409 Whitehurst OSU Payroll Services (405) 744-6372 1 Payroll Processing Karen McCombs HRStar
Jan 14, 2016
409 Whitehurst OSU Payroll Services (405) 744-6372 1
Payroll ProcessingKaren McCombs
HRStar
409 Whitehurst OSU Payroll Services (405) 744-6372 2
Payroll ProcessingTopics
Biweekly Payrolls
Monthly Payrolls
On-Line ENP
Paper ENP
Labor Distribution
Leave
Payroll Advice
Tax Treaties
409 Whitehurst OSU Payroll Services (405) 744-6372 3
Biweekly PayrollsResponsibilities
Processing Schedules
Biweekly Time Screens
Entering Biweekly Time
Approving Biweekly Time
Reviewing Biweekly Time
BW Time Corrections
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Biweekly Responsibilities
Employee
Department
Payroll Services
State of Oklahoma
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Summary of Department Biweekly Responsibilities
Prepare EA
Prepare/Enter Exception to Normal PaysInput Time
Approve Time
Review UT4 or e~Print Reports
Prepare Corrections & Adjustments
Labor Distribution
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1. HRStar Processing Calendar
2. Biweekly Payroll Schedule
Biweekly
Processing Schedules
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Biweekly Time Screens
UT1 – Multiple Time Input
UT2 – Individual Time Input
UT3 – Approve Time Entry
UT4 – Wage Reporting
UT1 MULTIPLE TIME INPUT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: 07 POS: DIV: AA DEPT: D0001 NAME: ADKINS,LESLIE J HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS ADKINS,LESLIE J 12345678 W708 08/21 12/17 700871 6.60 30.00 30.00 Y 0.00 0.00 0.00 0.00 0.00 60.00 BLUE,ANGELA LYNN 23456789 Q710 07/01 09/24 639279 10.07 39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00 BONDS,HAZEL G 34567891 Q710 07/01 09/24 630035 8.54 20.00 12.00 N 0.00 8.00 0.00 0.00 0.00 40.00 COPPER,NATALIE B 45678912 Q710 07/01 09/24 630035 7.94 20.00 20.00 N 0.00 0.00 0.00 0.00 0.00 40.00 CROWE,ANITA C 56789123 W712 08/28 12/17 700769 6.05 9.00 11.00 Y 0.00 0.00 0.00 0.00 0.00 20.00 FINLEY,JAMES L 67891234 Q712 07/01 09/24 630337 12.10 37.00 40.00 N 0.25 2.75 0.00 0.00 0.00 80.00 GREER,TONYA A 78912345 Q704 07/01 09/24 639591 11.50 40.00 33.00 N 0.00 7.00 0.00 0.00 0.00 80.00
UT1 – Multiple Time Input
UT2 – Individual Time Input
UT2 INDIVIDUAL TIME INPUT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BLUE,ANGELA LYNN JOB CD BEG END PAYNAME EMP. ID ASSN DATE DATE POS NO RATEBLUE,ANGELA LYNN 12345678 Q710 07/01 09/24 639279 10.07 HOURS HOURS PAY COMP TOTAL WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY HOURS 39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 80.00 DISTRIBUTION: FRS ACCOUNT # RATE HOURS PERCENT AA-1-2XXXX-2400 10.07 .00 100.000
UT3 – Approve Time Entry UT3 APPROVE TIME ENTRY
SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 DEPARTMENT NAME: GREAT OSU DEPARTMENT TOTAL HOURS: 1,437.96 HRS/WK1 HRS/WK2 VACATION SICK COMP/TKN OTHER HOLIDAY 661.50 518.00 88.65 169.81 0.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: AMY MAXWELL I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. Note: Once time input has been approved, it cannot be changed unless approval is canceled.
