PBID Advisory Board Agenda Tuesday, November 4, 2014, 3:00 p.m. 401 B Street, Suite 100, San Diego, CA 92101 Meeting Called To Order 1. Action Item: Approval of Minutes for October 14, 2014 (pages 2 – 4) Non Agenda Public Comment 2. Executive Director Report a. Info Item: Operations Overview b. Action Item: Special Projects (page 5) c. Info Item: Doggie Bags Update 3. Operations Report a. Info Item: Drought Level 2 Regulatory Compliance b. Info Item: Odor Survey Results (page 6) 4. Homeless Outreach Report (page 7 – 8) a. Info Item: Homeless Count b. Info Item: Make Change Count Holiday Campaign 5. Info Item: Luis Ojeda / Elizabeth Studebaker, Economic Development Department 6. Info Item: Richard Seges, Assistant VP– Neighborhood Reinvestment, Civic San Diego 7. Budget / Assessments Report a. Action Item: Accept September 2014 Financials (pages 9 – 16) b. Info Item: Status of Financial Information from the City of San Diego 8. Upcoming Events a. Convention Center 25 th Anniversary Luncheon- Friday, November 7 th 11:30 a.m. Location: Convention Center b. Make Change Count Press Conference – Wednesday, November 19 th 12 p.m. Location: TBD 9. Member Discussion Adjourn THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST. To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean & Safe Program office at least five (5) working days before the meeting at (619) 234-8900 to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request. 1 of 16
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PBID Advisory Board Agenda · throughout the area DecoBike logos were stenciled on the sidewalks where kiosks were soon to be installed. • Ms. Wojcik asked about a special event
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PBID Advisory Board Agenda
Tuesday, November 4, 2014, 3:00 p.m.
401 B Street, Suite 100, San Diego, CA 92101
Meeting Called To Order
1. Action Item: Approval of Minutes for October 14, 2014 (pages 2 – 4)
Non Agenda Public Comment
2. Executive Director Report
a. Info Item: Operations Overview b. Action Item: Special Projects (page 5) c. Info Item: Doggie Bags Update
3. Operations Report
a. Info Item: Drought Level 2 Regulatory Compliance b. Info Item: Odor Survey Results (page 6)
4. Homeless Outreach Report (page 7 – 8)
a. Info Item: Homeless Count b. Info Item: Make Change Count Holiday Campaign
5. Info Item: Luis Ojeda / Elizabeth Studebaker, Economic Development Department
6. Info Item: Richard Seges, Assistant VP– Neighborhood Reinvestment, Civic San Diego
7. Budget / Assessments Report
a. Action Item: Accept September 2014 Financials (pages 9 – 16) b. Info Item: Status of Financial Information from the City of San Diego
8. Upcoming Events
a. Convention Center 25th Anniversary Luncheon- Friday, November 7th 11:30 a.m. Location: Convention Center
b. Make Change Count Press Conference – Wednesday, November 19th 12 p.m. Location: TBD
9. Member Discussion
Adjourn
THIS INFORMATION IS AVAILABLE IN ALTERNATIVE FORMATS UPON REQUEST. To request an alternative format or to request a sign language or oral interpreter for the meeting, please contact the Clean &
Safe Program office at least five (5) working days before the meeting at (619) 234-8900 to ensure availability. Assistive Listening Devices (ALDs) are available for the meeting upon advanced request.
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PBID Advisory Board Meeting Minutes
Tuesday, October 14, 3:00 p.m.
401 B Street, Suite 100, San Diego, CA 92101
Call to Order
The meeting was called to order by Bills Sauls at 3:00 p.m.
The following PBID Board Members were present: Bill Sauls, Joan Wojcik, Glenna Schmidt, Chris Eddy, and Larry ‘LC’ Cline, Diana Clark, Liz Studebaker, and Richard Seges.
The following PBID Members were absent: Claudine Scott, Ken Victor, Michelle Addington, Barbara Daly, and Kris Michell.
The following staff members were present: Bahija Hamraz, Kelly Knight, Alonso Vivas, Alex Gutierrez, Lucky Michael, and Lise Koerschgen.
The following guests were present: Kalie Standish, Heather Pollock, Joe Albrecht, Kathy Casey, and Anthony Bernal.
