Walchand College of Engineering, Sangli (An Autonomous Institute) Rules and Regulations for Examinations and Evaluation System of U.G. and P.G. Programs (w.e.f. Academic Year 2012-13) (V 1.98)
Walchand College of Engineering, Sangli
(An Autonomous Institute)
Rules and Regulations
for
Examinations and Evaluation System of
U.G. and P.G. Programs
(w.e.f. Academic Year 2012-13)
(V 1.98)
Evaluation System Rules and Regulations
Walchand College of Engineering, Sangli (An Autonomous Institute)
w.e.f from July 2012 V1.98
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Glossary:
BoE: Board of Examination
COE: Controller of Examination
DEC: Departmental Examination Coordinator
DPC: Departmental Programme Committee
HOD: Head of the Department
FYC: First Year Coordinator
CRC: Complaint Redressal Committee
GMC: Grade Moderation Committee
ESE: End Semester Examination
ISE: In Semester Examination
SE-I: Semester Examination – I
SE-II: Semester Examination - II
GPC: General Program Committee
SU: Shivaji University
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Contents
1 Preamble: ..................................................................................................................... 4
2 Appointment of Paper Setters and Examiners: ............................................................ 6
3 Question Paper Setting: ............................................................................................... 6
4 Conduct of Examination .............................................................................................. 7
5 Central Assessment .................................................................................................... 18
6 Tabulation and Declaration of Results....................................................................... 20
7 Unfair Means/Malpractice at Examination ................................................................ 24
8 Makeup-Examination................................................................................................. 29
9 Grade Improvement: .................................................................................................. 30
10 CPI Improvement Policy: .......................................................................................... 30
11 Online Examinations: ................................................................................................ 30
12 Appendix-A: List of the Formats Used In Examination Cell .................................... 31
13 Appendix-B: Guidelines/Instructions for Appointment of External Paper Setters ... 33
14 Appendix-C: Guidelines/Instructions to the Question Paper Setter .......................... 34
15 Appendix-D: Guidelines/Instructions to the Invigilators........................................... 36
16 Appendix-E: Guidelines/Instructions for Examiners ................................................. 37
17 Appendix-F: A Copy of Maharashtra Act No. XXXI of 1982 .................................. 39
18 Appendix-G: Guidelines for imposing punishment for copy cases/misconduct ....... 43
19 Appendix-H: Guidelines for imposing punishment for malpractices/lapses ............. 46
20 Appendix-I: Office Staff at Central Assessment Cell ................................................ 48
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1 Preamble:
Walchand College of Engineering, Sangli is one of the oldest private engineering
colleges in the state of Maharashtra which receives grant in aid from Government of
Maharashtra. Established in 1947, with Civil Engineering, presently runs six UG and
10 PG programs leading to B. Tech. and M. Tech. degrees. The Academic Council for
this institute has been constituted (institute notification WCE/
Academic_Council/3134, dated 1st Oct 2012) as per the UGC guidelines and as per
Shivaji University letter ref SU/Affi/T-2/Autonomy/2354 dated 18th
June 2012, by a
resolution passed in the 198th
meeting of Administrative Council of Walchand
College of Engineering, Sangli held on 4th
September 2012, in place of the Senate
functioning since 2007, to decide upon academic policies and academic activities
from time to time. The Academic Council has been conferred with certain powers
and duties to decide the methodology for examination and evaluation of the
programmes run by this institute. The various committees which Senate had
constituted in accordance with GR WBP-2004/ (558/04)/TE-6 dated 21st March
2005, shall continue to function and shall be governed by the Academic Council.
Board of Examination (BOE) is one of such committees instituted on similar lines
as those of Maharashtra University Act 1994. The constitution of BOE is as
follows:
a) Director (Chairman)
b) Dean Academics
c) Controller of Examination (COE): Member Secretary
d) University Nominee (COE of Shivaji University (SU) or his nominee not
below the rank of Deputy Registrar)
e) One expert possessing ten years of industrial/field experience nominated
by the Chairman.
f) DPC Chairpersons (Representing DPC)
g) Coordinators (Examination, Assessment, Results and Tabulation)
The organization chart of Board of Examinations shall be as under.
Chairman BOE
Dean COE SU Expert from DPC Coordinators
Academics Nominee Industry Chairpersons
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1.1 The Powers and Duties of BOE:
1.1.1 The BOE shall ensure proper performance of the various duties in
conducting examinations viz. paper setting, time table preparation,
assessment and declaration of results.
1.1.2 The BOE shall recommend examination reforms and shall implement
them after approval of academic council.
1.1.3 The BOE shall prepare the detailed time table of examinations as per
the schedule approved by academic council.
1.1.4 The BOE shall arrange for strict vigilance during the conduct of
examination so as to avoid use of unfair means by the students,
faculty, and invigilators.
1.1.5 Complaint Redressal Committee (CRC) shall be an independent
committee consisting of three members appointed by Chairman, BOE
as and when required to deal with the complaints related to the conduct
of examinations.
1.1.6 The recommendations of the CRC shall be approved by Chairman,
BOE to take appropriate disciplinary actions in the concerned matter.
The disciplinary actions shall be endorsed by the BOE.
1.1.7 For any meeting of BOE, one-third members shall constitute a
quorum. However, the same meeting shall be held after 30 minutes of
the scheduled time, for which, no quorum shall be applicable.
1.1.8 The members of BOE shall meet at least twice during the academic
year and at other times as and when necessary.
1.1.9 The various formats shall be prepared by BOE for record keeping and
monitoring all examination related activities and shall be coded as
E XX (for examination). Refer Appendix-A for the list of such
formats.
1.1.10 The BOE shall perform such duties and responsibilities that are
assigned by Academic Council of the institute from time to time.
1.1.11 COE shall be assisted by the coordinators (either DECs or competent
faculty nominated by COE) for carrying out the following activities
during SE-I, SE-II and ESE.
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i Paper Setting and Printing: DEC of concerned department
ii Examinations (Theory): Coordinator/s (Examination)
iii Examinations (Practical, Project/Dissertation, seminar, online
examination): DEC of concerned department
iv Assessment of answer books: Coordinator (Assessment)
v Preparation and declaration of provisional grades: Chairperson,
DPC.
vi Preparation and declaration of final results: Coordinator
(Results)
2 Appointment of Paper Setters and Examiners:
2.1 The paper setting of SE-I, SE-II and ESE shall be done normally by the
concerned faculty who is teaching the course.
2.2 If multiple faculty members are teaching a single course, then they together
shall setup the question paper and inform the DEC about the same.
2.3 In case of deviations, the concerned DPC chairperson/Head of the concerned
department shall do alternative arrangement and inform CoE.
2.4 The paper setter should not be regular PG student of WCE.
2.5 The concerned faculty who is teaching the course shall follow all paper setting
related guidelines from COE.
2.6 COE may appoint a competent external / internal paper setter in place of the
course faculty teaching the course.
3 Question Paper Setting:
The guidelines/instructions to the paper setters are given Appendix-C:
Guidelines/Instructions to the Question Paper Setter
3.1 As per the academic schedule, the faculty member, teaching a course shall set
the question papers for each of examinations in that semester (SE-I, SE-II and
ESE). Options in the question paper are not allowed in case of relative
grading. (i.e.) if the number of students appearing for the exam are more than
30)
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3.2 The concerned faculty who is teaching a course shall take care of
photocopying the required number of copies (with 10 extra copies for
submission to exam cell after exam for record purpose). (For SE-I, SE-II and
ESE)
3.3 The concerned faculty shall maintain secrecy of the question paper and shall
be responsible for the same.
3.4 The concerned faculty shall make the copies of papers in required quantity,
put them in a packet, seal the packet, put his/her signature on the seal, write
details (such as course, course code etc) on the packet and handover this
sealed packet to the DEC at least 1 day before the scheduled date of
examination of that course for SE-I and SE-II, and at least 2 days before the
scheduled date for ESE. The DEC shall keep all packets in the exam cell and
use each packet as per the examination schedule.
3.5 If the concerned teacher is not available due to some reason or unable to set
the question paper or cannot be given the work of paper setting, the
Chairperson, DPC shall arrange for alternative faculty who shall do the paper
setting and all related work.
3.6 For ESE, the faculty who has set the question paper should submit the solution
in a separate sealed envelope as and when demanded by CoE.
3.7 The number of questions should be maximum 6 (sub-questions can be a to f).
3.8 The SE-I, SE-II can be taken in the form of online examination. Refer to
section 11 for details.
3.9 A committee shall be constituted for the purpose of quality checks on question
paper setting and evaluation, appointed by Chairman BOE and the committee
shall report the anomalies, if any to Chairman, BOE.
4 Conduct of Examination
4.1 General
4.1.1 The various examinations for U.G./ P.G. Programmes shall be
conducted in accordance with the Rule No. 8 (UG) and Rule No. 7
(PG) of the Academic Rules and Regulations for U.G. and P.G.
courses respectively and also as per the Examination Schemes
approved by DPC for the various Programmes.