UT4 – Wage Reporting UT4 WAGE REPORTING GREAT OSU DEPARTMENT SCREEN: ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 FRS ACCT: AA12XXXX2400 ACCT NAME: GREAT DEPARTMENT ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT 01 AA-1-2XXXX-2400 LIME,JODY E 80.00 699.20 02 AA-1-2XXXX-2400 MCCLAN,JOY D 78.58 696.22 03 AA-1-2XXXX-2400 PERRY,BERTHA M 80.00 923.20 04 AA-1-2XXXX-2400 SMITH,MARILYN I 80.00 776.80 05 AA-1-2XXXX-2400 BONDS,HAZEL G 40.00 301.60 06 AA-1-2XXXX-2400 FEENY,JERRI L 80.00 968.00 07 AA-1-2XXXX-2400 WALTERS,RUBY E 64.00 645.12 08 AA-1-2XXXX-2400 WILLIAMS,REBA K 60.37 499.89 09 AA-1-2XXXX-2400 COPPER,NATALIE B 40.00 301.60 10 AA-1-2XXXX-2400 BLUE,ANGELA LYNN 80.00 805.60 11 AA-1-2XXXX-2400 MOON,CAROLYN S 80.00 811.20 12 SUBC TOTAL 7,428.43 13 AA-1-2XXXX0-2460 ADKINS,LESLIE J 60.00 396.00 14 SUBC TOTAL 396.00 Total Pages: 004 This Page: 001 Next Page: ___ ````
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Biweekly e~Print ReportsOSU Trial Biweekly Report of Pay
OSU Trial Biweekly Rpt of Pay by Dept
OSU Trial Biweekly Report of Pay Index
OSU Biweekly Completed Time Report
OSU Biweekly Report of Pay
OSU Biweekly Report of Pay by Dept
OSU Biweekly Report of Pay Index
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Description: OSU *Trial* Biweekly Report of Pay Report Name: OSU Wage Rpt T Report ID: OSU Wage Rpt T Report Title: Report Of Biweekly PayUsed To: Verify hours reported and gross pay for the biweekly employees is correct for each account.
OSU *Trial* Biweekly Report of Pay
A
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OSU *Trial* Biweekly Report of Pay by
Assignment Department
Description: OSU *Trial* Biweekly Report of Pay by Department Report Name: OSU Wage Rpt by Dept T Report ID: OSU Wage Rpt by Dept T Report Title: Report Of Biweekly Pay By Assignment DeptUsed To: Verify hours reported and gross pay for the biweekly employees is correct for department.
B
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OSU *Trial* Biweekly Report of Pay Index
Description: OSU *Trial* Biweekly Report of Pay Index Report Name: OSU Wage Rpt Index T Report ID: OSU Wage Rpt Index T Report Title: Report Of Biweekly Pay IndexUsed To: Verify gross pay in total for a department or for a
department/account
C
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OSU Biweekly Completed Time Report
Description: OSU Biweekly Completed Time Report Report Name: OSU Wage Time Rpt Report ID: OSU Wage Time Rpt Report Title: Biweekly Payroll Completed Time ReportUsed To: Verify time reported on the UT1 or UT2 screens. Does not include any specials pays or corrections.
D
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Biweekly
Time Corrections
Current Corrections
Prior Period Adjustments
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Mark Only One
Current Correction
Prior Period Adjustment
X
OKLAHOMA STATE UNIVERSITYTIMESHEET CORRECTIONS ANDPRIOR PERIOD ADJUSTMENTSFOR THE BIWEEKLY PAYROLL
HOME DEPARTMENT #
HOME DEPARTMENT NAME PAY PERIODFROM: TO:
HOURS WORKED ANNUAL
SICK COMPENSATORY OTHER TOTAL
WEEK 1 WEEK 2 TAKEN TAKEN EARNED TAKEN APPROVED
HOLIDAY HOURS
NAME:
SSN:
ASSGN CODE:
.
.
.
.
.
.
.
.
.
