Participant Guide EPO 100: Introduction to the Standardized Emergency Management System (SEMS)
Dec 14, 2015
Participant Guide
EPO 100:Introduction to the
Standardized Emergency Management System
(SEMS)
Purpose of EPO 100
This training course is intended to give you a basic overview of SEMS, including reference to the law and regulations, standard terms, management structures, principles and definitions.
This course also satisfies the federal guidelines for integration of the National Incident Management System (NIMS) by incorporating the unique elements of the NIMS-700 introductory course.
Trademarks & Copyright Acknowledgements
For permission or questions regarding any of the course content, please contact the CDPH Emergency Preparedness Office, 1615 Capitol Avenue, 3rd floor, Sacramento, CA 95814
or email to [email protected]
All course materials were developed in partnership with the California Department of Public Health, Emergency Preparedness Office, and Healthcare education, Leadership and Performance, INC. utilizing resources from the California Office of Emergency services and the FEMA Emergency Management Institute.
2A2A
Learning Objectives (1 of 2)
1. Describe the purpose and scope of the Standardized Emergency Management System (SEMS)
2. Identify common terminology associated with SEMS
3. Distinguish basic elements of the SEMS law
4. Cite the five levels of organization within SEMS
5. Explain the principles, functions and basic concepts of SEMS
6. Determine basic operating requirements and individual responsibilities
7. Specify the benefits of using the Incident Command System (ICS)
After completing this training, you should be able to:
2B2B
Learning Objectives (2 of 2)
8. Identify when it is appropriate to institute an Area Command
9. Identify when it is appropriate to institute a Multi-Agency Coordination System
10. Specify the benefits of using a Joint Information System (JIS) for public information
11. Explain how SEMS affects how resources are managed
12. Explain how SEMS influences technology and technology systems
Why Are We Here?Why Are We Here?Review Objectives (Page Review Objectives (Page
2)2)
33
California DepartmentCalifornia Departmentof Public Healthof Public Health
The The EmergencyEmergency
Management SystemManagement System(“SEMS")(“SEMS")
(With integration of NIMS IS-700)(With integration of NIMS IS-700)
StandardizeStandardizedd
44
What is SEMS?
An emergency & disaster management structure that integrates preparedness, planning, command/control, coordination & support activities Utilizes “best practices” management & business principles & processes that apply to all levelsIntegrates the elements of the National Incident Management System (NIMS) 55
Concepts and Principles
Flexible framework that: Facilitates working together . . . At any type of incident . . . Regardless of size, location, or
complexityFlexible structuresRequirements for processes, procedures, and systems
66
Standard Structures
The Incident Command System (ICS)Inter-agency/Multi-agency CoordinationMutual AidPublic Information Systems
77
SEMS Purpose Is To Provide
Standardized emergency management across all levels of government, tribal entities, NGOs & private industryCoordination between responding agenciesRapid mobilization, deployment and resource trackingInteroperability
88
I have a riddle for you….I have a riddle for you….
What does Senator What does Senator Petris, Petris, 1991 Oakland Hills 1991 Oakland Hills Fire, and Fire, and SEMS have in SEMS have in common….?common….?
99
Legal Basis for SEMS
Initiated by Senate Bill 1841Became California Statute in 1993 Government Code § 8607CCR – Title 19
INTENTINTENT: “To Improve : “To Improve Coordination of State & Local Coordination of State & Local
Emergency Response in Emergency Response in California”California”
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State Agencies
MUST use SEMS NO EXCEPTIONS!
MUST Integrate NIMS!
…To qualify for Federal Grants
1111
Local Governments
MUST USE SEMS!…To be eligible for
State funding of RESPONSE RELATED PERSONNEL COSTS!
MUST Integrate NIMS!…To qualify for Federal
Grants
1212
Integrated Components
Communications & Information ManagementSupporting TechnologiesAfter Action ReportingMaintenance System
SEMS
1313
PreparednessCommand & ManagementOperational Area ConceptResource Management
SEMS
Integrated Components (Continued)
1414
SYSTEM COMPONENTS
PREPAREDNESS“Preparedness is a way of life,
not a sudden, spectacular program.”
1515
What Is Preparedness?
Actions to establish and sustain prescribed levels of capabilityEnsures mission integration and interoperability
1616
Preparedness Planning
Plans describe how resources will be used.Plans describe mechanisms for: Setting priorities. Integrating entities/functions. Establishing relationships. Ensuring that systems support all
incident management activities.