Approval of the Minutes for September 9, 2014
Motion made by Mr. Cline, seconded. Passed unanimously with Ms. Clark abstaining.
Non Agenda Public Comment
Guest Kathy Casey indicated she believes there has been a reduction in power washing in Cortez Hill as well as a reduction in safety patrols. Guest Heather Pollock of Girls Think Tank provided an update on the installation of the Portland Loos- the Park & Market location by January 2015, advising that maintenance was to be covered by the City’s General Fund. Informational: Guest Speaker Joe Albrecht, Big Belly Solar Mr. Albrecht provided a presentation on solar powered receptacle programs. The receptacles compact the trash allowing for improved efficiency, and via smart technology inform the maintaining entity when the receptacle needs to be emptied. The receptacles lock, can be specific for recycling only, and are soon to be designed with a foot pedal so contact need not be made by the user. Ideally, roll-out would include some sort of a trial area where other cans were removed so metrics on usage could be collected and locations of the receptacles would be adjusted as needed.
Executive Director Report – Bahija Hamraz
Welcome Lise Koerschgen – Executive Assistant Ms. Hamraz introduced Ms. Koerschgen, who is taking over for Kate Simpson. Ms. Koerschgen has worked with the Clean & Safe program on a part-time basis for several months and looks forward to a smooth transition into the full time role.
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Executive Director Report (continued) – Bahija Hamraz
Tree Lighting Projects Ms. Hamraz informed the board of two tree lighting projects. The first, C Street from Front to 8th, was fundraised for through the Downtown San Diego Partnership Foundation and paid for largely by property owner donations. The PBID would pay $15,000 towards the installation and $7,000 towards ongoing maintenance through June 2015. The C Street lights should be installed by mid-November. The second project, the Gaslamp District, would light the entirety of the district using PBID funds in the amount of $70,000. The line item was saved for by this community for a beautification project of this nature and this is how they have elected to expend the funds. This project should be installed by end of the calendar year.
• Mr. Eddy asked about the maintenance costs and the duration of the contract. Ms. Hamraz advised the additional $7,000 for the remainder of the fiscal year would cover all maintenance on C, and the Gaslamp maintenance was covered by its installation costs. Due to the pending PBID renewal, Ms. Hamraz advised the program could not sign a longer contract for maintenance at this time but looks forward to doing so once able.
• Guest, Ms. Casey asked Ms. Hamraz to again confirm the amount of PBID contributions. Ms. Hamraz obliged.
Operations Report
Gum Removal Pilot Program Assistant Director of Operations Alex Gutierrez informed the board of a new effort to address gum on the public right of way. The Clean & Safe staff have tried numerous measures to overcome the overwhelming amount of gum stuck to the sidewalks, including: scrapers, steam, chemicals, power washing. After thorough research and a trial done with a company that can provide the service, Clean & Safe will be implementing a dry-ice blasting technique. Cost efficiencies were recognized by renting the equipment and they will roll out the pilot program the first week of November to cover the entire Gaslamp district. Work will be done with an in-house crew, early in the morning.
• Mr. Sauls commented that he recalled the program trying a citrus wash. Ms. Hamraz indicated sustained use of this product was doing harm to the bricks in the sidewalk.
• Ms. Wojcik asked if there were any safety concerns. Ms. Hamraz indicated there were none, and that the three-man crews were trained to operate this type of equipment and would ensure the safety of passers-by.
Palm Tree Trimming Director of Operations Alonso Vivas advised the Board that it was once again the time of year to trim palm trees in downtown. He reviewed each neighborhood’s palm tree total count and how many would be trimmed. Of the total 444 palm trees in downtown, 304 would be trimmed.
• Guest Mr. Bernal asked that Mr. Vivas please supply that list to the City so that there would be no duplication of efforts by the City tree-trimming program.
Homeless Outreach Report
Winter Shelter Homeless Outreach Supervisor Kelly Knight presented to the Board on the status of the winter shelter. It will open November 1 and be populated with those homeless surveyed in the 25 Cities Initiative. Those with the highest score on the vulnerability index would be housed first. Onsite case management will be provide by
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Catholic Charities, and stays are limited to a cumulative 45 days. This will prevent anyone from staying in the tent the full six months as they had in the past. San Diego Police Department Homeless Outreach Team will have 25 triage beds in the tent. City of San Diego Economic Development Division Update – Liz Studebaker
Ms. Studebaker advised the Board the City would be providing a forum to the Business Improvement Districts throughout the City on November 6th focusing on special event permitting.
