Parish Council Decision Database 2015 - 2019 Key words ...btckstorage.blob.core.windows.net/site9670/Decision...Adult Gym Equipment fpc Nov 2015 project with Cleeve Vale Rotary to

Parish Council Decision Database 2015 - 2019

Key words Cttee Date Reference Decision

A435 pedestrian crossing

16/10/FC/22 Oct 2016 Authority delegated to Cllr Hopkins to contact the press if activation of lights is further delayed

agreed

access to trees from Millham Rd park

fpc July 30 2015

resident request to access from park side for tree work to be undertaken agreed

Action requests fpc July 30 2015

All action requests from Council to be communicated through the Proper Officer agreed

adopt a telephone box fpc July 30 2015

Community Committee recommended not to adopt agreed

Adult Gym Equipment fpc Nov 2015 project with Cleeve Vale Rotary to install equipment in Pecked Lane Field agreed subject to survey of local residents

Allotment Policy fpc Nov 2015 policy presented as recommended by Buildings and Grounds Cttee policy agreed

Allotment tenancy charge

fpc Feb 2016 to remain at current rate for the next year agreed

Allotment tenancy charge

17/03/FC/21 March 2017

allotment rate to be frozen and new Tenancy Agreements and Allotment Policy be approved

agreed

Allotments fpc July 30 2015

B & G Committee Council authorise eviction of non-payers of annual allotment rent agreed

Allotments fpc Dec 2015 negotiation of five year lease and separation of Stollards Butts land agreed

Allotments 04/17/FC/15 April 2017 no new tenants at Nortenham allotments and waiting list to be created for new allotments

agreed

Allotment plots, Cleevelands

09/17/FC/23 September 2017

council to proceed with transfer of allotments from Persimmon agreed


Annual Parish Meeting fpc March 2016

to be held in Community Building Tuesday 24th May 2016 agreed

Annual Parish Meeting fpc April 2016 venue change to Parish Office agreed

Annual Parish Meeting 04/17/FC/19 April 2017 to be held on Wednesday 26th April 2017 at 7pm in the Parish Office agreed

Annual Return fpc June 2015 signed by Chair of Council agreed

Appointment of Auditor fpc Feb 2016 to tender for review of year end accounts, review of internal controls agreed

Arboricultural Works 17/01/FC/18 Jan 2017 budget delegated to Buildings and Grounds Cttee for works to trees and hedges in Finlay Way playpark

agreed

Arboriculture Report fpc Nov 2015 tree risk assessment report for all trees owned by the Parish Council agreed

Arboriculture Report - tree risk inspection

fpc Jan 2016 contract awarded to Adrian Hope Tree Services agreed

Astro and Sports Pavilion hire charges

fpc Feb 2016 to remain at current rate for the next year agreed

Astro container fpc Feb 2016 removal of green container and disposal of contents agreed

authority of Clerk/Deputy Clerk

fpc March 2016

to seek approved contractors, up to a limit of £1500 per month, to deal with day to day operations of the Parish Council

agreed

BC Air Cadets fpc Sept 2015 grant of £3000 towards cost of mini bus agreed

BC Bowling Club fpc May 2016 extension of lease for 20 years agreed

Bishop's Cleeve Bowls Club

fpc Nov 2015 Councillor working party to consider request for renewal of lease agreed

Bishop's Cleeve Christmas Lights

16/10/FC/18 Oct 2016 to open Community Building for refreshments and stalls agreed


Bishop's Cleeve Colts fpc July 30 2015

Benefit in Kind grant for summer training agreed

Bishop's Cleeve Colts fpc July 30 2015

Grant for £2500 agreed

Borough Council's Place Programme

fpc July 30 2015

Deputy Chief Executive to attend Council 1st October to brief agreed

Bowls Club 16/11/FC/16 Nov 2016 promotional material to be streamed on the monitor in the Parish Office agreed

British Legion memorial stone

fpc Nov 2015 to be re-sited at the War Memorial agreed

Browning seat fpc May 2016 supply and install new Redwood to replace existing wood agreed

CALO grant fpc June 2015 Cleeve Colts Charity fun run grant approved

CALO grant 17/02/FC/14 Feb 2017 award of grant of £4,000 to Cleeve Conservators agreed

