Process Definition Document Title: Accounts Payable Author: IBM Owner: IBM Version: 1.0 Error: Reference source not found
Process Definition Document
Title: Accounts PayableAuthor: IBMOwner: IBMVersion: 1.0
Error: Reference source not found
Table of Contents1. Document Management 3
1.1 Client Organization 3
1.2 Versioning 3
1.3 Approvals 3
1.4 Attachments 3
1.5 Notes 3
2. Document Details 5
2.1 Overview5
2.2 Process Model 6
2.3 Process Steps 6
2.4 Supplier, Inputs, Outputs and Customers 27
2.5 User Requirements 27
2.6 Risks 27
3. Organization Change28
3.1 Organizational Change Impacts 28
3.2 Business Benefits 28
3.3 Business Realization 28
3.4 Key Performance Indicators 28
3.5 Enablers 28
4. Design 29
4.1 Key Design Decisions 29
4.2 Integration Considerations 29
4.3 GAP Analysis 29
4.4 Key Data Elements 30
4.5 Regulations 31
4.6 Security Roles 31
5. Testing 32
5.1 Scenarios 32
6. Training 33
6.1 Business Process Procedures 33
1. Document ManagementProject ID: 158
Title: Accounts Payable
Status:
Priority:
Release:
Business Owner:
Team:
Author:
Date Created:
Created By:
1.1 Client Organization
This document pertains to the following components of the client organization
1.2 Versioning
1.3 Approvals
This document requires the following approval signatures:
1.4 Attachments
1.5 Notes
Copyright
© Copyright 2010 SAP AG. All rights reserved.
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2. Document Details
2.1 Overview
Description Purpose
This process variant deals with posting accounting data for vendors in Accounts Payable. From there, the data is sorted by vendor and made available to other areas such as the purchasing system. When you post data in Accounts Payable, the system creates a document and passes the data entered to the general ledger. General ledger accounts and vendor accounts are then updated according to the transaction concerned (payable, down payment, credit memo, and so on) vendor payment activities. All business transactions are posted to and managed by means of accounts and for this a vendor master records are created.
Business Process Accounts Payable focuses on the following activities:
Down payment request
Post down payments using the payment program
Post vendor invoice
Down payment clearing
Enter vendor credit memo
Review and Release Blocked Invoices
Select invoices to be Paid
Review and block invoices for payment as needed
Post payment using the payment program
Creation of payment media using Classical Payment Medium program
Manual payment
Manual bank statement processing
Display of posted documents
Triggers
Dependencies Key DataElements
You have entered the master data required to go through the procedures of this process variant. Ensure that the following process variant-specific master data exists before you test this process variant:
Use the master data, found under Key Data Elements, in the process steps described in this document
Roles
A very specific set of roles must have been installed to test this process variant in the SAP Netweaver Business Client (NWBC). These are not needed if you are not using
the NWBC interface, but the standard SAP GUI. Those Role with not specific Step impact are noted here. All others can be found in the section titled “Security Roles”.
Details Business Role Activity Transaction
Employee (Professional User)
SAP_NBPR_EMPLOYEE-S
Assignment of this role is necessary for basic functionality.
