Permits and Clearances

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PERMITSPERMITSPERMITSPERMITSPERMITSAND CLEARANCESAND CLEARANCESAND CLEARANCESAND CLEARANCESAND CLEARANCES

133MAKATI CITIZENS’ GUIDE BOOK

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PROCESSING AND ISSUANCE OF LOCATIONALCLEARANCE

Business owners who intend to open a business, or who haveexisting business permit but intends to transfer to a new locationwithin Makati, should apply for Locational Clearance prior tosecuring a business permit.

Lot owners / Lessees who intend to construct a structure intheir respective properties, or tenants of buildings/structureswho intend to do some renovations should apply for LocationalClearance prior to securing a building permit.

Office/Department:Urban Development Department5th floor, Old Makati City HallJP Rizal St., Brgy. Poblacion, Makati City

Contact Person:Engr. Marilyn SalapareZoning AdministratorZoning Administration Division, Urban Development Department870-1740

Costumer Assistance Personnel:Ms. Mariam VicenteProject Evaluation Officer III870-1734/1736

Requirements:

A. Business Applications:1. completely filled-up and notarized application form for

Locational Clearance Prior to Business Permit – (seeprocedure below in securing locational clearance form)

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S 2. Barangay Clearance3. Department of Trade and Industry/ Securities and

Exchange Commission Registration4. If client is the property owner:

a. Latest Real Property Tax Receiptb. Transfer Certificate Title (TCT) / Condominium

Certificate Title (CCT) / Department of Environmentand Natural Resources Certification / Deeds ofAbsolute Sale / Certificate of Award

c. Tax Declaration for improvements, if any5. If client is lessee:

a. Contract of Lease, authorization, etc.6. Business Permit Application Form – completely filled-

up and notarized (from Business Permit Office atground floor of New Makati City Hall building)

7. Vicinity / Location Map (sketch)8. Occupancy Permit (Occupancy Clearance, in the

absence of Occupancy Permit)9. ID and authorization for the owner’s representative

claiming the Locational Clearance10. Other Requirements may be required for submission

depending on type/location of business such as, butnot limited to, the following:a. Marginal Note (from the Office of the City

Administrator for regulated businesses)b. Homeowner’s Association Clearancec. Makati Commercial Estate Association, Inc.

(MACEA) Clearance (for retail business withinCommercial Business District area)

d. Notarized Affidavit of “no renovation done in theunit/structure” (executed by the building owner)

e. Environmental Compliance Certificate (ECC) orInitial Environmental Examination (IEE) from DENRfor Environmentally Critical Project/Area (ECP/ECA)


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B. Building Applications:1. Application Form for Locational Clearance Prior to

Building Permit – completely filled-up and notarized(see procedure below in securing locational clearanceform)

2. Barangay Clearance3. Five (5) sets of architectural plan - signed and sealed

(plans should have MACEA Clearance and stamp ifproject is within CBD area)

4. If client is the property owner:a. Latest Real Property Tax Receiptb. Transfer Certificate Title (TCT) / Condominium

Certificate Title (CCT) / DENR Certification / Deedsof Absolute Sale / Certificate of Award

5. If client is a lessee:a. Contract of Lease, authorization, etc.6. Building Permit Application Form – completely filled-

up, signed and sealed (from EngineeringDepartment at 6th floor of New Makati City Hallbldg)

7. Other Requirements may be required for submissiondepending on type / location of business such as, butnot limited to:a. Marginal Note (from the Office of the City

Administrator for regulated business)b. Homeowner’s Association Clearancec. Affidavit (buildings in R2A zone with critical height

not to exceed 14m)e. Environmental Compliance Certificate (ECC) or InitialEnvironmental Examination (IEE) form.

Fees and Charges

A. Filing FeesTypes1. Locational Clearance (either business or building permit

application) —— P 100.00

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S 2. Zoning Certificate / Certificate of Non-Conformance(NCC) —— P 100.00

3. Motion for reconsideration —— P 200.004. Filing complaint except those involving pauper litigant

which shall be free of charge —— P100.005. For petition/request for classification including

residential structures such as apartments, masshousing, townhouses, constructed primarily for profit

—— P1,250.00

B. Land Use FeeTypes1. Commercial establishments and new buildings —— P3.00

/ sq. m. of total floor area for construction2. Institutional (schools, hospitals, etc.) —— P2.00 / sq.

m. of total floor area3. Yards utilized for commercial purposes —— P1.20 / sq.

m. of total floor area4. All types of renovation —— 75% of the corresponding

prescribed rate5. Telecommunications / Towers —— P4.10 / sq.m. of total

base area6. Billboards —— P0.50 / sq. ft of total face area

* issuance of clearance was temporarily suspended based onCity Ordinance No. 2004-A-02

C. Processing FeeTwenty five percent (25%) of the corresponding prescribedland use fee shall be paid for processing of all clearances

D. Certificate FeeForty five pesos (P45.00) for each certificate ofconformance/non-conformance and all other certificationsissued


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E. Permits, Fees, Violations and Penalties, Other Charges shallbe according to MMDA Regulation No. 003 and Section 61 ofthe City Zoning Ordinance

Procedure:A) Secure Locational Clearance Form:

Securing an application form for locational clearance canbe done in any of the following ways:1. Go to the Zoning Administration Division office and

secure one set of printed forms (2 copies per set),either of the following application forms:a. Locational Clearance Prior to Business Permit

