Parental Information · 2019-11-19 · Preparing Children for a Successful Future Dear Parents/Carers Welcome to Clifton with Rawcliffe Primary School. We hope that this brochure

Preparing Children for a Successful Future

Parental

Information

2019/2020


CONTENTS Welcome

Aims

STAFF

Staff List

Governor List

GENERAL INFORMATION

Exclusion Procedure for Illness / Communicable Disease

Administering Medicines in School

Admissions

Anti-Bullying Policy & Children’s Safety

Uniform

PE / Games Kit

Forest School Kit

Jewellery

Collective Worship

Educational Visits – Voluntary Financial Contributions

Extra-Curricular Activities - Clubs

Absence Requests, Home School Agreement & Homework

Lost Property

Packed Lunch

Money in School

Parental Contact

Rewards & Sanctions

Sickness Notes / Emergency Contact Forms / Medical Details

Valuables in School

Lockers

Water Provision

Timing of the School Day

Disclaimer

Complaints Regarding the Curriculum

General Special Educational Needs Information

HOLIDAY AND TERM DATES

2019/2020

PROFORMAS

Absence Request Form

Administering Medicine in School Form

Home/School Agreement Form

Change of Address/Contacts Form

School Uniform

Allergy Notification Form

Photo Consent

Text and Email Consent

Privacy Notice


Dear Parents/Carers

Welcome to Clifton with Rawcliffe Primary School. We hope that this brochure gives you an

insight into this wonderful school. We are proud of the achievements of the school and the strong

relationships that are the foundation of the school’s successes. We look forward to meeting you

and welcoming your child in to the school.

This school was designed, built and opened in September 2011. It is a unique place where learning

and teaching ensures each child makes the best progress possible and fulfils their potential, in a

stimulating and creative environment with exceptional facilities.

Each child is special and valued, and we are proud of the warm and positive relationships we have

with families and the local community. We welcome visits to the school and ask simply that you

contact us to make an appointment if you wish to meet with a member of the senior leadership

team. Gill Johnson, our Head of Business and Operations (with responsibility for liaising with

parents), is the person to contact to arrange this. Gill will ensure your needs are met as best she

can.

Our ultimate aim is to ensure every child develops the skills and positive attitudes to learning that

will stay with them on their journey through school and beyond. We want to instil a love of

learning and a willingness to be challenged and to see it through. We aim to develop resilience and

wellbeing that will equip each child through life. We want to ensure every child is ready for

secondary school.

This is an open school, designed to foster creative teaching and learning inside and outside the

school building. We believe this will encourage independence and self-confidence.

This booklet provides you with some general information about the school and we hope that you

find this useful. There is a brief overview of the curriculum and some key policies parents and

carers need to know on the school website.

Please contact the school if you need any further information.

Best wishes

Andy Herbert

Headteacher


Clifton with Rawcliffe School exists to help prepare each individual child for their future

educational, working and social life, in a world that is rapidly changing.

The main aim of the school is to provide a happy and stimulating atmosphere in which each child is

able to work at their own ability level and reach a high standard of achievement. Success in all

areas of school life will be valued and praised. We also want to celebrate achievements outside

the school.

Our Core Values

We believe we should show these attitudes and actions towards each other and our work:

1. Be respectful of others: ‘treat others as you wish to be treated’.

2. Approach life with resilience; believe in yourself and challenge yourself.

3. Work as a team and show friendship towards one another.

4. Be independent, organised and try to solve your own problems where possible.

5. Be responsible x 3 (for your words, actions and belongings).


Staff


Teaching Staff Year Group and Area of Responsibility Headteacher Mr A. Herbert Health & Safety & Deputy Safeguarding Lead

Deputy Head Mrs K Davies Key Stage 1 & 2, Assessment, Parent/Pupil Voice

Deputy Head Mrs B Wright EYFS, Designated Safeguarding Lead (DSL)

SENDCo Mrs K Paton Y5 Teacher & Special Educational Needs

Learning Group Y6B Mrs L Brown Year 6 Teacher - Reading

Learning Group Y6C Mrs J Cowie Year 6 Teacher - Writing

Learning Group Y6F Mr G Fort Year 6 Teacher - Upper Key Stage 2 Phase

Leader, Maths, Enterprise

Learning Group Y5H Miss J Hodgson Year 5 Teacher – Design & Technology (DT)

Learning Group Y5M Mr D Mitchell Year 5 Teacher - Science

Learning Group Y5PH Mrs K Paton-Campbell

& Mrs A Holder

Year 5 Teachers – Special Educational Needs

Maths

Learning Group Y4C Miss E Cashmore Year 4 Teacher - Geography

Learning Group Y4H Miss C Harver Year 4 Teacher – Lower Key Stage 2 Phase

Leader, History

Learning Group Y4S Mrs S Salton Year 4 Teacher – Writing

Learning Group Y3C Mr A Craske Year 3 Teacher – Maths, Passport, Community

Learning Group Y3H Miss L Heyes Year 3 Teacher - PE

Learning Group Y3L Mr K Luke Year 3 Teacher - PE

Learning Group Y2N Mr J Nelson Year 2 Teacher - Computing

Learning Group Y2P Ms R Peńa Year 2 Teacher – Key Stage 1 Phase Leader,

Spanish

Learning Group Y2R Ms E Rochard Year 2 Teacher – Maths

Learning Group Y1B Mrs K Baldwin Year 1 Teacher - Science

Learning Group Y1D Mrs K Dickinson Year 1 Teacher - PSHE

Learning Group Y1G Miss R Green Year 1 Teacher - Art

Learning Group FS2CB Mrs A Cockram &

Mrs R Brisby

FS2 Teachers - Music

PSHE

Learning Group FS2R Mrs V Ross FS2 Teacher – Foundation Stage Phase Leader,

Reading, RE

Learning Group FS2S Miss L Smith FS2 Teacher - Sustainability, Eco Council

Mrs J Pillai Y5 Teacher

Mrs S Varley PPA Lead Teacher

Mr S Walton Sports Coach

Mr M Wood Sports Coach

FS1 (Nursery) Staff

Foundation Stage 1 Miss L Swales FS1 Teacher - Early Years Special Educational

Needs, EYFS Designated Safeguarding Lead

Miss C Bell FS1 HLTA – Allotments


Support Staff Office Staff Mrs G Johnson

Head of Business &

Operations

Mrs L Nicholson

Admin Officer

Miss L Gardner

Admin Assistant

(Finance & HR)

Mrs S Wilson

Admin Assistant

Mrs P Stewart

Admin Assistant

Pastoral Lead & PSHE Ms A Dearlove

Higher Level Teaching

Assistants (HLTA’S)

