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Table of Contents Introduction ....................................................................................................................................... 2
Prerequisites ............................................................................................................................... 2 Step 1: Setting up the codes to be used .................................................................................... 2
Activity Codes ............................................................................................................................. 3 Personal Development Codes ..................................................................................................... 3
Code Setup Sample ................................................................................................................ 4 Step 2: Entering information against the Student/s .................................................................. 5
Quick Student Data Entry ............................................................................................................ 5 Personal Development ................................................................................................................ 6
Teacher Data Entry ....................................................................................................................... 8 Printing Certificates ...................................................................................................................... 9
Student Based .......................................................................................................................... 10 Personal Development Certificates – Student – Name (Alias) PDSTCERT.RPT ................... 10 Personal Development History – Student – Name (Alias) PDSTHIST.RPT ........................... 11 Statistics by Item Number – Name (Alias) PDCOUNT.RPT ................................................... 12 Individual Item Number Report – Name (Alias) PDITEM1.RPT – .......................................... 13 Statistics by Print Sort Order – Name (Alias) PDCOUNT1.RPT ............................................ 13
Teacher Based reports .............................................................................................................. 14 Personal Development Certificates – Teacher – Name (Alias) PDTECERT.RPT .................. 14 Personal Development History– Teacher – Name (Alias) PDTEHIST.RPT ........................... 15 Inservice Attendance Record – Staff – Name (Alias) PDTEDATE.RPT ................................. 15 Individual Item Report for Staff – Name (Alias) PDITEMT.RPT ............................................. 16 Statistics by Item Number for Staff – Name (Alias) PDCOUNTT.RPT ................................... 17
Path: Scholastic → Other Modules → Personal Development The Personal Development module enables the recording of extra Curricula activities by both Students and Teachers. The information held within this module can be retained for the life of the individual within the database. This module can also be very useful when preparing school references for Students. Student Certificates are available and can be individually designed to meet School needs. The Personal Development module can be used for;
Recording Achievements; Prize Giving – Sporting - Cultural
Printing Certificates
Linking to Reports
Linking to the Alumni
Prerequisites
For the full usage of Personal Development set up the Following as required;
Maintenance Codes for Grouping activities will need to be created
If the results are to be retained in the Alumni an Activity Code will be required
If you will be printing School Certificates an Activity Code Heading will need to be created
Personal Development Codes
Step 1: Setting up the codes to be used Path: Scholastic → Utilities → Maintenance Codes Note: Never delete a Maintenance Code Type or Code; these Codes may be used in other modules of PCSchool. Maintenance Codes are used in Co-Curricula and Personal Development; they are unique to each School and can be created as you require them.
1. Select the Code Type of COCURRIC.
2. On the Next Free line enter a unique Code.
3. Enter your description for this Code, Tab off the line to Save and Refresh the view.
Activity Codes Path: Foundation → Community → Extended Community View → Create Activity Codes Activity Codes can be created to use as headings when printing Certificates. The Codes will print on the Certificates, on the Front Page of a Report as a Heading and will be recorded in their Record of Achievement.
1. Select School History, or the category most appropriate for the entry you are making.
2. Enter your Name for the Activity; this will print on the Certificate. Tab off the line to Save it.
Personal Development Codes Path: Scholastic → Other Module → Personal Development
1. Enter a unique alpha/numeric code; It is best to keep your codes in groups with a clear pattern.
2. A Sort Code can be used to keep the groups in order other than Alpha/Numeric. This is particularly helpful if creating Codes for Students and Teachers, allowing you to keep them grouped for easy selection.
3. Enter your Description for this Code.
4. The Default Year will be *C, you can select a different Year Level.
5. Select the Type of either Student Based or Teacher Based.
6. If this is a Student Based Activity you have the option of select a Category created in the Alumni. If you are printing Student Certificates this will be the Certificate title.
7. Click Save when finished.
Code Setup Sample This is a good example of how the codes can be set up for ease of use.