4.1.2 The evaluation of a student for each semester shall be based on his/her
performance in In-Semester Evaluation (ISE), Semester Exam-1 (SE-
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I), Semester Exam-2 (SE-II) and End Semester Examination (ESE).
The weightage for each evaluation is given in Table 4-1
Table 4-1: Weightage of Evaluation
Evaluation
Weightage for
Theory Credit
course
Weightage for
Theory Audit
course
Weightage for
Lab course
ISE 10% 60% 50%
SE-I 20% 20% Nil
SE-II 20% 20% Nil
ESE 50% Nil 50%
4.1.3 The ISE component for theory course shall not be shown to students
and all other components shall be shown to students.
4.1.4 The ISE component for audit course shall not be shown to students.
4.1.5 The ISE component for lab course shall be shown to students. ESE
component for lab courses shall not be shown to students
4.1.6 For other evaluations such as seminar, Project etc, where ISE is the
only component of evaluation, ISE component shall not be shown to
students.
4.2 In-Semester Evaluation (ISE)
4.2.1 In-Semester Evaluation is based on student‟s performance in
assignments, tutorials, practical, viva-voce, quizzes, seminars etc.
conducted by the course faculty during semester. The mode of in-
semester evaluation (ISE) is decided and announced by the Course
faculty at the beginning of the course.
4.2.2 Performance shall be continuously monitored and record of assessment
shall be maintained in the prescribed proforma by course faculty and
monitored by department academic coordinator.
4.2.3 The ISE marks shall be sent to the exam cell at the end of the term
before the commencement of ESE.
4.3 Semester Examinations (SE-I and SE-II)
4.3.1 There shall be two semester examinations (SE-I and SE-II) during
each semester for every theory course (credit and audit) and shall be
conducted as per the schedule indicated in the academic calendar. SE-I
and SE-II can be conducted in the form of online examination (Refer
to section 11).
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4.3.2 SE-I and SE-II shall be of 20 marks each. Duration of SE-I and SE-II
shall be of 1 hour each. SE-I shall usually be based on module 1 and 2;
SE-II shall usually be based on module 3 and 4. In case of deviations
the faculty must inform the module numbers on which the question
paper is based.
4.3.3 SE-I and SE-II shall be conducted centrally.
4.3.4 DEC/FYC shall act as coordinators for conducting Semester
Examinations (SE-I and SE-II) of their respective departments and
shall be responsible for smooth and proper conduct of the same. They
shall, however, take the services of staff of their departments for this
purpose.
4.3.5 Seating arrangement shall be made centrally by examination cell
taking into considerations the total number of students appearing for
the examination.
4.3.6 DEC /FYC shall submit the requirement of answer books, drawing
sheets, graph papers, and any other material required for
conducting SE-I and SE-II. All these required materials shall be
collected from exam cell.
4.3.7 The faculty of respective courses shall set the question papers for SE-I
and SE-II of his/her respective course as per the norms and procedure
laid down.
4.3.8 The appointment of the required number of invigilators shall be done
by examination cell centrally as per the examination schedule. These
invigilators shall be from among the faculty or competent support staff
recommended by DPC chairperson of respective department/COE. It is
mandatory on the course faculty to be available for invigilation during
the exam of concerned course. On the day of examination, the
DEC/FYC shall bring the sealed packets of question papers, open them
at least 20 minutes before the examination and distribute it to the
invigilators at least 10 minutes before the beginning of the
examination.
4.3.9 Invigilators shall distribute the answer books to the students at least 10
minutes before the start of the examination, and question papers at
beginning of the examination. He/she shall check the identity cards of
the students, check whether the students have occupied their right
seats as per the seating arrangement, check whether students have
correctly filled the details on front page of answer books and then shall
sign on the answer books of the students. He shall then obtain the
signature of the students on the attendance proforma and maintain the
attendance record of the students of his/her block.
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4.3.10 Invigilator shall check the general discipline in the block during the
conduct of examination and report the cases of indiscipline,
misbehavior and copying to the examination coordinator for further
necessary action.
4.3.11 At the end of the examination, invigilator shall collect the answer
books from the students and arrange them sequentially as per
examination seat numbers of the students, separately for each course,
and hand over it to DEC/FYC. The concerned faculty shall collect the
answer books from respective DEC/FYC and submit the assessed
answer books along with marks sheet to Exam cell.
4.3.12 Exam coordinator shall maintain the record of answer books and other
stationary used for the examination.
4.4 Audit Course evaluation:
4.4.1 The paper setting, assessment and conduct of SE-I, SE-II and conduct
of ISE shall be as per rules of credit course.
4.5 End Semester Examination (ESE)
4.5.1 At the end of each semester, there shall be a written or online ESE for
every theory credit course.
4.5.2 The ESE for theory courses shall be conducted centrally.
4.5.3 It shall be of 50 marks and of duration 2 hours, or as mentioned in the
examination scheme approved by DPC of the respective programme.
4.5.4 The examination shall be based on entire syllabus of the respective
course. The weightage shall be 20% for the syllabus covered for SE-I,
20% for the syllabus covered for SE-II; and 60 % for the remaining
syllabus.
4.5.5 The ESE question paper of a course should not have any options (no
internal options also) if the number of students registered for that
course is more than 30.
4.5.6 Number of questions are to be limited to max. 6 with maximum
internal questions (a to f)
4.5.7 ESE for lab courses and project shall be conducted as per the
examination scheme.
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4.5.8 ESE for theory courses of all programs shall commence as per the
schedule approved by the BOE. However in case of any emergency,
the Chairman, BOE is empowered to reschedule any examination.
4.5.9 COE shall be responsible for smooth and proper conduct of
examination in the Institute with the help of dean academics,
examination coordinators and DPC chairpersons.
He/She shall -
i Give the directions to all DECs and FYC for smooth conduct of
examination.
ii Prepare the master plan for seating arrangement, by taking into
considerations the total number of students appearing for the
examination and seating arrangement available in the institute.
iii Get the examination schedule prepared for the entire programme
and send the copy of the same to all Chairperson, DPC/DECs.
iv Receive the requirements of answer books, supplements, drawing
sheets, graph papers and other material from DECs of various
departments through Coordinator Examination and keep it ready
centrally for distributing to students during examinations. A
record of the same shall be maintained.
v Receive the cases of misbehavior, malpractices, copy cases from
DEC (for lab course ESE) /Examination Coordinators (For
Theory) and forward the same to CRC for further necessary
action.
vi Receive the list of external examiners (for conducting practical
examinations) for various courses from DPC chairperson for
record purpose.
4.5.10 Coordinator Examination shall be responsible for smooth and proper
conduct of examination. Coordinator Examination shall display the
copy of timetable on notice boards of all departments.
4.5.11 Seating arrangement shall be made centrally for ESE as per the master
plan for seating arrangement.
4.5.12 COE shall appoint staff for examination as per following structure and
forward the copy of the same to Coordinator Examinations.
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i Coordinator examination: Two coordinators.
ii Invigilator: One invigilator for a block of 25- 35 (maximum up to
40) students subject to maximum two per class room.
iii Reliever: One reliever per five class rooms subject to maximum
two
iv Examination Peon: Two
v Waterman: One waterman per three class rooms and one per
drawing hall
vi Sweeper: One.
Invigilators, additional invigilator, and relievers shall be appointed
centrally among the faculty of all departments. Depending on the need
and availability, COE may change the number of staff for conducting
examination.
4.5.13 Coordinator Examination shall receive the sealed packets of printed
question papers for each course from the DEC one day prior to the
commencement of ESE.
4.5.14 On each day of examination, Coordinator Examination shall open the
required number of packets of question papers at least 30 minutes
before the start of examination. Prior to opening, however, he/she shall
sign on all the packets indicating the date and time of opening the
packets. He/She shall then take out the required number of question
papers from the packets and arrange to distribute them in required
quantity to the invigilators.
4.5.15 Coordinator Examination shall hand over the required material to the
invigilators, at least 20 minutes before the start of the examination.
4.5.16 The invigilators shall follow the instructions given in Appendix-D.
4.5.17 Coordinator Examination shall take rounds in different examination
blocks to confirm that invigilators are performing their duties properly
and discipline is being maintained during examination. He/She
shall also send the relieving supervisors to various blocks to relieve the
invigilators for not more than 10 minutes at a time.
4.5.18 Coordinator examination shall forward the cases of misbehavior,
indiscipline, malpractices, attempt to copy, copying cases to CRC
through COE.
4.5.19 If any examinee is not in a position to write at all, or write as fluently
as normal student, on account of physical disability or injury due to
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accident just before the examination and produces a medical certificate
from the Civil Surgeon to that effect, then a writer shall be allowed to
such examinee. Such a writer shall neither be a student or a degree
holder of any technical programme (Diploma, B.E. /B. Tech., M.E.
/M. Tech., Ph. D. etc.) of this institute or any other Technical Institute.