Chair of Council fpc May 2016 Cllr Mackinnon, nominated and seconded - duly elected elected

Chairman's plaque fpc Oct 2015 to be updated and relocated to the foyer agreed

Charity loose change box fpc July 30 2015

loose change box in Parish Council Office - charity to be chosen annually by Community Committee

agreed

Cheltenham Road Sportsfield

16/10/FC/17 Oct 2016 purchase and erect sign advising users of locking of gates agreed

Cheltenham Road Sportsfield

17/02/FC/24 Feb 2017 preparation of plans for planning application for CCTV cameras, excluding internal floor plans

agreed


cheque signatories fpc July 30 2015

additional cheque signatories to be Cllrs Mackinnon and Hopkins agreed

cheque signatories fpc May 2016 Cllrs Stayt, Hewings and Holliday to be additional signatories agreed

Children's Centre fpc March 2016

continued free use of Room 3 in Community Building Tuesday afternoons agreed

Christmas Lights 16/10/FC/18 Oct 2016 purchase external lights for Parish Office agreed

Citizens Advice Bureau fpc Dec 2015 extending free use of building Mondays 10am to 2pm agreed

Cleaning contract 17/03/FC/18 March 2017

current cleaning contract to be extended to 31st October 2017 agreed

cleaning of sports pavilion

fpc Sept 2015 all pavilion cleaning, including changing rooms, to be undertaken by present cleaning/caretaking contractors wef 1/11/15

agreed

Code of Conduct fpc July 2 2015

adoption of TBC version agreed

Committee membership fpc July 2 2015

membership agreed, oversubscribed committees decided by secret ballot agreed

Committee right to spend

fpc Sept 2015 approval to spend up to £500 per agenda item with a cap of £1500 per agenda agreed

Committee Structure fpc June 2015 new committee structure agreed

Communication and Marketing

17/07/FC/19 June 2017 Communication and Marketing workshop to be arranged

Community Building 17/03/FC/16 March 2017

Community building to be redecorated. agreed

Community Building and Parish Office hire charge

fpc Feb 2016 to increase by 2% to £14.50 per hour agreed


Community Building and Parish Office hire charge

17/03/FC/20 March 2017

New hire chargesto take effect from 1st April 2017 agreed

Community Family Care Grant

fpc July 30 2015

request for sum £511.92 for free use of building agreed

Co-option of Councillor fpc July 2 2015

Paul Benfield elected by councillors as Co-opted member for Cleeve Grange Ward elected

Co-option of Councillors 16/10/FC/07 Oct 2016 Cllrs Boyd and Wyatt co-opted on to Council agreed

Co-option of Councillors 17/02/FC/08 Feb 2017 Cllrs Foulger and Elliot co-opted on to Council agreed

Co-option of Councillors 04/17/FC/08 April 2017 Cllr Lewis co-opted on to Council agreed

Co-option of Councillors 17/07/FC/08

Cllr Roberts co-opted to Council agreed

council minutes fpc July 2 2015

meetings to be recorded and recording used to produce full verbatim minutes agreed

Councillor allowances fpc June 2015 application to TBC for permission to pay agreed

Councillor attendance fpc July 30 2015

Attendance to be recorded as 'In Attendance' with standardised list of Councillor initials

agreed

Councillor contact details

fpc June 2015 to be placed on website and noticeboards agreed

Councillor surgeries fpc Dec 2015 to commence a monthly surgery for residents starting March 2016 agreed

Councillor training fpc July 30 2015

Being a Better Councillor training to be provided by GAPTC to councillors wishing to attend

agreed


Councillor training fpc Dec 2015 Cllr Reece to attend planning course at cost of £95 agreed

Councillor training 16/10/FC/21 Oct 2016 Cllr Hopkins to be reimbursed for expenses to attend Neighbourhood Plan training agreed

Crime Statistics 16/12/FC/14 Dec 2016 Clerk to write to PCC expressing Council's dissatisfaction that local statistics are no longer provided

agreed

Cutbridge Meadow fpc April 2016 request to Grundon Ltd for Community Tax Grant to assist with willow tree pollarding

agreed

Cutbridge Meadow 05/17/FC/18 May 2017 Cutbridge Meadow for car parking for Charity Cup Finals Day Saturday 6th May. agreed