2.2 Process Model
2.3 Process Steps
Step Application Transaction Transaction Description
Menu Path
Down Payment Request
ECC F-47 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Down Payment --> Request
Business role Menu : Accounts Payable-->Posting-->Payments --> Vendor Down Payment Request
Posting Down Payment Using the Payment Program
ECC F110 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Business role Menu : Accounts Payable-->Posting-->Payments --> Automatic Payment
Post Vendor Invoices
ECC FB60 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Invoice
Business role Menu : Accounts Payable-->Posting-->Invoices --> Enter Vendor Invoice w/o PO Reference
Down Payment Clearing
ECC F-54 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Down Payment --> Clearing
Business role Menu : Accounts Payable-->Posting-->Document
Processing (homepage)
Enter Vendor Credit Memo with reference to invoice
ECC FB65 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Credit Memo
Business role Menu : Accounts Payable-->Posting-->Invoices -- Enter Vendor Credit Memo w/o PO Reference
Review and Release Blocked Invoices
ECC MRBR SAP system menu : Logistics --> Materials Management --> Logistic Invoice Verification --> Further Processing --> Release Blocked Invoices
Business role Menu : Accounts Payable --> Posting --> Invoices --> Release Blocked Invoice w/PO Reference
Choose Invoices to be Paid (Proposal Run)
ECC F110 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Business role Menu : Accounts Payable-->Posting-->Payments --> Automatic Payment
Review and Block Invoices for Payment as Needed
ECC F110 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Business role Menu : Accounts Payable-->Posting-->Payments --> Automatic Payment
Post Payments Using the Payment Program
ECC F110 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Business role Menu : Accounts Payable-->Posting-->Payments --> Automatic Payment
Post Manual Outgoing payment
ECC F-53 SAP system menu : Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Outgoing payment --> Post
Business role Menu : Accounts
Payable-->Posting-->Payments --> Post Outgoing Payments
Manual Bank Statement Processing
ECC
Reversal : Reverse Document
ECC FB08 Business role Menu : Accounts Payable --> Posting --> Document Processing : select line (business partner) and choose Reverse Document
Comment : The reversal document has no line items; only the original document is cleared with the number of the reverse document
Reversal : Reverse Document
ECC FB08 Business role Menu : Accounts Payable --> Posting --> Document Processing : select line (business partner) and choose Reverse Document
Comment : A new reversal document is created with the inverted posting keys of the original document
Reversal : Reverse Document
ECC FB08 Business role Menu : Accounts Payable --> Posting --> Document Processing : select line (business partner) and choose Reverse Document
Comment : A new reversal document is created with the inverted posting keys of the original document
Step Down Payment Request
Description Use
Down payment requests are noted items that do not affect the balance sheet. These noted items are required to enable the system to post the down payments to your vendor automatically using the payment program.
Prerequisites
None.
Procedure
1 Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Down Payment --> Request
Transaction code
F-47
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Vendor Down Payment Request
2 Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row and then choose down payment request.
3 On the Down Payment Request: Header Data screen, make the following entries:
Field name Description User action and values
Comment :
Document Date
* For Example, today’s date –1
Type * (Vendor payment doc.type
For Example, <KA>
Company Code
1000
Posting Date * For Example, today’s date -1
Currency USD
Reference Optional
Account * Vendor account <300000>
Trg.sp.G/L ind.
A Enter the appropriate special G/L indicator.
4 Choose Enter.
5 On the Down Payment Request: Add Vendor item screen, make the following entries:
Field name Description User action and values Comment :
Amount * For Example, 1000
Due On * For Example, today’s date -1
Choose Post (Ctrl+S). The system displays the message Document xxxxxxxxxx was posted in company code 1000. Make a note of the document number: Result
The down payment request is posted as an open noted item (Special G/L Indicator A). The attribute noted item effects that the account balance is not updated.
Creating a Vendor Master record
Use
In this activity, you create a vendor master.
Procedure
To execute this activity, run the processes in the Create Vendor Master (155.14) process variant, using the master data from this document.
Creating a Vendor Master record
Use
In this activity, you create a vendor master.
Procedure
To execute this activity, run the processes in the Create Vendor Master (155.14) process variant, using the master data from this document.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Posting Down Payment Using the Payment Program
Description Use
Down payments to vendors can be posted automatically using the payment program.
Prerequisites
Down Payments have to be posted.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Transaction code
F110
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Automatic Payment
2. On the Automatic payment transactions: Status screen, make the following entries:
Field name Description User action and values Comment :
Run Date * For Example, today’s day
Identification * identifying information
3. Choose Enter.
4. Choose Parameter.
5. On the Automatic payment transactions: Parameter screen, make the following entries:
Field name Description User action and values
Comment :
Posting Date * For Example, today’s day
Docs Entered Up To
* For Example, today’s day
Company Code
1000
Prmt Meths Payment Methods
* select the payment method you want to post (For Example, <1>)
Next p/date Next Posting Date
* the day of the next posting date you want to run
Vendor * For example, vendor 300000
to * Vendor, if you select an interval
6. Note: If you want to select specific vendors, you can select (multiple selection) and enter single value of vendors
7. Note: This is an additional step and optional:On the Automatic payment transactions: Status screen, select tab Additional Log and make following entries:
Field name Description User action and values
Comment :
Due Date Check select indicator
Pmnt method selection if not successful
select indicator
Line items of the payment documents
select indicator
Vendors from * Vendor (from)
Vendors to * Vendor (to)