The examinee shall, however, apply in a prescribed proforma to COE
asking for permission to allow for such a writer. COE shall then verify
the medical certificate and give a permission letter to the examinee for
using the writer. COE shall then take the undertaking from the writer
in a prescribed proforma. Such examinee shall produce the permission
letter from COE for using writer to the invigilator.
4.5.20 In case of physically disabled examinee, who can write but at much
slower speed as compared to normal student, he/she may be allowed
an extra time of 15 minutes for writing the examination for all the
courses, provided he/she seeks permission from coordinator
examination for extra writing time on account of his/her disability by
producing medical certificate from Civil Surgeon to this effect.
4.5.21 After receiving the answers books from invigilators, Coordinator
Examination shall check them as per the attendance record submitted
by the invigilators and then sort out the answer books of each course
separately.
4.5.22 Coordinator Examination shall direct the sealing assistant to tie the
bundles of answer books of each course separately along with two
copies of question paper, copy of attendance sheet, record of
supplements issued etc. and pack them. Thereafter coordinator
examination shall handover all packets to the coordinator assessment
on the same day or latest on the next day. Coordinator Examination
shall maintain the record of all such packets of answer books handed
over to coordinator assessment.
4.5.23 Office-clerk (examination) shall maintain the account of answers
books and supplements received and consumed for the examination in
a register. He /She shall also prepare the bills of remuneration of all
staff involved in the examination work and submit those to coordinator
examination for further action.
4.5.24 Coordinator Examination shall prepare the bill for remunerations of
staff involved in ESE as per rules. Remuneration shall be paid to the
staff involved in conduct of examination after the examination is over
and account of payment shall be submitted to the office within a week.
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4.6 End Semester Examination for Lab courses
4.6.1 End Semester Examination for lab shall be conducted as per the
examination schedule approved by BOE. However in case of
any emergency, the examination may be rescheduled with the prior
approval of COE.
4.6.2 DEC shall act as coordinator for conducting practical examinations.
DPC Chairperson/DEC of the concerned department shall be
responsible for proper conduct of practical examinations and various
examination related activities of the concerned department. He/She
shall, however, take the services of staff of his/her Department for this
purpose.
4.6.3 DECs in consultation with DPC Chairperson and COE shall prepare
detailed timetable (batch-wise) for the lab examination of the
concerned department.
4.6.4 The examiner for the lab course ESE (UG and PG), other than course
faculty can be a competent faculty from the same or other department
of WCE or diploma wing of WCE. However, the course faculty can
request DPC chairperson to appoint an examiner outside WCE, if
he/she desires so. The DPC chairperson shall submit the schedule and
final list of examiners for all lab examinations to exam cell. Based on
the list of examiners received from DPC chairperson, COE shall issue
the appointment orders. In case of need for substitute appointment, the
internal examiner/chairman shall convey the same to DEC. DEC shall
prepare the substitute appointment order, get it approved from DPC
chairperson and issue it. DEC shall send a copy of the same to COE.
4.6.5 For UG project and PG dissertation ESE examinations, external
examiner outside WCE is mandatory.
4.6.6 For PG dissertation ESE examinations, the DPC chairperson shall send
the required panels of examiners to the exam cell. The appointment
orders of chairman, internal and external examiner shall be issued by
COE. In case of need for substitute appointment for PG dissertation
ESE, the chairman shall convey the same to COE through DEC. COE
shall prepare the substitute appointment order and issue it.
4.6.7 Chairperson, DPC (Generally HoD of the Department) shall appoint
staff for lab examination as per following structure and forward the
copy of the same to the COE through DEC.
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i Laboratory Expert: Two for each lab course, competent faculty
of the respective department.
ii Laboratory Assistant: Two for each lab course preferably
laboratory assistant/technical assistant of the respective
laboratory.
iii Laboratory Peon: Two for each course, preferably peon of the
respective laboratory.
The structure of staff for practical examination in Workshop
Practice shall be as under;
External Examiner: One for each workshop.
Internal Examiner: One for each workshop, preferably the course faculty.
Foreman : One for each workshop appointed by Central Workshop
Coordinator
Shop Instructor: One for each workshop, in which the examination is to be
conducted appointed by Central Workshop Coordinator
Peon: One for each workshop, in which examination is to be conducted
appointed by Central Workshop Coordinator.
4.6.8 In case of common courses in the same semester of different
Programmes, different internal examiners and external examiners may
be appointed for each Programme. In case external examiner doesn‟t
report for the examination due to emergency, the concerned DEC shall
make alternative arrangement. In case no examiner is available, DEC
of the concerned department is empowered to make suitable
arrangement with the consent of the concerned course faculty.
4.6.9 Internal examiners along with laboratory experts and laboratory peons
shall make all the necessary arrangements of equipment/laboratory
setup required for conducting lab examination of the courses for which
their appointment is made.
4.6.10 Lab examination shall be conducted in any one of the following
manners:
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i Oral Examination (viva voce) only: Both internal and external
examiners shall assess his/her knowledge of the course.
ii Practical and oral Examination: The students are required to
perform the given experiment/do the given job in the
workshop/prepare a drawing / develop a computer program. The
performance of the students shall be assessed jointly by both the
examiners.
4.6.11 After the lab examination of the course is over, internal examiner
along with the other examiner shall prepare the mark list, and submit it
in sealed envelope to exam cell on the same day, or latest by the next
working day along with TA/DA and remuneration bills. The internal
examiner may keep a copy of the mark list in his custody safely for
future verification during grade moderation. These marks are not to be
disclosed to the students.
4.6.12 Any discrepancy in the record submitted of lab examination shall be
corrected only after recommendation and written permission from
DPC chairperson and concerned faculty.
4.6.13 DEC shall compile and forward the bills (T.A. / D.A., remuneration)
of support staff at the end of examination to COE.
4.7 Assessment of Seminars, Mini-projects, U.G. Projects and P.G. Dissertations:
4.7.1 Evaluation of seminars, mini-projects, projects/dissertations shall be
conducted as per the schedule approved by BOE. The evaluation of
seminars and mini-projects shall be carried out internally throughout
the semester.
4.7.2 DEC shall act as coordinator for evaluating the students of his/her
department for seminars, mini-projects and shall be responsible for
smooth conduct of various examination related activities. He/She shall,
however, take the services of staff of his/her department for this
purpose. The student is evaluated for his/her seminar or mini-project
through the quality of work carried out, the novelty in the concept, the
report submitted and presentation(s) etc.
4.7.3 The evaluation of UG projects shall be carried out by a panel of
examiners consisting of Chairman, external examiner, and internal
examiner/guide as per following schedules given in Table 1.
Appointments of the external examiners for end semester evaluation of
UG project shall be issued by COE based on the recommendations
from DPC chairperson. DEC shall prepare detailed timetable (batch-
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wise/student wise) for the project examination and coordinate the
conduct of the same.
Table 1: Schedule for UG Project evaluation
Sr.
No.
Details Schedule Credits Internal/
External
1 Synopsis submission
seminar
August last
week
2 Internal by
DPC
2 First phase work and
presentation
November
2nd
week
2 Guide and
External
Examiner
3 Term work assessment -- 1 Internal
Guide
4 Second phase progress
seminar
February 2nd
week
2 Internal
DPC
5 Report submission April 2nd
week
-- --
6 Term work assessment ---- 3 Guide
7 Final orals and
presentations
April 4th
week
5 Guide and
External
Examiner
Note: The COE may reschedule the UG project examination if needed,
and inform the concerned accordingly.
4.7.4 The UG project report shall be evaluated by both external examiner
and internal examiner (who preferably shall be a Guide) and an oral
examination is conducted after the end-semester examination
4.7.5 After the project end semester examination is over, internal examiner
along and external examiner shall fill in the marks in the mark sheet,
sign on it, seal it in a packet, write all details on the packet and hand
over the same to exam cell on the same day, or latest by the next
working day along with TA/DA and remuneration bills.
4.7.6 Assessment of PG Seminars, Dissertations:
Refer PG academic rules 7.3.
i The dissertation work of PG students shall be evaluated by a
panel of examiners consisting of Chairman, External Examiner,
Internal Examiner (Guide), and Co-guide (wherever applicable)
through an oral examination supported by necessary
demonstrations. The chairman of this panel shall be one of the
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faculty members other than guide, who has evaluated the student
for ISE of dissertation.
ii Appointments of the external examiners for end semester
evaluation of PG dissertation shall be issued by COE. The
chairman of this panel shall prepare detailed timetable and
display it.
iii In case external examiner doesn‟t report for the examination due
to emergency, the concerned chairman shall make alternative
arrangement from the list of panel of examiners submitted by
DPC. In case no examiner is available from the list of panel, the
Chairman DPC is empowered to make suitable arrangement with
the consent of COE.
iv After the dissertation end semester examination is over,
Chairman, internal examiner along with external examiner shall
fill in the marks in the mark sheet, sign on it, seal it in a packet,
write all details on the packet and submit the same to exam cell
on the same day, or latest by the next working day, along with
TA/DA and remuneration bills.
v DEC shall compile and forward the bills of support staff involved
in the examination of dissertation.