1717
Types of Plans
Emergency Operations Plans (EOP)ProceduresPreparedness PlansCorrective Action and Mitigation PlansRecovery Plans
1818
Training and Exercises
Incorporate standards, guidelines, and protectionImplement modeling/simulationDefine general training requirementsReview/approve discipline specific requirements/courses
1919
Personnel Qualifications
Preparedness based on standards for qualification/certificationIncludes minimum: Knowledge Skills Experience
2020
Equipment Certification
Ensure performance to standards and interoperabilityFacilitate development of state and national standards and protocolsReview and approve equipment meeting standards
2121
Mutual Aid & Related Agreements
Voluntary, reciprocal and cooperative agreements which expedite response and provide services, resources, and facilities, when jurisdictional resources are inadequateSeveral Mutual Aid Systems form essential links
2222
Mutual Aid & Related Agreements
California’s Master Mutual Aid Agreement (MMAA)Fire/Rescue and Law/Coroner mutual aid systems in CaliforniaEmergency Management Assistance Compact (EMAC).Private sector and NGOs
2323
Publication Management
The development of naming and numbering conventionsReview and certification of publicationsMethods for publications controlIdentification of sources and suppliers for publications and related servicesManagement of publication distribution
2424
SYSTEM COMPONENTS
RESOURCEMANAGEMENT
2525
What Is Resource Management?
Four tasks:Establishing systemsActivating the systemsDispatching resourcesDeactivating resources
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Resource Management Concepts
Standardize identification, allocation, and trackingClassify by kind and typeImplement credentialing systemIncorporate resources from private sector and NGOs
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Resource Management Principles
1. Advance planning2. Resource identification
and ordering3. Resource categorization4. Use of agreements5. Effective management
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Managing Resources
Identifying and typing resourcesCertifying and credentialing personnelResource inventoryIdentifying resource needs and capabilities
2929
Managing Resources
Ordering and acquiring resourcesTracking and reporting resourcesMobilizing resourcesRecovering resourcesReimbursement
3030
STAFFING POSITIONS
Is an expansion of day-to-day program/function activitiesPlace personnel according to their skills into each SEMS Function
3131
What are the type of duties What are the type of duties involved with a disaster involved with a disaster
response?response?
Type of staffType of staff to fill those types of dutiesto fill those types of duties
3232
Suggested Staffing Relationships
EOC DirectorSafety
SecurityInformation
Liaison
Management:
EOC Program Mgr.
Risk Program Mgr.
Police or SecurityPublic
Affairs/P.I.O.Program Manager
3333
Suggested Staffing Relationships (Continued)
General Staff Functions
Operations:
Planning/Intel:
Logistics:
Finance/Admin:
DCDC, Drinking Water, L & C, Food & Drug, etc.
Planning, Engineering
Business Services, PurchasingBudgets/Accounting
3434
SYSTEM COMPONENTS
COMMANDAND
MANAGEMENT
3535
The Response System
DAY TO DAY EMERGENCY
Two separate vocations!
3636
MULTI-AGENCY COORDINATION
Multiple jurisdictions/agencies with concurrent emergency incident responsibility (statutory authority)Consensus on decisions affecting the overall emergency response; to include establishing priorities and scarce resource allocation.Anticipating and identifying future resource requirements
3737
MULTI-AGENCY COORDINATION
Providing strategic coordination as required Coordinating and resolving policy issues arising from the incident(s)Coordinating Entities (MAC Group) – Usually connected to an EOC
3838
In everyday life, can you In everyday life, can you give an example of where a give an example of where a
MAC might be used?MAC might be used?
3939
How the System WorksHow the System Works
FiveLevel
s
FiveFunctions
4040
THE INCIDENT COMMAND SYSTEM (ICS) – Field Level
Developed by Federal, State, and Local Fire services in CaliforniaA standardized emergency incident management structure
4141
ICS “FUN” FACTOIDSICS “FUN” FACTOIDSResult of 1970 Malibu Result of 1970 Malibu FireFireImplemented statewide Implemented statewide by Ca. Fire Service 1980by Ca. Fire Service 1980Included in SEMSIncluded in SEMSAdopted by Homeland Adopted by Homeland Security in 2004Security in 2004
4242
Field LevelField Level
Provides direct command and control for the emergency incidentEstablish goals, objectives and strategies for abatement and mitigationTactical on-scene responseRequests support from the Local jurisdiction(s) EOC
4343
Let’s Make it Real!Let’s Make it Real!Division of Communicable Division of Communicable Disease ControlDisease Control
Division of Drinking Water & Division of Drinking Water & Environmental MgtEnvironmental Mgt
Division of Food, Drug, & Division of Food, Drug, & Rad SafetyRad Safety
Others…Others…4444
Unified Command
When 2 or more Agencies with responsibility for the incident
respond, a Unified Command must be established.
