Parliamentary Procedures Presented by: Suzy Schares, CMC City of Waterloo City Clerk.

Parliamentary Procedures

Presented by:

Suzy Schares, CMC

City of Waterloo City Clerk

Parliamentary Procedure

What is it?A set of well proven _______ designed to move business along in a meeting while maintaining order and controlling the communications.

Why use it?To accomplish tasks utilizing an orderly, democratic __________.

Rules of Parliamentary Procedure

The rules of Parliamentary Procedure are _______, not ________.

Where do we find the rules?

State CodeChapter 380 City Legislation

City Code ByLaws

Document containing the basic rules for ___________ an organization.

Parliamentary AuthorityThe book adopted by an assembly to govern parliamentary procedure in meetings of the organization: e.g. Robert’s Rules of Order Newly Revised

The Chairperson

The presiding officer; president, chairman, mayor or supervisor is known as the _______________.

In most cities this is the Mayor

Order of Business

Call to Order

Role Call

Adoption of agenda

Approval of the Minutes

Reports of Officers/Committees

Unfinished Business

New Business

Announcements/Citizen Comments

Adjournment

Agenda

An established sequence of items of _________________ to be considered in a meeting is known as the agenda

Minutes

The Official written record of business conducted at a ________________.

Motions

Main MotionA proposal that introduces a subject to the ______________ for discussion and action or which expresses an opinion

Incidental MotionArises out of another motion that is or has just been pending and must be disposed of before the pending _______________ is acted upon

Motions

____________ Motion Unrelated to pending business but is of such importance that it takes priority over a pending motion

____________ MotionApplied to another motion for the purpose of changing it or appropriately disposing of it, temporarily or permanently

Steps in a Motion

State the motionI move that ….

Second the motion

Chairperson restate the motion

Discuss (Debate) the motion

Vote on the motion

Announce the result of vote

Let’s Try It!

Discussion (Debate)

A member should not speak until recognized by the ChairRemarks must remain germane

_______________ – Closely related; used in relation to amendments and debate

Remarks should be addressed to the ChairpersonNo personal attacks

Voting

Voice Vote (all in favor, please say aye…)Simplest and most common

Roll Call Calling each members name for their vote

OthersVote by standing, show of hands, ballot

Voting

Majority vote – more than halfNecessary for ordinance, resolutions, and motions

¾ voteNecessary to suspend the rules to pass an ___________ without two considerations before final passage

AbstainPublicly ____________ from voting, usually due to a conflict of interest

Adopt vote to accept or approve a __________; when the affirmative vote prevails

Let’s Try It!

Amending a motion

Inserting wordsI move to amend by inserting the words…

Striking wordsI move to amend by striking the words….

Striking out and insertingI move to amend by striking the words… and inserting the words…..

Let’s Try It!

Postponing and Tabling

Lay on the tableThe highest-ranking ___________ motion that enables the assembly to set aside the pending motion temporarily to take up something more urgent Usually a motion to take from the table is done at that same meeting but can wait until the next meeting if necessary

Motion to postponeIndefinitelyTo a certain time

Bring Back Motions

Motions that bring a question again before the assembly, e.g. reconsider.

_____________A motion to consider a second time the vote on a previously adopted or defeated question

Adjourn

A motion to close a _______________ immediately

References

Robert’s Rules of Order Newly Revised In Brief

Simplified Parliamentary Procedure, Iowa State University, revised December 2009