Miss C Bell

Mrs T Pugh

Mrs C Davies

Mrs J Malarkey

Mrs J Randles

IT Technician & Librarian Mrs E O’Brien

Teaching Assistants Mrs E Agar

Mrs J Bovington

Mrs L Craggs

Mrs C Hill

Mrs K Malarkey

Mrs E O’Brien

Miss S Sargison

Mrs D Westerman

Mrs A Angove

Mrs L Brookshaw

Mr C Goddard

Miss S Johnson

Mrs L Murray

Mrs C Oxley

Miss I Stead

Mrs H Wiseman

Miss R Bourke

Mrs J Clipperton

Mr H Goodall

Mrs K Liddell

Mrs D Neilson

Miss F Payne

Mrs P Stewart

Site Manager Mr D Richmond

Cleaning Staff Mrs C Brown Ms K Laing Miss L Moynihan

Cook Mrs L Baker

Catering Staff Mrs S Coulson – Asst Cook

Ms S Pearson

Mrs N O’Keefe

Mrs C Shiel

Ms K Grant

Mrs R Taylor

Senior Midday

Supervisor

Mrs H Wiseman

Midday Supervisors Mrs D Armitage Mrs R Brownbridge Mrs M Chan

Mrs J Edwards Mrs S Edwards Miss J Johnson

Mrs S Jones Mrs L Lyon Mrs H Sorby

Mrs A Stamp

Governors Vacancy Chair of Governors Andy Herbert Headteacher

Dennis Adamson Co-opted Governor Bev Wright Staff Governor

Mike Pemberton Parent Governor David Bruce Co-opted Governor

Louise Carr Parent Governor Vacancy Co-opted Governor

Helen Taylor Parent Governor Barbara Kybett Clerk to Governors


General

Information


Exclusion Procedure for Illness / Communicable Disease

Disease/ Illness Minimal Exclusion Period

Antibiotics prescribed First 2 days at home

Temperature If sent home, child must be off for 24 hours

Vomiting Kept at home for 48 hours from last episode of vomiting

Conjunctivitis None

Diarrhoea Kept at home for 48 hours from last episode of diarrhoea

Chickenpox 5 days from the appearance of the rash

Gastro-enteritis, food

poisoning, salmonella and

dysentery

Until authorised by the District Community Physician

Infective Hepatitis 7 days from the onset of jaundice

Measles 4 days from the appearance of the rash

Meningococcal Infection Until recovery from the illness

Mumps Until the swelling has subsided and in no case less than 7

days from the onset of the illness

Whooping Cough 21 days from the onset of cough

Poliomyelitis Until declared free from the infection by the District

Community Physician

German Measles 6 days from the appearance of the rash

Scarlet Fever/

Streptococcal

Infection of the throat

Child can return 24 hours after commencing appropriate

treatment

Tuberculosis Until declared free from infection by the District

Community Physician

Typhoid Fever Until declared free from infection by the District

Community Physician

Impetigo Until the skin has healed

Lice Until appropriate treatment has been given

Plantar Warts No exclusion. Should be treated and covered

Ringworm of scalp Until cured

Ringworm of body Seldom necessary to exclude provided treatment is being

given

Scabies Need not be excluded, once appropriate treatment has been

given


If your child has a long-term illness such as epilepsy or asthma and requires medication on

an infrequent and irregular basis you should contact the school. The school is advised that

it should only accept responsibility where specific guidance has been received on the

nature of the emergency and the procedure necessary to cope with it.

A copy of the Managing Medicines in School Policy, which outlines the Clifton with

Rawcliffe Primary School practices and procedures relating to administering medicines, is

available on request.

This handout aims to inform you of your responsibilities with regard to supporting this

policy in school.

• Medication will not be accepted without complete written and signed instructions

from the parent/guardian. The relevant forms are available from the School

Office.

• Forms must also be completed for longer term medication i.e. Inhalers,

epi-pens. Doctors will usually prescribe extra supplies of medication that can be

kept in school.

• Medicines should only be brought into school when prescribed by a doctor and

required 4 times a day.

• Medicines must be handed in at the School Office in the containers in which they

were supplied showing the doctors label. Only a reasonable amount of medicine

should be handed in at any one time.

• Medicine containers should be clearly labelled with:

the child’s name and learning Group

the name of medicine,

dosage and frequency

date of dispensing

storage instructions

and expiry date

• School will not accept unlabelled items of medication.

• School can only follow the instructions on the bottle/packet. Changes to dosage can

only be made in accordance with instructions on the dispensed container or written

instruction from a doctor.

ADMINISTERING MEDICINES IN SCHOOL


• Pupils will be issued on a daily basis (for the duration of the medicine) an

identification band, this will be filled out by parents and placed on pupils wrist and

then removed at the end of the school day. School staff will not be able to

administer any medicine without this procedure in place.

• It is the responsibility of the parent to ensure that all medication is up to date (eg.

Expiry of inhalers, epi-pens)

• Unused medicine must be collected and taken home when requested.

Other ways in which you can support school are:

• Make sure your child is fit and well enough to attend school.

• If your child brings lozenges / Lip balm to school these must be given to their

teacher for safe keeping and supervision

• Provide full details, in writing, of any health problems he/she may have. Keep the

school informed of any changes.

• Provide full written details of any special religious and/or cultural beliefs which may

affect any medical care that the child receives, particularly in the event of an

emergency.

• All information should be provided as soon as possible, to allow the school sufficient

opportunity to plan and prepare how they can meet your child’s needs.

• Make every effort to attend meetings requested by the school and co-operate in

drawing up the Individual Health Care Plan (if applicable).

• Ensure the school has a telephone number where you can be contacted in

emergencies. Have you changed your mobile phone?

Thank you in anticipation for noting your responsibilities and helping us maintain the health

and safety of all pupils in our care.


Admission Arrangements The children attending Clifton with Rawcliffe Primary School usually live in the Parishes of Rawcliffe and

Clifton Without. Parents and children who live outside the area normally served by the school but who wish

to enrol at Clifton with Rawcliffe should contact both the school and the Access Team at City of York

Council. City of York Council will notify school places in the April prior to the September intake. Appeals will

be heard in the June.

FS1 (Nursery)

Entry to the FS1 unit is in the September prior to the child’s fourth birthday. The children can attend

either a morning session, afternoon session or full day provision. When a parent registers a child they are

asked to complete an admission form (plus copy of birth certificate and proof of address). Parents are then

contacted at the beginning of the Summer Term and offered available sessions. Should first choice sessions

be oversubscribed an alternative will be offered. When one place is available and there are two children

with the same date of birth, preference is given to the family that registered for FS1 first.

Parents can first register their child at 2 years old. It is a statutory requirement that the school must see

the child’s birth certificate and proof of address, such as a utility bill or council tax letter.

Children’s names are placed in chronological age order on a waiting list. Supply of places may not always

match the demand and a full admissions policy is available separately on request. We will endeavour to offer

an equal amount of sessions to all catchment children in the first instance. If any sessions are still available,

additional sessions (initially up to a total maximum of 5) will be offered, again in chronological order. Once

all catchment children have been placed, any vacant sessions will be offered, in chronological order, to

children that live out of the school catchment but have an older sibling already attending the school. If at

this point any sessions still remain, places will be offered to children outside of our catchment area without

a sibling in school.

School

Children are admitted to school (Foundation Stage 2) in the September prior to their child’s fifth birthday.