Defibrillator fpc Nov 2015 request from Cleeve Colts that a defibrillator is installed at sports field for public access

project agreed

Elmtree Playgroup fpc Sept 2015 consideration of funding for new premises - deferred to Building & Grounds Committee to meet with playgroup

agreed

Elmtree Playgroup 04/17/FC/16 April 2017 CALO grant of £3,600 be awarded to provide a coloured play surface and the preliminary ground works

agreed

Environmental Warden 16/10/FC/16 Oct 2016 Council to register 'in principle' interest in the project agreed

Environmental Warden 17/01/FC/21 Jan 2017 Contact TBC and inform that the Parish Council would require 7 hours per week agreed

Environmental Warden 06/17/FC/16 May 2017 Council to seek 8 hours of the Warden’s time per week agreed

External Auditor 2017 fpc Feb 2016 do not wish to opt out of automatic scheme for appointment agreed


Facebook page fpc Oct 2015 a workshop to be held to review the Parish Council Facebook page agreed

Facilities policy fpc Oct 2015 policy on renting out Council facilities to be reviewed by Buildings and Grounds Committee

agreed

fence panel repair fpc Feb 2016 Councillor volunteer to repair at Pecked Lane agreed

Financial Monitoring Councillor

fpc July 2 2015

Cllr Chris Hewings elected

Finlay Way park b&g July 2015 to cut hedge border to park along Finlay Way agreed

flood warden fpc July 30 2015

Cllr Holliday nominated to act in voluntary capacity, covered by Council's insurance policy

agreed

footpath steps fpc Nov 2015 repair steps between Station Rd and Church Approach agreed

Framed tracing prints fpc Nov 2015 acquisition of framed prints depicting estates in the village in 18th Century agreed

free use of facilities fpc July 2 2015

organisations with elected Council representative to have free use of facilities agreed

free use of facilities fpc May 2016 free use of Council facilities allowed where a Parish Councillor is an elected representative for an organisation

agreed

Full Council meeting fpc July 2 2015

Additional Full Council meeting to be held 30th July agreed

GAPTC 16/11/FC/17 Nov 2016 renew annual membership agreed

GAPTC Chairmanship Course

fpc Nov 2015 2 Councillors to attend at cost of £190 per person agreed

GAPTC membership fpc April 2016 annual subscription payment of £2791.86 approved agreed


General Power of Competence

fpc Nov 2015 re-submit application at cost of £30 agreed

Grass cutting Kayte Lane Field

fpc Feb 2016 Glebe Contractors quote accepted as temporary contract until tendering process can be implemented

agreed

grounds maintenance fpc Sept 2015 new contract specification agreed

Grounds maintenance fpc Feb 2016 contract extension for temporary period whilst tendering process is implemented agreed

Gym Equipment 17/02/FC/13 Feb 2017 Council to submit application to TBC for grant funding and Council to commit sum to assist in provision of adult gym equipment at Pecked Lane play area

agreed

Gypsy, Traveller site search seminar

fpc June 2015 Cllr W Hopkins and Cllr R Stayt nominated to attend seminar agreed

Health and Safety Course

fpc July 30 2015

Clerk and Deputy Clerk to attend in Sept agreed

Healthwatch Gloucestershire

fpc July 30 2015

to attend Parish Council meeting in November agreed

hedge cutting fpc Oct 2015 Council to adopt 'cut your hedge' letter to request residents to cut hedge where impeding the pedestrian highway

agreed

Internal Audit 17/01/FC/13 Jan 2017 auditor to be instructed agreed

IT hardware fpc June 2016 disposal of old office PCs and laptops, after wiping, to be donated to Schools for Africa

agreed

IT hardware 17/02/FC/23 Feb 2017 purchase of additional equipment for Parish Office agreed

Kayte Lane Field fpc July 2 2015

purchase of field by Parish Council agreed


Kayte Lane Field fpc Oct 2015 submission of draft business case to support purchase of field from GCC agreed

Kayte Lane Field fpc Dec 2015 approval for completion of purchase agreed

Kayte Lane Field fpc June 2016 use for overspill parking for Cleeve Colts Tournament at a charge of £100 agreed

