Perishable Procurment - The Perishables Buyer's Workplace

8/11/2019 Perishable Procurment - The Perishables Buyer's Workplace

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© 2011 SAP AG. All rights reserved. 3

The setup of “ Perishables Procurement”

100% UCD-(User centered design-)ProcessSupport from user interface designer (100%)Site visitsCreation of High Fidelity PrototypesValidation of PrototypesPerishables business requires high degree of manual user interactions




The Scope of Perishables Procurement

Objective:Deliver a buyer’s workplace in order to efficiently support the role of a perishablesbuyer in the Distribution Center or Headquarter with tools and consolidatedinformation that is required to manage purchasing decisions for fresh produce acrossthe company.

Challenges:The perishables buyer’s workplace shall enable the perishables buyer to:

Manage perishable’s assortment - Define and adjust the perishables assortmentSelect perishable’s vendors - Decide what vendors will be selected to fulfill the demandSupport perishable’s buying decisions - Make qualified decisions in terms of quantity , sourceof supply, price and delivery date

Manage perishable’s distribution – allocate the ordered quantity to the demanding recipients








© SAP 2007 / Page 7

The Work-Center – Selected ScreensThe Navigation




© SAP 2007 / Page 8

The Work-Center – Features

Single point of entry

Structured content Differentiation between“ Detailed Navigation” and “ Services”

Only these “ Services” are displayed that are relatedto the selected area from the “ Detailed Navigation”

Reports and Queries can be accessed

Personalized content

Flexibi lity to in troduce the Queries a customer wants

Multiple usage scenarios covered in the work-center(e.g. procurement list for purchase order generation ,distribution list fo r allocating the quantities to therecipients , maintenance of related areas…)

Work-Centerfor Perishables Procurement




Procurement, Distr ibution and Product Monitor




Product Monitor




© SAP 2007 / Page 11

The Procurement List – Selected ScreensProduct View (1/2)




The Procurement List – Selected ScreensProduct View (2/2) – (progressive disclosure)




The Procurement List – Selected ScreensVendor View




The Procurement Lis t – Features

User fr iendly User i nterface for supporting t he decision about quantity, vendor, price anddelivery date by providi ng the necessary information

Main User Interface for the creation of external purchase ordersPossibility to generateCollective Purchase Orders on basis of related recipient orders and even without recipientorders (Push process with Collective Purchase Order)

The delivery date is the key for most of the data related to the selected produc t

Connection to load bui ld, quotation and fur ther perishables related areas

The quantities to order can be planned by product and by vendor within t he same UserInterface

The procurement list is fed by products f rom the Product range of the buyer

The default data in the procur ement list (e.g. default delivery date for a produc t; mainvendors for a product, default statistical data) are retrieved from related buyer settings

High flexibility by prov iding different possibilities of doing his daily wor k out of the UI(procurement by vendor, procur ement by produc t)

Optimal support for th e decisions of Perishables Procurement by providing statisticaldata on demand (e.g. the sales fig ures from last week or/and of a certain day the weekbefore)

Less frequently used information & functionality are compressed to reduce screencomplexity & visual noise.

Highly personalized and product specifi c infor mation are made available in the contentarea (center of the UI). A consi stent drill down on m any items enables the user to reachdetailed i nformation.

Procuring(Procurement List)

NB/CPOPO# 4500001810_________20_________30_________40_________50_________




The Distribution List – Selected ScreensOverview






The Distribution List – Features

The Distribution L ist is the user interface for the definition o f the distributio n ofthe merchandise to the recipients

Overview of all the demands from the recipients and most important key fig ures(stock, open ord ers…)

Stock Transfer ord ers and Sales Orders can be created and changed

Recipients and prod ucts can be added and planned (in terms of d istribut ion) ondemand

The Distribut ion Li st is fed by product s from the Product range of the buyer

Avail abi li ty of fu rther stati st ical dat a on dem and

Default Distributio n Strategies and Fair Share rules suppo rt the pro cess ofdistribution fast and efficiently

The link between the Procurement List and the Distributio n List enables the

Perishables Buyer to switch between these User InterfacesPossibility to i nitiate the procurement process from Distribution List (push):

1. Define a quantity for distribution

2. Create Stock transfer orders out of Distribution List

3. Switch to procurement List and create external vendor orders on basis of the newly createddemands

Distributing(Distribution List)

STO/SOPO# 4900071310_________20_________30_________40_________50_________




Area of Responsibility – Selected ScreensThe Guided Activity




Area of Responsibility – Selected ScreensExample: Selection of Products






The Product Range – Selected ScreensExample: Products planned for Procurement




The Product Range – Features

The Product Range contains th e products t hat are supposed to be managedcurrently (short term assortment)

A pl anned Produ ct Range can be main tai ned in adv ance; an act ivation dat e canbe set in order to pl an the activation of the planned product range

A “ dep uty” concept can be ap pl ied in case of a shor t t erm rep lac ement of a bu yer

Products from one buyer can be transferred into the Product Range of anotherbuyer; here it can be decided whether the product s are taken from the Area ofresponsibili ty or the Product Range of that buyer

The Product range can be printed out

A per sonal ized predef in it io n o f data f or impr ovi ng th e eff ic ien cy in f ol lo w-upsteps along the process (Procurement; Distributi on)

Products can be added or removed easily (e.g. at th e end of a season) – a statusshows deviations

Preparatory tasksProduct Range



Thank You!




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Perishable Procurment - The Perishables Buyer's Workplace

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