EXPLANATION:
PREPARED BY: PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:
PAYROLL USE:
AA D0001 Great OSU Department 10-21-06 11-03-06
Cooper, Natalie 12345678 Q710
40.00 35.00
Sick Leave was reported as Hours Worked
Jan Pratt 4-1234
80.00 5.00
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OKLAHOMA STATE UNIVERSITYTIMESHEET CORRECTIONS ANDPRIOR PERIOD ADJUSTMENTSFOR THE BIWEEKLY PAYROLL
HOME DEPARTMENT #
HOME DEPARTMENT NAME PAY PERIODFROM: TO:
HOURS WORKED ANNUAL SICK COMPENSATORY OTHER TOTAL
WEEK 1 WEEK 2 TAKEN TAKEN EARNED TAKEN APPROVED
HOLIDAY HOURS
NAME:
SSN:
ASSGN CODE:
.
.
.
.
.
.
.
.
.
EXPLANATION:
PREPARED BY: PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED:
PAYROLL USE:
AA D0001 Great OSU Department 10-07-06 10-20-06
Adkins, Leslie 23456789 W708
12.00
Timesheet not turned in for prior period.
Jan Pratt 4-1234
Mark Only One
Current Correction
Prior Period AdjustmentX
10.00
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Monthly Payrolls
Responsibilities
Processing Schedules
Confirmation Screens
Entering Leave/Confirming Pay
Approving Confirmation
Reviewing Test/Final Confirmation
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Monthly Responsibilities
Employee
Department
Payroll Services
State of Oklahoma
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Summary of Department Monthly Responsibilities
Prepare EA
Input Leave
Confirm Pay
Approve Confirmation
Enter LWOP
Review Test Confirmation
Labor Distribution
Prepare/Enter ENP Payment
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Monthly Processing Schedules
1. HRStar Processing Calendar
2. Monthly Payroll Schedule
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Monthly Confirmation Screens
UC1 – Leave Input/Time Confirmation
UC2 – Employee Confirmation Detail
UC3 – Confirmation Approval
UC1 – Leave Input/Time Confirmation
UC1 LEAVE INPUT/TIME CONFIRMATION GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BARKER,JAMES D --COMPENSATORY-- TOTAL CONF? VAC SICK TAKEN EARNED HOURS BARKER,JAMES D 12345678 G714 08/01 09/30 533109 2,507.00 Y 0.00 3.00 0.00 0.00 3.00 BEAMES,SARA E 23456789 E710 07/01 09/30 330865 3,573.00 Y 8.00 0.00 0.00 0.00 8.00 BROOMFIELD,DON D 34567891 G710 07/01 09/30 531991 2,858.00 Y 16.00 0.00 0.00 0.00 16.00 COOPER,KELLY A 45678912 G704 09/03 06/30 530191 2,800.00 Y 0.00 0.00 0.00 0.00 0.00 CROSBY,BELINDA 56789123 G710 07/01 09/30 533168 2,511.00 Y 0.00 8.00 0.00 0.00 8.00 CUNDLE,SHEILA L 67891234 E712 07/01 09/30 331289 2,782.50 Y 4.00 0.00 0.00 0.00 4.00 DAVIES,JOHN D 78912345 E710 07/01 09/30 331333 3,498.00 Y 8.00 2.00 0.00 0.00 10.00
UC2 – Employee Confirmation Detail
UC2 EMPLOYEE CONFIRMATION DETAIL GOOD OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: ___ USER: 001 FY: POS: DIV: AA DEPT: D0001 NAME: BARKER,JAMES D JOB CD BEG END PAY NAME EMP. ID ASSN DATE DATE POS NO FTE RATE BARKER,JAMES D 45678912 G714 08/01 06/30 533109 1.00 2,507.00 CONF? VACATION SICK COMP TAKEN COMP EARNED TOTAL HOURS N 0.00 3.00 .00 .00 3.00 COMMENT 1: NEED TO CHANGE FUNDING___________________________________________ COMMENT 2: _________________________________________________________________ DISTRIBUTION: FRS ACCOUNT # PAID PERCENT 001 AA-1-2XXXX-2220 2,507.00 100.000 TOTAL 2,507.00
UC3 – Confirmation Approval
UC3 CONFIRMATION APPROVAL SCREEN:____ ID: JOB: CODE: USER: 001 FY: POS:
DIV: AA DEPT: D0001 DEPARTMENT NAME: GOOD OSU DEPARTMENT TOTAL HOURS: 145.00 VACATION SICK COMP/TKN COMP/ERN 95.00 50.00 0.00 0.00 APPROVE: Y (Y/N) APPROVER NAME: JAN PRATT I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. NOTE: Once confirmation time input has been approved, it cannot be changed until approval is canceled.