Application, orb. Locational Clearance Prior to Building Permit

Application2. Visit the official website of Makati City at http://

www.makati.gov.pha. Under processes and forms, click locational

clearanceb. Download the required forms, choose either of

the following:- prior to building permit- prior to business permit

3. Print and accomplish two (2) copies.4. Fill up the forms completely and have them notarized.

B) Locational Clearance Application Process1 Get a priority number from the Receiving Section and waitfor your number to be called. Submit the filled-up applicationform, together with all the requirements. Receiving Officerwill advise you if application can be received or not based ondocuments presented.2 a. If requirements are not complete, the receiving officer

will advise you to present additional requirementsb. Receiving Officer prepares Payment Order Form. Go

to the cashier and pay the filing fee. After payment,

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S go back to the receiving officer to get other details ofyour application. Get the receiving copy with theofficial receipt (OR)

3 If inspection is required, a designated Zoning Officer willconduct site verification the following working day aftersubmission of application form

4 Processing Officer evaluates application, makesrecommendation then prepares the appropriate locationalclearance certificate. This process includes final approvaland signature of the Division / Department Head

5 Get a priority number from the Releasing Section and getthe payment order form from the Releasing Officer. Go tothe cashier to pay the filing/processing fee

6 The Releasing Officer jots down your OR number and checksyour identification before releasing the locationalclearance certificate

Transaction Time:1. If requirements are complete and no site inspection is

necessary: 3 days2. If requirements are complete and site verification is

necessary: 3 – 4 days3. For other cases, duration varies on how soon the applicant

can comply with the necessary documents. However, anapplicant who fails to comply or complete the necessarydocuments within a period of one month, a notice of non-conformance certificate will be issued instead.

CUSTOMER COMMITMENT:

The commitment to efficiently and effectively processapplication for locational clearance at the soonest possibletime is observed by the Department.


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SECURING AN INDIVIDUAL MAYOR’S PERMIT

An Individual Mayor’s Permit is required for workers oremployees, whether temporary or permanent, who are workingin the following:1) An industrial and manufacturing establishment, a

commercial establishment, and any establishment whichexposes them to excessive heat, light, noise, cold, andother environmental factors which endanger their health;

2) A commercial establishment that caters or attends to thedaily needs of the general public;

3) Food establishments; and4) Night or day clubs

Individual Mayor’s Permit shall not be required from thefollowing:1) Government employees; and2) Individuals who are subject to Professional Tax

Office/Department in charge:Business Permit OfficeGround Floor, New Makati City HallJP Rizal St., Brgy. Poblacion, Makati city government of Makati

Contact Person:Mr. Pablo Glean, head899-90-29

Requirements:1) Police Clearance2) Health Certificate from the Makati Health Department

Procedure:1 Go to the Business Tax Division at the ground floor of the

New City Hall Building and pay the Mayor’s Permit, Health

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S Certificate, and Police Clearance (if applicant has no NBIclearance). Make sure that you get your Official Receipts.

2 To secure a Police Clearance, go to the ground floor ofthe Police Building at Ayala Avenue corner Yakal St., Brgy.San Antonio, Makati City.

3 After payments, proceed to the Health Department at the7th floor of the New City Hall Building to complete therequirements for a health certificate.

4 Proceed to the Business Permit Office and submit yourcompletely filled-up application form, NBI/Police Clearance,and Health Certificate. Secure the Individual Mayor’sPermit.

5 Go to the Office of the City Administrator to submit yourIndividual Mayor’s Permit for final approval.

For application forms and other inquiries, you may visitwww.makati.gov.ph.

GETTING A BUSINESS PERMIT

A business permit is needed to open a business in Makati.Permits must be renewed every year, and the renewal period isfrom January 1 to 20 of each year. Penalties are imposed onbusiness and commercial establishments that fail to renew duringthis period.

Business establishments are required to pay business taxes andother regulatory fees. For new businesses, the business tax iscomputed based on capitalization.

Taxes imposed on companies renewing their permits arecomputed as a percentage of sales or gross receipts.


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Application forms – and a checklist of requirements – can bedownloaded from the Makati City government websitewww.makati.gov.ph. Forms are also available at the BusinessPermits Office.

Office/Department:Business Permit OfficeGround Floor, New Makati City HallJP Rizal St., Brgy. Poblacion, Makati City

Contact Person:Mr. Pablo Glean, Head899-90-29

Requirements:1. Locational Clearance Prior to Business Permit (New

Applicants & Change of Business Address ONLY)2. Lease Contract between the Lessor and the Lessee. If

leased, attach Mayor’s Permit, registration of the buildingowner/landlord as a Real Estate Lessor. If not, LeaseContract between the Lessee and the Sub-Lessee withconformity of the Owner of the Building Administration. Ifowned, transfer Certificate of Title (TCT) or Tax Declaration(photocopy) (New Applicants & Change of Business AddressONLY)

3. Business Name Registration with the Department of Tradeand Industry for sole proprietorship (New Applicants ONLY)

4. Article of Incorporations Partnership approved bySecurities and Exchange Commission (New Applicants ONLY)

5. Barangay Clearance6. Public Liability Insurance7. Previous Mayor’s Permit/License issued 2004 (For Renewal

ONLY)8. Official Receipt of payments - 1st to 4th quarters of the

previous year (For Renewal ONLY)

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S 9. Declaration of Gross Sales/Receipts for the preceding yearand floor area (in sq. meters) of the office/factory orpremises/compound occupied (For Renewal ONLY)

10. Social Security System (SSS) Clearance (For Renewal ONLY)11. Income Tax Returns and Financial Statements (FS) for the

preceding calendar year which were filed with the BIR onthe current year (For Renewal ONLY)

Example: Income Tax Returns and FS for the taxable year 2005,which were filed and paid with the BIR on or before April 15,2006.