Parents requiring a school place only are also asked to complete an admissions form (plus copy of birth

certificate) when their child reaches the age of 2 or as soon after in order to help with forward planning.

Before your child starts school you will be invited to three information meeting and taster sessions. During

these you will have the opportunity to meet your child’s main teacher, and try a taster menu from our school

meal provider ISS. You will also have a short talk by the Foundation Stage Phase Leader and the

Headteacher on the ethos of the Foundation Stage in school.

Further Transition Meetings for parents are held as children move through school. Transition is high priority

in school, we are very aware that it must be handled sympathetically. The liaison, which goes on informally

throughout the year, helps the smooth transfer of the children from each of the Key Stages.

ADMISSIONS


At Clifton with Rawcliffe Primary School we take bullying very seriously. All staff do their utmost to ensure

that it does not happen but sadly instances do occur. We encourage children to let staff know immediately if

anyone is intimidating them either physically or verbally. If you have any concerns please contact school. An

anti-bullying policy is in place and strictly adhered to.

• For the safety of all children would all drivers exercise care when parking on or near Eastholme

Drive.

• The vehicle access gate is automatic and is locked from 8.20am – 8.50am during drop off times.

Access is then possible from 8.50am – 3pm via an intercom system. At 3pm they are once again

locked until 3.30pm. If health restrictions prevent parents/carers from parking on Eastholme Drive,

or at the Park & Stride situated at Rawcliffe Recreation Centre, then parents/carers must ensure

they arrive / leave the car park outside of the locked down periods.

• For safety please enter and leave the school grounds via the footpath/cycle path from Eastholme

Drive or Park & Stride rear entrance. The footpath also has an electric gate which is open until 9am

each morning. From 9am until 3pm it is accessible via an intercom system. After 3pm it remains open

to enable collection of children. The cycle entrance and rear Park & Stride entrance are only open

during morning and afternoon drop off & collections times.

• If any different collecting arrangements are made for children in FS & KS1, please notify the school

office as we do not allow unauthorised adults to take children home.

In response to wishes expressed by the majority of parents, the Governing Body stipulates that all pupils

attending the school should wear a uniform as follows:

The Governing Body reserves the right to request that items considered inappropriate by the Headteacher

are not worn at school unless agreed for a non-uniform day.

Sweatshirts / Polo Shirts with the school badge are available to order online, details are included in the

proforma section of this pack.

Pupils, in the interests of safety, are expected to wear dark coloured sensible and appropriate footwear

(preferably black). This may include plain open toed sandals during the summer term only, however, flip-flops

/ Crocs and all shoes that cannot be fastened around the back are not to be worn to school and please ensure

that socks are worn at all times. Training shoes are not permitted for everyday use but can of course be

ANTI – BULLYING POLICY

CLOTHING / UNIFORM / EQUIPMENT

CHILDRENS SAFETY

Boys Grey or Black Trousers or Tailored Shorts

Red or Navy Blue Sweatshirt

White Shirt or Red, White or Navy Poloshirt

Plain Grey, Black or White Socks

Girls Grey or Black Skirt/Pinafore, Trousers or

Tailored Knee Length Shorts

Red or Blue checked dress

Red or Navy Blue Sweatshirt or Cardigan

White Blouse or Red, White or Navy Poloshirt

Plain Grey, Black or White Socks or Tights


worn during P.E. or at break time. Sportswear such as replica football shirts and tracksuit trousers are not

allowed for normal everyday use.

Partially shaved hair styles are not permitted in school. This includes shaved patterns in the hair line. Dyed

hair whether permanent or temporary is not to be worn to school and nail varnish is also not permitted. We

recommend that all hair longer than shoulder length is tied back during the school day.

One of the main reasons that parents and Governors settled on the uniform code of dress was that it helped

prevent arguments between parents and children over clothing for school. It is a self-supporting system. If a

child is allowed to wear alternative clothes this often undermines the efforts of other parents.

The Governing Body has been concerned that certain children have been verbally bullied due to the fact they

do not have designer items for P.E. They feel the only solution to this problem is insisting on a standard non-

designer P.E. kit. This will consist of the following inexpensive items but excludes training shoes as they

inevitably have a designer logo.

PE / GAMES - For indoor work children have bare feet and require navy blue or black shorts and a plain

white crewneck T- shirt. For outdoor work they require warm navy blue, black or dark grey jogging trousers

and sweatshirt (without hood) and trainers. For hygiene reasons we stress the importance of a change of

clothing for P.E. and Games lessons. As with any item of clothing all P.E./Games kit should be marked with

your child's name and kept in a named drawstring or similar bag. Due to space restrictions we discourage

large sports holdalls or rucksacks.

FOREST SCHOOL – Children visit our forest School area all year round and in all weathers. Ideally they

need a waterproof jacket and trousers that will completely cover their school uniform. All children need a

pair of wellington boots that can be permanently left in school as these may be stored in our outside

changing rooms and are not easily accessible at the end of the school day. Forest School kit should be kept

in our named drawstring Forest School Bag which is available to order on line from our on line school shop at

http://www.school-shop.co.uk (details can be found in the proforma section of this pack)

In the interests of safety and to comply with LEA guidelines, we request that jewellery not be worn in

school. `Medic-Alert' bracelets/necklaces and Chew Bracelets are exceptions to this rule. If you are

considering having your child’s ears pierced the most appropriate time is the first week in the summer

holidays. This causes least disturbance to school routine. Please take note that if children are unable to

remove their own earrings they will not be permitted to participate in PE / Games / Sports. Watches

may only be worn by children once they have learnt to tell the time.

The school meets the requirements of the 1988 Education Reform Act with Collective Worship taking place

on a weekly basis: the acts of worship are strictly non-denominational. Parents do have the right to ask for

their child to be withdrawn should the beliefs of the family be offended by the child's participation. If

parents do wish to withdraw their children from acts of worship they should contact the Headteacher.

COLLECTIVE WORSHIP

JEWELLERY

P.E. / GAMES KIT / FOREST SCHOOL KIT

http://www.school-shop.co.uk/


During the school year Teachers organise various educational visits, both in the local area and further afield.

Children in Y6 are also invited to take part in a residential visit. Parents with questions about charging

or the remission of charges should see the Headteacher.

Regulations made under the Government's 1988 Education Reform Act stipulate that we can ask for

voluntary financial contributions. The school asks for a £22 contribution towards all enrichment activities

(collected at the start of each school year) letters are sent to parents before each event takes place. These

will provide details of the event and the relevant costings.

Children may also be invited to visit other schools to play games, take part in rehearsals etc.

Various clubs are offered at lunchtimes and after school these may include Choir, Gardening, Forest Schools,

Art, Football, Rugby and Netball. These activities are all offered, on a voluntary basis, by teachers, in their

own time. Individual music tuition for Keyboard, Drums, Guitar and Woodwind is also available on a private

basis during the school day. The school regularly enters teams into a variety of inter-school competitions.

Most games take place outside normal school hours are we ask that, where possible, parents transport their

child to & from these events..