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Review Test Confirmation
UC1 or UC2 Screens
e~Print Reports
(During Monthly Test)
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Monthly e~Print Reports
OSU Confirmation Payroll Preliminary Report
OSU Confirmation Payroll Report
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OSU Confirmation Payroll Preliminary Report
Description: OSU Confirmation Payroll Preliminary Report Report Name: OSU Conf Pre Report ID: OSU Conf Pre Report Title: Confirmation Payroll Report (Preliminary and Final)Used To: Verify monthly pay and labor distribution for employees in the department.
A
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OSU Confirmation Payroll Report
Description: OSU Confirmation Payroll Report Report Name: OSU Conf Rpt Report ID: OSU Conf RptReport Title: Confirmation Payroll ReportUsed To: Verify prior month pay and leave reported. Available after approving monthly confirmation.
B
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On-Line ENP PaymentsOn-Line ENP Pay Schedule
On-Line ENP Pay Screens
On-Line Input and Approve
On-Line Approve by Dept
On-Line ENP by Dept
On-Line ENP by Employee
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On-Line ENP Pay Schedule
Biweekly – Due same day as Time Input
Regular Monthly – Due day we test Monthly Supplemental
Monthly LWOP – Due day of the first test of the Regular Monthly Payroll
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On-Line ENP Pay Screens
US1 – Input or Approve ENP Pay by Employee
US2 – ENP Pay Approve by Dept
US3 – ENP Pay Listed by Dept
US4 – ENP Pay Listed by Employee
US5 – ENP Pay Update/Approve Information
US1 INPUT OR APPROVE ENP PAY BY EMPLOYEE KRATER,DONALD B SCREEN: ___ ID: 12345678 JOB: CODE: 032 USER: 001 FY: POS:DIV: AA DEPT: D0001 (EMP DIV: AA DEPT: D4001 JC/ASSN: A 610 ) STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL E/C HRS WRKD RATE AMOUNT FROM DATE TO DATE CC FRS ACCT EXT CD 130 1.00 1750.00 07012006 08312006 AA 12XXXXX2000 _____ ___ .00 .00 __________ __________ __ ____________ _____ ___ .00 .00 __________ __________ __ ____________ _____ TOT: 0.00 0.00 COMMENT 1: FACULTY OVERLOAD – TAUGHT DISTANCE LEARNING SUMMER 2006 ___ COMMENT 2: ___________________________________________________________
APPROVE: Y (Y/N) APPROVED BY: JAN PRATT______________________________ I HAVE REVIEWED THE SPECIALS BEING APPROVED AS REPRESENTED BY THE DEPARTMENT TOTALS ABOVE. I CERTIFY THE PAYMENTS ARE A REASONABLE ESTIMATE OF THE WORK PERFORMED AND SUPPORTED BY PROPER DOCUMENTATION MAINTAINED IN THIS OFFICE. NOTE: ONCE SP'S ARE APPROVED THEY CANNOT BE CHANGED UNTIL APPROVAL IS CANCELED
US1 – Input/Approve ENP Pay by Employee
US2 ENP APPROVE BY DEPARTMENT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0001 APPROVER NAME: JAN PRATT_____________________APPR STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALLY/N EMP ID OCCR EMPLOYEE NAME TOTAL Y 12345678 001 SKELLY,DANA L 599.58- COMMENT: EXCESSIVE LEAVE WITHOUT PAY. Y 23456789 001 OPAL,LAURA P 203.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE y 23456789 002 OPAL,LAURA P 200.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE Y 45678912 001 SAMUELS,BRAD K 1,214.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 45678912 002 SAMUELS,BRAD K 300.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 67891234 011 FIGG,MONTY S 350.00 COMMENT: Speaker Assignment, Human Resources and the Law y 67891234 012 FIGG,MONTY S 350.00 COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW Y 89123456 001 BURNS,STEPHANIE M 600.00 COMMENT: SPEAKER ASSIGNMENTS: DEALING WITH DIFFICULT PEOPLE