8. Choose Save Parameters (Ctrl+S).
9. Choose Status.
10. Choose Proposal (Shift+F1).
11. On the Schedule Proposal screen, make the following entries:
Field name Description User action and values
Comment :
Start Date * For Example, today’s day
Start immediately select indicator
12. Choose Schedule (Enter). The message Proposal run has been scheduled displays.
13. Choose – for more than one time - Status (Shift+F2) to update the status
14. As soon as the proposal has been created, this is shown on the screen Automatic payment transactions: Status.
15. To maintain or display the payment proposal, choose Edit Proposal (Shift+F4) or Display Proposal (Shift+F9) and confirm the following screen (selection of accounting clerks) by choosing Continue (Shift+F1).
16. Choose Back (F3).
17. Choose Schedule Payment run (F7).
18. On the Schedule Payment screen, make the following entries:
Field name Description User action and values
Comment :
Start Date * For Example, today’s day
Start immediately X select indicator
19. Choose Schedule (Enter). The message Payment run has been scheduled displays.
20. Choose – for more than one time - Status (Shift+F2) to update the status.
21. As soon as the payment run has been finished, this is shown on screen Schedule Payment.
22. To show the result of the payment run, at first the document number of the posted document has to be determined. Choose Edit --> Payments --> Payment List, confirm the following screen by choosing Continue (Enter).
23. In the appearing list display, pick the document number of the payment document from the Payment column.
24. To display the document, use transaction FB03.
25. Go to the spool administration to print out the checks and payment advices. Access the transaction from the screen choosing one of the following navigation options:
SAP system menu System --> Own Spool Requests
Transaction code /nSP02
Select the relevant spool request and choose Print Directly
Result
The document is posting the bank account in credit and the payable account in debit with the deviating reconciliation account. On the account payable a down payment with special G/L indicator A is posted. The down payment request (special G/L indicator A) became balanced by the payment program.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Post Vendor Invoices
Description Use
You receive the invoice from the vendor and post it in the system. Vendor Invoices for material are posted in materials module, Refer document for this. You can also post invoices in FI for other than materials like expenses for example as explained below.
Most vendor invoices are posted with logistics. Such invoices must be posted for material with purchasing.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Invoice
Transaction code
FB60
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Invoices --> Enter Vendor Invoice w/o PO Reference
2. On the Enter Vendor Invoice screen, make the following entries:
Field name Description User action and values
Comment :
Vendor * For example, vendor 300000
Invoice Date * For Example, today’s date
Reference (*) optional
Amount * For Example, 11900
Currency USD USD
Calculate tax X select
Tax Code * select
3. Choose the Tax tab. A message informs you of an existing balance of down payments. Confirm the message with Continue (Enter).
4. Make the following entry:
Field name Description User action and values
Comment :
Tax Code * domestic input tax; For Example, I0
5. Choose the Payment tab.
6. On the Enter Vendor Invoice / Payment screen, enter the following data.
Field name Description User action and values Comment :
G/L Account * (all cost elements; G/L accounts > 499,999)
For Example, 651000 (office supplies)
D/C Debit
Amount in Document Currency
* Gross amount; For Example, 6200
Tax Code * domestic input tax; For Example, I0
Tax Jurisdiction Code
* For Example, CA0000000
Cost Center * For example. 1201
To allow the entry on the complete entry screen, double-click the line item and enter the data here. Then choose Back (F3) to return to the initial screen.
7. Enter the following data for the item:
Field name Description User action and values
Comment :
G/L Account * 651000 (office Supplies)
D/C Debit Debit
Amount in Document Currency
* For Example, 5700
Tax Code * domestic input tax; For Example, I0
Tax Jurisdiction Code * For Example, CA0000000
Cost Center * For Example. 1301
8. Choose the Basic Data tab. Choose Post (Ctrl + S).
Result
The invoice has been posted. For further processing, make a note of the document number.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Down Payment Clearing
Description Use
You now want to clear the down payment with the invoice so that, in a later payment run, only the open difference remains to be paid.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Down Payment --> Clearing
Transaction code
F-54
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Document Processing (homepage)
2. Only SAP NetWeaver Business Client (SAP NWBC):
Choose the tab All Vendor Line Items Open.
