Park City Soccer Club Annual General Meeting - 2013 1.

Park City Soccer ClubAnnual General Meeting - 2013

1

ROLL CALL

Board Members

Team Representatives


PCSC BOARD MEMBERS

*President: Paul Baniewicz*Vice President: Dennis Hoglin*Treasurer: Mike Dufner*Secretary: Ceci Laufer*At Large: Ed ShagenRegistrar/Administrator: Kristen PearsonCoaching Director: Bob MartinTournament Director: Shelley Gillwald

*Voting Members


NOTIFICATION of 2013 PCSC AGMFrom: Park City Soccer Club Sent: Thurs 3/1/13 6:23 PM ***PLEASE MARK YOUR CALENDARS***

The Annual General Meeting for the Park City Soccer Club has been scheduled for 6:00 pm on Thursday, March 28th, 2013 at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend this meeting.

For matters requiring a vote, i.e. Board Member election, changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must have in

attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected.

The Team Manager(**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary (Ceci Laufer –

[email protected]) at least 72 hours in advance (by 6:00 pm on Monday, March 25th, 2013) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes.

If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, please notify your team manager and plan on attending the AGM on March 28th.

Ceci LauferPCSC Secretary


ACCEPTANCE of 2012 AGM MINUTES

Minutes are posted on parkcitysoccer.orgMotion to approve?

Second of the motion?Vote


2013-14 SCHEDULE OVERVIEWCommunity Information Meeting: Tuesday , May 7th--2013Tryouts: May 28th – June 7th--2013Club Registration Meeting: Monday , June 10th--2013

Summer Training ScheduleAll X-League, Comp League & High School Teams

• Summer Tournament Play: June – Labor Day 2013• PCSC Summer Camp: June 24 – 27, 2013• Summer League/Functional: July – August 2013• Park City Extreme Cup: August 1 - 3, 2013• PCSC Academy Camp: August 6 – 9, 2013• Summer Training: June – August 2013

**High School Girls’ teams train through late July due to eligibility rules**


2013-14 SCHEDULE OVERVIEWFall Training Schedule

X-League, Comp & High School Boys Teams

• Fall Game Season: Mid August – Mid October--2013

• Fall Academy: September – December--2013

• Fall Tournament Play: Mid October--2013-Boys State Cup Mid October--2013

Winter Indoor Training ScheduleAll X-League, Comp & High School Teams

• Winter Tournament Play: November 2013 – February 2014-President’s Cup February 13 – 16, 2014

• Indoor Training – Session 1: December 2013• Indoor/Outdoor Training – Session 2: January – March 2014

**High School Boys’ teams train through President’s Day due to eligibility rules**


2013-14 SCHEDULE OVERVIEWSpring Training Schedule

X-League, Comp & High School Girls Teams

• Indoor/Outdoor Spring Training Feb – March--2014• Spring Game Season: March – Mid May--2014• Spring Academy: February – Mid May--

2014• Spring Tournament Play: March – May--2014

-Girls State Cup May 2014


UNIFORMS

--Individual uniform pieces are available for re-order through Soccer International in Salt Lake City--All new players to PCSC are required to purchase full uniform kits to include warm-ups and backpacks--2nd year of our uniform cycle per contract with Adidas --$250 - $300 estimated pricing for entire uniform kit


TOURNAMENTS

--Tournament Play is at the discretion of each individual Team, Coach and Coaching Director--Club Program Fees cover the entry fees for the PC Extreme Cup and one more tournament throughout the year--Travel expenses for tournaments are additional and not included in Club Program Fees


PCSC PROPOSED PROGRAM FEES 2013-14U7-U10 ACADEMY PROGRAM

$275/SEASON---FALL AND SPRINGX-LEAGUE

U9---$1100U10---$1400

FULL-YEAR COMPETITIVE PROGRAMU11-U14---$1400

HIGH SCHOOL AGE PROGRAMU15-U18---$1000

PRACTICE ROSTERU9-U18---$50/MONTH

*A $200/family Volunteer Deposit will be added to the program fees for all rostered players. This deposit can be earned back by completing club volunteer hours throughout the year.


WHAT DO PROGRAM FEES INCLUDE?


Coaching Fees

Outdoor Field Fees

Indoor Facility Fees

Referee Fees

PCSC Summer Camp

Functional Trainings

Drop-in Sessions

UYSA Registration Fees

PC Extreme Cup Team Entry

1 Team Tournament Entry

Specialized Trainings

Equipment Fees

TOTAL COST COMPARISON


2012-13Program FeesU9---$1000U10-U14---$1275High School---$900

Refundable Volunteer Deposit---$15010 hours for full refund—all or nothing

Uniforms--$285

Team Tournament Entry Fees ---$50/TournamentExtra per tournament

$1760 Total for Full-Year Competitive

2013-14Program Fees—5% increase + 1 Tournament EntryU9---$1100U10-U14---$1400High School---$1000

Refundable Volunteer Deposit---$200$15/hr refund up to 10 hours for full refund

Uniforms—Replacements and New Players only

Team Tournament Entry Fees---$50/Tournament1 included in new Program fees

$1600 Total for Full-Year Competitive

VOLUNTEER INCENTIVE PROGRAMThe success of PCSC is dependent upon each family being committed and supporting Club sponsored activities—especially the Park City Extreme Cup—through completion of volunteer hours. To ensure that the membership contributes to PCSC volunteer needs, a $200 refundable volunteer deposit will be added to program fees at registration.

