This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. No disclosure or use of any portion of these materials may be made without the express written consent of Osource. Payroll & HRMS Presentation Osource (India) Private Limited – An ISO 9001:2008 Certified Organization
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July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.
Payroll & HRMS PresentationOsource (India) Private Limited – An ISO 9001:2008 Certified Organization
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About Osource
2
Osource provides customized solutions to an eclectic range of industry verticals namely,
Banking & Financial Services, Media & Entertainment, Logistics, Hospitality & Health
Text File Generation Upload of data Validation of data
Correction and Updation
Reporting
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Features of Attendance Module – Master Setup
Master Setup
Employee master
Shift Allocation
master
Shift Duty Timing
21
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Features of Attendance Module – Reports
Reports
Daily Attendance
report
Late Attendance
report
Over time report
Absent report
Duty Roster sheet
22
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PAYROLL MANAGEMENT
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Payroll Management – Capability
24
Handling Payroll Since 1994
350000 Monthly
Employee Records
150+ Clients
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Differentiating Factors
25
Platform Based Outsourcing (Ready Web
Based Technology
Applications)
Optimum Blend of
Technology & Process – CA
& IT Background
Multi - Location Delivery
Capability
Focus on Domestic
Outsourcing & Non Voice
Domain
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Payroll Management – Service Offerings
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Base Payroll
ServicesInput Compilation
Salary Processing
Statutory Challans & Returns
Pay Slips & Tax Sheets
Form 16, 16A, 24
Full & Final Settlements
Employee Query Resolution
External Auditors -Support
Web Portal
ServicesView Pay Slips
View Tax Sheets
Entry of Investment Declarations
Tax Simulation
Leave Management
Attendance Management
Integration with Swipe Card Systems
Support Services
Employee Query Support -
Helpdesk, Email, Inbound Telephonic & Online Chat
PF Management (RPFC & Trust)
Gratuity Management (LIC & Trust)
Superannuation Management (LIC &
Trust)
ESIC Management
CTC Expense
Collection of Vouchers & Supporting Documents
Processing of Vouchers
Verification of Supporting Documents
Reimbursement Upload
Reimbursement Pay-Slips
Employee Query Support
CTC Limit Monitoring
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Payroll Processing Methodology
27
Gather
Receipt of Inputs
Validation of Inputs
Conversion of Inputs in
Uploadable Format
Process
Upload of Inputs in System
Verification of Inputs
Uploaded
Salary Processing
Tax Computation
Review
Verification of Tax Deductions
Cross Verification of
Inputs
Comparison with Previous Month Salary
Registers
Output
Salary Registers &
Bank Uploads
Pay Slips & Tax Sheets
Statutory Challans &
Returns
MIS Reports & Scorecard
Stage 1 Stage 2 Stage 3 Stage 4
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F & F Process
28
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Payroll Transition Approach
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Requirement Analysis
Software Customization
Software Testing
Master Data Conversion &
Upload
Production Migration
Parallel Run
Training – Internal Team & Client
Go Live!!
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Migration Overview – Timelines & Activities
30
7 Days 10 Days
I
• Process Understanding & Mapping
II
• Software Customization
• Testing & Rollout
• Data Migration
• Test/Dummy Run
III
• Parallel Run
• Changes, if any
• Go Live
7 Days 10 Days 1 Month
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COST BENEFIT ANALYSIS
31
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In-house Operations vs Outsourced Operations
In-house Operations Outsourced Operations
Cost Elements
Manpower Cost – Processing & Supervisory Staff
Other Indirect Cost such as Staff Welfare, Incentives,
Bonus etc
Cost of Software Application & Implementation
Cost of Database License
Software & Database AMC Cost
Infrastructure Cost such as workstations, servers,
desk etc
Lump-sump, generally based on the employee strength/
number of transactions, results in –
savings ranging from 20-40%
Dependency on the Software Application provider for
implementing the required patches in terms of any
changes in the tax compliance structure
Service Provider is responsible for the same
Generally, Lack of pre-defined Service Levels, Quality
Benchmarks & Valued Added ServicesAssured Quality & Service Levels
Over-burdening of the processing staff leads to avoidance
of the queriesEnhanced Query Resolution
More time is spent on ensuring Accuracy & Compliance Allows Organizations to Concentrate on Core Business
Lack of exposure to the industry-best practicesOutside Expertise & Adherence to the Best Practices in
Outsourced setup
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Select Credentials
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Five of Top –Ten Hotels
Four of Top – TenLife InsuranceCompanies
Three of Top –TenPharmaceuticalCompanies
Three of Top –Five FinancialServices Group
Two of Top –Five TelecomCompanies
Two of Top – FiveFund AccountingServicesOrganizations
Two of Top –Five Print MediaOrganizations
July 2007
This document contains unpublished confidential and proprietary information of Osource (India) Private Limited. Nodisclosure or use of any portion of these materials may be made without the express written consent of Osource.