Performing Missions For America Civil Air Patrol 2010 Louisiana 2010 Louisiana Wing Training Wing Training Academy - Academy - SUPPLY SUPPLY Maj Todd Scioneaux, Maj Todd Scioneaux, CAP CAP Louisiana Wing Louisiana Wing Director of Director of Logistics Logistics
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Performing Missions For America Civil Air Patrol 2010 Louisiana Wing Training Academy - SUPPLY Maj Todd Scioneaux, CAP Louisiana Wing Director of Logistics.
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Performing Missions For America
Civil Air Patrol
2010 Louisiana 2010 Louisiana Wing Training Wing Training
Academy - SUPPLYAcademy - SUPPLY
Maj Todd Scioneaux, CAPMaj Todd Scioneaux, CAPLouisiana WingLouisiana Wing
• 2a2a• Rear of 2a “Transfer of Rear of 2a “Transfer of
Property Responsibility” Property Responsibility” must be filled out at each must be filled out at each change of Supply Officerchange of Supply Officer (No (No change = No fill out)change = No fill out)
• On-line duty assignment in On-line duty assignment in eServiceseServices (Important for ORMS)(Important for ORMS)
• 2a2a• Rear of 2a “Transfer of Rear of 2a “Transfer of
Property Responsibility” Property Responsibility” must be filled out at each must be filled out at each change of Supply Officerchange of Supply Officer (No (No change = No fill out)change = No fill out)
• On-line duty assignment in On-line duty assignment in eServiceseServices (Important for ORMS)(Important for ORMS)
• Assist Commanders in ensuring proper accountability of squadron’s assets
• Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts.
• Record and manage the receipt, issue, storage and proper disposal of property
• Complete all property reporting requirements
• Document in ORMS, efforts to reclaim CAP property from inactive / departing members
• Assist Commanders in ensuring proper accountability of squadron’s assets
• Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts.
• Record and manage the receipt, issue, storage and proper disposal of property
• Complete all property reporting requirements
• Document in ORMS, efforts to reclaim CAP property from inactive / departing members
Performing Missions For America 5
RegulationsRegulationsRegulationsRegulations
CAPR 174-1 Property Management and Accountability, 11 January 2010
CAPR 173-4 Finance/Donations
CAPR 174-1 Property Management and Accountability, 11 January 2010
CAPR 173-4 Finance/Donations
Performing Missions For America 6
Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.Changes from CAPR 67-1 etc.
• No more paperwork (37, 38, 111) or six No more paperwork (37, 38, 111) or six part Binders!!!part Binders!!!
• AllAll transactions conducted on-line with transactions conducted on-line with any supporting documentation any supporting documentation uploaded in Systemuploaded in System
• Squadrons and individuals must accept Squadrons and individuals must accept equipment on-line, within specific time equipment on-line, within specific time framesframes
• 100% “eyes on” verification of all 100% “eyes on” verification of all propertyproperty
• Possibility of financial assessment if Possibility of financial assessment if equipment is lost or damagedequipment is lost or damaged
• Every piece of equipment is tracked in Every piece of equipment is tracked in ORMS regardless of value or funding ORMS regardless of value or funding sourcesource
• No more paperwork (37, 38, 111) or six No more paperwork (37, 38, 111) or six part Binders!!!part Binders!!!
• AllAll transactions conducted on-line with transactions conducted on-line with any supporting documentation any supporting documentation uploaded in Systemuploaded in System
• Squadrons and individuals must accept Squadrons and individuals must accept equipment on-line, within specific time equipment on-line, within specific time framesframes
• 100% “eyes on” verification of all 100% “eyes on” verification of all propertyproperty
• Possibility of financial assessment if Possibility of financial assessment if equipment is lost or damagedequipment is lost or damaged
• Every piece of equipment is tracked in Every piece of equipment is tracked in ORMS regardless of value or funding ORMS regardless of value or funding sourcesource
Performing Missions For America 7
ORMSORMSORMSORMS
Operational Resource Management Operational Resource Management System (ORMS) System (ORMS)
National on-line property database management National on-line property database management application used to control all CAP non-application used to control all CAP non-expendable property regardless of sourceexpendable property regardless of source
Replaces CATSReplaces CATS
In use - effective 11 January 2010In use - effective 11 January 2010
Operational Resource Management Operational Resource Management System (ORMS) System (ORMS)
National on-line property database management National on-line property database management application used to control all CAP non-application used to control all CAP non-expendable property regardless of sourceexpendable property regardless of source
Replaces CATSReplaces CATS
In use - effective 11 January 2010In use - effective 11 January 2010
Performing Missions For America 8
Who has access to ORMS?Who has access to ORMS?Who has access to ORMS?Who has access to ORMS?
