Pennsylvania Banner Users Group 2008 Fall Conference Finance Reporting from the ODS using Cognos.

Pennsylvania Banner Users Group 2008 Fall Conference

Finance Reporting from the ODS using Cognos

General Announcements:

Please turn off all cell phones/pagers If you must leave the session early, please

do so as discreetly as possible Please avoid side conversations during the

session Questions will be answered …..

Thank you for your cooperation

Session Outline

Why Cognos 8? Who is the customer and what information is

needed? Now, a word from our customer…

Content Delivery User feedback

Spotlight >> Multidimensional cubes << Q&A

Dickinson College

Private, four year, undergraduate, liberal arts College located in Carlisle, PA

2,388 students (Fall 2008) $350M Endowment (FY08)

Why Cognos 8 for Financial Reporting?

The need for fact-based decisions based on enterprise-wide information

Timely and consistent data Features Robust and customizable User friendly Fit into College-wide ERP and BI

implementation strategy

Why Cognos 8 for Financial Reporting? (cont)

Provides for a single version of the metadata

Relatively seamless integration between queries, reports, charts, powercubes, and scorecards

User-oriented interface

Who is the customer and what information is needed?

VP, Treasurer of College Treasurer’s report Monthly Auxiliary P&L’s Financial Statements

Associate VP and Treasurer Treasurer’s report Financial Statements

Director of Planning and Budget Treasurer’s report Weekly Auxiliary P&L’s Budget preparation reports Multi-dimensional cube reports Financial Statements

Who is the customer and what information is needed?

Director of Int’l and Grant Accounting T-reports Multi-dimensional cube reports Financial Statements

Financial Controller, Assistant Controller T-reports Financial Statements Weekly Ad-hoc requests

Bursar and AR office staff FOAPAL distribution reports Account activity by detail code/term Accounts with holds Cash/deposit reconciliations Other audit/reconciliation reports

Cognos 8 BI Interface

Numerous Reporting Capabilities, Including: 1) Financial Statements; 2) Auxiliary P&L’s; 3) Self Service Reports; 4) Legacy System Reports; and 5) Treasurer’s Reports

Treasurer’s Report Summary

High level report that enables the Treasurer and Directors to see a “snapshot” of the College’s operating budget position at any point in time

Balance Sheet

The College’s official, audited Balance Sheet is 100% automated in Cognos 8

Operating Statement of Activities

The Operating Statement of Activities is also 100% automated in Cognos 8, and the College’s official document

Multi-dimensional Cubes

FOAPAL is structured in hierarchal format

Easy click, drag, and drop functionality for end users

Virtually unlimited fiscal years worth of data can be analyzed quickly and easily

Fund groupings can be conventional U, T, P or customized for your particular needs

Multi-dimensional cubes (cont)

Multiple measures across multiple timeframes can be reported and analyzed easily

Zero and/or blank suppression option

Customized calculations

Multi-dimensional cubes (cont)

Report developed by Director of Planning and Budget

Multi-dimensional cubes (cont)

Report filters can be displayed in output, if desired

Year-over-Year analysis of FY Budget and FYTD Actuals

Program Expenses

All departments with program expenses

Multi-dimensional cubes (cont)

Data can be viewed in a conventional crosstab/spreadsheet format, or in a variety of charts/graphs.

Multi-dimensional cubes (cont)

Multi-dimensional cubes (cont)

Drop-down menus allow for quick and easy changes of data sets

Multi-dimensional cubes (cont)

Year-over-Year comparisons created quickly and effortlessly by END USERS!

FOAPAL elements can be nested, grouped, and sorted.

Open to the Floor

Questions Comments