US2 – ENP Approval by Department
US3 ENP PAYMENTS LISTED BY DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS:DIV: AA DEPT: D0001 LINE: __ STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL TOTAL A P PROCLN EMP ID OCCR EMPLOYEE NAME AMOUNT P R DATE01 12345678 001 SKELLY,DANA L 599.58 Y Y 10-17-05 COMMENT: EXCESSIVE LEAVE WITHOUT PAY.02 23456789 001 OPAL,LAURA P 203.00 Y Y 01-08-05 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE03 23456789 002 OPAL,LAURA P 200.00 Y COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE04 34567891 001 SAMUELS,BRAD K 1,214.00 Y Y 01-08-05 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE05 34567891 002 SAMUELS,BRAD K 300.00 Y Y 03-06-05 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE06 45678912 011 FIGG,MONTY S 350.00 Y Y 05-07-05 COMMENT: Speaker Assignment, Human Resources and the Law07 45678912 012 FIGG,MONTY S 350.00 Y Y 11-07-05 COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___
US3 – ENP Pay Listed by Department
US4 – ENP Listed by Employee ID
US4 ENP LISTED BY EMPLOYEE ID SCREEN: ___ ID: 56789123 JOB: CODE: ___ USER: 001 FY: POS: DIV: DEPT: US1 LINE: __ US5 LINE: __ STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROCLN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE01 56789123 001 KRATER,DONALD B AA CXX10 1,050.00 Y Y 08-07-04 COMMENT: TEACHING ETM 5211 TO 21 STUDENTS FOR SUMMER 2004.02 56789123 002 KRATER,DONALD B AA CXX10 1,800.00 Y Y 12-05-04 COMMENT: ETM 5241 STRATEGIC PROJECT MANAGEMENT FOR THE MSETM PROGRAM.03 56789123 003 KRATER,DONALD B AA CXX10 1,500.00 Y Y 12-05-04 COMMENT: FACULTY PAY FALL 2004 - IEM 561304 56789123 004 KRATER,DONALD B AA CXX10 1,750.00 Y Y 05-05-05 COMMENT: INSTRUCTION OF ETM 5371 FOR SPRING 200505 56789123 005 KRATER,DONALD B AA CXX10 50.00 Y Y 05-05-05 COMMENT: FOR INSTRUCTION OF CAPSTONE I & II FOR SPRING 2005.06 56789123 006 KRATER,DONALD B AA CXX10 750.00 Y Y 06-04-05 COMMENT: FOR INSTRUCTION OF ETM 5251 TINKER SECTION FOR SPRING 2005.07 56789123 001 KRATER,DONALD B AA CXX23 5,992.50 Y Y 07-08-05 COMMENT: DUE TO DR. SMITH UNEXPECTED RETIRMENT DR. KRATER WAS ASKED BY TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___
US5 – ENP Update/Approve Information
US5 ENP UPDATE/APPROVE INFORMATION KRATER,DONALD B SCREEN: ___ ID: 56789123 JOB: CODE: 001 USER: 001 FY: POS: DIV: AA DEPT: CXX10 DATE TIME ID NAME MODIFIED: 09-14-06 14:01:38 4300 RIPLEY,DAWN S APPROVED: 09-14-06 10:27:20 8435 WINTERS,KARA J PROCESSED: 09-24-2006
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Paper ENP Payments
Biweekly Paper ENP
Monthly Paper ENP
Completing Paper ENP
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Biweekly Paper ENP
No Current Assignment – check A16 Screen
Must meet biweekly payroll deadlines
Workstudy ENP’s must be done on paper
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Monthly Paper ENPs