Wing, Group and Wing, Group and Squadron Squadron CommanderCommander
Wing and Squadron Wing and Squadron Logistics, Supply, Logistics, Supply, Transportation and Transportation and Communications Communications OfficersOfficers
Operations and Operations and Emergency Services Emergency Services Directors and Directors and OfficersOfficers
Wing, Group and Wing, Group and Squadron Squadron CommanderCommander
Wing and Squadron Wing and Squadron Logistics, Supply, Logistics, Supply, Transportation and Transportation and Communications Communications OfficersOfficers
Operations and Operations and Emergency Services Emergency Services Directors and Directors and OfficersOfficers
Read-only access to Read-only access to ORMS for those ORMS for those members not members not holding a property holding a property management management position is available position is available through the CAP through the CAP Utilities section of Utilities section of eServices. All CAP eServices. All CAP members can members can access ORMS to access ORMS to accept issued accept issued property. property.
Read-only access to Read-only access to ORMS for those ORMS for those members not members not holding a property holding a property management management position is available position is available through the CAP through the CAP Utilities section of Utilities section of eServices. All CAP eServices. All CAP members can members can access ORMS to access ORMS to accept issued accept issued property. property.
Goodbye S-3……….Now on-line!!Goodbye S-3……….Now on-line!! Used to ensure CAP property is properly accounted for, Used to ensure CAP property is properly accounted for,
accessible and available.accessible and available. Accomplished between Jan 1 and Mar 15Accomplished between Jan 1 and Mar 15 Verify item, serial number and red CAP Property Tag Verify item, serial number and red CAP Property Tag
with with Squadron CC or LG can conduct inventory and enter Squadron CC or LG can conduct inventory and enter
results in ORMSresults in ORMS Missing or damaged property initiates a Report of Missing or damaged property initiates a Report of
SurveySurvey
Performing Missions For America 15
CAP Property TagCAP Property TagCAP Property TagCAP Property Tag
Performing Missions For America 16
What if I can’t find something?What if I can’t find something?What if I can’t find something?What if I can’t find something?
Indicate “Missing” in Indicate “Missing” in the condition fieldthe condition field
Automatically Automatically notifies the Wing CC notifies the Wing CC and LG/DCand LG/DC
A A Report of SurveyReport of Survey investigation will be investigation will be conducted and Wing conducted and Wing CC CC maymay impose impose financial assessment financial assessment in cases of in cases of negligence, abuse or negligence, abuse or willful misconductwillful misconduct
Indicate “Missing” in Indicate “Missing” in the condition fieldthe condition field
Automatically Automatically notifies the Wing CC notifies the Wing CC and LG/DCand LG/DC
A A Report of SurveyReport of Survey investigation will be investigation will be conducted and Wing conducted and Wing CC CC maymay impose impose financial assessment financial assessment in cases of in cases of negligence, abuse or negligence, abuse or willful misconductwillful misconduct
Without delay, commanders and Without delay, commanders and property management officers property management officers must seek to recover all property must seek to recover all property from individuals leaving CAP or from individuals leaving CAP or when property is no longer neededwhen property is no longer needed
Document attempts to recover Document attempts to recover items by uploading scanned items by uploading scanned copies of written communications copies of written communications into the item’s master record in into the item’s master record in ORMSORMS
Without delay, commanders and Without delay, commanders and property management officers property management officers must seek to recover all property must seek to recover all property from individuals leaving CAP or from individuals leaving CAP or when property is no longer neededwhen property is no longer needed
Document attempts to recover Document attempts to recover items by uploading scanned items by uploading scanned copies of written communications copies of written communications into the item’s master record in into the item’s master record in ORMSORMS
Performing Missions For America 21
Real Property SurveyReal Property SurveyReal Property SurveyReal Property Survey
Acquisition of real property whether by purchase, Acquisition of real property whether by purchase, donation, lease, license or other no-cost donation, lease, license or other no-cost agreement agreement mustmust be approved by the wing and be approved by the wing and region commanderregion commander
Must fill out RPS on every storage structure Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & mobile homes, stationary trailers, hangers & containers)containers)
RPS is completed even if your squadron only RPS is completed even if your squadron only uses a room in a FBO, church or school to meet.uses a room in a FBO, church or school to meet.
