action Taken Records

Impacted Servicing and Owning Relationship (68982): Identifies individuals with no owning/servicing relationship or separation date in JPAS.

Post a separation date based on last action and potentially archive record if over 2 years old. 174,049

DSS Overdue PR Messaging to SMO (76557): After validating overdue PR’s, DSS initiated a “Message from CAF” notifying SMO’s they had an applicant overdue for their PR’s and giving them 30 days to initiate a PR through e-QIP for that individual.

Send message to SMO’s, and if actions are not completed within 30 days of receipt of message, DSS administratively withdraw eligibility in JPAS.

47,559

KMP Reconciliation: Aligned KMP data in JPAS to ISFD (system of record for KMPs)

Reconcile category classification for KMP in JPAS with ISFD data. 15,312

Eligibility determination does not support Access (597) (i.e. Secret eligibility with TS access): Identifies individuals with access at a higher level than what the eligibility supports.

Removes access and notification sent to SMO/FSO (or administratively debrief). 4,911

NEW! DQI 85299: Identifies records that have received a notification requesting a submission for periodic reinvestigation and have not complied.

Administratively downgrade the eligibility due to overdue periodic reinvestigations to bring personnel into compliance and eliminate the overdue PR population when the requests for submission is unresponsive.

1,994

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Overdue Periodic Reinvestigations

-

10,000

20,000

30,000

40,000

50,000

60,000

51,124 49,893

33,518

30,154 30,299

8,143 8,526 8,550 8,143 6,920 3,998

5,326

Overdue PR Inventory

JPAS Notification sent to Industry FSO

Downgrade Action

Industry Overdue PR – JPAS (Feb 2015)

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w/ACCESS

SCI 3,231

TS 1,196

SECRET 831

CONFIDENTIAL 68

Total 5,326

SCI w/ ACCESS

DoD CAF (MIL) 1,613

DIA 274

NGA 194

NRO 506

NSA 644

Total 3,231

w/ACCESS

1990s 5

2000 11

2001 11

2002 29

2003 65

2004 400

2005 588

2006 65

2007 210

2008 671

2009 2,099

2010 1,172

Total 5,326

JPAS does not reflect open investigation

JPAS does not reflect open investigation

Last investigation

Incident Reporting

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176

743

349

349

2024

2001

21

38

28

0

500

1000

1500

2000

2500

3000

Nov-14 Dec-14 Jan-15

Incident Report by Level

Low Med High

Incident Reporting

10

0

200

400

600

800

1000

1200

1400

1600

1800

2000

Active Incidents in Industry

Dec-14

Jan-15

Feb-15

Initiation = Shared Timeline

Initiation IRTPA Goal 90% <14 day

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3.6% 3.8%

3.1%

2.4% 2.1% 2.2%

2.2% 2.0% 2.4% 2.4%

2.4%

3.1% 3.1% 3.0%

2.4% 2.7% 2.6%

1.8%

2.5%

4.9% 5.0% 5.5%

4.1% 4.2% 4.7% 4.9% 4.9%

4.2%

5.4% 5.8%

7.0%

5.1%

5.8%

4.4%

0.0%

2.0%

4.0%

6.0%

8.0%

10.0%

12.0%

OctFY14

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep OctFY15

Nov Dec Jan Feb

PSMO and OPM Reject Rates Initial and Periodic Reinvestigation Clearance Requests

PSMO OPM

e-QIP Rejection Rates

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FY15

Top Reject Reasons: PSMO-I - Cohabitant/Spouse Information and Financial Information OPM - Fingerprint Cards and Release Pages

Facility Security Officer (FSO) Role

• Responsible for the day-to-day PSI program management for your facility

• Trained to comply w/NISPOM requirements to obtain/maintain security clearances

- Initiate/submit completed e-QIP (SF-86) to PSMO-I based on contract rqmts

- Submit signed Non-Disclosure Agreement (SF312) to PSMO-I

- JPAS record maintenance/update:

o Take owning or servicing relationship

o Add or remove Access as required

o Add separation date as appropriate

» - Ensure Continuous Evaluation (CE)

o Track and Initiate Periodic Reinvestigations

o Report Incidents, security violations, suspicious contact reports

» - Conduct Security Training

• Complete annual PSI-I survey to project requirements for the next 1 – 3 years

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FSO Effectiveness

SVA (28% findings PCL related)

Manage your JPAS records - 14% related to JPAS maintenance

Avoid Red Flag: Ensure no KMP overdue PRs

Goal: No Overdue PRs – can submit up to 90 days in advance

Avoid Red Flag: Keep JPAS account active - Log in daily

JPAS Account Inactive/Terminated –30 days/45 days

KMP

Ensure KMP PCL at level of FCL

Notify IS Rep of KMP changes

PSI Initiation

Keep PSI requests to a minimum

Submit e-QIP as soon as completed - IRTPA initiate timelines

Submit electronic fingerprints when submitting e-QIP

CE

Security Training on Self Reporting and Submitting Incident Reports 14

Influencing the Way Ahead

WNY Implementation

DoD Programs Insider Threat – DoD Insider Threat Management and Analysis Center (DITMAC) - new DSS mission

National Level Programs

Federal Investigative Standards (FIS)

Tier 3 Secret/Tier 5 Top Secret Performance Account Council (OMB PAC PMO)

Personnel Security Reform 120 Day Report to the President - (Performance.gov)

Information Systems

Congressional Section 1628 of NDAA FY15 Personnel Security and Insider Threat

Page 870 (CE, Automated Records Checks, Insider Threat Analysis)

Defense Information System for Security (DISS) - JVS National Industrial Security System (NISS) replace ISFD and eFCL National Contract Classification System (NCCS) – DD Form 254

Innovations

PSI-I Click to Sign e-QIP release forms Interim Clearance automation Industry Portal for information update, document sharing, etc

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Customer Service Requests

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RRU PSMO-I reviews, responds and routes Research, Recertify and Upgrade requests

Elevated Requests

Elevated Requests are submitted by the call centers to the PSMO-I for action

OPM Pre-unacceptable issues sent to the PSMO-I and submitting official

Email/Online

Emails received via the [email protected] mailbox

Contact Information

Address: Defense Security Service ATTN: PSMO-I 7556 Teague Road, Suite 500 Hanover, MD 21076

Fax: 571-305-6011 Email: [email protected] [email protected]* [email protected]

PSMO-I

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Phone: 1-800-467-5526 Email: [email protected] [email protected] Menu Options: 1 – JPAS 6 – General Inquiry / Contact 3 – SWFT Center Information 4 – DCII 5 – Personnel Security Inquiry

DMDC Contact Center

Phone: 301-833-3850 • SSOs and FSOs ONLY

Menu Options: 5 – Industry

DoD CAF Call Center Phone: (888) 282-7682 1 – OBMS/e-QIP/STEPP/ 4 – e-QIP ISFD/NCAISS Account 5 – STEPP Lockout or Password Reset 6 – ISFD 2 – Personnel or Facility 7 – NCAISS Security Clearance Inquiries 8 – General 3 – OBMS Inquiry

DoD Security Services Call Center

*Note: When using the e-fax option to submit SF-312s ONLY, encrypt the file in the first email and send the password in a separate email.

NEW