No Current Assignment – check A16 Screen
Paid on separate supplemental payroll
Must meet monthly payroll deadlines
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Paper ENP PaymentEmployee Information
Employee CWID Number
Employee Name
Division/Paying Department
Class Code
Class Code (Working) Title
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Paper ENP Payment Information
Job Code
Period From/To Dates
Earnings Code
Hours/Amount/Total/Rate
Account Number
Description of Work
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Paper ENP Payment
Certification Information
Remarks
Preparation Information
Certification/Approval
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Labor Distribution
Labor Distribution Screens
Labor Distribution Add/Maint
Labor Distribution List
Labor Dist List by Div/Dept
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Labor Distribution Screens
UL1 – Labor Distribution Add/Maint
UL2 – Labor Distribution List
UL3 – Labor Distribution List by Division/Department
UL1 LABOR DISTRIBUTION ADD/MAINT ASSOCIATE PROFESSOR ASO PROF SCREEN: ___ ID: JOB: A CODE: ___ USER: 001 FY: 06 POS: 21XXXX DIV: AA DEPT: CXX23 EARN CODE: 000 ADD DETAIL RCDS AS DISPLAYED (Y): _ BEGIN DATE: 07-01-2006 DELETE ENTRY (Y): _ ACCOUNT TITLE CC LGR ACCT SUBC PERCENT --------------------------------------------------------- GENERAL CORE CURRICU AA 1 3XXX1 2000 0.40000 GENERAL STUDIES AA 1 3XXX2 2000 0.35000 GENERAL GRANTS AA 5 8XXX3 2110 0.25000 __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ TOTAL: 1.00000 THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS
UL1 – Labor Distribution Add/Maint
UL2 – Labor Distribution List
UL2 LABOR DISTRIBUTION LIST ASSOCIATE PROFESSOR SCREEN: ___ ID: JOB: A CODE: USER: 001 FY: POS: 21XXXXDIV: AA DEPT: CXX23 SELECT DATE: 08-01-2006 EARN CODE: 000 LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED)LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE---- ---- ------------------------- -- ------------ ------- ---------- 01 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 12/01/06 01 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.35000 12/01/06 01 ACTV GENERAL GRANTS AA 5-8XXX3-2110 0.25000 12/01/06 02 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 04/01/06 02 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.46500 04/01/06 02 ACTV GENERAL RESEARCH AA 1-5XXX6-2110 0.13500 04/01/06 TOTAL PAGES: 001 THIS PAGE: 001 NEXT PAGE: ___
UL3 – Labor Distribution List by Department
UL3 LABOR DIST LIST BY DIV DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: CXX23 LINE: __ LN POSITION POSITION TITLE WORKING TITLE -------------------------------------------------------------------------- 01 1XXXX6 PROFESSOR & HEAD PROF/HEAD 02 21XX41 ASSOCIATE PROFESSOR ASSOC PROF 03 21XX09 ASSISTANT PROFESSOR AST PROF 04 21XX55 ASSOCIATE PROFESSOR ASO PROF 05 21XX58 ASSOCIATE PROFESSOR ASO PROF 06 21XX94 ASSOCIATE PROFESSOR ASO PROF 07 21XX71 ASSOCIATE PROFESSOR ASO PROF 08 21XX73 ASSOCIATE PROFESSOR ASO PROF 09 21XX74 REGENTS PROFESSOR REGENTS PROF 10 21XX75 ASSOCIATE PROFESSOR ASO PROF 11 21XX91 REGENTS PROFESSOR REGENTS PROF 12 21XX34 PROFESSOR PROF 13 22XX99 INTERIM FACULTY ADJ AST PROF 14 63XX68 ADMIN SUPP CONTRIBUTOR SR FIN AST 15 63XX44 ADMIN SUPP CONTRIBUTOR STAFF AST TOTAL PAGES: 010 THIS PAGE: 001 NEXT PAGE: ___