Sportsfield 17/03/FC/17 March 2017

Kickwall to be installed agreed

Leadership and Management Course

fpc Nov 2015 3 Councillors to attend at cost of £230 per person agreed

Litter bin fpc Nov 2015 delegated authority to B&G to purchase for Cheltenham Road/Cantors Drive agreed

litter pick of sportsfield fpc Oct 2015 one off clear of sports field, pavilion and watercourses agreed

local police team fpc Sept 2015 update invitation to local police team to meet with Councillors agreed

Market Place Event fpc April 2016 to be held in Parish Office to coincide with Bishop's Cleeve Street Fair - 12th June 2016

agreed

Matters Arising 16/10/FC/19 Oct 2016 to be added to future agendas agreed

minute format fpc July 2 2015

comments in minutes to be identified by councillor initials agreed

Model Publication Scheme

06/17/FC/20 June 2017 to be adopted agreed

Neighbourhood Development Plan

fpc July 2 2015

adopt a Neighbourhood Development Plan for Bishop's Cleeve and delegate to Planning Committee to prepare report for Council

agreed

Neighbourhood Development Plan

17/07/FC/12 July 2017 to arrange steering group meeting agreed


Newsletter fpc Oct 2015 expenditure for printing and distribution for 5200 copies agreed

newsletter team fpc Oct 2015 use of tinyletter subscription management service and setting up of email address agreed

Nortenham Allotments fpc Oct 2015 Council to meet with Church Commissioners to discuss tenancy - Cllrs Stayt and Holliday

agreed

Nortenham Allotments fpc Nov 2015 Council to purchase 2 tonne of stone for road repairs to be installed by volunteers agreed

North Cotswold Food Bank

fpc Dec 2015 Parish Office be used as venue to have collection box for food donations agreed

Parish Office fpc March 2016

to engage architect to explore design for changes to provide extra toilet and porch agreed

Parish Office fpc June 2016 to submit planning application for office modifications agreed

Parish Office opening hours

04/17/FC/17 April 2017 to be changed to allow team meeting on Thursday agreed

Parish Office alterations fpc Dec 2015 planning cttee to have delegated authority to draw up proposal for submission back to FC

agreed

Parish Office lobby and meeting room

b&g July 2015 Clerk to obtain quotes for improved design agreed

Parish Office door entrance

b&g July 2015 Clerk to obtain quotes for different door design agreed

Play Areas fpc June 2015 delegation to Clerk to follow up report recommendations and obtain quotes to be presented to committee

agreed

Police and Crime Commissioner

fpc July 30 2015

Meeting to be attended 9 Sept by Cllrs Holliday and Shakespeare agreed

Precept 2016/17 fpc Feb 2016 Precept request to TBC - £320,629 agreed


Precept 2017/18 17/02/FC/19 Feb 2017 precept request to TBC - £336,750 agreed

PROW b&g July 2015 small area of path at Nottingham Way playing field not tarmacced - wait for land to be adopted by TBC before considering further

agreed

Quality Council Status fpc Sept 2015 commence process of re-applying for status agreed

Queen's 90th birthday celebration

fpc March 2016

Baking, Making, Shaking WI to decorate trees and benches in the Parish Garden agreed

Remuneration Policy 16/12/FC/20 Dec 2016 policy from TBC to be accepted agreed

representation on outside organisations

fpc July 2015 councillor representation to outside organisations decided agreed

Risk Management Schedule

17/03/FC/22 March 2017

Schedule to be adopted agreed

S106 b&g July 2015 Working party to consider dog bins and signs for Homelands agreed

S106 fpc Nov 2015 delegated authority to Planning, Highways and Environment Committee agreed

Security Lighting 17/01/FC/19 Jan 2017 budget delegated to Buildings and Grounds Cttee for additional security lighting at Sports Pavilion

agreed

Service Level Agreements

fpc June 2015 formal notice from 31st October 2015 for present contracts - grounds, playgrounds, watercourses & fountain, building decoration

agreed

Service Level Agreements - new contract specifications

fpc June 2015 deferred to Finance Committee agreed

Signboard 06/17/FC/22 June 2017 to investigate purchase of an information sign / board for the Parish Office to advertise community events

agreed


Snowshill Drive 06/17/FC/21 June 2017 Council to object to TBC's sale of land to property owner at 21 Snowshill Drive agreed

