PeopleSoft Financials 8.8 General Ledger Workshop Thursday, January 24, 2008 LSU HEALTH CARE SERVICES DIVISION 8550 UNITED PLAZA BLVD SUITE 400 BATON ROUGE,

PeopleSoft Financials 8.8 General Ledger Workshop

Thursday, January 24, 2008

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

• Entering a General Ledger JournalNavigation: General

Ledger

Journal Entry

Create Journal Entries

Add a new

Value

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Header Tab:

Long Description

*Ledger Group *Source

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Lines Tab:Account

Fund

Dept

Program

Class

Project

(if required)

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Lines Tab:Amount

Journal Line

Description

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Check the Total Tab if Necessary:

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Edit the Journal (*Process Pull Down) from the Lines Tab:

Edit Journal

Process

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• The Edit Journal (*Process Pull Down) from the Lines Tab both validates the Journal and updates the Commitment Control Ledgers (Budget Checking in 7.5 lingo)

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Post the Journal (*Process Pull Down) from the Lines Tab:

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journals

• Post the Journal (*Process Pull Down) from the Lines Tab:

OK

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal• Posted Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

• Printing a General Ledger Journal

• Print the Journal (*Process Pull Down) from the Lines Tab:

Print

Process

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the Process Monitor Link

Process Monitor

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the Details Link

Details

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the View Log/Trace Link

View Log/Trace

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the GLC7501.PDF Link

GLC7501 – 243574.PDF

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Print Journal using Adobe or Save as PDF file

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Exit Adobe using

File

Close

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Continue closing Process Detail

Return

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Continue closing Process Detail

OK

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries Back at Process Monitor, Click on Create

Journal Entries to get back to GL Journals

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Click on Create Journal Entries to start new Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Click on Create Journal Entries to start new Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG