Pay and Leave. What We Do Provide Policy Guidance and Training Resolve Pay and Leave Issues Manage the Voluntary Leave Transfer Program Manage.

Pay and Leave

What We Do Provide Policy Guidance and

Training Resolve Pay and Leave Issues Manage the Voluntary Leave

Transfer Program Manage the Leave Restoration

Program Oversee T&A Function

Who We AreTED NYKIEL PAY & LEAVE PROGRAM MANAGER

TEL: 301-504-4426 Email: [email protected]

TERRI PONTE HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1474 Email: [email protected]

MICHELYN BOYD HR SPECIALIST, SYSTEMS ANALYSIS & POLICY TEL: 301-504-1466 Email: [email protected]

MONETTA HARVEY HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1457 Email: [email protected]

VACANT HR ASSISTANT, LTP COORDINATOR TEL: 301-504-1468 Email:

Where is the Information?

www.afm.ars.usda.gov/Search: “P&Ps and Manuals”

402.1 Flexible Work Schedule402.3 Premium Pay402.6 Leave Administration412.5 Pay Options – Recruitment

Relocation and Retention

Web Sites con’t

www.opm.gov/Select “Subject Index”

Select “P” for Pay or “L” for Leave

Agenda Leave Policies and Programs

Family Medical Leave Policies

Premium Pay Travel Compensation Flexible Work Schedules

Time and Attendance

Timekeeper Back-up

Requests for leave

Timesheets

Change of Schedule

Comp-Time, Use or Lose, and Error Reports & Leave Audits

Family Leave Policies Sick Leave for Family Care &

Bereavement Family and Medical Leave Act Sick Leave for Adoption Expanded Family and Medical

Leave Organ Donation Leave Transfer Program

Family Medical Leave Act (FMLA) and Sick Leave for

Family Care and Bereavement Type of Leave Eligibility Usage Definition of family member Leave Requirement Health condition of self or family

member

Leave Transfer Program

1. Personal Medical Emergency

2. Family Medical Emergency

Recipient Uses all Annual and entitled Sick Leave

24hrs of LWOP or Advanced Leave

Apply within 90 days of medical emergency

Maximum 2087 hours of donated leave for FT

Set aside leave accrued as much as 40 AL and 40 SL

Donor

● May donate no more than one-half of AL they will earn in the leave year, exceptions are allowed.

● May donate annual leave to employees in other Federal agencies.

● May not donate leave to immediate supervisor.

Premium Pay1. Overtime 2. Compensatory Time Off 3. *Religious Comp-Time 4. Holiday Premium Pay 5. *Night Pay Differential 6. Sunday Pay Differential 7. *Environmental (FWS)

Differential 8. *Hazard Pay GS

Differential

Credit Hours & Overtime/Compensatory

TimeEmployee or Management?? Approval

Eligibility Time

Limitation Usage

Payment Travel

Bi-Weekly Premium Pay Limitation 2006

Bi-Weekly Pay for a GS-15 Step 10

or, If Greater

Level V of the Executive Schedule $133,900 (Bi-weekly $5,132.80)

Aggregate Limitation on Pay Level I of the Executive Schedule ($183,500)

Holidays

● Full-time Employees (8 hours)

● Holiday Premium Pay for FT Employees 

● "In Lieu of" Holidays

● Part Time Employees

● Credit Hours

Sunday Pay Differential

Must be regularly scheduled to work on Sunday.

Sunday premium pay may be paid only for periods when an employee performs work on Sunday.

Part-time employees are not entitled to Sunday differential pay.

Annual Leave

• Accrual Rates• Leave Category Changes• Leave Ceilings• Terminal Leave• Approval

Sick Leave

• Accruals

• When Leaving Federal Service

• Approval

Advanced LeaveAnnual Leave: Limited to the amount the

employee will accrue in the remainder of the leave year.

Sick Leave: A maximum of 240 hours, even for Family Care sick leave.

Employees do not have an entitlement to advanced leave.

Waiver for unearned leave.

May Buy Back.

Forfeiture and Restoration of Annual Leave

1. Annual Leave must be scheduled NLT 3 pay periods prior to end of the leave year

2. Cancellation of Annual Leavea. Exigency to Public Business

b. Administrative Errorc. Employee Illnessd. Employee Essential in a National Emergency

3. Request & Approval to Restore lost AL

Lump Sum

Pay for unused: Annual LeaveCompensatory Time EarnedRestored Annual LeaveCredit Hours

************************************************************

Paid upon: RetirementLeaving Federal service orEntering into active military service

Must pay back if employee returns to Federal service too soon

Travel, Exempt Employee

Time spent in transit shall be considered hours of work when:

1. During regular working hours.2. Work is performed while in transit.3. It is the return trip from transporting items.4. Transit is under arduous and unusual conditions5. If results from an urgent event which could not be

scheduled or controlled administratively.

Travel, Non-Exempt Employee

Time spent in transit during non-duty hours shall be considered hours of work when:

1. Required to drive a vehicle

2. A passenger on a one-day assignment

3. A passenger on an overnight assignment during hours that correspond to the employee(s) regular working hours.

Comp-time for Travel

• Eligibility Restricted• Creditable Time• Non Creditable Time• Limitation• Forfeiture• Never can be cashed in

Other Leave Provisions

Military Leave

Court Leave

Juror, witness in a government case

Excused absence

Emergency dismissal or closure

No leave charged on workday when facility is closed prior to the beginning of the workday

AWOL

Training as Hours of Work FLSA Exempt Employee

1.      Training during regular working hours.

  2.      Training outside of regular working hours if it meets one of the following requirements.

  a. Employee is already receiving premium pay

b.  Situations the employee must learn to handle only occur at night.

  c.  Costs including premium pay are less than the costs when training is confined to regular

work hours.

  d. Granted an exception by OPM

Training as Hours of Work FLSA Non-Exempt Employee

1. The employee=s training is required by the agency and the employee=s performance or continued retention in his or her current

position will be adversely affected by non- enrollment in such training.

2.  Time spent by an employee performing work for the agency during periods of training

shall be considered hours of work.

Leave criterion which are pro-rated for Part-time employees

Credit Hours

Military Leave

Emergency Military Leave

Time Off Awards

FMLA

Sick Leave for Family Care & Bereavement

Flexible Work SchedulesTour of Duty

Core Time

Flexible Time

Gliding Time

Meal Time

Maxiflex