For consolidated FS, attached breakdown of gross sales/receiptsfrom other City/Municipality.

For fiscal year FS, attached breakdown of gross sales/receiptsfrom January to December.

12. Residence Certificate A and B for single proprietorship, Cand C1 in case of corporation or partnership for the currentyear

13. Other Requirements depending on the type of business

Taxes/Regulatory Fees:

Other fees and charges include:

Annual Inspection Renewal FeesBuilding Inspection FeeMechanical Inspection FeePlumbing Inspection FeeElectrical Inspection FeeSignBoard/BillBoard Renewal Fee


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City Taxes, Fees and Charges

Local TaxesLocal BusinessTax On Delivery Vans/TrucksTax On Storage For CombustibleFlammable Or Explosive SubstanceTax On SignBoard/BillBoards

Regulatory fees/ChargesMayor’s Permit FeeGarbage ChargesDelivery Vans/Trucks Permit FeeSanitary Inspection Fee

Procedure:1 Go to the Business Permits Office, located at the ground

floor of the New Building of the Makati City Hall, and havethe receiving or processing clerks furnish you an applicationform and inform you of the requirements.

2 Then proceed to the Engineering Department at the sixthfloor and have them evaluate your Annual Inspection feesfor building, electrical, plumbing, mechanical, and otherrequirements.

3 Have the Business Permits Office check your requirements.Officials will evaluate and assess taxes and fees, andrecommend approval.

4 After receiving the recommendation, proceed to the Officeof the City Administrator at the 20th floor for approval ofBusiness Permit and License.

5 Pay the necessary amount at the License / TreasuryDepartment at the ground floor and secure an officialreceipt.

6 Get the Health / Sanitation Certificate at the HealthDepartment, located at the seventh floor.

7 Go back to the Business Permits Office for the Mayor’spermit (Yellow Card) and approved business permit/license.

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S Permits are released within two hours after submission ofcomplete set of documents and payment of all fees.

SECURING A HEALTH CERTIFICATEFOR FOOD HANDLERS

(waiters, waitresses, kitchen staff, service crew, restaurantmanagers & supervisors, food factory workers, vendors,butchers, bartenders, baristas, cooks, food servers, cashiersof fast food outlets)

All those working in any type of establishment or applying forany kind of work are required to secure a Health Certificatebefore they can secure a Mayor’s Permit.

Office/Department :Environmental Health Sanitation SectionMakati Health Department7/F, New Makati City Hall

Contact Person (s) :Engr. Albert LusterioSanitary Engineer III870-1609 to 10

Requirement (s):1. Original copy of Chest X-ray findings (should not be more

than six (6) months old)2. Fecalysis/Stool examination (should not be more than one

(1) month old)3. Latest Residence Certificate (Cedula)4. 1x1 or 2x2 I.D. picture (1), black & white or colored5. NBI or Police Clearance6. Official Receipt for Health Certificate and Mayor’s Permit


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(Note: Chest X-ray is done at the Ground Floor, Old Building,Makati City Hall; Residence Certificate c/o MiscellaneousDivision, 3/F.)

Fee (s):1. Mayor’s Permit - P 50.002. Health Certificate - 70.003. X-ray - 100.004. Fecalysis/Stool exam - 20.005. Residence Certificate - (fee depends on income)

Procedure:1. Obtain and fill up Payment Slip at the ESD window, 7th Floor,

New Makati City Hall. (2 minutes)2. Pay fees for Health Certificate and Mayor’s Permit at the

Cashier, License Division, Ground Floor of the New MakatiCity Hall.

3. Present official receipt to ESD window and get HealthCertificate Card. (1 minute)

4. Submit filled-up health certificate with valid requirementsfor screening and recording. (3-5 minutes)

5. If there are no abnormal findings, the City Health Officeror Medical Officer of the Day will sign the health certificateand release it to the applicant. (3 minutes)

6. After securing the health certificate, proceed to the PermitDivision, Ground Floor of the New Makati City Hall, to obtainMayor’s Permit.

In case of abnormal findings in the stool exam and chest x-ray,applicant will be required to undergo appropriate treatmentand return with certification of treatment after at least two(2) weeks. The Health Certificate will then be immediatelyreleased.

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S SECURING A HEALTH CERTIFICATEFOR NON-FOOD HANDLERS

(Sales clerks, security guards, factory workers, constructionworkers, beauticians, hairstylists, pharmacists, valet parkers,travel agents, ticket sellers, merchandisers, stockmen, promo,etc.)

Office/Department :Environmental Health Sanitation SectionMakati Health Department7/F, New Makati City Hall

Contact Person (s) :Engr. Albert LusterioSanitary Engineer III870-1609 to 10

Requirement (s):1. Original copy of Chest X-ray findings (result not more than

six (6) months)2. Latest Residence Certificate (Cedula)3. (1) I.D. picture, 1x1 or 2x2 (call Carlo-colored or b&w?)4. NBI or Police Clearance5. Official Receipt for Health Certificate and Mayor’s Permit


Fee (s):1. Mayor’s Permit - P 50.002. Health Certificate - 70.003. X-ray - 100.00


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4. Fecalysis/Stool exam - 20.005. Residence Certificate - (depends on income)

Procedure:1. Obtain and fill up Payment Slip at the ESD window, 7th Floor,

New Makati City Hall. (2 minutes)2. Pay fees for Health Certificate and Mayor’s Permit at the

Cashier, License Division, Ground Floor of the New MakatiCity Hall.

