Parallel Records June 2009 Presenters: Brenda Block Cynthia M. Whitacre.

Parallel RecordsParallel Records

June 2009Presenters: Brenda Block

Cynthia M. Whitacre

A Huge Thank You to …A Huge Thank You to …

Sara Shatford Layne, UCLA, who allowed us to adapt her content for this presentation.

Also thanks to Linda Barnhart, UCSD, and Xiaoli Li, UCD, who worked with Sara to develop the content

and to Diana Brooking, University of Washington for reviewing the content

OutlineOutline

We’ll discuss:

•Non-English records

•Parallel records

•Hybrid records

•What to do when you come across any of these in WorldCat

What is a “non-English record”?What is a “non-English record”?

Non-English describes the language of cataloging, not the language of the material being cataloged

Language of CatalogingLanguage of Cataloging

040 ǂb

Examples:

040 XXX ǂb spa ǂc XXX

040 XXX ǂb ger ǂc XXX

040 XXX ǂc XXX

If subfield b is not present, the language of cataloging is assumed to be English

Language of the MaterialLanguage of the Material

Language of the material is recorded in the Fixed field, or 008 field, if you use the numeric display.

Language of cataloging and language of the material are NOT THE SAME.

Identifying non-English records Identifying non-English records

•Field 040 subfield b with a value other than eng

•Field 300 contains non-English abbreviations

•Non-quoted notes in 5xx field(s) are not in English

•GMD in 245 subfield h may contain non-English data

•Descriptive access points may be in non-AACR2 form and/or include non-English data in addition to headings (qualifiers, etc.)

What about subject headings?What about subject headings?

Language of 65X subject headings in not a factor in determining language of cataloging

Ignore 6xx fields when determining language of cataloging

Example 1Example 1

040 __ XXX ǂb spa ǂc XXX

245 00 Antologia de textos : ǂb la reforma y el segundo imperio, ǂf 1853-1867 / ǂc introduccion y seleccion de textos Silvestre Villegas Revueltas.

260 __ Mexico : ǂb UNAM, Coordinacion de Humanidades, Programa Editorial, Instituto de Investigaciones Historicas, ǂc 2008.

300 __ xxxvii, 424 p. : ǂb [3] h. pleg. de mapas ; ǂc 18 cm.

440 _0 Biblioteca del estudiante universitario. ǂp Cultura e historia mexicana ; ǂv 145

504 __ Incluye referencias bibliograficas.

651 _4 Mexico ǂx Historia ǂy Intervencion y segundo imperio

651 _0 Mexico ǂx History ǂy European intervention, 1861-1867.

700 1_ Villegas Revueltas, Silvestre, ǂe Colab

Example 2Example 2

040 __ XXXXX ǂb fre ǂc XXXXX

100 1_ Hiller, Ferdinand, ǂd 1811-1885.

240 10 Concertos, ǂm piano, orchestre, ǂn op. 5, ǂr fa mineur

245 00 Piano concertos ǂh [enregistrement sonore] / ǂc Hiller.

260 __ London : ǂb Hyperion, ǂc p2008.

300 __ 1 disque : ǂb numerique ; ǂc 12 cm.

500 __ Disque compact.

518 __ Enregistre les 14, 15, 16 et 17 mai 2007, Federation Concert Hall, Hobart, Tasmanie.

650 _6 Concertos (Piano)

700 12 Hiller, Ferdinand, ǂd 1811-1885. ǂt Concertos, ǂm piano, orchestre, ǂn op. 69, ǂr fa diese mineur.

Example 3Example 3

040 __ XXX ǂe rakwb ǂb ger ǂc XXX

100 1_ Liu, Yang ǂ4 aut

245 00 Ost trifft West ǂb [ein Buch] ǂc [von Yang Liu]

250 2. Aufl.

260 Mainz ǂb Schmidt ǂc 2008

300 [99] S. ǂb uberw. Ill. ǂc 14 cm

500 Text deutsche und chinesisch.

.

What is a “parallel record”?What is a “parallel record”?

A parallel record is a record for the same item in a different language of cataloging.

For example, you have a record cataloged in German and another record cataloged in English for the same title. These are considered parallel records.