Must be reviewed by State Director and Wing Must be reviewed by State Director and Wing Legal OfficerLegal Officer
The current RPS along with any lease, rental The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG agreement, etc. must be provided to the Wing LG and uploaded into ORMS.and uploaded into ORMS.
All squadrons will complete the RPS. Negative All squadrons will complete the RPS. Negative responses are required if squadron does not use responses are required if squadron does not use a facilitya facility
Acquisition of real property whether by purchase, Acquisition of real property whether by purchase, donation, lease, license or other no-cost donation, lease, license or other no-cost agreement agreement mustmust be approved by the wing and be approved by the wing and region commanderregion commander
Must fill out RPS on every storage structure Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & mobile homes, stationary trailers, hangers & containers)containers)
RPS is completed even if your squadron only RPS is completed even if your squadron only uses a room in a FBO, church or school to meet.uses a room in a FBO, church or school to meet.
Must be reviewed by State Director and Wing Must be reviewed by State Director and Wing Legal OfficerLegal Officer
The current RPS along with any lease, rental The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG agreement, etc. must be provided to the Wing LG and uploaded into ORMS.and uploaded into ORMS.
All squadrons will complete the RPS. Negative All squadrons will complete the RPS. Negative responses are required if squadron does not use responses are required if squadron does not use a facilitya facility
Performing Missions For America 22
CAPF 37, 38 and 111CAPF 37, 38 and 111CAPF 37, 38 and 111CAPF 37, 38 and 111
No longer used effective Jan 2009 Close out prior year CAPF 38 and
111 on Jan 1st of current year. Retain copies of prior forms
(including S-3) for 3 years IAW CAPR 10-2
No longer used effective Jan 2009 Close out prior year CAPF 38 and
111 on Jan 1st of current year. Retain copies of prior forms
Recovery LetterRecovery Letter Expendable Issue Expendable Issue
Statement of Statement of UnderstandingUnderstanding
Performing Missions For America 24
Wish/Want List Wish/Want List Wish/Want List Wish/Want List
Submit to Wing LG during yearSubmit to Wing LG during year
Has to include:Has to include:
FSN – Federal Stock Number * Noun - Description Quantity – How many Mission Justification – Why need ToA – Table of Allowances
Submit to Wing LG during yearSubmit to Wing LG during year
Has to include:Has to include:
FSN – Federal Stock Number * Noun - Description Quantity – How many Mission Justification – Why need ToA – Table of Allowances
Performing Missions For America 25
DRMODRMODRMODRMO
The Wing has two approved screeners and check on-The Wing has two approved screeners and check on-line for equipment.line for equipment.
If item is availableIf item is available - Wing LGS justifies & submits - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, must approve. Wing screener must drive to DRMO, complete paperwork and pickup.complete paperwork and pickup.
Ft. Polk is the sole location in LouisianaFt. Polk is the sole location in Louisiana Items are there for a reasonItems are there for a reason
The Wing has two approved screeners and check on-The Wing has two approved screeners and check on-line for equipment.line for equipment.
If item is availableIf item is available - Wing LGS justifies & submits - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, must approve. Wing screener must drive to DRMO, complete paperwork and pickup.complete paperwork and pickup.
Ft. Polk is the sole location in LouisianaFt. Polk is the sole location in Louisiana Items are there for a reasonItems are there for a reason
Used to request uniforms from Wing Used to request uniforms from Wing Supply.Supply.
