Pennsylvania BANNER Users Group 2007 TFAMISC – Miscellaneous Transaction Form.

Pennsylvania BANNER Users Group

2007

TFAMISC – Miscellaneous Transaction Form

General Announcements:

Please turn off all cell phones/pagers If you must leave the session early, please

do so as discreetly as possible Please avoid side conversations during the

session Questions will be answered at the end of

the session

Thank you for your cooperation

Dickinson College

Approx. 2,300 students attend Dickinson College Approx. 2,100 students reside on campus while the

remaining 200 attend campuses abroad Bill monthly with student bookstore, health center

and dining services charges Use Tuition Management Systems for the following:

– Monthly Payment Plans– Credit Card, ACH, Virtual Check payments

Utilize both the Finance and Student/AR modules Went live with the Finance module July 2005 and

Student/AR module June 2006

Why We Use TFAMISC

Reimbursements under $100.00 Travel advances under $100.00 Cashing checks for employees and

students under $100.00 Student Organizations are required to have

their accounts through the College Deposits to Program Accounts Reversal of Deposits (First Year and Global

Education Program)

Set up for TFAMISC

In order to use TFAMISC the Finance Module must be implemented

We set up the detail codes with both the A and B accounts being the same FOAPAL – for TFAMISC only

That way when the detail code is used it can be either a debit or a credit on the form TFAMISC

The miscellaneous detail code is the only code that is checked as being GL Enterable when set up on TSADETC

Miscellaneous Transactions

TFAMISC

Detail Code Banner Description fund org acct prog actv loca ORG DESCAccount A Cash Payment 110100 602100 10121 000

456 Miscellaneous Distributions 110100 602100 10121 000555 Miscellaneous Receivables generic code556 Application Fee-Admissions 110100 602100 52101 000 Institutional557 Freshman/Transfer Deposit 110100 602100 22102 000 Institutional571 Law School Cafe Deposits 312030 901412 56306 900572 Quarry Cash Sales 312005 901402 56306 900 Quarry573 Declining Balance Deposit 110100 602100 22103 000 Institutional574 Dining Service-Casual Meals 312020 56301 900 Dining Hall 575 Dining Service-Catering 312020 901408 56505 900 Dining Hall 576 Dining Service-Misc 312020 901408 56306 900 Dining Hall 577 Underground 312010 901404 56306 900 Underground582 Union Station-Cash Sales 312015 901406 56306 900 Union Station596 FAS Mail-Supplies 110100 901600 57203 600 Mail Center597 FAS Mail-Postage 110100 901600 70101 600 Mail Center598 FAS Mail-UPS 110100 901600 56306 600 Mail Center607 Petty Cash 110100 602100 10301 000 Institutional608 Shortages and Overages 110100 602100 57203 000 Institutional648 Vendor Income 311010 901104 57203 900 Bookstore649 Registrar-Transcript Charge 110100 602100 52103 000 Institutional650 Bookstore-Textbooks 311010 901104 56405 900 Bookstore651 Bookstore-Trade Books 311010 901104 56406 900 Bookstore652 Bookstore-Used Books 311010 901104 56407 900 Bookstore653 Bookstore-Supplies 311010 901104 56408 900 Bookstore654 Bookstore-Clothing 311010 901104 56409 900 Bookstore655 Bookstore-Jewelry 311010 901104 56412 900 Bookstore656 Bookstore-Miscellaneous 311010 901104 56306 900 Bookstore658 Bookstore-State Tax 110100 602100 20601 000 Institutional659 Net Student A/R 311010 901104 11102 000 Bookstore661 Visa/Mastercard 999900 602100 10102 000 Institutional662 Bookstore-Over/Short 311010 901104 56306 900 Bookstore663 Bookstore-Refrig Rental 311010 901104 56203 900 Bookstore664 Declining Balance Bookstore 311010 901104 56302 900 Bookstore668 Bookstore-Computer Sales 311010 901104 56401 900 Bookstore671 Devil's Den-Movie Tickets 311005 901102 56411 900 Devils Den672 Net Other A/R 311010 901104 11104 000 Bookstore680 Devil's Den-Grocery 311005 901102 56410 900 Devils Den681 Bookstore Gift Certificates 110100 601050 20107 000 Financial Operations682 Devil's Den-Greeting Cards 311005 901102 56404 900 Devils Den683 Devil's Den-Health & Beauty 311005 901102 56403 900 Devils Den684 Devil's Den-Newspapers 311005 901102 56402 900 Devils Den

Detail Codes used for TFAMISC

Processing Transactions

When the Cashier receives miscellaneous payments to be deposited into a program account, the cash account is debited and the program account is credited. Or when funds are withdrawn from a program account for a specific purpose, the program account is debited and the cash account is credited. We use detail code 456 and 555.

The Bookstore and Dining Services credits and debits are input through TFAMISC daily. We’ve built specific detail codes for more efficient keying of entries.

Processing Transactions con’t.

The Cashier reconciles the cash drawer and the TFAMISC session daily.

Access TGACREV to find what the total is for the cash account. This total is to match the Cashier’s ending balance sheet (combination of total checks received, total cash received, minus the Imprest amount of the safe.)

Once the session is reconciled the Cashier will close and reconcile the session using TGACREV to close the session; TGACSPV to finalize the session and TGRCSHR to reconcile the session and print the report. The TGRFEED (feed to finance) will process the information to the general ledger.

Balancing Worksheet

Open to the Floor

Questions Comments