This is NOT the same as a record with parallel fields for Latin and non-Latin script (a record that contains Arabic script, for example).

NOT (necessarily) a parallel recordNOT (necessarily) a parallel record

Parallel RecordsParallel Records

One or more records cataloged using different languages exist, or you plan to create one in a language not already used for cataloging.

Indicate the existence of parallel record(s) by using a 936 field consisting of “PR” and the OCLC number of the other record(s) in the record you create

Examples of 936 fieldsExamples of 936 fields

(From OCLC Bibliographic Formats and Standards)

One parallel record identified:

936 __ PR 51191950

Two parallel records identified

936 __ PR 45570484 45825482

Example of record with 936 field Example of record with 936 field

040 __ XXX ǂc XXX ǂd XXX

245 00 Antologia de textos, la reforma y el segundo imperio (1853-1867) / ǂc introduccion y seleccion de textos, Silvestre Villegas Revueltas.

260 __ Mexico, D.F. : ǂb Universidad Nacional Autonoma de Mexico, ǂc 2008.

300 __ xxxvii, 424 p. : ǂb maps ; ǂc 18 cm.

490 1_ Biblioteca del estudiante universitario ; ǂv 145

440 _0 Cultura e historia mexicanas

651 _0 Mexico ǂx History ǂy 1821-1861 ǂv Sources.

651 _0 Mexico ǂx History ǂy European intervention, 1861-1867 ǂv Sources.

653 __ Mexico ǂa Historia ǂa Siglo XVIII

700 1_ Villegas Revueltas, Silvestre.

830 _0 Biblioteca del estudiante universitario (Universidad Nacional Autonoma de Mexico) ; ǂv 145.

936 __ PR 238572899

Remember the Spanish record?Remember the Spanish record?

OCLC Control Number: 238572899






504 __Incluye referencias bibliograficas.




This record is parallel to the English language record on the previous slide.

Not parallel recordsNot parallel records

If you find 2 records for the same

item with the same language of

cataloging, report them as

duplicates (2 English, 2 German, 2

Spanish, etc.)

Report such duplicates to:

[email protected]

OCLC Policy for non-English recordsOCLC Policy for non-English records

Do not edit master records in languages of cataloging other than your own.

Which means …Which means …

Don’t delete data

Don’t add data

Don’t convert data in another language to English

Don’t control headings

Don’t ‘correct’ cataloging ‘errors’

Are Vendor Records Different?Are Vendor Records Different?

Vendor records used to be treated differently, but now they are treated the same as any other record.

If a vendor record is a non-English record– DON’T EDIT IT

But what about Hybrid records?But what about Hybrid records?

What is a “hybrid record”?

OCLC’s definitionOCLC’s definition

“A hybrid record contains descriptive cataloging data in more than one language”

Note: This is documented in Section 3.10 of OCLC Bibliographic Formats and Standards.

A “hybrid record” …A “hybrid record” …

Has some elements that are consistent with cataloging in one language …

But also has other elements that are consistent with cataloging in a different language

What to do with a hybrid?What to do with a hybrid?

Choices:

(A) Edit to be consistently in English

OR

(B) Create an English-language record and report the hybrid to OCLC

OR

(C) Create an English-language record and correct the 040 field in the hybrid

Reporting Hybrid RecordsReporting Hybrid Records

E-mail to: [email protected]

OR

Use the Report Error function in the Action menu in Connexion

How to decide which choice to make?How to decide which choice to make?

Factors to consider:

•The intent of the cataloging agency: that is, is the library in the 040 ‡a a library in a country that uses a language other than English?

•The number of descriptive cataloging elements in a different language: that is, if almost all the record is consistent with one language, but one small element is in another language, assume that the one element is the error

Three more factors to considerThree more factors to consider

•What is the language of cataloging of the other libraries with holdings set on the record?

•Could the record have been improperly edited by another library after it was input? If so, was the editing within the last several months?

•Is the problem simply a “coding error” in the 040 $b?

Example 1Example 1

040 S3O‡b swe ‡c S3O

020 0333993373

020 9780333993378

043 e-uk---

100 1 Oulton, Carolyn. ‡d 1972-

245 10 Literature and religion in mid-Victorian England : ‡b from Dickens to Eliot / ‡c Carolyn Oulton.