5 Central Assessment
5.1 General
5.1.1 It shall be mandatory for every faculty of Walchand College of
Engineering, Sangli to assess the answer books of his/her course or
answer books of other courses as instructed by The Chairman, BOE,
within stipulated time.
5.1.2 All the assessment of a course shall be done by the concerned faculty.
5.1.3 Assessment for ESE (theory) shall be done centrally.
5.1.4 In case of any discrepancies in the question paper that may affect the
assessment, a committee consisting of COE, DPC chairperson and
Dean academics shall decide the course of action and shall give the
guidelines for assessment.
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5.2 Assessment Procedure
5.2.1 Officer in-charge (assessment) shall issue answer books to the
concerned faculty.
5.2.2 The concerned faculty shall assess and submit the assessed answer
books to the officer in-charge(assessment)
5.2.3 The examiners shall follow the instruction given in Appendix E
5.2.4 The assessed answer books shall be scrutinized further. “Scrutiny”
shall include checking for un-assessed answers, totaling of marks, and
transfer of marks to main page, blank pages scratched etc. In case of
any corrections, it shall be brought to the notice of concerned faculty.
The faculty shall do required correction and submit marks sheet to
assessment coordinator
5.2.5 In case of any discrepancies observed or reported in assessment, COE
is authorized to get the answer books evaluated from any other
competent internal or external evaluator and update the results
accordingly. The COE shall report the same to BOE for necessary
further action, if any.
5.3 Procedure to show Theory ESE answer books to students:
5.3.1 After the ESE theory assessment and marks entry in prescribed format,
the faculty shall submit the ESE mark list and he/she shall collect the
answer books from exam cell for showing the answer books to
students. The exam cell shall issue the answer books to the faculty
upon signing an undertaking (Appendix A, Form No. E-27).
5.3.2 The DEC in consultation with DPC Chairperson shall prepare a time
table for showing the answer books to the concerned students. The
time table shall be displayed on the department notice board and the
same shall be submitted to exam cell.
5.3.3 The faculty shall show the answer books to the students as per the
schedule declared by the DEC/ DPC Chairperson.
5.3.4 The course faculty shall review the answer books based on the queries
from students. He/She shall keep record of students‟ attendance in this
process.
5.3.5 The faculty shall submit the mark list of “Change in ESE marks”,
student attendance sheet along with the answer books to the exam cell
within stipulated time as decided by COE.
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5.3.6 The updated marks of ESE shall be used by the faculty in the grade
moderation process.
The guidelines/instructions for the examiners are given in Appendix-E.
5.4 Preservation of Answer Books:
All assessed answer books shall be preserved for two consecutive semesters in
examination cell from the date of examination.
6 Tabulation and Declaration of Results
6.1 Semester Examination (SE-I and SE-II) Results:
Concerned Course faculty /Coordinator shall prepare and display the marks of
SE-I and SE-II of respective course, as per academic calendar. He/ She shall
allow the students to see the evaluated answer books of SE-I and SE-II after
assessment. He/She shall send the final copy of mark list to COE through
DEC within ten days after the last date of completion of SE-I and SE-II.
6.2 In Semester Evaluation (ISE):
The concerned Course Coordinator/ Course faculty shall decide marks of ISE
based on the record of student‟s performance in various modes of assessment
(Refer section 4.2.1) conducted by the course faculty during semester. The
concerned faculty shall use the ISE marks in the Grade Moderation Process.
He/ She shall not show the ISE marks to students. The course faculty shall
submit the provisional ISE mark list at the end of the semester before ESE
examination. The final ISE mark list shall be submitted to exam cell only after
the grade moderation process and declaration of provisional result.
6.3 Internal Assessment of Lab Course
6.3.1 The concerned Course Coordinator/ Course Faculty shall display the
marks of Internal Assessment of Lab Course to the students at the end
of each semester before ESE. He/ She shall send the final copy of lab
course ISE mark list to examination cell before the commencement of
Lab ESE of that semester.
6.4 Compilation of Grades
The faculty shall use the marks of ISE, SE-I and SE-II and ESE, for grade
moderation process. The DECs and DPC chairperson shall conduct the grade
moderation process of the department.
The Grade Moderation Process shall involve the following steps:
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For Courses with Relative Grading:
6.4.1 BOE Chairman in consultation with the DPC chairperson shall form a
Grade Moderation Committee (GMC).
6.4.2 The concerned faculty shall use ISE, SE-I, SE-II and ESE marks to
decide the total marks. If the total has a fractional part then the faculty
shall round the total to the immediate next integer if the fractional part
is ≥0.5. If the fractional part is <0.5, it shall be rounded to immediate
lower integer.
6.4.3 By reviewing the total marks, the faculty shall assign FF grade to the
students who have got total marks less than 40.
6.4.4 Maximum ±2 grace marks per course in maximum two theory (credit
and audit) courses in a semester shall be awarded, irrespective of
number of courses registered for, provided he/she has failed in not
more than two theory courses. If a student has failed in more than two
theory courses, no grace marks will be applicable in any course.
6.4.5 The grace marks shall be applicable only to regular students and shall
not be applicable to any re-registered student in a course.
6.4.6 The grace marks shall be awarded to a student only if the total of
(ISE + Grace) marks is not more than the maximum ISE marks for that
course.
6.4.7 For lab courses where the ISE marks are shown to students, the grace
marks shall not be applicable. Also for courses where the evaluation is
based on 100% ISE, grace marks shall not be applicable.
6.4.8 In the further grading process, the failed students shall be excluded.
6.4.9 Then, the mean (µ) and standard deviation (σ) of total marks of passed
students shall be computed. From these, the relative grading thresholds
shall be decided with the use of following table (Table 6-1).
Grade ≥ Min Threshold < Max Threshold
DD 40 (µ -σ)
CD (µ - σ) (µ -0.5σ)
CC (µ -0.5σ) (µ)
BC (µ ) (µ +0.5σ)
BB (µ +0.5σ) (µ +σ)
AB (µ +σ) Max(80, min((µ +1.5σ),90))
AA Max(80, min((µ +1.5σ),90)) 100
Table 6-1: Relative Grading Thresholds
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6.4.10 After the relative grade thresholds are calculated, the faculty shall
check the histogram of the grades and adjust the thresholds to get
nearly bell shaped histogram.
6.4.11 After this the faculty shall get the grade thresholds, approved from
GMC. After approval, the faculty shall lock the grade thresholds.
6.4.12 The faculty then shall review the boundary cases for each grade and
may assign max +1 grace ISE mark to those boundary cases. This shall
not change the grade boundaries.
6.4.13 After this, the grades shall be calculated as per the Table 6.1 and
assigned to each student.
6.4.14 The faculty shall prepare the grade sheet, verify it, sign on it, get the
signature of the GMC and handover the grade sheet to the HOD.
6.4.15 HOD shall receive grade sheets of all courses of the department from
respective faculty, verify them, and approve it and display the class
wise provisional result on the departmental notice board.
6.4.16 The HOD shall also submit all original documents (including the soft
copy of the marks and grading information) in this grade moderation
process to examination cell for final result processing and declaration.
The department and faculty shall maintain the record of this grade
moderation process.
6.4.17 The process of grading for courses with absolute grading:
i The courses where the number of students registered for a course
are ≤ 30, absolute grading shall be used.
ii The process of absolute grading shall be carried out by GMC
iii Maximum ±2 grace marks per course in maximum two theory
(credit and audit) courses in a semester shall be awarded, only for
acquiring DD grade , irrespective of number of courses registered
for, provided he/she has failed in not more than two theory
courses. If a student has failed in more than two theory courses,
no grace marks will be applicable in any course.
iv The rules 6.4.5 to 6.4.7 as regards the grace marks shall apply for
absolute grading also..
v The grade boundaries for absolute grading are shown in table 6.2.
The grades shall be calculated as per table 6.2.
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Grade Min Threshold Max Threshold
FF ≥ 0 < 40
DD ≥ 40 < 45
CD ≥ 45 < 50
CC ≥ 50 < 60
BC ≥ 60 < 70
BB ≥ 70 < 80
AB ≥ 80 < 90
AA ≥ 90 ≤100
Table 6-2: Absolute Grading Thresholds
Further grading process shall be the same as in section 6.4.14 to 6.4.16.
The award of grades and computation of Semester Performance Index (SPI),
First Year Performance Index (FYPI) and Cumulative Performance Index
(CPI), as applicable, shall be done in accordance with Rule No. 9 and 10 of
Academic Rules and Regulations for U.G., and Rule No. 8 and 9 of Academic
Rules and Regulations for P.G. document.
6.5 Results
6.5.1 The provisional result approved by the GMC shall be received by the
Examination Cell and considering the results of backlog students,
re-registered students, result of make-up examination; the overall
result, calculation of SPI, CPI, Pass/Fail status etc., shall be decided by
Result Coordinator.
6.5.2 The examination cell shall then prepare the grade cards, tabulation
register and statistics of the result.
6.5.3 The final results shall be declared after obtaining endorsement from
BOE and copies of the same shall be sent to the department.
