Personal Archiving and Scholarly Workflow

Ellysa Stern Cahoy

Penn State University

Personal Archiving and Personal Archiving and Scholarly WorkflowScholarly Workflow

An Exploratory Study of Penn State Faculty

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Project overview0Andrew W. Mellon Foundation-funded study

0April, 2012 – June, 2013

0Methodology: 0web-based survey0 ethnographic interviews

0Sciences, humanities, social sciences

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Initial questions 0How do faculty create, manage, share, and archive personal information collections?

0Is there a natural place to integrate personal archiving in the online scholarly workflow? 

4/4/2013

Critical ChallengesAccumulation

Distribution

Curation

Long-term access

Marshall, C., Bly, S., Brun-Cottan, F., (2007). The Long Term Fate of Our Digital Belongings : Toward a Service Model for Personal Archives. Arxiv preprint arXiv:0704.3653. Retrieved from http://cdsweb.cern.ch/record/1032046M

SCONUL Seven Pillars of IL

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Storing Information

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Survey Results

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Inaccessible files

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Initial Findings

0Younger faculty0More likely to use cloud-based services0 Less likely to curate / cull personal information

collections

0Older faculty0More likely to save web sites, images, and

email collections

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Challenges within the Workflow

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Ellysa Stern Cahoy -- Penn State University

Interview Findings0Data Management

0 Big problem across disciplines

0 Inadequate institutional services

0 Lack of funding

0 Privacy and sustainability

0 Fragmentation and accessibility

0 Curation and annotation

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Interview Findings0 Need for linked data and linked practices.

0 Repository should also have annotation functions, sharing, personal profile …

0 "I want [a tool] to get my full research circle closed, where I can go from searching through annotation and everything else to publication.”

0 "I use Dropbox for everything. It has saved my life, it has changed my life."

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Interview findings

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0Broader issues:

0 Lack of training

0 Lack of workflow awareness

0 Lack of reward

Ellysa Stern Cahoy -- Penn State University

Initial outputs

0Integrating personal archiving into the online workflow

0Connecting discovery to the scholarly workflow

0Identification of critical digital literacies for faculty management of online scholarly workflow

4/4/2013

Ellysa Stern Cahoy -- Penn State University

Questions / Comments?

www.scholarlyworkflow.org

[email protected]

@scholarly_work4/4/2013