Your child will bring home a parental consent form if the club is meeting after school hours. You are asked

to read, sign and return the pro-forma to the relevant teacher if you wish your child to participate.

The school is governed by quite definite regulations regarding the granting of authorised absence. A note or

form from parents detailing the reasons behind the absence must cover each absence. On the advice of the

Department for Education and Employment parents should, whenever possible, try to take family holidays out

of term time. A misconception exists that all children have an automatic right to ten school days holiday.

This is not however the case. An absence request form must be completed and forwarded to the school

seven days before the absence. One copy is in the pro forma section of this; further copies are available

from the school office.

Each case will be judged on its individual merits and absences can only be authorised in exceptional

circumstances. Though we always do try to co-operate with requests, authorised absence cannot

unfortunately be granted automatically. It is up to parents to make a case for taking the child out of school.

The Department for Education and Employment does not consider expense or working patterns to be an

acceptable reason. Parents are encouraged to telephone to make an appointment to discuss absence with the

Headteacher if they have any doubts. Please be aware that absence requests for 5 days or over may result

in a penalty notice (fine) being issued by City of York Council.

ENRICHMENT ACTIVITIES - EDUCATIONAL

VISITS / VOLUNTARY FINANCIAL

CONTRIBUTIONS

EXTRA CURRICULAR ACTIVITIES - CLUBS

ABSENCE REQUESTS


It is essential that children attend school during the STA tests taken in May each year.

This is especially important for Year 2 and Year 6 children.

The Home/School Agreement was introduced to help parents, pupils and school understand what is expected

of them. Please see the Proforma Section.

Teachers ask children to learn vocabulary, spellings, multiplication tables, number bonds etc. on a regular

basis. Children are also asked, and expected, to undertake small “research projects", such as looking at the

range of plants and wild-life in their home gardens. Reading is an activity, which is regarded of very high

importance by the school, and it is hoped that children will read their home reading books with an adult at

least 3 times per week, and visit the school library making use of the extensive and continually growing

provision.

Please see the Homework Policy on the school website for more details.

Items of “lost" clothing are initially kept in the phase unit until the end of the week. Items are then taken

to the school office where they will be kept for a further 2 weeks after which time unclaimed items will be

disposed of. If all items are marked with your child’s name the speedy return of lost and expensive items is

ensured. Sweatshirts and lunchboxes are very similar and those that do not contain a child’s name cause us

the most problems. If your child loses anything please contact the school office who will help in trying to

trace the item.

Packed lunches must be provided in a pack up box or a Tupperware type with a sealable lid (no rucksacks

please). If using individual containers please ensure that your child is able to open them independently if

possible. Please ensure all drinks are in plastic containers, for safety reasons, and ensure that both box and

bottle are clearly labelled with your child’s name. Although, we cannot dictate, we do promote healthy eating

and would advise giving the children food which is of a healthy nature. For younger children please ensure

that all small fruit is cut in half (including grapes, plums, strawberries etc). Again for safety reasons we

ask that cutlery is not included in pack up boxes. If your child needs cutlery the dinner staff will

provide this on request.

HOME / SCHOOL AGREEMENT

HOMEWORK

LOST PROPERTY

PACKED LUNCH


When money needs to be sent to school for Enrichment, clubs, school lunches etc. please send it in an

envelope marked with your;

• Child’s name

• Child’s learning Group

• The amount enclosed

• The reason for sending the money

Dinner Money is payable on the first Monday of each month with meals being paid for in advance. Cheques

for dinner money should be made payable to ISS Mediclean or paid on-line at

www.feedinghungryminds.co.uk. We ask parents to pay for school meals a month or term in advance. The

cost of a hot lunch is £2.40 per day, lunch for the week is £12.00. Nursery dinners cost £2.10 per day,

lunch for the week is £10.50. Children in FS2 and KS1 are entitled to free school dinners. Any money sent via

school should be handed to your child’s teacher in a sealed envelope with their name and learning group

clearly marked.

.

Parents are asked to help during educational visits and in some school activities (parents will not be placed in

their own child’s individual group). We believe that parents can bring valuable help, support and specific

expertise into school. Please let us know if you have any hidden talents which might be useful to us in school,

or if you can offer us some time on a regular or occasional basis as we are always grateful for offers of help.

Teachers will use their professional judgement in using parental help. Please email Mrs O’Brien,

[email protected] if you wish to apply to volunteer. All volunteers in school are required to

complete a DBS check.

During the year you will be invited to various special events including concerts, sports and some seasonal

events.

Teachers, given reasonable notice, are always available to discuss your child's progress or any problems or

concerns. Please do not hesitate to e mail or telephone school or contact a member of staff personally to

arrange an appointment should the need arise.

Parent consultations are held in the Autumn and Spring terms to enable both parents and staff to meet and

discuss the children. An interim report will be issued at both these consultations and a full report on each

child’s progress will be provided to parents in the Summer term. This will contain targets for each child and

will form the basis for discussion with your child’s new teacher. We encourage children in years 2 – 6 to

attend the consultations with their parents.

We also hold occasional evenings to update parents on new initiatives in learning. Recent meetings have

focussed on Numeracy and Key Stage 2 STA tests. For their information, parents receive, by email, a phase

newsletter each week and a termly newsletter from the Headteacher.

If your child does not arrive at school by 9.15 a.m. and we have not received any notification of illness and

authorised absence has not been requested, a member of the office staff will send out a text message. If

we do not receive a reply they will then ring your home/mobile to clarify the situation. If they are not

unable to contact you the emergency contact numbers will be rung. If they still have not made contact with

MONEY IN SCHOOL

PARENTAL CONTACT

http://www.feedinghungryminds.co.uk/

mailto:[email protected]


anyone and have no knowledge of your child’s whereabouts, we will visit your home to find out if you are in.

If this is unsuccessful, we will then telephone the police to inform them. This is good practice from a

safeguarding point of view and follows advice supplied to schools.

If you are letting the school office know about an absence, please do so on the school sickness line (01904

555231) before 9.15am. If you are replying to a text message you have received, please phone the main

school number (01904 555230). Please do not use class DoJo.

Rewards - Clifton with Rawcliffe has a whole school reward policy in operation to promote positive aspects of

school life. The Carson Cup (UKS2), The Paylor Plaque (LKS2) and The Sawdon Shield (FS and KS1) which is

awarded each week to a pupil who has, in the judgement of his/her teacher, made considerable progress in

one or more aspects of their performance in school. The cup is presented in assembly.

“Star of the week” certificates, are also awarded on a weekly basis to one pupil from each learning group

who has, in the judgement of his/her teacher, made considerable progress in one or more aspects of their

performance in school. The certificates are also presented in assembly. In addition to this, we would also

like to further share with you your child’s achievements and may send out a “Well Done Postcard” via the

postt detailing your child’s success either socially or academically to reward good behaviour and effort. We

have the “DoJo” system which is an interactive visual reward system for children. Parents are able to access

their child’s DoJo account at home and will receive log on details from school.