*EACH FAMILY IS ASKED TO CONTRIBUTE 10 VOLUNTEER HOURS DURING THE 2013-14 YEAR*

How do families recoup their $200 Volunteer deposit?-Each Volunteer hour earns a refund of $15 (1-9 hours)

-Full Volunteer participation of 10 hours earns the full $200 refund-Deposits can be refunded once Program Fees are paid in full OR can be credited against a balance due


PCSC Activities -Camps -Tryouts -Scholarships -Uniforms

PCSC Administration -Board Member -Team Manager -Team Representative -Team Volunteer Coordinator

Park City Extreme Cup -Committee Representative -Pre-Tournament -Tournament Staffing -Tournament Wrap-up

REPORT of OFFICERS/COMMITTEES

Coaches/Teams – Bob MartinTreasurer/Budget – Mike Dufner

Registrar/Administrator – Kristen PearsonPark City Extreme Cup – Shelley Gillwald


COACHES/TEAMSBob Martin



17

Boys Girls CombinedAcademy

U8-U9U10-U11

X-LeagueU9 U9

U10 U10

CompetitiveU11 U11U12 U12U13 U13U14 U14

High SchoolU15

U16U17U18

Total Teams 9 7 2

2013-14 PROJECTED TEAMS

PCSC SUMMER CAMPS 2013

*PCSC Summer Camp*******WILLOW CREEK PARK******

Monday, June 24th - Thursday, June 27th

9:30AM - 2:30PM FOR AGES 7 – 17

*PCSC CAMP IS FREE TO PCSC ROSTERED PLAYERS*$250 FOR ALL 4 DAYS FOR GUEST (NON-ROSTERED) PLAYERS

*PCSC Academy Camp*******TRAILSIDE PARK******

Tuesday, August 6th - Friday, August 9th

9:00AM - 11:00AM FOR AGES 6 – 9

*$100 FOR ALL 4 DAYS


TREASURER/BUDGETMike Dufner


20

Park City Soccer Club Budget 2013-142011 2012 Forecast 2013 Budget

June '11 - May '12 June '12 - May '13 June '13 - May '14Revenue

Program Fees $290,840 $266,451 $289,800 Uniforms 16,999 --- --- Camps 18,233 8,040 8,000 Interest Income --- 114 100 Service Fees 3,075 2,775 2,800 Anonymous Donation 10,000 10,000 10,000

Total Revenue $356,146 $287,380 $310,700

ExpensesTotal Coaching Expenses $197,947 $188,708 $199,550 Camps 11,054 8,023 8,200 Academy 31,009 19,976 18,550 Uniforms 12,489 840 900 Ref Fees 12,479 10,092 10,063 Field/Gym Fees 18,660 18,250 18,316 Total Admin 41,496 39,497 42,625 Scholarship 32,117 34,975 35,000 Team Tournaments 2,265 --- ---

Total Operating Expense $359,516 $310,361 $323,141

Operating Income $(3,370) $(22,889) $(12,441)-1% -8% -4%

PC Extreme CupTournament Revenue $175,491 $180,305 $227,875 Tournament Expense 135,621 148,896 172,430 Net Tournament Income $39,870 $31,409 $55,445

CLUB NET INCOME $36,500 $8,520 $43,004 7% 2% 10%

PROPOSED 2013-14 BUDGET

Motion to approve?Second of the motion?

Vote


REGISTRAR/ADMINISTRATORKristen Pearson


PARK CITY EXTREME CUPShelley Gillwald


25

26

27

28

29

THANKS FOR YOUR HELP

Paul Baniewicz – Outgoing Board MemberMike Dufner – Outgoing Board Member

Dennis Hoglin – Outgoing Board MemberCheryl White-Hamrick and All Team ManagersShelley Gillwald and Tournament Committee


NOMINATIONS for BOARD POSITIONS

--Candidates must have declared their interest 72 hours in advance of the AGM with Club Secretary--Candidates must be nominated and be present to accept--All nominations must be seconded


NOMINATIONS for BOARD POSITIONS

<<<3 seats available>>><<<You may cast 3 votes total>>>

X - Paul BaniewiczX - Hans DellenbachX - Patrick Obrien


ELECTION RESULTS--Officers of the PC Soccer Club will count ballots tonight--All who are interested are welcome to stay--Newly appointed officers of the Club, if any, will be voted upon by quorum of the 5 elected officers at the first Board meeting following the AGM--1 year Board appointments (up to 5)

THANKS FOR YOUR COMMITMENT AND PARTICIPATION THIS EVENING


Motion to Adjourn?

Second of the motion?


SEE YOU ON THE PITCH!

36

Park City Soccer Club Annual General Meeting - 2013 1.

Documents

club registration meeting

affiliated club team

agm meeting

park city extreme cup

soccer international

team manager

club volunteer hours

individual team