• Mr. Sauls asked about the status of the bike share program. Ms. Studebaker indicated the initial dozen kiosks or so should be installed and live by the end of the month. Mr. Bernal added that throughout the area DecoBike logos were stenciled on the sidewalks where kiosks were soon to be installed.
• Ms. Wojcik asked about a special event permit which was granted during Comic-Con for an event that caused loud noise late into the night. Ms. Studebaker advised she wasn’t familiar with it but could help look into it and provide feedback.
Civic San Diego Update – Richard Seges, Assistant VP – Neighborhood Reinvestment, Civic San Diego
Mr. Seges advised he had no major updates. Indicated Civic was issuing a RFI – Request for Ideas, for the old City Library building.
• Mr. Sauls asked if it was the plan to have 14th St. close on weekends with the East Village Green design. Mr. Seges advised that was not the plan.
• Mr. Cline asked about the status of Horton Plaza Park. Mr. Seges advised the Board would see activity occurring in the park very soon, and that the project would be complete by September of next year.
Director of Finance Report – Bahija Hamraz The committee reviewed the August 2014 financial report.
• Motion made by Chris Eddy to accept August financials. Seconded by Rich Seges. Passed unanimously.
• Mr. Sauls advised the Board that the audit results would be out soon and the Audit committee would soon be meeting.
Member Discussion Ms. Clark asked about the status of the Eponic data tracking system the Board was presented information on previously. Ms. Hamraz advised the program was working wonderfully, providing detailed data on operations and safety. Mr. Cline requested a review of safety ambassador activity for Cortez Hill for the last quarter. Ms. Hamraz advised that would be no problem, and would provide an update on this and Eponic in next month’s meeting. Mr. Eddy advised there has been a long-standing conflict in scheduled meeting times with Gaslamp’s Land Use & Planning Committee and this Board. He asked that we renew the request to work out the scheduling issues with Gaslamp. Adjourn The meeting was adjourned by Bills Sauls at 4:26 p.m.
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25.00$ Day 242 Days 6,050.00$ Misc (forms) 1,450.00$
Strong smell of pee around tree grates during 1st survey. During the 2nd and 3rd survey sm
ell went w
as not as bad; however product seem
ed not to work.
2W
hat was the overall opinion of this product?
Strong smelled bad during 1st survey, how
ever during the 2nd and 3rd survey smell w
as mostly good, product seem
ed to work.
3W
hat was the overall opinion of this product?
Smelled bad during all three surveys, specially in areas the w
ere exposed to the sun, like the north sidewalk.
4W
hat was the overall opinion of this product?
Strong smell by doorw
ays during 1st survey, the smell got better as but not great.
5W
hat was the overall opinion of this product?
Smell w
as strong around tree grates, by 2nd survey it got better.
6W
hat was the overall opinion of this product?
Smell w
as strong during first survey, during second and third survey area got better.
7W
hat was the overall opinion of this product?
Smell w
as strong during first survey, during second and third survey area got better; smells like product w
orked.
8W
hat was the overall opinion of this product?
Smelled like pee throughout survey, area did not get better.
