PENTLAND TOWNSHIP REGULAR MEETING AGENDA DECEMBER 8, 2015 Call to Order and Roll Call Changes to the Agenda Brief Public Comment Approval of Minutes Regular meeting of November 10, 2015 Approval of Bills Treasurer’s Report New Business: Resolution 2015-08: to adopt a policy about Inspection of Records Resolution 2015-09: to support EUP Regional Planning’s grant application for Regional Prosperity Collaborative funds. Old Business: Wastewater agreement with the Village County Club assessment - proceeding to Michigan Tax Tribunal Future Hall Bookings Liquor Inspection Reports Water and Sewer Update Open for Other Reports Communications Extended Public Comment Next Regular Meeting Adjournment
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PENTLAND TOWNSHIP REGULAR MEETING AGENDA DECEMBER 8 · PDF file · 2015-12-082015-12-08 · DECEMBER 8, 2015 Call to Order and Roll Call ... Clerk Rathje presented the...
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PENTLAND TOWNSHIP
REGULAR MEETING
AGENDA
DECEMBER 8, 2015
Call to Order and Roll Call
Changes to the Agenda
Brief Public Comment
Approval of Minutes
Regular meeting of November 10, 2015
Approval of Bills
Treasurer’s Report
New Business:
Resolution 2015-08: to adopt a policy about Inspection of Records
Resolution 2015-09: to support EUP Regional Planning’s grant application
for Regional Prosperity Collaborative funds.
Old Business:
Wastewater agreement with the Village
County Club assessment - proceeding to Michigan Tax Tribunal
Future Hall Bookings
Liquor Inspection Reports
Water and Sewer Update
Open for Other Reports
Communications
Extended Public Comment
Next Regular Meeting
Adjournment
PENTLAND TOWNSHIP
REGULAR MEETING
November 10, 2015
Page 1 of 3 November 10, 2015
Tonight’s meeting was held at the Pentland Township Hall: 15474 M-28, Newberry, MI 49868.
The meeting was called to order at 7:00 pm by Supervisor Janet Maki.
Board members present: Jean Foley, Martin Lehto, Janet Maki, Gregory Rathje, and
August Walker. Absent: none.
Also present: Mike Richards, Utilities Superintendent; and Christine Rathje.
The Board added several items to the agenda under new business: a notice from the Liquor
Control Commission, the December Board of Review meeting, and the MTA conference in
January.
There was no brief public comment.
Clerk Rathje presented the minutes of the October 13, 2015, regular meeting.
Motion by Lehto, seconded by Walker, to approve the minutes. Ayes: All. Motion carried.
The bills were presented by Clerk Rathje.
Motion by Foley, seconded by Lehto, to approve the following five items in one motion:
1. No General Fund checks; Sewer Fund checks, and Water Fund checks, per Pentland
Township’s “Post Audit” policy. (No checks were written between the October and
November board meetings).
2. General Fund check numbers 1907 through 1947, and EFT04 for payment today.
3. Sewer Fund check numbers 5037 and 5038 for payments approved today.
4. Water Fund check number 6036 for payments approved today.
5. Transfer $75,391.42 from First National Bank of St. Ignace’s Municipal Account to the
Checking Account.
The vote on all of the above items - Ayes: All. Motion carried.
The Treasurer’s Report was read by Treasurer Foley. Motion by Lehto, seconded by Rathje, to
receive the Treasurer’s Report. Ayes: all. Motion carried.
The Board then moved on to new business.
Clerk Rathje shared a letter from the Liquor Control Commission (LCC) about an upcoming
change to the liquor license held by Ranae Carson at Pickleman’s Petro on M-28. She is adding
her husband, David Carson, to the license.
Page 2 of 3 November 10, 2015
There was unanimous consent that there was no need to send any input to the LCC (we have the
option to do so if we so choose). Not only does the Board not have any concerns about this
matter, in fact the Board sends Pickleman’s Petro its continued best wishes.