Sanctions – Clifton with Rawcliffe has a whole school behaviour & sanction policy in operation to promote

positive behaviour and ensure consistency throughout the year groups. A complete behaviour policy is

available on our school website, www.cwr.york.sch.uk

When your child enters the Foundation Stage you will be asked to check and if necessary update the

information we hold regarding your child, for example, emergency contacts & medical details. After this

time we rely on parents to notify us of any changes. (A Change of Contact and Administering Medicines form

can be found in the Proforma section of this information pack). It is vital that we hold the most update

contact information for parents at all times. We must be able to get in touch with you speedily should the

need arise. It is also imperative that you inform us of any allergies that you child suffers from.

If your child has a medical appointment or needs to visit an emergency dentist during the school day would

you please inform the school office (dental check-ups should be made outside of the school day). If your

child is taken out during the school day please sign them out at the main office and obtain an absence pass.

Children will need to be signed back in on their return.

We are supported by the Local Authority School Health Team. School Health Assistants visit school to

monitor your child’s hearing, vision, height and weight. These visits take place when your child is in FS2, KS1

and Year 6. If you have any concerns and would like to contact the school health team please ring the Family

Information Service on 01904 554444.

REWARDS AND SANCTIONS

EMERGENCY CONTACT FORMS / MEDICAL

DETAILS

http://www.cwr.york.sch.uk/


The school cannot accept any responsibility for valuable items brought into school. Incidents of theft are

very rare but they do occur.

Children are not allowed to bring mobile phones into school. However, we realise there are exceptional

circumstances when a parent needs to be in touch with their child, e.g. to change arrangements for picking up

from school or when children begin to walk to/from school without an adult. If this is the situation, children

must bring their phone to the school office each morning to be kept in a locked drawer, phones can be

collected at the end of the day.

All children have been provided with their own locker to make better use of space within the school. It also

makes for a much tidier building.

In line with recent research on optimising children’s learning, we have provided all children with access to

chilled, filtered water during the day. This prevents pupils and staff from becoming dehydrated and is

especially important for effective brain functioning. All children are provided with a bottle when they join

school - if this is lost the school will provide a replacement for a fee of £1.50. Only water bottles provided

by school should be used due to the difficulty of storage within classrooms. Bottles will be brought home by

individual pupils on Friday evenings to be washed out.

Infants Juniors

Arrive ( no earlier than 8.30am)

Doors open 8.35am – 8.45am 8.35am – 8.45am

Registration 8.50am – 9am 8.50am – 9am

Session 1 9am – 10.10am 9am – 10.10am

Morning break 10.10am – 10.30am 10.10am – 10.30am

Session 2 10.30am – 11.50am 10.30am – 12.10pm

Lunch 11.50am – 12.50pm 12.10pm – 1pm

Registration 12.50pm – 12.55pm 1pm – 1.05pm

Session 3 12.55pm – 2.15pm 1.05pm – 3.20pm

Afternoon Break Ten minute break

during the afternoon.

Session 4 2.25pm – 3.10pm

In an average week Infant pupils will receive approximately 23 hours 15 minutes of actual teaching time, and

the Junior children will receive approximately 25 hours 45 minutes of actual teaching time. As there are no

arrangements to supervise children prior to 8.35am we ask that they are not left unattended as school

cannot be held responsible for any child left unattended prior to this time. After 8.45am your child must

enter school through the main entrance and register at the school office.

VALUABLES IN SCHOOL

LOCKERS

WATER PROVISION

TIMINGS OF THE SCHOOL DAY


The information in this booklet is correct at the time of printing in relation to the school year September

2019 – July 2020.

It should not be assumed that there could be no subsequent change affecting the relevant arrangements

before the start of, or during, the year in question.

The Department for Education and Science require that the school prospectus set out the arrangements so

that parents can ensure that a complaint is fully considered. If parents are concerned about any aspect of

the school curriculum and related matters then they should discuss it informally with the Headteacher. If

this cannot resolve the issue then the matter may be the subject of a formal complaint under Section 23 of

the Education Reform Act 1988, and, if appropriate, referred to the Governing Body. If the Governing Body

fails to provide a response satisfactory to the complainant, the complaint will be referred to the Pathfinder

Multi Academy Trust Board (full details are in the PMAT Complaints Procedure on the Trust website). The

ultimate step is to complain to the Secretary of State for Education but all the steps outlined above will

have to have been taken before he can entertain the complaint.

(These arrangements do not cover complaints about the actions of individual teachers or the Headteacher).

The School welcomes children with all disabilities, subject to the limitations of the building. The school has

drawn up an Access Plan that will enable us to comply as closely as possible with the requirements of the

Special Educational Needs, Code of Conduct 2014.

The requirements of KS1 & KS2 pupils with Special Educational Needs are planned for by Co-ordinator Mrs

Kyene Paton-Campbell. In Early Years (FS1 & FS2) Miss Laura Swales is the Co-ordinator, they are

responsible for the day to day running of the school’s policy which involves a wide range of activities:

• Liaising with pupils, parents, teachers, support assistants, LA support services etc.

• Helping teachers to draw up IEP's (Individual Education Programmes) for each pupil with special

needs.

• Reviewing the wealth of books, computer software, new research etc that regularly appears in school

and needs to be evaluated.

• Budgeting for the equipment used for pupils with Special Educational Needs.

Please refer to Local Plan on the School website, www.york.sch.uk

DISCLAIMER

COMPLAINTS REGARDING THE CURRICULUM

http://www.york.sch.uk/


Holiday Dates


AUTUMN TERM

SCHOOL OPENS

SCHOOL CLOSES

Tuesday 03 September 2019

Monday 04 November 2019

Friday 25 October 2019

Friday 20 December 2019

SPRING TERM

Tuesday 07 January 2020

Monday 24 February 2020

Friday 14 February 2020

Friday 03 April 2020

SUMMER TERM

Tuesday 21 April 2020

Monday 01 June 2020

Friday 22 May 2020

Friday 17 July 2020

Training Days 02.09.19 May Day 04.05.20

06.01.20

20.04.20

26.06.20

20.07.20

It is essential that children attend school during the STA tests. In 2019 the test

dates for KS1 & KS2 are during the month of May. This is especially important for

children in Year 2 & Year 6.


Proformas


Changes made by the Department for Education, (DfE), will impact the way in which any requests for

leave of absence in term time will be dealt with. These changes come into effect from September

2013 and apply nationally.

The changes mean that Headteachers will not be able to authorise any requests for leave of absence in

term time unless in exceptional circumstances.

In deciding whether to authorise a request for leave of absence, the Headteacher will also consider:

1. Your child’s current attendance record

2. The time of the school year

PLEASE REMEMBER:

• The School strongly recommends that you avoid important Test Dates i.e. May.

• Time off for holidays is not an automatic right. Schools have the discretion to grant up to 10 school

days’ absence within any school year in exceptional circumstances.

• It is advisable to give 7 days’ notice in order for your request to be processed by the school office

prior to the start of your absence.

• Taking unauthorised absence from school may result in being issued with a penalty.