4545
Unified Command Unified Command ThoughtsThoughts
Multi-Agencies working togetherMulti-Agencies working togetherPublic HealthPublic Health
Non-site specificNon-site specificNot immediately identifiableNot immediately identifiable
Geographically dispersed over timeGeographically dispersed over timeExamples:Examples:
Haz Mat Spill into a reservoirHaz Mat Spill into a reservoirMultiple Communities FloodMultiple Communities Flood
4646
Unified Area CommandArea Command
ICP 1 ICP 2 ICP 3
Sets overall strategy and prioritiesAllocates resources
Ensures proper managementEnsures objectives are met
Ensure strategies are followed
4747
Local Jurisdiction Level(Local EOC)Local Jurisdiction Level(Local EOC)
City, County, Special District (“local” includes state & Federal jurisdictions)Establish and maintain local EOCs and DOCsImplement Local Emergency Plans Directly supports Field Level activityRequests Support from Operational Area/Pre-established agreements 4848
Operational Area Level(OP Area EOC)Operational Area Level(OP Area EOC)
All jurisdictions within the geographical boundaries of a County (local, state, Federal and tribal)58 Operational AreasCoordinate with local jurisdictionsRequests assistance from the REOC
4949
Region Level(REOC)Region Level(REOC)
Regional OES & State Agency representativesLocated in Sacramento, Oakland, and Los AlamitosProvide technical guidance and assistance to Operational AreasImplement State Emergency Plan Broker Resources between Operational Areas
5050
State Level (SOC) State Level (SOC)
OES & State Agency RepresentativesLocated in SacramentoCoordinates between Regions Federal Response CoordinationCommunicates with Governor and Legislature
5151
Joint Field Office Federal Agencies and
Departments
Area CommandUnity of Command
Unity of Coordination & Support Efforts
Assis
tanc
e
Subject
Matter
Experts
Funding Resources and Equipment
Statewide State AgenciesInter-State Mutual Aid
Local Gov., Federal, State, Tribal, Volunteers, NGO,
Private
Local Gov., Federal, State, Tribal, Volunteers, NGO,
Private
Req
uest
s
Flow of Requests and Assistance During Large Scale Incidents
StateOperations Center
REOC
Incident Unified Command
Op Area
Local EOCs
Op Area Local Gov., Federal, State, Tribal,
Volunteers, NGO, Private
Regional, Local Gov., Federal, State, Tribal,
Volunteers, NGO, Private
Reaching around the Reaching around the official resource official resource
coordination levels will coordination levels will lead to inefficient use lead to inefficient use
and/or lack of accounting and/or lack of accounting of resourcesof resources
5252
Command/Management
Directs incident activities
Develops incident objectives & strategies
Establishes incident priorities
Coordinates with local EOCs
Manages overall support & coordination for incidents
Provides technical guidance to EOCs & incident command
Coordinate with other activated EOCs & incidents as appropriate
Command(Field Level “ICS”)
Management(EOC Levels)
5353
Provides technical subject/discipline advice & interpretation
Coordinates operational support to and from other SEMS levels
Operations
Directs all incident tactical activities
Directly involved in preparing Incident Action Plan (IAP)
Operations(Field Level “ICS”)
Operations(EOC Levels)
5454
Planning/Intelligence
Collects/analyzes incident intelligence
Develops Situation Reports
Documents incident action activities
Maintains incident resource tracking
Conducts incident action planning (IAP)
Collects, evaluates and disseminates intelligence
Develops Situation Reports
Documents activities within the EOC
Conducts EOC planning activities
Maintains EOC resource tracking
Planning(Field Level “ICS”)
Planning/intelligence
(EOC Levels)
5555
Logistics
Obtains resources services & supplies as requested by incidents/EOCs
Obtains resources, services & supplies for EOC
Supports EOC infrastructure
Orders resources, services and supplies for incident
Provides incident communication
Provides incident transportation and facilities
Purchasing
Logistics(EOC Levels)
Logistics(Field Level “ICS”)
5656
Finance/Administration
Personnel & equipment time recording
Cost Accounting Procurement Compensation &
Claims Cooperative
agreements
Personnel & equipment time recording
Cost Accounting Procurement Compensation &
Claims Cost Recovery
Finance/Administration
(Field level “ICS”)
Finance/Administration(EOC)
5757
FIELD LEVEL (ICS) ORGANIZATION
INCIDENT COMMAND
(Unified Command)
OPERATIONS
PLANNING/INTEL.