The Board then discussed the date for the December Board of Review. After discussion,
Supervisor Maki informed the Board that she will report back what the Board of Review’s
intentions will be about having a December meeting, if what date it would be (pending approval
of the Township Board).
The Board then discussed the upcoming MTA conference in January. It will be held at the
Renaissance Center in Detroit.
Supervisor Maki would like to take Deborah Burbach, our Administrative Assistant, with her to
the conference.
There was unanimous consent to adjust the General Fund Budget to accomplish this by taking
Treasurer’s training and education budget of $350.00 (with the Treasurer’s consent), and use it to
create a line item in the Administrative Assistant’s portion of the budget. This should cover
Deb’s registration costs for the conference.
There was a conversation about the cost for both Supervisor Maki and Deborah Burbach to
attend. Supervisor Maki will have more information next month about all of the costs to attend.
The Board then moved on to old business.
The Board then discussed the ongoing negotiations with the Village for a new wastewater
treatment agreement. Clerk Rathje informed the Board he has had several phone calls with our
lawyer and exchanged several emails with the Village about this. Matters are proceeding, albeit
slowly. Clerk Rathje will have another update next month.
The Board had a brief discussion about Newberry Country Club’s appeal to the Michigan Tax
Tribunal, including a proposal from our lawyer about his request to hire Terrance Oetzel, an
expert in the appraisal of golf courses and these kinds of cases with the State Tax Commission.
Motion by Rathje, seconded by Lehto, to direct our attorney to hire Terrance Oetzel to help our
case with the Tax Commission for an amount up to $2,500.00. Ayes: all. Motion carried.
The Board then had a happy conclusion to the matter of our township’s vacancy on the
Tahquamenon Area Recreation Authority (TARA). Supervisor Maki held the township’s seat on
that board until she resigned from TARA this summer.
Supervisor Maki reported to the Board good news that Randy Fretz has agreed to be our
township’s representative on the TARA board.
Motion by Foley, seconded by Rathje, to appoint Randy Fretz to the Tahquamenon Area
Recreation Authority board. Ayes: all. Motion carried.
Treasurer Foley reported one new upcoming booking at the township hall in 2016.
Page 3 of 3 November 10, 2015
Clerk Rathje informed the Board that we received a phone call about the possibility of renting
out the township hall for about a month in 2016. After discussion, there was consensus to ask for
more information before deciding if they would choose to rent the hall for that long, and what
rental rate the Board would set (if they were to rent the hall for that long).
Clerk Rathje reported the township received a set of liquor inspection reports from the Sheriff’s
department for the month of October. This was the third month in a row.
Mike Richards gave his monthly utility report. While repairs are almost done on the various
systems damaged by the July lightning strike, the last item to be repaired continues to be a
challenge. A ‘chart recorder’ in the utility office that provides valuable information about the
state of the water levels in the system still doesn’t work even after several parts were replaced
inside it. Mike Richards will try to come up with another way to repair the device. If Mike
cannot fix it, he will have to call in an outside repairman who can.
Aside from this one item remaining damage from the lightning strike, the township’s water and
sewer systems continue to be in generally good shape.
Mike Richards also briefed the Board about a recent issue with his computer and its security.
Clerk Rathje shared several items of correspondence with the Board.
Supervisor Maki led a discussion about several emails from the USDA about information they
would like from the township about our water system.
The next regular meeting of the township board is scheduled for Tuesday, December 8, 2015,
at 7:00 pm at the Pentland Township Hall.
Motion by Foley, seconded by Lehto, to adjourn the meeting. Ayes: All. Motion carried.