Time
Outside
Sprayed Tem
perature First Spray Date:
9/12/20144:30pm
81 degreesW
eekend Spraying:9/13/2014
4:30pm82 degrees
Weekend Spraying:
9/14/20144:30pm
84 degrees Final Spray Date:
9/17/20144:30pm
88 degrees
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A L o o k B a c k A t O c t o b e r 2 0 1 4
C l e a n & S a f e P r o g r a m
H o m e l e s s O u t r e a c h M o n t h l y R e p o r t
Outcomes for first 100 days
VI-SPDAT Demographics (Individuals)
Totals Percentage
Chronically Homeless 1441 62%
Veterans 321 14%
Over 60 285 12%
Serious Medical Condition 1329 57%
Mental Health Condition 1751 75%
Location Prior to Becoming Homeless
All Homeless Veterans
County of San Diego 65% 66%
Southern California 69% 68%
Outside of California 23% 25%
Overall Successes:
Top 5 Things That Really Worked
Developed a True Collaborative Team
Resounding Success of Accelerated Assessment Effort
Created a System Capable of Matching Homeless Individuals to Appropriate Resources
Increased Awareness and Understanding of Homelessness in Downtown San Diego
Created Basis for Making Data-Driven Decisions in Downtown San Diego
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H o m e l e s s O u t r e a c h M o n t h l y R e p o r t
Exit Outcomes Individuals
Permanent Housing 27
25 Cities Bridge Housing 2
Connections 2
SVdP Transitional Housing 9
AOD Treatment 16
Returned to Street 31
No Show 7
Jail 2
Total 96
IOT Triage Bed Report
Month Placements Exits
July 36 36
August 20 20
September 38 27
October 29 13
November
December
Total 123 96
Participating Agencies
Clean & Safe Homeless Outreach
SDPD HOT
Saint Vincent de Paul
The HOT Team, a true partner of the Down-town Partnership's Clean & Safe homeless outreach team, provides the needed sup-port and resources to ensure every home-less individual who wants help can get the help they need to end the cycle of home-lessness. Congratulations!! You deserve it!
2014 Alonso Vic Kops Humanitarian Award Winner SDPD Homeless Outreach Team
Income: • Assessments were budgeted at $586,461.43 vs. an actual of $620,756.58. • Park Reimbursements were budgeted at $1,177.50 and the actual was
$1,177.50. • Interest Income was budgeted at $11.67 vs. an actual of $14.24.
Expenses:
• Audit Services expense was over $7000.00 due to the timing of the invoices. • Vehicle Insurance was under $5,838.20 due to a credit of $645.20 and reduction
of vehicles. • Purchases were over $12,935.08 due to replacing the server and two desktop
computers. • Salaries and wages was over $15,697.37 due to staffing changes. • Cellular expense was under $1,500 due to a credit on the account. • Legal expenses was over $1,400 due to staffing changes.
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September 14 Budget vs. Actual
Description Sep-14 Sep-14 DifferenceIncome Budget Actual
Assessments (Reimbursements) 586,461.43 620,756.58 34,295.15 City - Park (Reimbursements) 1,177.50 1,177.50 - Interest Income: 11.67 14.24 2.57
Total Income: 587,650.60 621,948.32 34,297.72 Expenses
Total Expenses: 1,498,694.29$ 1,565,789.27$ 67,094.98$
Net Income: 35.00$ 63.32$ 28.32
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3:15 PM 10/20/14 Accrual Basis
Downtown San Diego Partnership - PBID Profit & Loss September 2014
Sep 14
Ordinary Income/Expense
Income
4020 · Assessments (Reimbursements) 582,423.24
4021 · Assessments (Other)
4030 · Lighting Income - Uncollected 12,500.00
4040 · City Admin Fee - Uncollected 10,833.34
Total 4021 · Assessments (Other) 23,333.34
4025 · City - Park Reimbursement 1,177.50
9000 · Interest Income 14.24
Total Income 606,948.32
Gross Profit 606,948.32
Expense
511010 · Office Supplies 753.88
511011 · Postage & Mailing 171.21
511019 · District Mailings/ Web Services 577.47
511034 · Cleaning & Janitorial Supplies 12,400.02
511041 · Dry Goods/ Wearing Apparel 20.00
511095 · Vehicle Repair/Other Maint
511096 · Vehicle Fuel 5,883.36
511095 · Vehicle Repair/Other Maint - Other 2,966.88
Total 511095 · Vehicle Repair/Other Maint 8,850.24
512037 · Audit Services (Accounting) 12,000.00
512048 · Vehicle Insurance 11,161.80
512053 · Leasing / Purchasing (Equip.)