3. Only SAP NetWeaver Business Client (SAP NWBC):
Mark the first row of the required business partner and choose Clear Vendor Down Payments.
4. On the Clear Vendor Down Payment: Header Data screen, make the following entries:
Field name Description User action and values
Comment :
Document Date * For Example, today’s date
Company Code 1000 company code 1000
Currency/Rate Currency USD currency USD for exampleAccount * Vendor account you want to clear
Relevant Invoice
* Enter the document number of the invoice that you have posted.
5. Choose Process Down Payments. The down payment document created by the payment program is then displayed.
6. Select the down payment document, and then choose Post (Ctrl+S). The system now displays the document overview. At the bottom of the screen, a message displays requesting you to correct the marked (in blue writing) line items.
7. Select the line item highlighted in blue color by double-clicking it. Enter a text (for example, Down payment clearing).
8. Choose Post (Ctrl+S)
Result
The down payment has been cleared and the balance of the account is zero again.
The system posts a new item in the vendor account. The new item can now be handled as a partial payment, and included and cleared when an outgoing payment is made (or by the payment program).
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Enter Vendor Credit Memo with reference to invoice
Description Use
You receive vendor credit memos regarding a deficient delivery of the goods you ordered. The credit memo has to be posted manually in the SAP system.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Credit Memo
Transaction code
FB65
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Invoices -- Enter Vendor Credit Memo w/o PO Reference
2. Enter the following data unless it is already defaulted by the system:
Field name Description User action and values Comment :
Company Code 1000
3. Choose Enter.
4. On the Enter Vendor Credit Memo: Company Code 1000screen, make the following entries:
Basic data:
Field name Description User action and values
Comment :
Vendor * For example, vendor 300000
Document Date * For Example, today’s date
Posting Date * For Example, today’s day
Reference (*) optional
Amount * For Example, 200
Currency USD USD
Calculate tax X
Item data:
Field name Description User action and values
Comment :
G/L Account * (all cost elements; G/L accounts > 499,999)
For Example, 651000
D/C Credit Credit
Amount in Document Currency
* For Example, 200 (must be the same amount as mentioned within row amount)
Tax Code * domestic tax code; For Example, I0 (if relevant)
Tax Jurisdiction code
* For Example, CA0000000
Cost Center * For Example, 1201
5. On the Payment tab on the Enter Vendor Credit Memo: Company Code 1000- Payment screen, make the following entries:
Field name Description User action and values
Comment :
Invoice Reference
(*) If an invoice reference exists
If you enter the FI document number of the invoice in the Invoice Reference field, the invoice payment data are automatically copied (baseline date for payment, terms of payment). This ensures that the invoice and the credit memo is taken into account for payment at the same time. Confirm the respective message with Enter.
If you do not enter an invoice reference, the credit memo created is due immediately.
Result
The credit memo is posted.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Review and Release Blocked Invoices
Description Use
This activity reviews and releases blocked invoices.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Logistics --> Materials Management --> Logistic Invoice Verification --> Further Processing --> Release Blocked Invoices
Transaction code
MRBR
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable --> Posting --> Invoices --> Release Blocked Invoice w/PO Reference
2. In the Company code field, enter 1000and choose Execute.
3. On the Release blocked invoices screen, choose the invoices to be released, then choose Release Invoice.
4. Choose Save.
If the invoice is not authorized, resolve any issues, then re-run this transaction. Otherwise, go to the next step.
Result
The invoices are released for payment.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Choose Invoices to be Paid (Proposal Run)
Description Use
This activity selects the invoices to be paid.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Transaction code
F110
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Automatic Payment
2. On the Automatic payment transactions: Status screen, make the following entries:
Field name Description User action and values Comment :
Run Date * For Example, today’s date
Identification * identifying information
3. Choose Parameter.
4. On the Automatic payment transactions: Parameter screen, make the following entries:
Field name Description User action and values
Comment :
Posting Date * For Example, today’s day
Docs Entered Up To
* For Example, today’s day
Company Code
1000 Company Code
Prmt Meths Payment Methods
* select the payment method you want to post (For Example, <1>)