South Park play area fpc Nov 2015 to replace stepping stones agreed

South West Councils fpc Nov 2015 Parish Council to subscribe at cost of £375 per annum agreed

Speed Gun 16/10/FC20 Oct 2016 Council to purchase agreed

Sport Relief fpc Sept 2015 deferred to Community Committee to lead project agreed

sports pavilion b&g July 2015 to cut foliage around pavilion and hedge along Sportsfield entrance agreed

Sportsfield fpc July 30 2015

B & G Committee recommended grass cutting, ground maintenance or watercourse maintenance include vegetation waste be removed from site

agreed

Sportsfield fpc Oct 2015 seek competitive quotations for removal of soil waste , take soil samples for laboratory

agreed

Sportsfield Grounds maintenance

fpc Oct 2015 Contract from 1st November 2015 awarded to Glebe Contractors agreed

Sportsfield watercourse fpc July 30 2015

B & G Committee recommended Council allow waterborne debris from watercourse to be stored on site no longer than 12 months and then removed to nearest waste disposal site

agreed

Sportsfield watercourse fpc July 30 2015

B & G Committee recommended 3 companies be invited to provide free of charge and without prejudiced advisory report and risk assessment of works needed

agreed

St Michael's Centre fpc Oct 2015 Council to award grant of £7740 - 2016/2017 agreed


Staff Recruitment 16/10/FC/29 Oct 2016 Personnel Cttee to proceed with recruitment of Facilities Manager and Assistant Clerk positions to replace Deputy Clerk

agreed

Standing Orders fpc July 2 2015

Standing Orders for Council as discussed at June workshop to be adopted with minor amendment

agreed

Street Fair fpc Sept 2015 Chair of Council to attend presentation evening agreed

subcommittees b&g July 2015 allotments, sports field and playing fields subcommittees to be set up agreed

tender process fpc Sept 2015 A tender process specific to grounds maintenance and generic format for future contract purposes

agreed

trees at Blackberry Grove

fpc July 2 2015

3 quotes to be obtain to reduce height of trees along resident's boundary agreed

Vehicle Activated Signs fpc Nov 2015 recommendation from Planning, Highways and Environment Cttee to purchase agreed

Vehicle Activated Signs fpc Jan 2016 make application to GCC for match funding for purchase of two signs agreed

Vice Chair of Council fpc May 2016 Cllr Hopkins, nominated and seconded - duly elected elected

Volunteer policy fpc Oct 2015 working party to draft volunteer policy to be presented to Full Council agreed

Volunteer policy fpc Nov 2015 draft policy presented policy agreed

War Memorial 17/01/FC/20 Jan 2017 proceed with restoration work - endeavour to obtain grant funding agreed


watercourse at Sportsfield

fpc July 30 2015

Parish Council request TBC to handle actions required on southern boundary agreed

watercourse bank Pecked Lane

fpc Jan 2016 strim the watercourse bank in playing field agreed

weed, gutter, verge clearance

fpc Oct 2015 Councillors compile a list of areas needing attention in their wards to be sent to Chair of Planning

agreed

Whistle Blowing Policy 16/10/FC/26 Oct 2016 adoption of policy agreed

Youth Club fpc June 2015 Monday sessions to start at 6pm from September 2015 agreed

Youth Engagement Policy

fpc Sept 2016 revised policy to be adopted agreed

Youth Provision fpc Nov 2015 permission to use Sports Pavilion from 5.30pm on Mondays agreed

Youth Provision fpc March 2016

one year contract with GMAS agreed


initiate new junior youth club held Tuesday evenings at Community Building agreed


weekly targeted youth session held Monday at Sports Pavilion agreed

Youth Shelters fpc June 2016 review of siting and suitability of all shelters agreed

Youth Shelters fpc Sept 2016 Council remove the youth shelters subject to clarification of the s106 position agreed

Parish Council Decision Database 2015 - 2019 Key words ...btckstorage.blob.core.windows.net/site9670/Decision...Adult Gym Equipment fpc Nov 2015 project with Cleeve Vale Rotary to

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