6.5.4 In case of any discrepancies observed or reported in assessment and in
grade moderation process, COE is authorized to get the answer books
evaluated from any other competent internal or external examiner and
update the results accordingly. The COE shall report the same to BOE
for necessary further action if any.
6.6 Amendment of Results due to errors
In case it is found that the result of an examination has been affected by
errors, the COE shall amend such a result in such a manner as shall be in
accordance with the true position and to make such declaration as is
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necessary. A report listing such amendments shall be submitted by the COE to
BOE. The amended result shall be endorsed by BOE before its declaration.
The error means i) error in computer/data entry, printing or programming; ii)
clerical error, manual or machine error, in totaling or entering of marks on
ledger / register; iii) error due to negligence or oversight of examiner or any
other person connected with evaluation, moderation and result tabulation.
7 Unfair Means/Malpractice at Examination
7.1 General:
Government of Maharashtra enacted the Maharashtra Act No. XXXI of 1982,
(Refer Appendix-F) providing prevention against Malpractices at the
University/College/Board Examinations. Under the section of this act, use
of unfair means of any kind by an examinee/ any person/person related
to examination during the conduct of examination is a cognizable and non-
boilable offence. For implementation of the act following procedure shall be
adopted.
7.2 Competent Authority:
On receipt of a report regarding use of unfair means by any student/person at
examination, including breach of any rules laid down by institute authorities
for proper conduct of examination, the BOE shall be the competent authority
to institute CRC. This committee shall be the competent authority to
investigate, recommend and take appropriate disciplinary action against
the student/person/s using, attempting to use, aiding, abating, instigating or
allowing unfair means at examinations.
In case of teaching faculty or other staff related with conduct of examination
and involved in unfair means at examination, CRC shall investigate into the
matter and forward the facts and findings of inquiry to BOE along with
recommendation. BOE shall take appropriate disciplinary action against the
concerned faculty/staff.
7.3 Procedure for Dealing with Cases of Unfair Means at Examination Hall:
In case of unfair means at examination hall, coordinator examination shall
adhere to the following procedure
7.3.1 The student shall be called upon to surrender the material found in his
/her possession, if any, and his/her answer book to coordinator
examination.
7.3.2 Signature of the concerned examinee shall be obtained on the relevant
material and list thereof. Concerned invigilator shall also sign on all
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relevant materials and documents besides counter signature of
coordinator examination.
7.3.3 The answer book of the concerned examinee shall be confiscated along
with unfair means material. This shall be marked as “Suspected Unfair
Means Case”. A Statement of the examinee in prescribed form shall
be obtained and he/she shall be issued a fresh answer book, if
necessary, duly marked as “Second Answer Book”.
7.3.4 An undertaking shall be obtained in prescribed form from the
concerned examinee stating that the decision of the concerned
competent authority in his/her case shall be final and binding on
him/her. He/She shall then be allowed to continue with his/her
examinations.
7.3.5 Statement of the concerned invigilator in prescribed form, shall be
obtained by coordinator examination who subsequently shall make
forwarding remarks in the same format. If examinee refuses to make
statement or to give undertaking, the concerned invigilator and
coordinator examination shall record accordingly on the same form.
7.3.6 Show-cause notice shall be issued to the examinee in prescribed form
instructing him/her to appear before CRC.
7.3.7 In the case of impersonation or violence, the concerned examinee shall
be expelled by coordinator examination from the examination and
shall not be allowed to appear for remaining examinations of that
semester. A report to this effect with the action taken shall be sent to
the COE.
7.3.8 All the materials, statement and undertaking of examinee and
statement of Invigilator along with the forwarding remarks of
coordinator examination shall be forwarded by coordinator
examination through coordinator examination to COE in separate and
confidential sealed envelope marked with “Unfair Means Case”.
7.3.9 In case of unfair means of oral type, invigilator and/or concerned
authorized person shall record the facts in writing and report the same
through coordinator examination to the COE.
7.3.10 COE after finding the prima-facie of the case of malpractice received
from coordinator examination shall send it to CRC. Controller of
Examinations or his/her representative shall present the case of
malpractice before CRC and shall deal with the case till it is finally
disposed of.
7.4 Procedure for Dealing with Unfair Means at Assessment Centre
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7.4.1 During the assessment of answer books, if examiner suspects that there
is prima-facie evidence that the examinee/s, whose answer book/s
the examiner is assessing, appear/s to have resorted to unfair means in
the examination, examiner shall forward his/her report along with
the evidence and his/her opinion to the COE who shall then forward
the case in separate sealed envelope marked with “Suspected Unfair
Means Case” to CRC.
7.4.2 If any staff is found involved in any type of malpractice/unfair means,
COE shall report the case to CRC for further action
7.4.3 COE or his/her representative shall present the case of malpractice
before CRC and shall deal with the case till it is finally disposed off.
7.5 Procedure for Dealing with Unfair Means at Paper Setting/Printing
7.5.1 If any student/staff/any person/s related with paper setting and or
printing is found involved in any type of malpractice/unfair means
related to paper setting/paper printing, COE shall report the case to
CRC for further action.
7.5.2 COE or his/her representative shall present the case of malpractice
before CRC and shall deal with the case till it is finally disposed off.
7.6 Procedure to be followed by Complaint Redressal Committee.
7.6.1 For the purpose of investigating unfair means resorted to by
examinee/examinee/s at the examination, the BoE shall appoint CRC
which shall function as a body to investigate into the matter and decide
the punishment on the basis of facts and findings of the case after
ensuring that reasonable opportunity has been given to the concerned
implicated student/examinee/person in his/her defense.
7.6.2 The CRC shall then issue final order/s with regard to the penalty action
to be taken against the implicated examinee/persons.
7.6.3 The CRC shall inquire and decide the punishment by following the
Guidelines for imposing punishment on examinee/s/others involved in
unfair means as prescribed in Appendix-G and Appendix-H. However
depending on the situation, committee may quantify the severity of the
punishment.
7.6.4 As the examinee is asked to appear physically before the committee,
he/she shall give written reply/explanation to the charges leveled
against him/her. Reasonable opportunity, including oral hearing, shall
be given to the examinee in his/her defense. The committee shall also
consider the reply/explanation given by the examinee before making
the final decision.
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7.6.5 After issuing show cause notice if the implicated examinee fails to
appear before committee on the day at specified time and venue fixed
for the meeting, the committee shall take decision in his/her case in
absentia, on the basis of available evidence/documents, which shall
be binding on the examinee concerned.
7.6.6 In disciplinary action against concerned implicated
student/examinee/person, committee shall have rights to cancel
institution scholarship/s or awards or prizes or medals etc. achieved by
him/her in that examination.
7.6.7 The committee shall dispose off the case within one week, from the
last date of examination and in no case latter than the award of Grade
points to the student/s. The decision and/or order of penal action
imposed on the implicated examinee shall be issued to the respective
examinee and same shall be informed to the Dean (Academics), COE
and the person through whom the case was initiated.
7.6.8 For Paper Setter/Examiner/Faculty/Any Other Person Involved in
Unfair Means with Conduct of Examination:
If a Paper Setter/Examiner/Faculty member or any other person related
with conduct/assessment of examination is suspected to be involved
with unfair means or practices by a complaint launched by anybody
either in written or oral or by any other means, the concerned
coordinator shall submit the report to COE who shall forward it to
CRC. The concerned person through whom the case was originated
shall present the case before CRC and shall deal with the case till it is
finally disposed off.
7.6.9 For unfair means in conduct of examination:
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i The implicated person shall be informed in writing of
the act of malpractices used and/or lapses committed by him/her
at the examination and shall ask him/her to be present before
the committee on a particular day and date at time and venue
fixed for this meeting.
ii The documents pertaining to malpractices, for which the person
is implicated, shall be shown to him/her and reasonable
opportunity including oral hearing shall be given to the
concerned person in his/her defense before the committee. The
reply/explanation given by the concerned person shall also be
considered by the committee before making final report/
recommendation.
iii The committee shall follow the procedure in the spirit of natural
justice.
iv If the concerned person fails to appear before committee on the
specified day at the time and venue fixed for meeting, the
committee shall take the decision in his/her case in absentia on
the basis of whatever evidence/documents available to the
committee. The same shall be binding on concerned implicated
person.
v The committee shall submit its report to the BOE along with its
recommendations regarding punishment to be inflicted on the
concerned person or otherwise, after taking into consideration the
categories prescribed in Appendix-F.
vi After receiving the report along with the recommendations from
CRC regarding punishment, the BOE shall pass such orders as it
deems fit including granting the implicated person benefit of
doubt, issuing warning, or exonerating him/her from charges and
shall impose any one or more of punishment taking into
consideration the categories mentioned in Appendix-F.
7.6.10 For Unfair Means in Conduct of SE-I and SE-II Examination
DEC shall be the competent authority to take action on the student
who has been caught in copying or involved in any type of malpractice
in SE-I and SE-II. DEC shall obtain the statement of such student in
the prescribed form and the statement of invigilator with forwarding
remarks of the Head of the concerned Department. In cases such as
violence or any other serious matter where it is felt necessary to take
severe action, DEC shall refer the case to the CRC.