Next p/date Next Posting Date
* the day of the next posting date you want to run
Vendor * all vendors Vendor number or ranges
5. Choose Save Parameters (Ctrl+S).
6. Choose the Status tab.
7. Choose Schedule Proposal (Shift+F1).
8. On the Schedule Proposal screen, make the following entries:
Field name Description User action and values
Comment :
Start Date * For Example, today’s day
Start immediately X Select this box
Create Payment Medium
X
9. Choose Schedule (Enter). The message Proposal is running is displayed at the bottom of the window.
10. Choose Status (Shift+F2) more than one time to update the status.
11. The message ‘proposal is running’ is now turns out to ‘payment proposal has been created’
12. Do not leave the transaction, as you continue the next transaction from this point.
Result
The Vendor open items are selected for payment.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Review and Block Invoices for Payment as Needed
Description Use
This activity reviews and block/ unblock invoices for payment.
If you block/unblock an invoice, only the payment block indicator A can be changed. All the other indicators are set in logistics and cannot be changed with FI.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu :
Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Transaction code
F110
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Automatic Payment
2. On the Status tab, choose Proposal (change).
3. Select All accounting clerks and choose Enter. The list of vendors and amounts to be paid displays.
4. To review invoices for a particular vendor, double-click that vendor's line. A list of invoices displays.
5. To block a particular invoice for the payment run, put the cursor on that invoice and choose Change.
6. Enter the payment block indicator and choose Continue.
7. To unblock a particular invoice for the payment run, put the cursor on that invoice and choose Change.
8. Delete the payment block indicator and choose Continue.
9. Choose Save.
10. Do not leave the transaction, as you continue the next transaction from this point.
Result
Unneeded vendor open items are blocked for payment.
After having processed the payment you can check the result, for example by displaying the documents that have been posted, on the Vendor Line Item Display screen.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Post Payments Using the Payment Program
Description Use
The difference between the down payment, the credit note, and the invoice are posted automatically by the payment program. You can generate payment media using the classic payment medium programs (RFFOUS_C),
You receive the invoice from the vendor and post it in the system.
Prerequisites
Payment method 1 has to be configured for using this alternative.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu :
Accounting --> Financial Accounting --> Accounts Payable --> Periodic Processing --> Payments
Transaction code
F110
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Automatic Payment
2. On the Automatic payment transactions: Status screen, make the following entries:
Field name Description User action and values Comment :
Run Date * For Example, today’s day
Identification * identifying information
3. Choose Parameter.
4. On the Automatic payment transactions: Parameter screen, make the following entries:
Field name Description User action and values
Comment :
Posting Date * For Example, today’s day
Docs Entered Up To
* For Example, today’s day
Company Code 1000
Prmt Meths Payment Methods
1
Next p/date Next Posting Date
* the day of the next posting date you want to run
Vendor * Vendor
To * Vendor, if you select an interval
If you want to select specific vendors, you can select (multiple selection) and enter single value of vendors.
5. Choose Printout/data medium.
6. Make the following entries:
Field name Description User action and values
Comment :
Program RFFOUS_C Payment media program RFFOUS_C
Variant 0010_1 Store the variant for payment method 1
7. Choose Save Parameters (Ctrl+S).
8. Choose Status.
9. Choose Schedule Payment run (F7). Confirm the dialog box.
10. On the Schedule Payment screen, make the following entries:
Field name Description User action and values
Comment :
Start Date * For Example, today’s date
Start immediately X
Create Payment Medium
X
11. Choose Schedule (Enter). The message Payment run has been scheduled displays.
12. Choose – more than one time - Status (Shift+F2) to update the status.
13. As soon as the payment run has been finished, this is shown on screen Schedule Payment. The number of generated and completed posting orders is displayed.
14. For more information about the payment, see the payment summary, which is automatically generated as a spool list as well.
15. In addition you can create the payment list and the exception list. To do so, choose Edit --> Payments --> Payment List or Edit --> Payments --> Exception List. Choose Continue (Enter) to execute the list.
16. Go to the spool administration to print out the checks and payment advices. Access the transaction from the screen choosing one of the following navigation options:
SAP system menu System --> Own Spool Requests
Transaction code /nSP02
17. Select the relevant spool request and choose Print Directly.
Result
The invoices are paid, taking a cash discount into account and posted to the bank clearing accounts.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Post Manual Outgoing payment
Description Use
You can post outgoing payments either manually or automatically (payment program SAPF110). The manual posting process is described below. You process like this especially in case of manual payment or a manual step by step posting of the account statement.