260 __ Houndmills, Hampshire ‡a New York : ‡b Palgrave Macmillan, ‡c 2003.

300 __ 221 s.

504 __ Includes bibliographical references and index.

650 7 Religion och litteratur ‡z England ‡x historia ‡y 1800-talet. ‡2 sao

650 7 Engelsk religiös litteratur ‡x historia ‡y 1800-talet. ‡2 sao

Additional informationAdditional information

•S3O is the code for the National Library of Sweden

•“swe” is the language code for Swedish

•“s.” is the Swedish abbreviation for “pages”

•504 is in English

Which do you choose?Which do you choose?

Choices:


OR


OR


Best Choice: B Best Choice: B

If your language of cataloging is Swedish, change the 504 field to Swedish and use the record for your cataloging

If your language of cataloging is English, create a new English-language record and report this record for correction

Example 2Example 2

040 MXADN ‡c MXADN -- [no $b assumed English]

020 9789701348734

020 9701348737

090 HB142 ‡b .M4 2007

245 00 Metodologias para la estimacion matematica de la matriz de insumo-producto simetrica : ‡b (a partir de las matrices de oferta y utilizacion asimetricas en una economia abierta) / ‡c Instituto Nacional de Estadistica, Geografia e Informatica.

260 __ Aguascalientes, Ags. ; Mexico : ‡b INEGI, ‡c 2007.

300 __ 160 p. : ‡b cuadros ; ‡c 28 cm.

504 __ Bibliografia: p. 130-131.


•MXADN is the code for Universidad Autonoma de Nayarit (in Mexico)

•“p.” is both the Spanish and English abbreviation for pages


Choices:


OR


OR


Best choice: CBest choice: C

If your language of cataloging is Spanish, add to the 040: “‡b spa” and use the record for your cataloging

If your language of cataloging is English, create a new English-language record and add “‡b spa” to the 040 field of the existing record

Example 3Example 3

040 __ PL# ǂb spa ǂc PL# ǂd XXX

100 1_ Molins, Manuel, ǂd 1943-

245 04 Monopatins : ǂb (Skaters) / ǂc Manuel Molins ; introduccio, Fracesc Foguet.

260 __ Alzira, Valencia : ǂb Bromera, ǂc [2006].

300 __ 111 p. : ǂb ill. ; ǂc 21 cm.

440 _0 Bromera Teatro ; ǂv 38

500 __ Anexos.

504 __ Includes bibliographical references (p. 111).


PL# is the code for Puvill Libros

The holdings attached to this record in OCLC are all English-speaking libraries (except for Puvill Libros, which is a Spanish-language vendor)

The record was (partly) edited by library XXX to be in English sometime in 2007


Choices:


OR


OR


A valid choice: AA valid choice: A

If your language of cataloging is English,

delete from the 040: “‡b spa”, convert the

500 field to English (or delete the 500

field) and use the record for your

cataloging

The record contains equal elements of both

Spanish and English, such that it was

probably never entirely one or the other.

Authorizations NeededAuthorizations Needed

If you do decide to edit a hybrid record, what level of cataloging authorization is needed?

No special level is needed. Under the Expert Community Experiment, any full-level authorization may edit any non-PCC record, no matter the language of cataloging

When in doubt …When in doubt …

Create a new record and report the hybrid

OR

Report the hybrid to OCLC and wait for their decision before proceeding

Why not use a non-English record?Why not use a non-English record?

You could use an existing record that is not in your language of cataloging and edit it locally for use in your own catalog.

However this is not recommended. Why?

Your holdings are then attached to a record your patrons won’t necessarily be able to easily read in WorldCat.org. If you use WorldCat Local someday, this could also cause problems.

And: And:

The time spent devising and applying policies for sometimes using records in a different language of cataloging is likely to be more time-consuming than the occasional use of the “Derive” process to create an English record.

Also, there is a danger of creating more hybrid records if you edit an existing record not in your language of cataloging and inadvertently edit the master record at the same time.

How to create a parallel recordHow to create a parallel record

Step 1. Copy the OCLC number from the non-English record.