General Fund checks paid ahead of time: (legally known as "post audit" payments)1948 AT&T 439.24$ 12/02 Phone bill 97.39$ ‐$ 341.85$ ‐$
Total 439.24$ 97.39$ ‐$ 341.85$ ‐$
General Fund checks to be paid today:Payroll:1949 Deborah Burbach 1,293.87$ Office Assistant 258.77$ 517.55$ 517.55$ 1950 David Carmody 142.83$ Deputy Clerk 142.83$ ‐$ ‐$ 1951 Jean Foley 585.70$ Treasurer 585.70$ ‐$ ‐$ 1952 Martin Lehto 302.29$ Trustee & Property 302.29$ ‐$ ‐$ 1953 Janet Maki 1,815.32$ Supervisor & Assessor 1,815.32$ ‐$ ‐$ 1954 Gregory Rathje 887.48$ Clerk 727.73$ ‐$ 159.75$
1955 Michael Richards 3,029.15$ Utilities Supervisor. Includes 13 years longevity pay @ $20.00/year, per employment agreement.
‐$ 757.29$ 2,271.86$
1956 Larry Sieggreen 188.10$ Labor ‐ Utilities ‐$ 94.05$ 94.05$ 1957 Dawn Stephenson 152.46$ Deputy Treasurer 152.46$ ‐$ ‐$ 1958 August Walker 404.02$ Trustee & Hall Maintenance 404.02$ ‐$ ‐$ 1959 Linda Walker 174.97$ Hall Custodian 174.97$ ‐$ ‐$
Total 8,976.19$ 4,564.10$ 1,368.89$ 3,043.21$
Remittances:EFT05 US Government 2,856.50$ Electronic Fund Transfer (EFT) 1,494.49$ 387.07$ 974.94$ 1960 Michigan Dept. of Treasury 505.27$ State Withholding 269.61$ 70.04$ 165.62$
Total 3,361.77$ 1,764.10$ 457.11$ 1,140.56$
Accounts Payable:1961 Cloverland Electric 33.77$ Pentland School H20 Tower ‐ used to be annual. ‐$ ‐$ 33.77$ 1962 Cloverland Electric 130.75$ Twp hall ‐ used to be annual. 130.75$ ‐$ ‐$ 1963 Deborah Burbach 59.80$ Mileage ‐ 104 miles 59.80$ ‐$ ‐$ 1964 DEQ 748.30$ Community Water Supply fee ‐$ ‐$ 748.30$ 1965 Gregory Rathje 19.07$ Ice melt for township hall. 19.07$ 1966 Linda Walker 114.56$ Nine signs for 911 system 114.56$ ‐$ ‐$ 1967 Luce County Sheriff 2,557.50$ Liquor enforcement payment. ‐$ ‐$ ‐$ 2,557.50$ 1968 Lynn Auto Parts 6.50$ Oil filter for truck 3.25$ 3.25$
1969Michigan Assoc. of Municipal Clerks
90.00$ Dues for Rathje & Carmody $90 ‐$ ‐$
1970 Manatron 50.81$ Winter tax processing 50.81$ 1971 Miss Dig 498.78$ Annual and other fees 249.39$ 249.39$
1972 National Office Products 114.48$ Toner for twp hall, tabs for utilties, and envelopes for taxes
98.68$ 7.90$ 7.90$
1973 Pentland Utilities 3,550.00$ Hydrant Rental 3,550.00$ ‐$ ‐$ 1974 Rolfe, Craig (lawyer) 1,926.75$ Village sewer agreement & country club tax case 1,361.75$ 565.00$ ‐$ 1975 Security Benefit Group 605.00$ 457 Plan 605.00$ ‐$ ‐$ 1976 Verizon Wireless 47.75$ Cell phone ‐$ ‐$ 47.75$
1977 Visa 1,396.01$ Fuel ‐truck ($141.01), postage ‐ taxes ($294.00), postage ‐ utilities ($294.00), postage ‐Treasurer & Clerk ($49.00), and MTA conference registration ($618.00).