Prerequisites
A new payment method 1 has to be to configured for using this alternative.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP system menu
Accounting --> Financial Accounting --> Accounts Payable --> Document Entry --> Outgoing payment --> Post
Transaction code
F-53
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK-S)
Business role Menu :
Accounts Payable-->Posting-->Payments --> Post Outgoing Payments
2. On the Post Outgoing Payment: Header Data screen, make the following entries:
Field name Description User action and values
Comment :
Document Date * For Example, today’s date
Posting Date * For Example, today’s date
Company Code 1000
Currency USD USD
Reference (*) optional
Bank data
Account * (bank transfer domestic account)
For Example, 113008
Amount * For Example, 1900
Value Date * For Example, today’s date
Open item selectionAccount * Enter the existing Vendor
with open invoice:Account Type K
Document Date * For Example, today’s date
3. Choose Process Open Items.
4. On the Process Open Items: select the required item (Open invoices, credit memos, and so on).
5. Choose Post (Ctrl+ S).The system displays the message Document XXXXXXXXXX was posted in company code 1000. Check the posted document using Document -> Display
Result
The document posts the bank account (Bank transfer domestic) on the credit side and the vendor with the alternative reconciliation account (Domestic payables) on the Debit side. The system clears the open invoices and credit memos that were selected during the process open items along with payment made.
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Manual Bank Statement Processing
Description Use
The bank debits the bank transfer, and the foreign bank transfer directly from your account.
Procedure
To execute this activity, run the processes in the Cash Management (160) process variant, using the master data from this document.
Triggers
Dependencies
Roles
Step Reversal : Reverse Document
Description This is the most common reversal steps that you can take to reverse the following
Down Payment Request
Transaction code ( SAP GUI) F-47Triggers
Dependencies
Roles Accounts Payable Accountant
Step Reversal : Reverse Document
Description Post Vendor Invoices
Transaction code ( SAP GUI) FB60
This is the most common reversal steps that you can take to reverse the following
Triggers
Dependencies
Roles Accounts Payable Accountant
Step Reversal : Reverse Document
Description This is the most common reversal steps that you can take to reverse the following
Vendor Credit Memo
Transaction code ( SAP GUI) FB65Triggers
Dependencies
Roles Accounts Payable Accountant
2.4 Supplier, Inputs, Outputs and Customers
2.5 User Requirements
3. Organization Change
3.1 Organizational Change Impacts
3.2 Business Benefits
3.3 Business Realization
3.4 Key Performance Indicators
3.5 Enablers
4. Design
4.1 Key Design Decisions
4.2 Integration Considerations
4.3 GAP Analysis
Project ID
Title Fit GAP(s)
Application RICEF Priority
RICEF Complexity
Payment Advice Note Form ECC
Check Form ECC
EDI Accompanying sheet
Form ECC
Title Payment Advice Note
Description Form typeSAPscript
Output typeNew
Technical nameYBUS_F110_AVIS
Resolution Rationale
Business Organization
Impact
Steps Impacted
Title Check
Description Form typeSAPscript
Output typeNew
Technical nameYBUS_F110_D_SCH
Resolution Rationale
Business Organization
Impact
Steps Impacted
Title EDI Accompanying sheet
Description Form typeSAPscript
Output typeNew
Technical nameYBUS_F110_EDI_01
Resolution Rationale
Business Organization
Impact
Steps Impacted
4.4 Key Data Elements
Data Name Existing Indicator
Service Area
Manufacturing Area / Trading Area
Data Name Service Area
Description Master Data
Value Selection Comment :
Cost Center
* All Select all cost centers
Material Master
* Material type DIEN, SEMI, HAWA
Select all materials that belong to this material type
Security Considerations
Data Name Manufacturing Area / Trading Area
Description Master Data
Value Selection Comment :
Cost Center
* All Select all cost centers
Material Master
* Material type FERT, HAWA
Select all materials that belong to this material type
Security Considerations
4.5 Regulations
Regulation ID Regulation Name Step Title TCode TCode Description
4.6 Security Roles
Security Role Technical Role Name Standard ? Type
Accounts Payable Accountant SAP_NBPR_AP_CLERK-S