3. Present official receipt to ESD window and get HealthCertificate Card. (1 minute)

4. Submit filled-up health certificate with valid requirementsfor screening and recording. (3-5 minutes)

5. If there are no abnormal findings, the City Health Officeror Medical Officer of the Day will sign the health certificateand release it to the applicant. (3 minutes)

6. After securing the health certificate, proceed to the PermitDivision, Ground Floor of the New Makati City Hall, to obtainMayor’s Permit.

Note: In case of abnormal findings in the stool exam and chestx-ray, applicant will be required to undergo appropriatetreatment and return with certification of treatment after atleast two (2) weeks. The Health Certificate will then beimmediately released.

SECURING A HEALTH CERTIFICATEFOR WORKERS IN ENTERTAINMENT

ESTABLISHMENTS

(Guest relations officers, waitresses who sit down with clients,masseuse, sauna bath attendants, therapists with room servicein their work place)

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S As required by P.D. 856 and 522 and the Sanitation Code of thePhilippines, the above-mentioned workers must secure a healthcertificate from the local health authority before working inbars, nightclubs and other similar establishments.

The Makati Health Department, through the Social HygieneClinic, offers its services for all those working in entertainmentestablishments (like nightclubs, cocktail lounges, bars, beerhouses, etc.) as part of its STD/AIDS Prevention Program.

Office/Department:Social Hygiene ClinicMakati Health Department7th Floor, Makati City Hall

Contact Person (s) :Dr. Calixto O. Salud870-1615; 870-1622

Requirement (s):1. Original copy of Chest X-ray findings (should not be more

than six (6) months old)2. Latest Residence Certificate (Cedula)3. I.D. picture, 1x1 or 2x2, 2 pcs.4. VD Smear Examination (every two weeks)5. Serologic examination/VDRL/RPR laboratory exam (every 6

months)6. HIV/AIDS counseling seminar* (3 hours)7. NBI or Police Clearance8. Official Receipt for Health Certificate and Mayor’s Permit



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Fee (s):1. Mayor’s Permit - P 50.002. Health Certificate - 70.003. X-ray - 100.004. Fecalysis/Stool exam - 20.005. Residence Certificate - (depends on income)6. Seminar - 30.007. VD Smear exam - 30.008. Serologic exam - 75.00

*The three-hour seminar consists of the following:1. Lecture-discussion on the Prevention and Control of STD,

HIV/AIDS2. Orientation on Presidential Decree Nos. 856 and 522 based

on the Sanitation Code of the Philippines3. Orientation on City Ordinance No. 92-073 which requires

all entertainment workers to undergo medical andlaboratory check-up every 14th day to be conducted bythe Makati Health Department, and to secure annualexamination clearance for AIDS, HEPA B and serologic testfor syphilis (VDRL) from the Social Hygiene Clinic, MHD

4. Orientation on clinic policies, rules and regulations,schedule of examination

Steps to Follow:I. How to Avail of the Seminar

1. Secure official receipt for the seminar at the Cashier’sOffice-Treasury Dept., Ground Floor, New Makati CityHall. (5-8 minutes)

2. Present O.R. and register for the seminar at the SocialHygiene Clinic, Monday to Friday, 1:00 pm to 1:30 pm

3. Seminar Proper – 1:30 pm – 4:00 pm4. Release of Seminar Certificate/proof of attendance (5

minutes)5. Applicant will be advised to come back for schedule

of examination.

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S II. Admission - Admission Section (3-5 minutes)1. For New Clients – present Seminar Certificate and

Official Receipts for VD Smear and VDRL/RPR2. For Old Clients – present Health Card and Official

Receipts for VD Smear and VDRL/RPR

III. Examination Procedure (5-10 minutes)A. VD Smear Examination (Gram Staining)

• Cervical and Vaginal Smear – Monday to Friday; everytwo weeks! 8:00 am to 11:00 am – clients working in clubs

and bars! 1:00 pm to 2:30 pm - clients working in karaoke

barsB. VDRL/RPR

• Blood Extraction – Monday to Friday; every 6months! 8:00 am to 11:00 am – clients working in clubs

and bars! 1:00 pm to 2:30 pm – clients working in karaoke

bars

IV. Release of Exam Results (3-5 minutes)• Those examined in the morning can get their Health

Card at 3:00 p.m. of the same day.• Those examined in the afternoon can get their Health

Card the next day at 3:00 p.m.• Those with blood extraction can get results the next

day at 3:00 p.m.• Those with negative results can get the Health Card.

V. Treatment (30 minutes)A. For positive result of VD smear, specimen will be culture

tested for gonorrhea.• The Health Card will not be released.


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• Client will be referred to the physician/nurse whowill prescribe and provide standard treatment andcounseling.

• After 3-5 days of treatment, smear test will berepeated to test if client is cured.

• If the test result is negative, Health Card will bereleased.

• If test result is again positive, treatment will berepeated.

B. For positive result of VDRL/RPR, specimen will bescreen-tested for syphilis.• If non-reactive, the Health Card will be released.• If reactive, the client will undergo pre-counseling,

and will be scheduled for TPPA Test (confirmatorytest for Syphilis).

• Client will be asked to secure official receipts forthe specific laboratory test from the Cashier’sOffice-Treasury Department, Ground Floor, NewMakati City Hall.

• The TPPA result is released two (2) days afterexamination.

• If the result is positive (confirmed syphilisinfection), client will undergo –1. Pre-counseling2. Treatment3. Post-counseling

• If the result is negative, the result and the HealthCard will be released, and client will also undergocounseling.

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S AVAILING OF LABORATORY SERVICES(DISTRICT HEALTH LABORATORY)

The district health laboratory at the 7th Floor of City Hall andsatellite laboratories located in some health centers of Makatiprovide basic laboratory services.