961.00$ 217.50$ 217.51$
Total 11,949.83$ 7,041.42$ 1,043.04$ 1,307.87$ 2,557.50$ `
Sewer Fund Checks (post audit and today)5039 Pentland Twp General Fund 1,963.50$ 12/08 Repay General Fund Advance 1,963.50$ 5040 Pentland Twp General Fund 2,869.04$ 12/08 Repay General Fund for today's bills 2,869.04$
Water Fund Checks (post audit and today)6037 Pentland Twp General Fund 341.85$ 12/03 Repay General Fund for approved bills 341.85$ 6038 Pentland Twp General Fund 5,491.64$ 12/08 Repay General Fund for today's bills 5,491.64$ NA USDA 12,037.50$ 01/01/2016 Semi‐annual payment on loan 91‐01 12,037.50$ NA USDA 720.00$ 01/01/2016 Semi‐annual payment on loan 91‐03 720.00$
Note: USDA payments are transferred electronically!End of List!
DECEMBER 2015 MONTHLY BILLSLast updated December 7, 2015.
General Fund Sewer Fund Water Fund Liquor Fund
Last printed 12/8/2015 8:37 AM Page 1 of 1
Date
Sewer Fund
Check # Amount BalancePaid back so far
% current FY budget Note
1 11/12/2013 na ‐$ 343,000.00$ ‐$ NA Starting amount
2 2/11/2014 435 1,775.38$ 341,224.62$ 1,775.38$ NA
First check ‐ for January 2014. Repyament plan assumes $1,430/month for 20 years.
3 3/11/2014 438 1,946.70$ 339,277.92$ 3,722.08$ NA For February 20144 4/8/2014 440 1,974.65$ 337,303.27$ 5,696.73$ 12% For March 20145 5/13/2014 443 1,945.68$ 335,357.59$ 7,642.41$ 23% For April 20146 6/10/2014 445 1,993.78$ 333,363.81$ 9,636.19$ 34% For May 20147 7/8/2014 448 2,039.79$ 331,324.02$ 11,675.98$ 46% For June 20148 8/12/2014 451 1,918.55$ 329,405.47$ 13,594.53$ 58% For July 20149 9/9/2014 455 1,954.16$ 327,451.31$ 15,548.69$ 69% For August 2014
10 10/14/2014 458 1,855.15$ 325,596.16$ 17,403.84$ 80% For September 2014
11 11/11/2014 5000 2,107.35$ 323,488.81$ 19,511.19$ 92%For October 2014.First check from new sewer checks.
12 12/9/2014 5002 1,754.70$ 321,734.11$ 21,265.89$ 102% For November 201413 1/12/2015 5005 1,825.02$ 319,909.09$ 23,090.91$ 113% For December 201414 2/10/2015 5009 1,937.29$ 317,971.80$ 25,028.20$ 124% For January 201515 3/10/2015 5013 2,047.38$ 315,924.42$ 27,075.58$ 136% For February 201516 4/14/2015 5017 1,916.62$ 314,007.80$ 28,992.20$ 11% For March 201517 5/12/2015 5020 1,913.18$ 312,094.62$ 30,905.38$ 22% For April 201518 6/9/2015 5022 1,927.05$ 310,167.57$ 32,832.43$ 34% For May 201519 7/14/2015 5025 2,024.11$ 308,143.46$ 34,856.54$ 45% For June 201520 8/11/2015 5029 1,921.89$ 306,221.57$ 36,778.43$ 57% For July 201521 9/8/2015 5032 1,830.21$ 304,391.36$ 38,608.64$ 67% For August 201522 10/13/2015 5035 2,026.47$ 302,364.89$ 40,635.11$ 79% For September 201523 11/10/2015 5037 1,820.86$ 300,544.03$ 42,455.97$ 90% For October 201524 12/8/2015 5039 1,963.50$ 298,580.53$ 44,419.47$ 101% For November 2015252627282930313233343536
General Fund Repayment Status(to repay monies advanced to the Sewer Fund)