512054 · Lightpole/Trash Can Main/Misc 1,565.40
512053 · Leasing / Purchasing (Equip.) - Other 13,935.08
Total 512053 · Leasing / Purchasing (Equip.) 15,500.48
512059 · Payroll Services/Parking/Misc 2,422.63
512067 · Rents / Leases 7,994.42
512077 · Photocopy (Office Copier) 503.73
512105 · Fidelity & Gen. Liability Ins. 105,110.04
512107 · Emp Benefits/Insurance
4254 · Payroll Taxes 14,447.95
4255 · Vacation-PTO 3,102.56
4257 · Workers' Comp 19,989.72
4258 · Other Ins. / Other Benefits 14,458.78
Total 512107 · Emp Benefits/Insurance 51,999.01
512115 · Salaries & Wages 166,042.75
512143 · Contractor Services 153,980.28
512151 · Program Oversight 6,000.00
512157 · Waste Removal (Refuse Disp) 5,254.56
514005 · Telephones 242.24
514100 · Electric Services 4,363.68
514104 · Water Services 16,352.30
514105 · Legal Expenses 1,900.00
Total Expense 583,600.74
Net Ordinary Income 23,347.58
Other Income/Expense
Other Expense
514103 · Lighting Expense 12,500.00
516014 · City Admin Expenses 10,833.34
6999 · Non City Related 0.00
Total Other Expense 23,333.34
Net Other Income -23,333.34Net Income 14.24
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3:19 PM 10/20/14 Accrual Basis
Downtown San Diego Partnership - PBID Profit & Loss
July through September 2014
Jul - Sep 14
Ordinary Income/Expense
Income
4020 · Assessments (Reimbursements) 1,460,243.33
4021 · Assessments (Other)
4030 · Lighting Income - Uncollected 52,500.00
4040 · City Admin Fee - Uncollected 32,500.02
Total 4021 · Assessments (Other) 85,000.02
4025 · City - Park Reimbursement 20,545.92
9000 · Interest Income 63.32
Total Income 1,565,852.59
Gross Profit 1,565,852.59
Expense
511010 · Office Supplies 2,385.82
511011 · Postage & Mailing 222.24
511019 · District Mailings/ Web Services 1,738.71
511034 · Cleaning & Janitorial Supplies 43,698.17
511041 · Dry Goods/ Wearing Apparel 1,273.76
511095 · Vehicle Repair/Other Maint
511096 · Vehicle Fuel 17,748.70
511095 · Vehicle Repair/Other Maint - Other 11,588.85
Total 511095 · Vehicle Repair/Other Maint 29,337.55
512037 · Audit Services (Accounting) 12,000.00
512048 · Vehicle Insurance 11,161.80
512053 · Leasing / Purchasing (Equip.)
512054 · Lightpole/Trash Can Main/Misc 1,086.10
512053 · Leasing / Purchasing (Equip.) - Other 15,321.80
Total 512053 · Leasing / Purchasing (Equip.) 16,407.90
512059 · Payroll Services/Parking/Misc 7,565.57
512067 · Rents / Leases 24,138.35
512077 · Photocopy (Office Copier) 1,360.56
512105 · Fidelity & Gen. Liability Ins. 105,110.04
512107 · Emp Benefits/Insurance
4254 · Payroll Taxes 38,546.43
4255 · Vacation-PTO 20,282.90
4257 · Workers' Comp 70,263.32
4258 · Other Ins. / Other Benefits 60,913.27
Total 512107 · Emp Benefits/Insurance 190,005.92
512115 · Salaries & Wages 446,890.72
512143 · Contractor Services 509,625.41
512151 · Program Oversight 18,000.00
512157 · Waste Removal (Refuse Disp) 18,554.42
514005 · Telephones 750.47
514010 · Cell Phones/Data Entry 2,679.62
514100 · Electric Services 9,879.79
514104 · Water Services 26,102.43
514105 · Legal Expenses 1,900.00
Total Expense 1,480,789.25
Net Ordinary Income 85,063.34
Other Income/Expense
Other Expense
514103 · Lighting Expense 52,500.00
516014 · City Admin Expenses 32,500.02
6999 · Non City Related 0.00
Total Other Expense 85,000.02
Net Other Income -85,000.02Net Income 63.32
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2:59 PM 10/20/14 Accrual Basis
Downtown San Diego Partnership - PBID Profit & Loss by Class
September 2014
Marina Cortez E Village Gaslamp Core Core Gaslamp E Village Cortez MarinaZone 10 Zone 9 Zone 8 Zone 7 Zone 6 Total Safety Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Total Maint TOTAL
Downtown San Diego Partnership - PBID Profit & Loss by Class
July through September 2014
Marina Cortez E Village Gaslamp Core Core Gaslamp E Village Cortez MarinaZone 10 Zone 9 Zone 8 Zone 7 Zone 6 Total Safety Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Total Maint TOTAL