Office/Department:Health LaboratoryMakati Health Department7th Floor, Makati City Hall

Contact Person (s):Dr. Calixto O. Salud899-8927; 870-1614

Laboratory Services and Fees:Test Fee

1. Routine Fecalysis - P 20.002. Occult Blood in Stools - P 40.003. Routine Urinalysis - P 20.004. Pregnancy test - P 150.005. CBC (Complete Blood Count) - P 60.006. Clotting time/Bleeding time - P 20.007. Blood Typing - P 50.008. Platelet Count - P 100.009. Hemoglobin/Hematocrit - P 20.0010. ESR - P 30.0011. Blood Chemistry - P 80.00 each

(FBS, Cholesterol, Uric Acid, Creatinine, Blood UreaNitrogen)

12. Gram’s staining - P 30.0013. Culture and Sensitivity - P 300.00

(for GC and NCU)14. Culture - P 150.00


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15. Serological tests• VDRL / RPR - P 70.00• TPPA - P 150.00• HIV/AIDS Test - P 350.00

(Screening)• Hepa-B Surface - P 200.00• Antigen Test

16. Sputum microscopy - Free17. Skin slit - Free

(for leprosy cases)

Note: Fees are based on City Ordinance No. 2001-049 Sec.5D.01

Also available:• Drug Testing – use of the automated drug testing analyzer

to test for presence of abused substances(Methamphetamine or shabu and tetrahydrocannabinol ormarijuana) with urine sample (P 250.00 per test)

Procedure:1. Present (1) referral slip from physician or (2) application

stub form (walk-in) request for a needed laboratory testat the laboratory counter, 7/F, New Makati City Hall.

2. Go to the Cashier at the Ground Floor and pay thecorresponding fees.

3. Present Official Receipt and request at the laboratorycounter, and submit specimen to the Med Tech for properlabeling. (5 minutes)

4. If specimen is submitted to or collected by the Med Techin the morning, laboratory results are released in theafternoon, same day; if it is submitted/collected in theafternoon, the results are released the following morning.

• Submission of Specimen - Monday to Friday

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! Urine - 8:00 am to 10:00 am! WBC - 8:00 am to 11:00 am! Stool - 8:00 am to 11:00 am! Stat exam – 1:00 pm to 4:00 pm only! Blood Chemistry – 8:00 am to 11:00 am only! Culture for N. Gonorrhea 8:00 am to 11:00 am (Monday,

Tuesday, Wednesday)

• How to Collect Specimeno Urine sample – early morning urine, mid-stream and

directly placed in a sterilized, clear bottle; submitwithin 2 hours

o Stool – pea size, freshly collected in a wide-mouthed,screw cap bottle.

o Sputum microscopy – 3 specimens collected in a sputumcap: one (1) on the day of consultation, and two (2)more the following morning.

APPLYING FOR A SANITARY PERMITFOR WATER REFILLING STATIONS

In line with the city government’s Water Sanitation Program,the Makati Health Department conducts surveillance andmonitoring of water sources to ensure a safe and potable watersupply for the City of Makati. City Ordinance No. 2001-049Sec. 5D.01 requires bacteriological analysis of water samplesfrom sampling points in barangays, water refilling stations, etc.

Office/Department:Environmental Health Sanitation SectionMakati Health Department7th Floor, New Makati City Hall


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Contact Person (s):Engr. Albert LusterioSanitary Engineer III870-1609 to 10

Requirement (s):1. Plans and specifications of establishments approved by the

Engineering Department2. Locational/Zoning Clearance from Urban Development

Department3. Building Permit and Occupancy Permit from Engineering

Department

Fee (s):P200 for water analysis

Procedure:1. Submit all requirements and process flow to the

Environmental Health Sanitation (EHS) window, and fill-upa Water Bacteriological Request form.

2. Pay the P200-fee at the Miscellaneous Division, 3rd Floor,New Makati City Hall.

3. Present the official receipt to the EHS window.4. If the documents submitted are in order, sanitary inspectors

from the City Health Department will inspect theestablishment, and obtain water samples for analysis atthe City Water Bacteriological Laboratory.

5. Wait for five working days for the release of the results. Ifpresumptive test is positive, confirmatory test will be donebefore the final release of results in another 24-48 hours.

6. If negative, the Certificate of Water Potability will be issuedto the applicant.

7. Proceed to the Cashier, License Division, Ground Floor ofthe New Makati City Hall and pay the corresponding feefor Business/Mayor’s Permit.

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S 8. Present official receipt and submit Certificate of Trainingand Health Certificate of Personnel in the water refillingstation to the EHS window.

9. Sanitary Permit signed by the City Health Officer will berecorded and released to the applicant.

10. Sanitary inspectors will conduct monthly monitoring of thewater quality in the establishment through regularsubmission of samples to the Water BacteriologicalLaboratory.

GUIDELINES IN PROPER COLLECTION OFWATER SAMPLE FOR LABORATORY ANALYSIS

(FOR ALL KINDS OF SOURCES, INCLUDINGMANILA WATER, MAYNILAD, HAND PUMP,

ETC.)

1. Clean the faucet with a clean cloth or cotton balls.2. Open the faucet full blast and let flow for one to two

minutes. (For water sourced from hand pumps, pumpcontinuously until clearest water comes out.)

3. Turn off the faucet and place a lighted match, candle or apiece of newspaper under its mouth for a few minutes(Aseptic Technique). For refilling stations, cotton ballssoaked with 70% Isopropyl alcohol may be used to cleanthe faucet.

4. Open the faucet again and briefly let flow full blast.5. Collect sample in a sterilized bottle provided by the Water

Laboratory, up to shoulder level only, do not let it overflow.Avoid talking while collecting the sample.