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8 Makeup-Examination
8.1 There shall be a make-up examination for all courses (UG and PG) for theory
as well as lab courses, once in a year. The makeup examination for an
academic year shall be conducted before the commencement of an odd
semester of the next academic year.
8.2 The students failed in an odd semester as well as even semester in an
academic year shall be allowed to appear for a makeup examination for the
same academic year.
8.3 Also the students, who have secured DD or CD grade in a course in an odd
semester or even semester in an academic year, can appear for such makeup
examination for the same academic year, for improving grade.
8.4 If a student applies for appearing for such makeup examination for a course,
the ISE, SE-I and SE-II marks of the course shall be null and void. Also grade
obtained in the course during regular odd or even semester examination shall
be null and void.
8.5 The makeup examination shall be of 100 marks and shall be based on all
modules in the syllabus with equal weightage to each module. The question
paper shall not have any options (no internal options also).
8.6 For makeup examination absolute grading shall be used and following grade
table shall be applied for deciding grades.
Marks Grade
0 to 39 FF
40 to 54 DD
55 to 69 CD
70 to 100 CC
8.7 After assessment, the answer books of makeup examination shall be shown to
students.
8.8 Grace marks shall not be awarded for makeup examination.
8.9 If the student fails to clear the course, even in make-up examination, he/she
has to re-register for the course whenever it is offered and undergo all the
modes of evaluations afresh
8.10 There shall not be any other re-examination other than makeup examination
for what so ever reason.
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9 Grade Improvement:
9.1 Refer to section 8.3
10 CPI Improvement Policy:
To be decided in due course of time and to be communicated later.
11 Online Examinations:
11.1 The online examination is allowed and this mode of examination is optional
for faculty. For conducting such types of examinations, the faculty must
inform the exam cell at least one week before the time table/seating
arrangement is finalized. Permission for conducting such exams shall be
granted by COE based on available resources and consultation with DPC
chairman.
11.2 SE-I, SE-II and ESE can be taken in the form of online examination. The
concerned faculty and DEC shall arrange to create courses/users etc. on a
suitable server for such examinations.
11.3 For online examination, the root/admin password of the server must be with
DPC chairperson/DEC. DEC shall arrange to create necessary online
examinations on the server and provide the username and password to the
concerned faculty. The concerned faculty shall add the questions to the online
exam and verify that the online exam operates properly.
11.4 During the online examinations, access to the online course material, other
resources on the same or other server, internet access must be disabled for the
candidates of the examination. This should be ensured by DEC. DEC and the
concerned faculty shall be responsible for the proper conduct of the respective
online examination.
11.5 After the online examination, all electronic exam data must be submitted to
exam cell in the form of CD with all output files in excel so as to retrieve
questions, attempts and grades of each students.
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12 Appendix-A: List of the Formats Used In Examination Cell
Form No. Contents
Form No. E– 01 Appointment as question paper setter
Form No. E– 02 Acceptance and declaration by paper setter
Form No. E– 03 Acceptance and declaration by chairman
Form No. E– 04 Instructions to candidates
Form No. E– 05 Acknowledgement of documents
Form No. E– 06 Confidential statement of issuing the chosen sealed packets of
question paper
Form No. E– 07 Remuneration bill form for examiners and paper setters
Form No. E– 08 Confidential statement for delivering question papers to the
coordinator examination
Form No. E– 09 Invigilator report of MSE/ESE
Form No. E– 10 Schedule of Practical/Oral Examination
Form No. E– 11 Bill form for invigilators
Form No. E– 12 Appointment as Invigilators for MSE/ESE
Form No. E– 13 Appointment of external/internal examiner for practical
examination
Form No. E– 14 ISE marks sheet for dissertation phase I/II/III/IV
Form No. E– 15 ESE marks sheet dissertation phase II/IV
Form No. E– 16 Statement of answer books handed over for assessment
Form No. E– 17 Record of question papers of ESE
Form No. E– 18 Application for a writer/extension of time in ESE
Form No. E-19 Appointment of examiner for ESE
Form No. E-20 Declaration by examiner
Form No. E-21 Obsolete
Form No. E-22 Statement of Examinee involved in unfair means in ESE
Form No. E- 23 Invigilator report regarding unfair means and malpractice by
examinee in ESE
Form No. E– 24 Undertaking from examinee involved in unfair means at the end
semester examination
Form No. E– 25 Show cause notice to examinee
Form No. E– 26 Report and recommendations by complaint redressal committee
Form No. E– 27 Undertaking for custody of SE-I, SE-II, ESE answer books.
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Form No. Contents
Form No. E– 28 Record of assessment by examiner
Form No. E– 29 Certificate of attendance paper
setting/Assessment/Practical/Oral/Dissertation
Form No. E– 30 Assessment sheet
Form No. E– 31 Remuneration bill form of Coordinator/Officer in-charge
Form No. E– 32A ISE marks sheet
Form No. E– 32B Grace marks sheet
Form No. E– 33A ESE marks sheet
Form No. E– 33B Change in ESE marks sheet
Form No. E– 34 Remuneration bill form for support staff
Form No. E– 35 Remuneration bill form of assistants/helpers at examination
Form No. E– 36 Examination application form
Form No. E– 37 Obsolete
Form No. E– 38 Appointment of coordinators
Form No. E– 39 Attendance sheet of Practical/Oral/Dissertation examination
Form No. E– 40A SE-I marks sheet
Form No. E– 40B SE-II marks sheet
Form No. E– 41 Obsolete
Form No. E– 42 Obsolete
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13 Appendix-B: Guidelines/Instructions for Appointment of External
Paper Setters
Refer to section 2.6
1. Appointment of examiners for both theory and/or lab examinations shall be made
ten days before the commencement of ESE.
2. The acceptance of appointment by an external paper setter/examiner is expected
within eight days from the dispatch of the appointment order. However, if no
written or verbal communication is received from the paper setter/examiner within
the prescribed time period, then his/her appointment is treated as cancelled and a
new appointment order shall be issued to another paper setter/examiner from the
panel submitted by DPC. It is mandatory for the faculty members of Walchand
College of Engineering, Sangli to accept the appointment as paper setter/examiner.
3. If the paper setter/examiner other than course faculty is appointed, he/she should not
disclose his/her appointment. He/She shall make correspondence regarding any
matter connected with the examination in sealed envelope only.
4. The paper setter/examiner should follow all the directions given by the BOE from
time to time regarding of pattern of question papers, setting of question papers,
submission of model answers, scheme of marking, and assessment.
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14 Appendix-C: Guidelines/Instructions to the Question Paper Setter
1. The question paper format with common instructions printed on it shall be
provided to the paper setter.
2. The question paper for ESE shall normally be of 50 marks and of 2 hours
durations. Any exceptions to this rule, shall be informed to the BoE well in
advance.
3. The nature of question paper should be precise. Paper setter should design
question paper such that the questions:
i. are unambiguous
ii. are written in simple, and meaningful words.
iii. are asked for appropriate marks
iv. cover the entire syllabus prescribed for the course.
4. Question should be set in such a way that it shall test the skill of applying the
knowledge acquired, rather than testing the memory. Questions shall not be based
on merely book information. The questions should check the students analytical
ability and should contain minimum 40% analytical questions.
i. There shall be maximum six questions based on six modules.
ii. For a course where the candidates registered are less or equal to 30,
options may be given in the question paper with 30-35 % internal choice.
iii. For a course where the candidates registered more than 30, internal
options should not be given in the question paper.
iv. The questions shall be serially numbered as 01, 02, 03, 04 05 & 06.
v. The number of sub-questions, if any, shall be restricted to five and
numbered as a, b, c, d, e and f.
vi. Marks allotted to a question or sub-question shall and indicated on the
right side of that question or sub-question.
vii. Diagrams or sketches, if any, shall be drawn in black ink or with black ball
pen and shall be attached separately (to the question paper) with question
number mentioned below the sketch.
viii. A scheme of marking, giving distribution of marks for different
points in the question, shall be prepared by the paper setter for the
guidance of examiners assessing the answer books. In case of numerical
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problems, solutions of the problems with distribution of marks for
different stages shall be given in the scheme of marking.
ix. The paper setter shall specifically mention the Charts, Tables, other
documents/standards/ coded data books etc. The use of which shall be
permitted during the actual conduct of the examination. Preprinted
datasheets may be provided as per need, to be used by students during the
examinations.
x. If a faculty member, teaching a course feels that, for MTech theory
courses, programmable calculator is required for solving the question
paper of his/her course, he/she should mention it explicitly in the
instructions. The students then will be allowed to use programmable
calculator only if the question paper has such explicit instruction that
allows the students to use programmable calculator.
xi. The faculty members shall not write any instruction/s in the question paper
which will violate the examination rules.
xii. Format of the Question Paper for Printing
a. Both sides of the papers shall be used for printing.
b. Additional sheets may be used for printing if the contents of the
question paper exceed two A4 size papers. Additional sheets shall be
stapled with the main sheet.
c. Typical format with instructions shall be as below:
WALCHAND COLLEGE OF ENGINEERING, SANGLI
(An Autonomous Institute) (Name of Examination) F.E. SEMESTER –II EXAMINATION
(Name of Subject) ENGINEERING MATHEMATICS II
Day and Date:
Time: Max Marks- 100
________________________________________________________________________
Instructions – i) All questions are compulsory.
ii) Figures to the right indicate full marks.
iii) Assume suitable data wherever necessary.
iv) Use of non programmable calculator is allowed.
v) Additional instructions, if any.