Step 2. Create/derive a new record from the existing non-English record

Step 3. Add a 936 field to the new record (Note that it is not necessary to add a reciprocal 936 field to the existing record)

And …

Finally …Finally …

Step 4. EDIT CAREFULLY: different cataloging rules are likely to have been used in the creation of a record in another language of cataloging.

Some possible differences:

•Different rules for abbreviations in transcribed fields

•Different rules for forms of name and relator terms

•Different practices regarding series

Step 4.5. You may add ǂb eng to the 040 field if you wish. This is optional right now.

Remember this example? Remember this example?

040 __ XXX ǂc XXX ǂd XXX

245 00 Antologia de textos, la reforma y el segundo imperio (1853-1867) / ǂc introduccion y seleccion de textos, Silvestre Villegas Revueltas.

260 __ Mexico, D.F. : ǂb Universidad Nacional Autonoma de Mexico, ǂc 2008.

300 __ xxxvii, 424 p. : ǂb maps ; ǂc 18 cm.

490 1_ Biblioteca del estudiante universitario ; ǂv 145

440 _0 Cultura e historia mexicanas

651 _0 Mexico ǂx History ǂy 1821-1861 ǂv Sources.

651 _0 Mexico ǂx History ǂy European intervention, 1861-1867 ǂv Sources.

653 __ Mexico ǂa Historia ǂa Siglo XVIII

700 1_ Villegas Revueltas, Silvestre.

830 _0 Biblioteca del estudiante universitario (Universidad Nacional Autonoma de Mexico) ; ǂv 145.

936 __ PR 238572899

And the parallel Spanish record?And the parallel Spanish record?






504 __Incluye referencias bibliograficas.




A German example(selected fields)A German example(selected fields)

040 __ GWDNB ǂe rakwb ǂb ger ǂc GWDNB

245 00 Themenschwerpunkt: Alexander Gottlieb Baumgarten ǂb sinnliche Erkenntnis in der Philosophie des Rationalismus ǂc hrsg. von Alexander Aichele und Dagmar Mirbach

260 __ Hamburg ǂb Meiner ǂc 2008

300 __ 373 S. ǂc 24 cm

440 _0 Aufklarung ǂv Bd. 20. Jg. 2008

700 1_ Aichele, Alexander ǂe Hrsg. ǂ4 edt

And its English parallel(equivalent fields)And its English parallel(equivalent fields)

040 __ XXX ǂc XXX

245 00 Themenschwerpunkt : ǂb Alexander Gottlieb Baumgarten : sinnliche Erkenntnis in der Philosophie des Rationalismus / ǂc herausgegeben von Alexander Aichele und Dagmar Mirbach.

260 __ [Hamburg, Germany] : ǂb Meiner, ǂc c2008.

300 __ 373 p. ; ǂc 24 cm.

490 1_ Aufklarung, ǂx 0178-7128 ; ǂv Bd. 20

700 1_ Aichele, Alexander.

700 1_ Mirbach, Dagmar.

830 _0 Aufklarung ; ǂv Bd. 20.

References: References:

For more information:

OCLC Bibliographic formats and standards, section 3.10: http://www.oclc.org/bibformats/en/specialcataloging/default.shtm#BCGBAEHC

Timeline: Brief history of OCLC activities with national libraries outside the U.S.: http://www.oclc.org/worldcat/catalog/national/timeline/default.htm

Report hybrids / ask questionsReport hybrids / ask questions

Report hybrid records to: [email protected]

Report duplicates (such as two German language records for the same title) to: [email protected]

Ask questions after the presentation: [email protected]

This is the same mailbox we are using for questions about the Expert Community Experiment

AGAIN: A Huge Thank You to …AGAIN: A Huge Thank You to …

Sara Shatford Layne, UCLA, who allowed us to adapt her content for this presentation.

Also thanks to Linda Barnhart, UCSD, and Xiaoli Li, UCD, who worked with Sara to develop the content

and to Diana Brooking, University of Washington, for reviewing the content

Questions?Questions?

Contact info:

Brenda Block: [email protected]

Cynthia Whitacre: [email protected]

Parallel Records June 2009 Presenters: Brenda Block Cynthia M. Whitacre.

Documents

b spa c

b numerique c

b maps c

parallel record slide

language of cataloging

subfield b

mapas c

c p2008