Important reminder: Lab-provided bottles need not be washedbecause they are sterilized.


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6. Cover the bottle with the protective paper and tie it uptightly.

7. Place the bottle in a cooler with ice but do not allow it tobe submerged in dissolved ice to avoid contamination.

8. Bring the sample to the laboratory immediately.

Laboratory Schedule:Monday, Tuesday and Wednesday – 8:00 am to 11:00 am; 1:00 pmto 3:00 pm

Procedure for Routine Water Analysis:1. Submit water sample in a sterilized bottle provided, within

an hour after collection.2. Present the receipt of payment issued by the Miscellaneous

Division, 3rd Floor.3. As per DOH standard procedure, the result of

bacteriological examination will be released after 24-48hours if presumptive test is negative.

4. In positive cases, confirmatory test will be performed priorto the final release of results in another 24-48 hours.

Note: In cases of outbreak, presumptive test results can bereleased in 24 hours to institute preventive measures for controlof epidemic or outbreak of diseases.

SPECIAL PERMITS, APPLICATIONAND APPROVAL OF

The approval of special permits is provided for in Sec.3A.11Administrative Provisions of the Municipal Ordinance No. 92-072.

A special permit issued by the Office of the City Administratoris required for activities such as movie premiere/advance

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S screenings, concerts, painting and art exhibits, bazaar, tiangge,garage or special sale, fun run, motorcade, sports fest, productsampling, leafleting, recitals, literary and oratoricalpresentations, fire works display, fashion shows, bingo social/raffle, and film making/shooting.

Mass actions such as rallies, pickets, and protest marches alsorequire special permit.

Office/Department:Office of the City Administrator20th floor, New Makati City HallJP Rizal St., Brgy Poblacion, Makati City

Contact Persons:Mr. Nicanor V. Santiago, Jr.City Administrator899-89-75 / 899-89-55 / 870-1111

Mr. Giovanni Conde870-11-16

Requirements:1. Letter of request addressed to the Mayor/City

Administrator indicating the following:• name and address of the applicant• description of the activity• venue• date and time• number and cost of tickets (if there will be selling of

tickets)• sketch/route in case of motorcade/parade/fun run• other pertinent information or data as may be required

2. Permit from the following if the activity will be held intheir areas:• Ayala Land


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• Makati Commercial Estates Association (MACEA)• Rockwell Center

3. Permission from the venue in case of concert/show/filming4. In cases where tickets will be used, bring tickets for

stamping

Procedure:1 Submit requirements for approval of request (approved

requests are endorsed to Business Permits Office forprocessing) to the Office of the City Administrator.

2 For events with admission tickets, go to the MiscellaneousTaxes & Fees Division at the third floor of the City Halland submit tickets for stamping (prior to selling).

3 Proceed to the Business Permits Office at the ground floorof City Hall to submit approved request and secure Orderof Payment.

4 Go to the License Division at the ground floor of the CityHall. Present Order of Payment and pay regulatory feesand amusement tax.

5 Present receipt of payment and retrieve approved request,together with the Special Permit Form signed by the officer-in-charge of the Business Permits.

6 Proceed to the Office of the City Administrator and submitthe Special Permit Form with the requirements and theReceipt of Payment (Special Permit to be signed by theCity Administrator for the Mayor) for approval.

7 For events with admission tickets, go to the MiscellaneousTaxes & Fees Division and present the approved SpecialPermit and Receipt of Payment. The stamped tickets willthen be released.

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S REGISTRATION OF PROSPECTIVE SUPPLIERS/BIDDERS

Suppliers/Bidders who intend to do business with the citygovernment of Makati are required to register and beaccredited.

Office/Department:General Services Department9th floor, New Building, Makati City HallJP Rizal St., Brgy. Poblacion, Makati City

Contact Person:Engr. Mario U. Hechanova, Chief8999013 / 8998442

Costumer Assistance Personnel:Engr. Mamerto Enting or Ms. Jane Junio8998911 / 8701331

Requirements:1. Letter of Intent – addressed to Chairman, Bids & Awards

Committee, City of Makati2. Department of Trade and Industry Certificate of Registration

(for single proprietorship) or Articles of Incorporation andby-laws (for partnership/corporation)

3. Company profile4. Organizational chart5. Business Permit (current year)6. Audited financial statement (previous year)7. Income Tax Return (previous year)8. Value Added Tax (VAT) or NON-VAT Certificate of Registration9. Special Power of Attorney or Authorization (with

Letterhead)


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- must contain the specimen signature/s and 2x2 IDphoto(s) of the representative/s

10. Photos of the office (recent)- must show business signboard & working area

11. Certificate from bidder under oath of its compliance withexisting labor laws and standards

12. Location map of present business address13. Sworn Statement of the prospective bidder that his

company, whether owned or represented, is not blacklistedor banned from any bidding by the government or any ofits agencies, offices, corporations or local government units(LGUs) including non-inclusion in the ConsolidatedBlacklisting Report issued by the Government ProcurementPolicy Board (GPPB) in accordance with the guidelinesprovided in Section 69.4 of the IRRA-A

14. List of past and present clients and their addresses15. Duly certified statement from the prospective bidder, or

representative, that the documents submitted are incompliance with the registration requirements and areauthentic and original, or true and faithful reproductionsor copies of the original, complete, and that all statementsand information provided therein are true and correct

16. Sworn Affidavit of Compliance with disclosure provisionunder Section 47 of the Act in relation to other provisionsof RA 3019, applies to:a. the bidder himself, if he is an individual or the business

is a sole proprietorship;b. all its officers, directors, and controlling stockholders,

if it is a partnership; andc. if the bidder is a joint venture, the provisions of items

(1), (2), or (3) of this section shall correspondinglyapply to each of the members of the said venture, asmay be appropriate.

