Revised: 02/05/2019 Scanned Copy saved to PeopleSoft Security Access Forms Please complete both pages Save Form on your computer and open to complete with Adobe Acrobat Pro or Reader California State University, Chico v PeopleSoft HR Security Authorization Form Fill in the blanks under Requester's Information and check the appropriate Access Status, HR Access Type and Departments Requested. On page 2 fill in Student Payroll and Master Payroll/ Absence Management information, if applicable. Please sign the form, then have it signed by your Manager / Lead and appropriate Administrator (MPP). Send the original completed form to HRIS Security, Zip 010. Retain a copy for your file. Contact [email protected] with any questions. This form does not modify Campus Solutions (Student Administration) accesses. Contact [email protected] for that form. REQUESTER'S INFORMATION: (Who requires access?) Print Name of Requester Staff/Faculty Student AS/Foundation Chico State ID Department Name Requester's Phone Ext Dept Zip Campus E-mail Address Manager / Lead Name ACCESS STATUS: New Change Delete Effective Date: Suspend Access From: Through: OR LEVEL OF DETAIL REQUESTED: What type of HR data does the user need to see? Select only 1 (of the highest access needed). Please fill out departments requested on page 2. WIKI DIST LIST INSIGHT PeopleSoft Access Type Description Role Name FOR INTERNAL USE ONLY PeopleSoft-HR SECURITY 4 CSU ID Search Only View employee relationships only, through CSU ID Search and Person Org. Summary. HR_DEPT_CSUID_SEARCH Student Information View View student employee job information, CSU ID Search & Person Org. Summary. HR_DEPT_STUDENT_DATA Job Position Info View View Staff/Faculty job information, student employee. job information, CSU ID Search & Person Org Summary. HR_DEPT_JOB_POSN_DATA ROLE ACCESS: Please check with HRIS prior to marking below this line to make sure you are requesting the appropriate role. Student Timekeeper Only Ability to enter, but not approve, time to be paid for student employees. Please fill out Student Payroll Departments Requested section on page 2. HR_TMLB_TIMEKEEPER Student Payroll Attendance Clerk Please check one Primary Alternate Ability to enter time, approve time, manage exceptions and run reports for student employees. Responsible for providing accurate attendance reporting for student employees and following the campus Student Employee policies and procedures. This includes monitoring and maintaining accurate student employee appointment information such as pay rates, job codes, funding sources, positions, eligibility and status. Responsible for verifying that timesheets are signed by both student supervisors and students. Timesheets and PeopleSoft Time and Labor must accurately reflect hours worked as indicated on the student timesheet, as well as be approved by scheduled due dates to ensure pay issues and is available on student pay day. Will have to re-certify each year via Signature Re-Authorization. Please fill out Student Payroll Departments Requested on page 2. HR_TMLB_APPROVER Master Payroll Attendance Clerk Please check one Primary Alternate Ability to run Attendance Certification Report and other Payroll/Attendance Reports. Responsible for initiating the monthly Master Payroll Attendance Certification process to provide accurate time and attendance records to the Payroll Office in accordance with attendance procedures by scheduled due dates. Duties include recording personnel actions on attendance certification reports, obtaining Certifier's signature, and performing as a liaison between the Payroll Office and employees or department heads to correct or clarify attendance records. Will have to re-certify each year via Signature Re- Authorization. Please fill out Master Payroll/Absence Management Departments Requested section on page 2. HR_DEPT_ATTENDANCE_CLERK Absence Activity Report Attendance Clerks and designees - Ability to run the Absence Activity report. HR_RPTG_ABSENCE_ACTIVITY Absence Management (AM) Timekeeper Ability to enter absence takes for employees in your department. Please fill out Master Payroll/Absence Management Departments Requested section on page 2. HR_AMSS_TIMEKEEPER Roles with an * denote confidential data access and require background check.