ABSENCE REQUEST – PARENT TO COMPLETE

Full name(s) of child(ren)

_______________________________________________________________________

Learning Group/s ___________________________________

First day of absence ___________ Last day __________ Total number of days ________

Reason for absence:

_________________________________________________________________________________

_________________________________________________________________________________

_________________________________________________________________________________

Parent/Guardian (applications can only be made by parent/guardian with whom the child normally resides)

Print Name ____________________________________________________

Signed _____________________________________ Date ____________

Office use only

Seen by Headteacher: Date / /

Agreement reached: Authorised days

Unauthorised days


Absence from school can be very disruptive to your child’s education. It not only

interrupts your child’s progress but also distracts other children in the class.

This is particularly so in the months of September (when children are settling down) and

in April and May (a crucial time for assessment and exams).

Schools do not have to agree to authorise absence for a holiday, although we have the

power to do so in exceptional circumstances. The school is not allowed to accept seasonal

prices as a valid reason for taking a child out of school during term time.

Taking unauthorised absence for children may result in a penalty being issued by City

of York Council

Government regulations state that at least 7 working days’ notice should be given when

requesting authorised absence for your child.

However, remember your child will be missing vital schoolwork – try to keep them in

school.


Clifton with Rawcliffe School

Parent/Guardian agreement for school/setting to administer medicine The school/setting will not give your child medicine unless you complete and sign this form,

and the school or setting has a policy that the staff can administer medicine.

Name of school/setting

Name of child

Date of birth

Learning Group

Medical condition or illness

Name/type of medicine

(as described on the container)

Quantity received

(eg half bottle)

Dosage and method:

Timing:

Special precautions / Storage details:

Date dispensed: Expiry date:

Are there any side effects that the school/setting needs to know about?

Procedures to take in an emergency:

Self administration:

Planned review date:


Person to initiate review:

Contact Details:

Name:

Daytime telephone no.

Relationship to child:

Address:

I will deliver the medicines personally to the School Office

The above information is, to the best of my knowledge, accurate at the time of writing and I give

consent to school/setting staff administering medicine in accordance with the school/setting

policy

Parent/Guardians signature ___________________

Print name __________________ Date ____________

Surplus/unused medicines:

The following quantity __________of the above medicine was collected by:

Name:_____________________________________________________________

Signed:____________________________________________________________

Date:______________________________________________________________

The above medicine was not collected. It was taken to _________________________

Chemist for safe disposal. Date: _________________ Initial: ________________


The Parents/Guardians

I/we shall try to:

✓ See that my child goes to school regularly, on time and properly equipped

✓ Make the school aware of any concerns or problems that might affect my child’s work

or behaviour

✓ Support the school’s policies and guidelines for behaviour

✓ Support my child in homework and other opportunities for home-learning

✓ Attend parents evenings and discussions about my child’s progress

✓ Get to know about my child’s life at the school

Signature(s) ________________________ ________________________

Parent/Guardian Parent/Guardian

Date______________________________

Clifton with Rawcliffe The school will try to:

✓ Care for your child’s safety and happiness

✓ Ensure that your child achieves his/her full potential as a valued member of the school

community

✓ Provide a balanced curriculum and meet the individual needs of your child

✓ Achieve high standards of work and behaviour through building good relationships and

developing a sense of responsibility

✓ Keep you informed about general school matters and about your child’s progress in

particular

✓ Be open and welcoming at all times and offer opportunities for you to become involved

in the daily life of the school.

✓ Provide a curriculum summary each term for the relevant year group

✓ Provide an agreed level of regular homework, appropriate to the age of the child

Signature ____________________________ Date___________________

Headteacher

The Pupil I shall try to:

✓ Attend school regularly and on time

✓ Bring all the equipment I need every day

✓ Wear the school uniform and be tidy in appearance

✓ Do all my class work and homework as well as I can

✓ Be polite and helpful to others

✓ Keep the school free from litter and graffiti

Signature ____________________________ Date___________________


Strictly Confidential

Child’s Name

Learning Group

Home Address

Mother’s / Father’s

Name & Address (if

different from

Home)

Postcode

(Essential)

Postcode

(Essential)

Telephone Number

Telephone Number

Email Address

(Essential)

Email Address

(Essential)

Emergency Contact Details Name

Relationship to child Telephone

Number

Priority

Name


Number

Priority

Name


Number

Priority

Please use this section for any other changes/information which may be helpful for the school to know.


Dear Parents / Guardians

NextGen Clothing provide a dedicated website - www.school-shop.co.uk - where you can buy uniform online, which

displays the specific products for Clifton with Rawcliffe School. This is easily accessed by the “Find my School”

navigation on the home page. We offer a comprehensive range of school uniform items, from t-shirts and sweatshirts to

PE kits and bookbags. All of which can be ordered online ANYTIME through our 100% secure, easy to use online shop.

We also take orders by phone, email or fax; taking payment over the phone should you wish to order in any of these ways.

Orders over £20 are delivered free of charge, however we do make a small administration fee of £1.25 for orders less

than £20.

Sizing guides are shown against all products, so you know that you can order the correct size for your child with

confidence, or you can call us for any advice regarding sizing.

We want to make this system as easy as possible for parents & the school. If you have any questions or concerns then

please feel free to contact either myself or Peter Dalton for assistance. You can reach us on 01904 607331 or by email

to [email protected]. We are available from 7am to 5pm Monday to Friday.

Below is an easy, step by step guide of how to use the online ordering system.

1. Log onto http://www.school-shop.co.uk

2. On the left hand side is the main navigation bar & above this is a box titled “Find my School”. Drop down the list

of schools to find “Clifton with Rawcliffe Primary School”. Click on your school name and all your products will

load

3. Click on the product you want to buy. All the instructions for buying are self-explanatory. Click the back button

to return to the main products

4. When you have chosen all the items you need, proceed to the checkout. You can either register and save your

details for a future visit, or you can use an express checkout

5. If you have any special delivery instructions, such as “Leave at back of house” or “Leave with a neighbour” make

sure you include these. Unless the courier is told to leave the parcel elsewhere, they will have to take it away

6. We accept all major credit & debit cards and you will receive an automated confirmation of your order

7. You will receive another e-mail when you order is despatched and depending upon how we despatch the package

you may receive an e-mail from the MyHermes courier network advising of the delivery date

We hold stock of all the embroidered school uniform products so delivery should usually be between 3-5 days depending

on the volume of orders we have in the system, summer months being our busiest period. Other items from the site, such

as PE shorts, may need to be ordered in, so your order will take slightly longer to arrive to you.

Yours sincerely,

Martyn Schofield

Sales Manager

Schoolshop





FOOD ALLERGY FORM

Clifton with Rawcliffe Primary School Eastholme Drive, Rawcliffe, York YO30 5TA T: 01904 555230 E: [email protected] W: www.cwr.york.sch.uk

This form explains the reasons why we need to collect this information. Please read the form thoroughly and complete details as outlined below.