Exam No:
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15 Appendix-D: Guidelines/Instructions to the Invigilators
The invigilators shall enter the examination hall at least 15 minutes before the start
of examination.
He/She shall,
1. Ask the students to keep their books, note books, mobile phones and their written
materials at the front of the hall/outside the hall. Enter correct seat numbers; use only
blue ink for writing.
2. Check whether the students have occupied their seats as per the seating arrangement.
3. Distribute answer books to the students at least 10 minutes before the start of the
examination and ask them to fill in correct details on the front page of the answer
books,
4. Distribute the question papers to the students at the beginning of the examination,
5. Check the identity cards of the students and sign on their answer books, if all details
are correct,
6. Take the signature of students on the attendance proforma, mark „AB‟ for absent
students and maintain the attendance record of his/her examination hall,
7. Distribute the supplements, graph papers to the students as and when demanded by
the students and maintain the record of supplements issued in the given proforma,
8. Maintain general discipline in the classroom by frequently moving in the
examination hall and preventing any malpractices or attempt of copying by students.
9. Report cases of misbehavior, indiscipline, malpractices and copying cases of
students to the SI for further necessary action,
10. Give warning to the students to tie their supplements, 10 minutes before the end of
examination,
11. Collect the answer books from the students at the end of examination and arrange
them sequentially as per the examination seat numbers of students for each course
separately,
12. Hand over the answer books and filled in proforma to SI.
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16 Appendix-E: Guidelines/Instructions for Examiners
After receiving the order for assessment of answer books, the examiner shall
1. Not disclose the order as it is confidential (Applicable only for examiners other
than course faculty, if appointed). (Refer section 2 and 3)
2. Report at the Examination Cell.
3. Submit the “Examiner‟s Declaration” Form given by Examination Cell. (Form
No.E20)
4. Collect bundle of answer books from office in-charge (assessment); count all the
answer books in the bundle. If any difference in number of answer books is
found, the examiner shall get it clarified immediately from office in-charge
(assessment).
5. Collect question paper and solution/scheme of marking of the course from office
in-charge (assessment). If a copy of solutions/scheme of marking is not available,
he/she shall prepare solutions/model answers and claim the bill for that.
6. Award step-wise marks for each answer.
7. Transfer marks carefully on the front page of the answer book and carry out total
of marks correctly.
8. Write marks in double digits (e.g. 01, 02, 12 etc) in the space provided on the
front page of the answer book. Write 00 marks for the question to which answer/s
written by the examinee is/are completely wrong. Write - (single dash) for the
question which is not attempted (completely ignored) by the examinee.
9. Put signature with his/her name in the space provided on the front page of the
answer book.
10. Hand over the bundle and report immediately to office in-charge (assessment) for
further action if he/she comes across any of the following cases while assessing
the answer books.
a. Answer book found with a written request stating cancellation of
previously written answer.
b. Answer book found with multiple-writings, or with multiple use of inks
or use of ink other than blue colour.
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c. Answer book found attached with any currency note and/or found
requesting examiner to assess answer book favorably.
d. Answer book found disclosing identity of the examinee in any form with
an intent to get clear-cut illegal benefit.
e. Answer book found with abusive and threatening language of writing.
f. Question paper with missing data, misprint of any nature.
g. Evidence of mass copying.
h. Any other case, in which examiner feels that, the examinee has shown
intent of seeking favoritism.
11. Submit assessed answer books to office in-charge (assessment) along with mark
sheet in prescribed format.
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17 Appendix-F: A Copy of Maharashtra Act No. XXXI of 1982
(A) MAHARASHTRA ACT NO. XXXI of 1982:
Attention of the students is invited to section 6 to 10 of the Maharashtra Act No. XXXI of
1982, providing for preventing Malpractice at University and other examination etc.
1. Bringing written notes and printed pages to the Examination Hall is an offence “It
was in your pockets or handbag and you did not notice, or that you did not make
use of it” is no excuse. Possession of any written notes and printed matter on a
subject of the Examination, inside the hall is improper and illegal.
2. DO NOT BRING WRITTEN ANSWER- BOOKS into the Examination Hall. If
caught, you are liable for punishment under Maharashtra Act No. XXXI of 1982
and Mumbai University ACT, 1974.
3. DO NOT SEND YOUR FRIEND OR ANY OTHER PERSON TO APPEAR IN
THE EXAMINATION ON YOUR BEHALF. Both shall be liable for punishment
under the Maharashtra Act No. XXXI Of 1982 and Mumbai University
ACT,1974
4. All offences in the Examination Hall are NON- AVAILABLE and cognizable.
Trial in Court shall be summary. Your name may appear in the newspaper for
your malpractice.
5. In addition to police action, and punishment under the Maharashtra Act No.
XXXI Of 1982, the University / College shall also enquire into your use of unfair
means, the University / College also shall punish you, by declaring your result for
the Examination null & void, and by debarring you for a few more Examination
sessions.
6. If you practice UNFAIR MEANS, YOU ARE LOSER ALL THE WAY, You fail
in the Examination, you are debarred, you are punished by the Court, and you
CANNOT SHOW YOUR FACE to friends, relatives and neighbours.
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The broad categories of unfair means resorted to by student at the university / college
institution examination and the quantum of punishment for each category thereof.
Sr.
No.
Nature of malpractice Quantum of Punishment
1 Possession of copying material Annulment of the performance of the student at
the University / College / Institution
examination in full.
(Note: This quantum of the punishment shall
apply also to the following categories of
malpractices at Sr. No. (2) to Sr. No. (12) in
addition to the punishment prescribed thereof.
2 Actual copying from the copying
material
Exclusion of the student from University or
College or Institution examination for one
additional examination.
3 Possession of another student‟s
answer- book
Exclusion of the student from University or
College or Institution examination for one
additional examination. (BOTH THE
STUDENTS)
4 Possession of another student‟s
answer- book + actual evidence of
copying therefrom
Exclusion of the student from University or
College or Institution examination for two
additional examinations
5 Mutual / Mass copying Exclusion of the student from University or
College or Institution examination for two
additional examinations
6 (i)Smuggling-out or smuggling – in
of answer book as copying
material.
(ii) Smuggling – in of written
answer book based on the question
paper set at the examination.
(iii) Smuggling – in of written
answer book and forging signature
of the Jr. Supervisor thereon.
Exclusion of the student from University or
College or Institution examination for two
additional examinations
Exclusion of the student from University or
College or Institution examination for three
additional examinations
Exclusion of the student from University or
College or Institution examination for four
additional examinations
7 Attempt to forge the signature of
the Jr. Supervisor on the answer
book or supplement
Exclusion of the student from University or
College or Institution examination for four
additional examinations
8 Interfering with or counterfeiting of
University/College/institution seal,
or answer books or office
stationery used in the
examinations.
Exclusion of the student from University or
College or Institution examination for four
additional examinations
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Sr.
No.
Nature of malpractice Quantum of Punishment
9 Answer book, main or supplement
written outside the examination
hall or any other insertion in
answer book.
Exclusion of the student from University or
College or Institution examination for four
additional examinations.
10 Insertion of currency notes / to
bribe or attempting to bribe any of
the persons connected with the
conduct of examinations
Exclusion of the student from University or
College or Institution examination for four
additional examinations
( Note : this money shall be credited to the
Vice – Chancellor‟s Fund)
11 Using obscene language / violence
threat at the examination centre by
a student at the University /
College / institution examination to
Jr. / Sr. Supervisors / Chief
Conductor or Examiners.
Exclusion of the student from University or
College or Institution examination for four
additional examinations
12 a) Impersonation at the University /
College / Institution examination
b) Impersonation by a University /
College / Institute students at S. S.
C. / H. S. C. / any other
examination
Exclusion of the student from University or
College or Institution examination for five
additional examinations. (both the students if
impersonator is University or College or
Institute students).
Exclusion of the student from University or
College or Institution examination for five
additional examinations. Annulment of the
performance of the student at the University or
College or Institution examination in full.
13 Revealing identity in any form in
the answer written or in any other
part of the answer book by the
student at the University or College
or Institution examination.
Exclusion of the student from University or
College or Institution examination for five
additional examinations. Annulment of the
performance of the student at the University or
College or Institution examination in full.
14 Found having written on palms or
on the body or the clothes while in
the examination
Annulment of the performance of the student at
the University or College or Institution
examination in full.