17. Appropriate Licenses and Certification

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S Service Fees and Charges:There are no fees or charges to be paid.

Procedures:1. Proceed to the Bids and Awards Office, 9th floor of the

New City Hall Building.2. A checklist of requirements will be given to you and you

will be instructed to submit the documents at a given date.3. Upon completion, the documents will be reviewed and

evaluated by the Bids and Awards Secretariat.4. You will then be informed (through telephone or e-mail)

about the status of your application.5. If found eligible, you can join and respond to the invitation

of the city government of Makati to bid. These noticesare:a. Advertised twice in a newspaper of general circulation.b. Posted in the website of the procuring entity.c. Posted in the GEPS (Government Electronic

Procurement System).d. Posted in public premises in the city.

6. Secure your bidding documents from the Bids and AwardsOffice.

SECURING A PERMIT FOR DESIGNATEDSMOKING AREAS

Under Makati City Ordinance No. 2002-090, also known as the“Revised Anti-Smoking Ordinance of Makati”, establishments notcovered by the total smoking ban have the option to put upand operate “designated smoking areas”, provided that theyfirst secure a permit from the Makati Health Department (MHD).To be issued a permit, proposed smoking areas must fully complywith the structural and ventilation standards set by theordinance, aside from paying the corresponding fees.


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The ordinance has imposed the total smoking ban on governmentoffices and buildings, schools in all levels, hospitals and medicalclinics, and all enclosed public places measuring less than 100square meters, and thus cannot apply for this permit.

Office/Department:

Makati Health Department7th Floor, New Makati City HallTelephone: 870-1602

Contact Person (s):Dr. Ma. Lourdes B. SaludCity Health Officer895-8962

Engr. Albert LusterioSanitary Engineer IIIEnvironmental Health Sanitation Section870-1609 to 10

Who May ApplyThe following establishments, which are not covered by thetotal smoking ban, may apply for a permit for designated smokingarea/s:· Corporate offices, department stores, malls, markets,

supermarkets, grocery stores, restaurants, hotels, bars,clubs, lounges, comfort rooms, auditoriums, privateclubhouses, session halls, bus or airport terminals, shipterminals, and other similar places where non-smokers areexposed to tobacco smoke.

Note: Establishments with pre-existent smoking areas prior tothe implementation of the ordinance are still required to securepermits from the MHD.

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S Documentary Requirements• Five (5) sets of the Floor Plan of the entire establishment –

must show the actual location of its non-smoking area andthe proposed location of its smoking area, and therespective sizes of these areas.

• Business Permit• Certificate of Occupancy

Note: All architectural designs and floor plans submitted tothe MHD will be reviewed by the Office of the City Engineer orthe City Building Official to ensure compliance with theprovisions of the National Building Code.

Physical RequirementsArchitectural/engineering specifications for designated smokingareas:1. Physical partitions shall be fixed and solidly built, double-

walled floor-to-ceiling or floor-to-floor partitions of at leastone (1) hour fire resistance rating;

2. Materials for partitions such as bamboo, nipa, logs or lumbershall not be permitted.

Ventilation and exhaust systems for smoking areas must conformto the provisions of the National Building Code and thePhilippine Society of Mechanical Engineering (PSME Code).

Maximum Floor Area allowed for Designated Smoking Areas1. Restaurants, cafeterias, and other dining establishments

(15% of the total dining area, including function rooms)2. Day and night clubs, bars, cocktail lounges, beer gardens,

karaoke bars and similar establishments (25% of the totaldining or drinking area, including function rooms)

3. Discos, dance halls, and similar establishments (25% of thedancing and drinking area)

4. Billiard halls, pool rooms, and similar establishments (25%of the pool or billiard area)

5. Bowling alleys (15% of the bowling area)


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Fees to be Paid1. Filing fee of P5,000.002. Inspection fee of P200.003. Processing fee of 5,000.00

Steps in Securing a Permit for Pre-existent Smoking Area1. Submit the required documents to the Environmental

Services Division (ESD), Makati Health Department (c/o Engr.Albert Lusterio), 7th Floor, New Makati City Hall.

2. If documents submitted are in order, the ESD schedules apreliminary on-site inspection (within 3 days to one week)to determine if the establishment qualifies as an applicantfor a designated smoking area, and if the said area fullymeets the specifications required by the ordinance.

3. If qualified, applicant is asked by ESD to pay the filing feeof P5,000.00 and inspection fee of P200.00 at theMiscellaneous Tax Division, 3rd Floor, New Makati City Hall.

4. ESD submits recommendation for approval of applicationto the City Health Officer.

5. Upon approval, ESD issues an order of payment to theapplicant for the processing fee of P5,000.00, which willbe paid at the Miscellaneous Tax Division.

6. After payment is made, applicant can claim the permit onthe same day from ESD.

Steps in Securing a Permit for Proposed Smoking Area1. Submit the required documents, including the proposed

plan of the area, to the Environmental Services Division(ESD), Makati Health Department (c/o Engr. Albert Lusterio),7th Floor, New Makati City Hall.

2. If documents submitted are in order, the ESD schedules apreliminary on-site inspection (within 3 days to one week)to determine if the establishment qualifies as an applicantfor a designated smoking area, and the plan submittedconforms to the specifications required by the ordinance.

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S 3. If qualified, applicant is asked by ESD to pay the filing feeof P5,000.00 and inspection fee of P200.00 at theMiscellaneous Tax Division, 3rd Floor, New Makati City Hall.