On occasions your child may be asked to taste certain foods in relation to topic work/festivals/celebrations etc. We have therefore decided to obtain food allergy information for each child in school and ask that you complete the form below. This way we can be sure that your child is not asked to taste anything that he/she is allergic to. We do ask however, that food allergies ONLY are listed and not items that your child may just have a particular dislike to. Please complete the form below whether or not your child has any food allergies. Thank you.

______________________________________________________________________________

Pupil’s Food Allergy Information

Your child’s details

Child’s surname Child’s forename

Learning Group

My child does not have any food allergies (please tick if appropriate) OR My child has the following food allergies:

Signed: ________________________ Date: _________________________


IMAGES AND VIDEOS PARENTAL CONSENT FORM


This form explains the reasons why and how we may use images and videos of your child. Please read the form thoroughly and outline your agreement as appropriate.

Why do we need your consent?

When joining the school, we request the consent of parents to use images and videos of your child for a variety of different purposes. Without your consent, we will not use images and videos of your child. Similarly, if there are only certain conditions under which you would like images and videos of your child to be used, we will abide by the conditions you outline in this form.

Why do we use images and videos of your child?

We use images and videos of pupils as part of school displays to celebrate school life and pupils’ achievements; to promote the school on social media and on the school’s website; and for other publicity purposes in printed publications, such as newspapers. We are part of Pathfinder Multi Academy Trust. The Trust also uses images and videos of pupils on its website and in printed publications. As part of Pathfinder Multi Academy Trust, we have access to the Pathfinder Teaching School Alliance for staff training and professional development purposes. Pathfinder Teaching School Alliance also uses images and videos of pupils on its website and in printed publications. Where we use images of individual pupils, the name of the pupil will not be disclosed. Where an individual pupil is named in a written publication, a photograph of the pupil will not be used to accompany the text. If, for example, a pupil has won an award and their parent would like their name to be published alongside their image, separate consent will be obtained prior to this. We may take images or videos of individual pupils and groups of pupils to use on social media, the school website, in school prospectuses and other printed publications, such as a newsletter.

Who else uses images and videos of your child?

It is common that the school is visited by local media and press, who take images or videos of school events, such as sports days. Pupils will appear in these images and videos, and these may be published in local or national newspapers, or on approved websites. The following organisations may use images and videos of your children:

• York Press

• BBC News Where any organisations other than those listed intend to use images or videos of your child, additional consent will be sought before any image or video is used.


What are the conditions of use?

• This consent form is valid for your child’s entire time at the school.

• We will remind parents, on an annual basis, of their option to renew their consent.

• It is the responsibility of parents to inform the school, in writing, if consent needs to be withdrawn or amended.

• The school will not use the personal details or full names of any pupil in an image or video, on our website, in our school prospectuses or any other printed publications.

• The school will not include personal emails or postal addresses, telephone or fax numbers on images or videos on our website, in our school prospectuses or any other printed publications.

• The school may use pictures of pupils and teachers that have been drawn by pupils.

• The school may use work created by pupils.

• The school may use group or class images or videos with general labels, e.g. ‘sports day’.

• The school will only use images and videos of pupils who are suitably dressed, i.e. it would not be suitable to display an image of a pupil in swimwear.

• The school appoints an external photographer to take class images of your child which are available to purchase annually.

Providing your consent

Please read the following conditions thoroughly and provide your consent as appropriate by ticking either ‘Yes’ or ‘No’ for each criteria. Only images and videos of your child will be published for the conditions that you provide consent for. I provide consent to: YES NO

Individual and class photographs of my child taken by an external photographer (these are available to buy)

Using images of my child within school, e.g. wall displays.

Using images of my child in the school newsletter/magazine.

Using images and/or videos of my child on the school website and in marketing materials, e.g. school prospectus, leaflets, adverts.

Using images and/or videos of my child on the Pathfinder Multi Academy Trust website and in marketing materials, e.g. Trust brochure, magazine.

Using images and/or videos of my child on the Pathfinder Teaching School Alliance website and in marketing materials, e.g. Teaching School brochures, banners.

Using images and or videos of my child on social media, including Facebook and Twitter.

The local media using images and/or videos of my child to publicise school events and activities (only including the organisations already mentioned).

Refreshing your consent

This form is valid for your child’s entire time at the school, unless we require you to refresh your consent for the reasons outlined below or you choose to amend or withdraw your consent. We will remind you, on an annual basis, of your option to amend or withdraw your consent and will provide you with a new


form to complete should you wish to do so. Consent will also be refreshed where any changes to circumstances occur - this can include, but is not limited to, the following:

• New requirements for consent, e.g. an additional social media account will be used to share pupil images and videos

• Changes to a pupil’s circumstances, e.g. safeguarding requirements mean a pupil’s image cannot be used

• Changes to parental consent, e.g. amending the provisions for which consent has been provided for Where you would like to amend the provisions for which consent has been provided, you must submit your request in writing to the headteacher. A new form will be supplied to you to amend your consent accordingly and provide a signature.

Withdrawing your consent

Parents have the right to withdraw their consent at any time. Withdrawing your consent will not affect any images or videos that have been shared prior to withdrawal. If you would like to withdraw your consent, you must submit your request in writing to the headteacher.

Declaration

I understand:

• Why my consent is required.

• The reasons and conditions under which the school uses images and videos of my child.

• The reasons and conditions under which Pathfinder Multi Academy Trust uses images and videos of my child.

• The reasons and conditions under which Pathfinder Teaching School Alliance uses images and videos of my child.

• Which other organisations may use images and videos of my child.

• I have provided my consent above as appropriate, and any images and videos of my child will be used in line with my requirements.

• The school will remind me, on an annual basis, of my option to amend or withdraw my consent.

• I will be required to re-provide consent where any circumstances change.

• I can amend or withdraw my consent at any time and must do so in writing to the headteacher.

Name of Child:

Name of Parent:

Signature: Date:

If you have any questions regarding this form, please do not hesitate to contact the headteacher at :

Email address: [email protected]

Phone number: 01904 555230


TEXT AND EMAIL PARENTAL CONSENT FORM

Clifton with Rawcliffe Primary School

Eastholme Drive, Rawcliffe, York YO30 5TA

T: 01904 555230

E: [email protected]

W: www.cwr.york.sch.uk

The school uses Groupcall to send texts and emails to keep parents informed of key events, messages and news from the school. We also use this system to notify you of school closures in bad weather.

Your child’s details

Child’s surname Child’s forename

Providing your consent

I provide consent for Clifton with Rawcliffe Primary School to share my data with Groupcall for the purpose of the school contacting me via text and email.

Yes

No

Please identify the contact to receive text messages and emails from the school (only one parent/carer per child can receive texts/emails). This contact should have legal parental responsibility for your child and be listed on the School Registration Form.

Name Relationship to child

Fundraising and Advertising

The school will occasionally send fundraising and advertising messages on behalf of parties associated with the school. These can include fundraising activities run by the PTA or advertising musical instrument lessons provided by an external tutor. Under GDPR we must seek separate consent to send you these messages.

I am happy for the school to send me fundraising messages on behalf of the PTA.

I do not want to receive fundraising messages from the school.

I am happy for the school to send me advertising messages from parties associated with the school.