MEASURE members before MEASURE members before submitting requestssubmitting requests
Should be signed by Squadron CCShould be signed by Squadron CC Send to me via fax, e-mail or mailSend to me via fax, e-mail or mail Will fill what I canWill fill what I can Use the ORMS on-line CAPF 111a to Use the ORMS on-line CAPF 111a to
log uniforms issued to member.log uniforms issued to member.
Used to request uniforms from Wing Used to request uniforms from Wing Supply.Supply.
MEASURE members before MEASURE members before submitting requestssubmitting requests
Should be signed by Squadron CCShould be signed by Squadron CC Send to me via fax, e-mail or mailSend to me via fax, e-mail or mail Will fill what I canWill fill what I can Use the ORMS on-line CAPF 111a to Use the ORMS on-line CAPF 111a to
log uniforms issued to member.log uniforms issued to member.
To: _________________________________ _________________________________ _________________________________ Thank you for your charitable contribution of ________________________________ to Civil Air Patrol. Civil Air Patrol, whose taxpayer identification number is 75-6037853, is a nonprofit organization under section 501(c) (3) of the Internal Revenue Code and contributions to Civil Air Patrol may be deductible under section 170 of the Internal Revenue Code. Your contribution will help us carry out our important emergency services and civil support, aerospace education and cadet programs. Donations to Civil Air Patrol may be deductible only to the extent that the contributions exceed the value of goods or services provided by Civil Air Patrol. Civil Air Patrol has provided goods or services having a fair market value of, or in the amount of $__________________. (if none, so state.) If the contribution is a motor vehicle, aircraft or boat: Donor’s Taxpayer Identification Number: ___________________________ Motor vehicle, aircraft or boat identification number : ___________________________ Check and complete one of the following paragraphs: o The motor vehicle, airplane or boat was sold in an arm’s length transaction between unrelated parties. The gross
proceeds received from the sale were $__________________, which is the maximum amount that you may deduct.
o Civil Air Patrol intends to use the motor vehicle, airplane or boat for Civil Air Patrol business for at least two
years. Civil Air Patrol will not sell the motor vehicle, airplane or boat before the completion of that use. o Civil Air Patrol intends to make a material improvement to the motor vehicle, airplane or boat. The intended
material improvement is ____________________. Civil Air Patrol will not sell the motor vehicle, airplane or boat before completion of the improvement.
We greatly appreciate your generosity. ____________________________________ Michael H. Dubois, Col, CAP Louisiana Wing Commander
HEADQUARTERS
LOUISIANA WING CIVIL AIR PATROL AUXILIARY OF THE UNITED STATES AIR FORCE
To: _________________________________ _________________________________ _________________________________ Thank you for your charitable contribution of ________________________________ to Civil Air Patrol. Civil Air Patrol, whose taxpayer identification number is 75-6037853, is a nonprofit organization under section 501(c) (3) of the Internal Revenue Code and contributions to Civil Air Patrol may be deductible under section 170 of the Internal Revenue Code. Your contribution will help us carry out our important emergency services and civil support, aerospace education and cadet programs. Donations to Civil Air Patrol may be deductible only to the extent that the contributions exceed the value of goods or services provided by Civil Air Patrol. Civil Air Patrol has provided goods or services having a fair market value of, or in the amount of $__________________. (if none, so state.) If the contribution is a motor vehicle, aircraft or boat: Donor’s Taxpayer Identification Number: ___________________________ Motor vehicle, aircraft or boat identification number : ___________________________ Check and complete one of the following paragraphs: o The motor vehicle, airplane or boat was sold in an arm’s length transaction between unrelated parties. The gross
proceeds received from the sale were $__________________, which is the maximum amount that you may deduct.
o Civil Air Patrol intends to use the motor vehicle, airplane or boat for Civil Air Patrol business for at least two
years. Civil Air Patrol will not sell the motor vehicle, airplane or boat before the completion of that use. o Civil Air Patrol intends to make a material improvement to the motor vehicle, airplane or boat. The intended
material improvement is ____________________. Civil Air Patrol will not sell the motor vehicle, airplane or boat before completion of the improvement.
We greatly appreciate your generosity. ____________________________________ Michael H. Dubois, Col, CAP Louisiana Wing Commander