PCM in EQUAL in BELGIUM Our (success) story Jenny CHARLIER Agence FSE Open days, october 2006.

PCM in EQUAL in BELGIUM

Our (success) story

Jenny CHARLIERAgence FSE

Open days, october 2006

Launch of the first call

Empowerment A few concise directives Open questions in the application

document Self determination of the evaluation mode External evaluation of the preparatory

phase and action 1 (6 governments)

Selection phase

A large number of application forms Compulsory clusters Each partner is a final beneficiary

Own money Increases the responsibilityEach DP has to have a steering committee

Action 1 consolidation but trying to maintain the initial specificities

Evaluation of the preparatory phase and action 1 Programme’s level Avoid late clustering Difficulties of communication between DP’s, ESF

Agency and decision makers (due to the short timing) Need of earlier help of the TA Chosen procedure requires a decision at an early stage

which means to be in a temporal dimension and not in the real content of a project

Agreements are decisions of the 6 governements (heavy procedures to change ) decision on global objective

Evaluation of the preparatory phase and action 1

DP’s Level

Need for a more precise appreciation of the costs (budgetisation)

Determination of requested competencies A good idea is not a project Difficulties to identify the common objective of the «

clustered » DP Frequent confusion between objective, results and activities

Thematic animation (ESF Agency)

Work on self evaluation : logical framework as reference

Work on gender mainstreaming : logical framework as reference

Participation to the steering committees of the DP’s and identification of the need of tools (planning,management and monitoring) for coordinators and partners

Validation of the Logframe by the DP’s participating in the whole process

Reflexion on practices (ESF Agency and Decision Makers)

Taking into account the results of external evaluation

Improvement of the procedures Choice of the logframe as model of

reference for the second call

Choice of the logframe as model of reference for the second call Complete tool covering planification, monitoring

and evaluation Need of a holistic approach The determination of the objective of a project

results from the responses to the questions that partners have to tackle to complete the process

Flexible tool (corrective actions are possible) Help for better budgetisation by a more precise

evaluation of the realisation costs of a project Early determination of needed competencies

(allow planification of staff training)

Review of procedures and reference documents Planification of second call Fixation a priori of the whole timetable and procedures Review of the application document (in a real simple way) Two steps call for proposal : manifestation of interest and

application Organisation of meeting (exchanges) seminars on the project’s

ideas by theme at an early stage (before application) Organisation of training for the potential DP’s in GM, self

evaluation (and logframe) and interculturality Review of the evaluation framework for the external evaluation of

the DP’s

Selection phase

Facilitation of the administrative and external evaluation

Projects are more complete The project summary which was in annex of

the governement’s decision took the form of the project logframe matrice

Planification of a supervision of the process linked with the logframe at the ESF Agency level

After selection

Training of all the DP’s resource persons to the PCM method (financed by TA)

Revision with experts in PCM of all the projects in view of the establisment of the national partnership agreement

Establishment of a help desk Satisfaction test on the implementation of the

PCM method with the active participation of the DP’s

Close support and guidance for the DP’s throughout the lives of the projects

Setting of workshops oriented towards budget development, management, evaluation and monitoring

Help DP’s to move from the theory to practice On going evaluation in the perspective of a

potential mainstreaming

Collaborative work with european partners Realisation of complementary tools Organisation of new trainig sessions for

the DP’s (newcoming staff) Conception and realisation of a guide

« PCM easy »

Next steps Use of the PCM methodology for the new ESF

programming period 2007-2013 Conception of the documents (integrating the

PCM) for the new ESF programming period : application forms, candidate guidelines,…

Training of the whole ESF Agency staff Place at the disposal of the potential promoters

of a mean of self-training tool Participation to the work of the italian grant , and

more specifically organisation of a showcasting peerreview like on PCM in november 2006

www.fse.be