I do not want to receive advertising messages from the school.

Withdrawing your consent

Parents have the right to withdraw their consent at any time. Withdrawing your consent will result in you no longer receiving communications from the school via text and email. If you would like to withdraw your consent, you should submit your request in writing to the headteacher.

Signed

Name of parent: Date:

Signature:


SCHOOL LIBRARY AGREEMENT

Clifton with Rawcliffe Primary School

Eastholme Drive, Rawcliffe, York YO30 5TA

T: 01904 555230

E: [email protected]

W: www.cwr.york.sch.uk

Please could we ask that you please read, sign and return the slip below for our Library

Agreement:

The school invests a considerable amount of money on new books for the Library,

Home Readers and Guided Reading. Every day your child will bring home a Home

Reading book and will also be able to choose a book from the Library on a weekly

basis.

In order to maintain our current provision, if any books are damaged or lost a

donation of £5 will be required so that the book can be replaced.

Many thanks for your continued support and co-operation.

School Library Book Agreement

Child’s name:........................................................................... Learning group: ..................................

I agree to the conditions above regarding my child bringing library books home

Signed: ………………………………………………………………….. Date: ……………………………………………


PRIVACY NOTICE General Data Protection Regulation (GDPR)


This Privacy Notice has been written to inform parents and pupils of Clifton with Rawcliffe Primary School

about what we do with your personal information. This Notice may be subject to change as the Data

Protection Bill progresses.

Who are we?

Clifton with Rawcliffe Primary School is part of Pathfinder Multi Academy Trust. The Trust is a ‘Data Controller’ as defined by Article 4 (7) of GDPR. This means that we determine the purposes for which, and the manner in which, your personal data is processed. We have a responsibility to you and your personal data and will only collect and use this in ways which are compliant with data protection legislation. The school has appointed Veritau Ltd to be its Data Protection Officer (DPO). The role of the DPO is to ensure that the school is compliant with GDPR and to oversee data protection procedures. Veritau’s contact details are:

What information do we collect?

The categories of information that we collect, hold and share include the following:

• Personal information of pupils and their family members e.g. name, pupil number, DOB and address

• Educational attainment

• Free school meal eligibility

• Attendance information

• Assessment information

Schools Data Protection Officer

Veritau Ltd

County Hall

Racecourse Lane

Northallerton

DL7 8AL

[email protected]

01609 53 2526



• Behavioural information

• Safeguarding information

We will also process certain ‘special category’ data about our pupils including:

• Relevant medical information- please note that where the pupil has a severe allergy or is thought to be at risk of needing emergency care for a medical issue then this will be shared with all the staff. We may do this in the form of photo identification in the staff room to ensure that all staff are aware of the issues should an emergency situation arise

• Special Educational Needs and Disabilities information

• Race, ethnicity and religion

Why do we collect your personal data?

We use the information we collect:

• to support pupil learning

• to monitor and report on pupil progress

• to provide appropriate pastoral care

• to assess the quality of our services Any personal data that we process about our pupils and parents is done so in accordance with Article 6 and Article 9 of GDPR: Our legal basis for processing your personal data, in line with Article 6(1)(c) include:

• Education Act 1944,1996, 2002

• Education and Adoption Act 2016

• Education (Information About Individual Pupils)(England) Regulations 2013

• Education (Pupil Information) (England) Regulations 2005

• Education and Skills Act 2008

• Children Act 1989, 2004

• Children and Families Act 2014

• Equality Act 2010

• Education (Special Educational Needs) Regulations 2001 We also process information in accordance with Article 6(e) and Article 9(2)(g) as part of the official authority vested in us as Data Controller and for reasons of substantial public interest. Such processing, which is not mandatory but is considered to be in our pupils’ interests, include:

• School trips

• Extra curricular activities Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. When we do process this additional information we will ensure that we ask for your consent to process this.

Who do we obtain your information from?

Much of the information we process will be obtained directly from you (pupils and parents). We will also process information received from:


• Department for Education (DfE)

• City of York Council

• Previous schools attended

Who do we share your personal data with?

We routinely share pupil information with: Abacus Active Learn ALPS Anne Frank Trust Anthony Conlin AQA Archbishop of York Youth Trust Autodesk - Fusion 360 Barclay's life skills Bloomz Bluerunner Boggle Hole YHA Boomerang Bug Club Busythings Capita SIMS City of York Council Code Academy Code Combat Connexions Cool Milk Counterpoint CPOMS Cranedale Centre Department for Education Dojo Drfrostmaths Edexcel European Study Tours Evolve Exampro Facebook FFT FSE Design GL Assessment Google Classroom

Google Drive Groupcall G Suite for Education HegartyMaths Holocaust Educational Trust Ignite Sports Coaching Ipsos Mori Integris Iris Kahoot Learning by Questions Lego Webo Lloyds TSB Mathletics Micro Librarian MyMaths National Careers Service National Health Service Bodies NCFE NRS NumberGym NYBEP OCR Office 365 Oliver Open Minds Otrack Papercut Parents Evening System ParentPay Phonics Bug Phonics Play PiXL Police PrimarySite

Provision Map Purple Mash Read Theory Schools that pupils attend when leaving Scratch SeeGreen SeeSaw Seneca Learning SharePoint Simon Carson SIMS SingUp SMART Socrative Spelling Shed Spellzone St Peters School SUMDOG Tapestry Tempest TestBase The Brilliant Club Total Sports Travel Bound TSYS TT Rockstars TuTu Funky Twinkl Twitter Webanywhere WisePay WJEC Yacapaca YoYo


For more information on information sharing with the DfE (including the National Pupil Database and Census) please go to: https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information We will not share any information about you outside the school without your consent unless we have a lawful basis for doing so.

How long do we keep your personal data for?

Clifton with Rawcliffe Primary School will keep your data in line with our Information Policy. Most of the information we process about you will be retained as determined by statutory obligations. Any personal information which we are not required by law to retain will only be kept for as long as is necessary to fulfil our organisational needs.

What rights do you have over your data?

Under GDPR parents and pupils have the following rights in relation to the processing of their personal data:

• to be informed about how we process your personal data. This notice fulfils this obligation

• to request access to your personal data that we hold, and be provided with a copy of it

• to request that your personal data is amended if inaccurate or incomplete

• to request that your personal data is erased where there is no compelling reason for its continued processing

• to request that the processing of your personal data is restricted

• to object to your personal data being processed If you have any concerns about the way we have handled your personal data or would like any further information, then please initially raise this with the Office Manager of Headteacher. Concerns can also be raised by contacting our Data Protection Officer on the address provided above. If we cannot resolve your concerns you may also complain to the Information Commissioner’s Office (the Data Protection Regulator) about the way in which the school has handled your personal data. You can do so by contacting:

First Contact Team

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow Cheshire

SK9 5AF

[email protected]

03031 231113

https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information

https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information


Parental Information · 2019-11-19 · Preparing Children for a Successful Future Dear Parents/Carers Welcome to Clifton with Rawcliffe Primary School. We hope that this brochure

Documents