LOGISTICS FINANCE/ADMIN.
LIAISON
SAFETY
PIO
Command Staff
General Staff
5858
SEMS EOC ORGANIZATION
MANAGEMENT
OPERATIONS PLANNING/INTEL.
LOGISTICS FINANCE/ADMIN.
MULTI- AGENCY COORD. GROUP
LIAISON
SAFETY
PIO
Management Staff
General Staff
5959
SYSTEM FEATURES
MBO
ACTIONPLANNING
FLEXIBILITY HIERARCHY
COMMONTERMS
6060
MANAGEMENT BY OBJECTIVES
Flexible, Measurable & attainable objectivesIdentified time-frames (Operational Period)
Objectives Met
OperationalPeriod
SEMSFunctions
6161
Management Principles
Unity of Command Every individual has a
designated supervisor Chain of Command A clear line of authority within the ranks of the organization
6262
ORGANIZATIONAL FLEXIBILITY
Activate what you need!
COMMAND/MANAGEMENT
OPERATIONSPLANNING/
INTEL. LOGISTICSFINANCE/ADMIN.
6363
Management Principles
Span of control The number of individuals one supervisor can effectively manage.
Common terminology Organizational elements Position titles Resources Facilities 6464
Management Principles
Personnel accountability Check-In Mandatory Resource Status Unit Assignment Lists Unit Logs - A record of personnel
assigned and major events
6565
Management Components
Resources management Resources are assigned to
standard units/functions “Assigned” – “available” – “out-
of-service”
Integrated communications The "hardware" systems that
transfer information The procedures and processes for
transferring information.6666
Management Components
Action Planning Conducted at the
Incident Conducted in the
EOC Objective Driven Eliminates
Redundancy Establishes
Accountability
6767
SYSTEM COMPONENTS
COMMUNICATIONS & INFORMATION MANAGEMENT
6868
Public Information
Incident Command/EOC Director responsible for timely and accurate public information.
(Public) Information Officer Reports to the Incident Command/EOC
Director Appoints Assistants to support JIC
functions
Multiple JICs coordinate the release of approved Public Information
6969
Joint Information System(JIS)
State JIC
Op Area 1 JIC
Op Area 2 JIC
Local 1 JIC
Local 2 JIC
IC/UC/Area Command
(PIO)
Region 1 JIC
Region 2JIC
7070
JIC Characteristics
Includes representatives of all players in the responseHas procedures and protocols for communicating and coordinating with other JICs
7171
JIC Organization
Joint Information Center
Research Team Media Team Logistics Team
Press Secretary(jurisdictional)
Liaison(as required)
7272
SYSTEM COMPONENTS
SUPPORTINGTECHNOLOGIES
7373
Focus on Supporting Technology
1. Interoperability and compatibility
2. Technology support3. Technology standards4. Broad-based requirements5. Strategic planning and R&D
7474
SYSTEM COMPONENTS
ONGOINGMANAGEMENT & MAINTENANCE
7575
System Maintenance
Coordinated through State OESSEMS SEMS Advisory Committee SEMS Technical GroupCoordination with Federal Government NIMS Integration Center (NIC)
• Both maintenance systems will monitor through Lessons learned Application of “best practices”
7676
NRP (National Response Plan) (National Framework)
• Predicated on NIMS• Integrates and aligns all of the
Federal special-purpose emergency response plans into one structure.
• Interfaces Federal response with State, Tribal, Local governments, NGOs and private enterprise
7777
CONCLUSION
•This course integrates the This course integrates the Standardized Emergency Management Standardized Emergency Management System (SEMS) and the National System (SEMS) and the National Incident Management System (NIMS) Incident Management System (NIMS) into a single course.into a single course.
•The material used in this course is The material used in this course is extracted from the SEMS Approved extracted from the SEMS Approved Course of Instruction (ACI) and the Course of Instruction (ACI) and the NIMS IS-700 course.NIMS IS-700 course.
7878