15 All other malpractices not covered
in the aforesaid categories.
Annulment of the performance of the student at
the University or College or Institution
examination in full and severe punishment
depending upon the gravity of the offence.
16 If on previous occasion a disciplinary action was taken against a student for
malpractice used at examination and he / she is caught again for malpractices used
at the examinations, in this event he / she shall be dealt with severely. Enhanced
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Sr.
No.
Nature of malpractice Quantum of Punishment
punishment can be imposed on such students. This enhanced punishment may extent
to double the punishment provided for the offence, when committed at the second or
subsequent examination.
17 PRACTICAL / DISSERTATION / PROJECT REPORT EXAMINATION
Student involved in malpractices at Practical / Dissertation / Project report
examinations shall be dealt with as per the punishment provided for the theory
examination.
18 The Competent Authority, in addition to the above mentioned punishments, may
impose a fine not exceeding Rs. 10,000/- on the student declared guilty.
* Note : THE TERM “ANNULMENT OF PERFORMANCE IN FULL”
INCLUDES PERFORMANCE OF THE STUDENT AT THE THEORY AS WELL
AS ANNUAL PRACTICAL EXAMINATION, BUT DOES NOT INCLUDE
PERFORMANCE AT TERM WORK, PROJECT WORK & DISSERTATION
EXAMINATION.
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18 Appendix-G: Guidelines for imposing punishment for copy
cases/misconduct
Guidelines for imposing punishment on the examinees caught copying/ involved in
any type of misconduct during or after Examination
Sr.
No. Nature of Malpractice Quantum of Punishment
1
Examinee found communicating or
talking with other examinees during
examination
Cancellation of examination of examinee in
that course
2 Examinee found with copying material
related to the paper but having not used the
material
Cancellation of performance of examinee in
that course
3 Revealing identity in any form in the
answer written or in any other part of the
answer book by the examinee with clear
intent of getting illegal benefits
Cancellation of performance of entire
examination of that semester(1)
4 Examinee found marking an appeal to the examiner revealing both i.e. name and address
Cancellation of performance of entire
examination of that semester (1)
5 Examinee found writing provocation, abusive or threatening language in the answer book
Cancellation of performance of entire
examination of that semester (1)
6 Examinee found having written on palm
or on his/her body or on clothing in the
examination
Cancellation of performance of entire
examination of that semester (1)
7 Cases of mass copying/individual copying
reported in assessment center reported
during the examination
Cancellation of performance of entire
examination of the examinee/s (1)
8 Examinee caught copying from the
copying material, whether examinee
accepts or denies of the same
Cancellation of performance of entire
examination of that semester and debarring
from one additional subsequent examination
(1+1)
9 Examinee found exchanging answer
books/ slip of papers with other examinees/
writing from others answer book/ allowing
other examinee to copy from his/her
Cancellation of performance of entire
examination of that semester and debarring
from one additional subsequent semester
examination (1+1)
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answer book
10 Examinee found influencing the examiner/
any other person connected with the
examination
Cancellation of performance of entire
examination of that semester and debarring
from two additional subsequent
examinations (1+2)
11 Examinee possessing copying material and
having copied from the same, but denial of
its use, refusal to give statement to that
effect. Misbehavior with invigilator and
officers related to examination
Cancellation of performance of entire
examination of that semester and debarring
from two additional subsequent
examinations (1+2)
12 Examinee found smuggling in or
smuggling out answer book as copying
material
Cancellation of performance of entire
examination of that semester and debarring
from two additional subsequent
examinations (1+2)
13 Examinee found destroying his own
answer book/ taking away his own answer
book and/or removing blank/ written pages
from the main answer book
Cancellation of performance of entire
examination of that semester and debarring
from two additional subsequent
examinations (1+2)
14 Examinee possessing copying material and attempts to destroy the evidence/runs away with copying material. Misbehavior with invigilator and officers related to exam
Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination(1+3)
15 Examinee found smuggling in previously
written answer book and inserting it in
present answer book
Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination (1+3)
16 Examinee found
(i) impersonating or
(ii) for whom impersonation is noticed
(i)Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examinations (1+3), plus he/she shall be
handed to police authorities
(ii) Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examinations (1+3), plus the case shall be
reported to Vishrambag police station.
17 Insertion of currency note to bribe or
attempting to bribe any of the person/s
connected with examination
Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination(1+3) and currency to be
forfeited to Non-Government account of
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college
18 Examinee found sending out or taking in
question paper from outside
Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination (1+3)
19 Examinee found tempering with mark
sheet/ certificate issued by the institute Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination (1+3)
20 Attempt to forge the signature of the
invigilator on the answer book Cancellation of performance of entire
examination of that semester and debarring
from three additional subsequent
examination (1+3)
21 Examinee found bringing or in possession of any weapon in examination room/ hall and making any kind of violence among examinees/ staff of examination
Cancellation of performance of entire
examination of that semester and debarring
from five additional subsequent
examinations (1+5), plus handing over the
examinee to police authorities.
22 Cases of mass copying reported during the examination
Result shall be held up. Punishment shall be
based upon the actual investigation report.
23. If on previous occasion a If on previous occasion a disciplinary
action was taken against a examinee for
malpractice used at exam and he/she
caught second time for malpractice used at
examination
Enhanced punishment can be imposed on the
examinee. This enhanced punishment may
extend to double the punishment
provided for the punishment for the earlier
offence of malpractice.
24 Examinee involved in malpractices at
Practical/dissertation/ project report
examination
Case shall be dealt with by appropriate
inquiry committee and recommend the
punishment to competent authority
25 All other cases not covered Above Punishment shall be decided by inquiry
committee based on above mentioned
punishment
Note: Complaint Redressal Committee may reduce/increase the punishment depending on the severity of the malpractice.
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19 Appendix-H: Guidelines for imposing punishment for
malpractices/lapses
Guidelines for imposing punishment for Malpractices and lapses on the part of the
paper Setter, Examiner, Moderator, Referee, Faculty or any other person connected
with the conduct of the examination
Sr.
No. Nature of Malpractice /Lapses Punishment
1 Paper-setter found responsible for
leakage of the question set in the end
semester examination whether
intentionally or due to the negligence
before the time of examination
Disqualification from any examination
work + disciplinary action by the
competent authorities as per the rules
applicable
2 Leakage of the question/question paper
set of the end semester examination
before the time of examination by any
person /s connected with the conducts of
examination
Disciplinary action by the competent
authorities against the guilty/ responsible
person/s as per the prevailing rules/code
applicable
3 Favoring a student (examinee) by
examiner, moderator, referee in
assessment of answer books / dissertation
/ project report /thesis by assigning the
examinee marks to which the examinee is
not entitled at the examination
Disqualification from any examination
work + disciplinary action by the
competent authorities
4 Examiner/ moderator/ referee
intentionally/ negligently not assigning
the marks in ESE to the student to which
he/she is entitled, in assessment of his
/her answer books/ dissertation /project
work,
Disqualification from any examination
work + disciplinary action by the
concerned competent authorities
5 Paper-setter not setting prescribed
number of questions in ESE question
paper set.
Disqualification from any examination
work for a period of three years.
6 Paper-setter repeating question in
same/different section/s
Disqualification from any examination
work for a period of three years.
7 Paper-setter setting question outside the
scope of the syllabus
Disqualification from any examination
work for a period of three years.
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Sr.
No. Nature of Malpractice /Lapses Punishment
8 While assessing answer books examiner
showing negligence in detecting
malpractices used by the student/s
As decided by the concerned competent
authorities of the institute.
9 Faculty acting as Guide for U.G./P/G.
projects/dissertations showing
negligence in supervision of dissertation
/project work (e.g. use of manipulated
data by a student)
As decided by the concerned competent
authorities of the institute.
10 DEC showing apathy in carrying out
duties related to examination (such as
not taking rounds to the examination halls
during examination period or opening the
packet of question paper before
prescribed time)
As decided by the concerned competent
authorities of the institute.
11 Invigilator helping student in copying
answers during the actual conduct of
examination or showing negligence in
reporting cases of copying when on
supervision duty.
Disqualification from any examination work up to a period of three years + disciplinary action by concerned competent authority as per the rule.
12 Invigilator /faculty helping students
(examinees) in mass copying while on
examination duty.
Permanent disqualification from any examination work + disciplinary action by the concerned competent authorities as per the rule.
13 The competent authority may report the case of the concerned implicated person to the
appropriate police Authorities as per the provision of Maharashtra Act No. XXXI of
1982.
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20 Appendix-I: Office Staff at Central Assessment Cell
Officers / Staff at Central Assessment Cell (CAC)
Designation Eligibility Numbers
Coordinator
DEC/Assistant Professor/
Competent faculty appointed by
COE
01
Officer-In charge Competent faculty/ Staff appointed
by COE 02
Office clerk Competent staff appointed by
COE 02
Computer operators Appropriate persons appointed by
COE 02
Scrutiny assistants Appropriate persons appointed by
COE 04
Peon/Sweeper Class-IV 02