partnership Ÿ excellence Ÿ growth Expense Report SAP Business Warehouse
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partnership Ÿ excellence Ÿ growth
Expense Report SAP Business Warehouse
partnership Ÿ excellence Ÿ growth
Agenda
• General Features of Reports in BW
• Three Reports – Expense Reports– Monthly Planned Expenditure– Monthly Actual Spending
• Demo
• Question and Answer
partnership Ÿ excellence Ÿ growth
Where to find the reports
• Fishnet->For SAP users->Business Process Support Page-> Reports
• http://fish-net.worldfishcenter.org/businessprocess/Reports/
partnership Ÿ excellence Ÿ growth
General Features
• Web-based – Ability to access the report from anyway and Ability to access the report from anyway and
does not require SAP GUIdoes not require SAP GUI
• Export to Excel
• Bookmark
• Expense Report: drilldown to transaction details
partnership Ÿ excellence Ÿ growth
Process Flow
Transfer Data to BW
SAP R/3
Loading(daily)
BW
GL Transactions,PR, TR, TE
Budget Owners
partnership Ÿ excellence Ÿ growth
Expense Report
• Provides means to monitor the spending level using the nonlinearized budget
partnership Ÿ excellence Ÿ growth
Expense Report
• What can you see in the Expense Report ?
Ear-marked Expenses from Purchases and Travel Estimates in SAP
partnership Ÿ excellence Ÿ growth
Expense Report
• What can you see in the Expense Report ?
Current month : Actual Spending, Budget and Variance
partnership Ÿ excellence Ÿ growth
Expense Report
• What can you see in the Expense Report ?
Year-to-Date : Actual Spending, Budget and Variance – based on the Non-Linearized Budget
partnership Ÿ excellence Ÿ growth
Expense Report
• What can you see in the Expense Report ?
Budget for the whole year and Projected available balance at the end of they ear
partnership Ÿ excellence Ÿ growth
Expense Report
• What can you see in the Expense Report ?
For Grant Projects : Cumulative Expenditure, Total Budget and Total Available Budget
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Contains: Project Code, WBS Element, Site and Donor Line Item Code
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Expense account where a particular transaction posted to
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
The SAP-assigned document number and line item number; can be used as reference when dealing with Finance when additional clarification is needed.
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Line Item Description
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Date when the transaction is posted into SAP
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Transaction Amount in Original Currency
partnership Ÿ excellence Ÿ growth
Expense Report
• Drilldown to Transaction Details
Transaction Amount in USD
partnership Ÿ excellence Ÿ growth
Monthly Planned Expenditure
• Provides information on the spending PROJECTION per month
partnership Ÿ excellence Ÿ growth
Monthly Actual Spending Report
• Provides information on the ACTUAL spending per month
partnership Ÿ excellence Ÿ growth
Demo
partnership Ÿ excellence Ÿ growth
Thank You
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