4. When construction of the smoking area is completed,applicant should notify ESD so that a final inspection canbe conducted.

5. If the newly-constructed smoking area meets all thephysical and ventilation requirements, ESD submitsrecommendation for approval of application to the CityHealth Officer.

6. Upon approval, ESD issues an order of payment to theapplicant for the processing fee of P5,000.00, which willbe paid at the Miscellaneous Tax Division.

7. After payment is made, applicant can claim the permit onthe same day from ESD.

GETTING A MAYOR’S CLEARANCE

The Legal Department issues the Mayor’s Clearance, which isneeded for the following:1. Pre-employment requirement in the Armed Forces of the

Philippines (AFP) and Philippine National Police (PNP);2. AFP personnel requirement for marriage; and3. Requirement for firearms license.

Office/Department:Makati City Hall Legal Department18th F/, New Makati City Hall Building, J.P. Rizal St., Brgy.Poblacion, Makati City

Contact Person(s):Atty. Pio Kenneth DasalTel. Nos. 899-8935, 870-1138Fax: 895-4997


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Requirements:1. Barangay Clearance2. Police Clearance or NBI Clearance3. Official Receipt for payment of Mayor’s Clearance fee4. Community Tax Certificate (Cedula)

Fee(s):P 25.00 for the Mayor’s Clearance

Procedure:1. Secure requirements.2. Pay Mayor’s Clearance Fee at the 3rd floor Miscellaneous

Fees and Charges Division.3. Photocopy all requirements and present at the Law

Department for issuance of Mayor’s Clearance.

REGISTRATION OF MEAT HANDLERS

The MCVO controls the operation of new meat handlers inMakati.

Office/Department:Public Safety DepartmentCity Veterinary OfficeMAPSA CompoundMalugay St., Barangay San Antonio

Contact (s):Dr. Ma. Vivien ManalastasVeterinarian, City Veterinary OfficeMAPSA Compound, Malugay St., Barangay San Antonio MakatiCity817-3271

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S Fee (s):1. Individual Mayor’s permit: P 50.002. Health certificate: P 70.00

Stool test: P 20.00X-ray: P 100.00

3. Barangay clearance: P 10.004. Police Clearance: P 50.00

TOTAL P 300.00

Under City Ordinance 97-016, registration fees as follows:Meat Processor: P500/yearMeat Shop Operator P300/yearMeat Dealer: P300/yearVendor: P200/yearButcher: P200/yearDresser: P100/yearCutter: P100/year

Requirements:1. Veterinarians coordinate with the Market Adm. Office and

the different markets and meat shops regarding theregistration of meat handlers.

2. Schedule of seminars set by the said Offices, memo sentto the establishments.

3. Attendance of applicants to the scheduled seminars4. Applicants need to secure requirements for the certificate:

Procedure:Upon Completion of requirements:1. Submit complete requirements to the Market administration

Office (2-5 min)Payment of necessary fees to the Cashier and issuance ofOfficial receipt (10 min)Total Time 20 minutes


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MARKET AND SLAUGHTERHOUSE RULES

The Market and Slaughterhouse Division supervises all publicmarkets in the implementation of rules/regulations andordinances being promulgated by the city governmentregarding market and slaughterhouse operations.

Contacts:Jernegal J. La Torre, Jr.City Economic Enterprise ManagerFlorencia T. AbrahamOIC- Market and Slaughterhouse Division8th Floor New Bldg., City Government of MakatiJ.P. Rizal St., Bgry. Poblacion, Makati City899-8965 / 870-1625 to 1626

For registration of weighing scales1. Submit the weighing instrument for calibration to check

on the veracity/accuracy of the said instrument. (Art. II,Sec. 4b.01) City Ordinance No. 2001-049

Fee (s)1. Registration fee is based upon the capacity and type of

the instrument, and an additional service fee of Php 15.00for each instrument being registered.

Total time: 10 minutes

For monthly calibration/re-sealing and registration of gasolinepumpsThe City Government requires gasoline stations to re-test andre-seal their dispensing pumps. (Art. B, Sec.4B.01) of the MakatiRevenue Code, City Ordinance No. 2001-049.

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S Fee (s)1. P45.00 for each instrument.Total time: 15 minutes

Vending of slaughtered hogsFor each hog being slaughtered in the three (3) privately ownedNMIS accredited Slaughterhouses we collect a “permit fee”(E.O. 137) Makati Revenue Code Art.B Sec.6B.01 (Amended CityOrdinance No. 2001-049)

Fee (s)1. P 20.00 for each hog

ACQUIRING A POLICE CLEARANCE

A police clearance is a major requirement by most employers.The Makati Police Department issues police clearances throughthe Clearance Unit of the Logistics Section.

Office/Department:Makati Police, Logistics SectionMakati Police Station, Ayala Avenue Extension, Makati

Contact Person(s)PO2 Virgilio Almasan, Jr.Tel. Nos. 899-9018, 870-1438, 870-1425

Requirements:1. Accomplished application form for police clearance

(available at the Clearance Unit)2. Official receipt of payment of police clearance fees3. 2 x 2 ID picture with name tag4. finger print form (available at the Clearance Unit)5. claim stub (if necessary; to be issued by Clearance Unit)


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Fee(s):Php40.00 for the processing of police clearance and developingof ID picture

Procedure:1. Secure and accomplish police clearance application form.2. Pay fees at the 3rd floor, Miscellaneous Division of the New

Makati City Hall.3. Present official receipt at the Clearance Unit for picture

taking and finger printing.4. Return after three working days for the release of police

clearance.

Permits and Clearances

Documents