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Leave & Leave Corrections
Annual and Sick Leave
E~Print Reports
Leave Corrections
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Annual & Sick Leave
Leave Accrual
Leave Taken
Record Keeping
Lump Sum Payments
Transfers & Leave
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Leave Accrual
Based on Job Code, Length of Service, and FTE
All or Nothing AccrualMonthly – Active Assignment on 16thBiweekly – Active Assign on first Friday
Accrual continues during Absences with Pay
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Leave TakenBiweekly – Accrued and Reported Taken in same Pay Period
Monthly – Accrued one Month; Reported Taken in the next Month
Classified – Can’t take Annual Leave in the First 90 Days
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Leave Record Keeping
Department’s Responsibility
HRS Screen 046
e~Print Leave Reports
Leave Corrections
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Lump Sum Pmts of Leave
Prohibited for Annual Leave except at Separation
Death/Layoff = 2 Yr Separation/Retirement = 1 Yr
Reported on a Separation EA
Taxed at the Higher Flat Rate
Prohibited for Sick Leave
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Transfers and Leave
Balances should be included on Transfer EA
New Department unwilling to Accept Leave Balance
Negotiate Start Date
Transfer Funds
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Leave Reports on e~Print
Description: OSU Departmental Leave Report Report Name: OSU Dept Leave Rpt Report ID: OSU Dept Leave RptReport Title: Employee Payroll Statements for Pay IDUsed To: Verify leave is correct for each of their employees.
A
EMPLOYEE LEAVE CORRECTIONS OKLAHOMA STATE UNIVERSITY
HOME DEPT. ALPHA/NUMERIC
DEPARTMENT TITLE DATEDD/MM/YYYY
AA D0001 Great OSU Department
EMPLOYEE ID NUMBER EMPLOYEE NAME EARNED AS OFDD/MM/YYYY
TAKEN AS OFDD/MM/YYYY
ANNUAL LEAVE BALANCE
SICK LEAVE BALANCE COMPENSATORY LEAVE BALANCE
COMMENTS
THIS FORM PREPARED BY
PHONE SIGNATURE OF THE DEPARTMENT HEAD
89123456 Andrews, Diana J
10/13/2006
10/31/2006 09/30/2006
OK 1492.68 NA
4 hours of sick leave not on confirmation
Jan Pratt 4-1111
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Overpayments
Common Causes
Notification
Recovery
409 Whitehurst OSU Payroll Services (405) 744-6372 61
Common Causes
Bi-Weekly time input incorrectly
Duplicate ENP’s or ENP’s to the wrong person
ENP’s for work that was never performed
Late separation EA forms
409 Whitehurst OSU Payroll Services (405) 744-6372 62
Methods of Recovery
Cancel/Reversal
Reduce Next Check
Recovery from Employee
Billed to Bursar Account
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Notification
Department’s Responsibility
Oral/Written Follow-up
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Payroll Advice
Basic Pay Information
Benefit Section
Employee Leave Statement
Notifications/Announcements
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Tax Treaties
International Students and Scholars Office
Form 8233
Annual Election
409 Whitehurst OSU Payroll Services (405) 744-6372 66
Questions ???
Call Payroll Services at (405) 744-6372