PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY

WELCOME TO THE

06/23/14 Compiled by: Mr Ken Kaiah, Government Printer

The Government Printing History:

The Government Printing Office was established in 1888 and operate by a number of legislative statements:

Printing of Law Act; Evidence Act; Interpretation Act; Public Finance Management Act; National Constitution;


Government Printing OfficeOverview:

During the pre-development stages GPO

Played a dominant role in:

Printing of laws; Printing of educational materials; Printing of health literature awareness; and Print media.


Government Printing OfficeAchievements:

As a result there were milestones achieved:

Schools established; Hospitals established; Roads built; Airport built; Law and order established; and Learned Papua New Guinean;


Government Printing OfficeProblems encountered:

Poor management; Poor accountability; Inefficient; Poor quality; Overstaffed; Inadequate budget control; Lack of training; Lack of maintenance on equipments; State of disrepair


Government Printing OfficeRemedial achievements:

Restructured and reduced staff to 17 from 148; Rationalized equipment to 10 from 50; Gained commercialization status; Set up an accrual accounting system; Developed a five year corporate plan; Moved to new office at a new location; Maximized production; Established a state of the art print; Declaring profits;


Government Printing officeOrganisational Structure:

The GPO is a peripheral division of the Department of Prime Minister and NEC.


LegislatureLegislature

ExecutiveExecutiveJudiciaryJudiciary

GovernmentPrintingOffice

GovernmentPrintingOffice

It provides share service to the three executive arms of Government;

Government Printing Office


Sales & Marketing, Production, Graphic & Electronic

Publication and Finance & Administration


Employs 17 staffs in 4 sections:


Responsible for:

customer service; print consultancy; subcontracting; promotions; advertising;

Government Printing OfficeSales and Marketing:


Government Printing Office Production:

Responsible for: Estimating of jobs; Planning and scheduling; Printing; Binding; and Dispatching;


Government Printing OfficeGraphic & Electronic Publishing:

Responsible for; designing; type-setting; scanning; prepress; subscription; and digital printing.


Responsible for: Procurement; Stock control; Accounts payable; Accounts receivable; Planning and budgeting; Staff development; Payroll management.

Government Printing OfficeFinance & Administration:


Government Printing OfficeOur Customers:

Executive Government; Government Departments; Statutory Organizations; Constitutional Offices; Provincial Governments;


Government Printing OfficeEstimating:

We apply cost recovery method based

on the following critical success factors:

Total number of hours; Total number of days; Cost of direct labour; Direct factory overheads; Cost of materials; Cost of consumable.


Government Printing OfficeEquipments: Graphics & Electronic Publishing

Consist of:

1 x Mac 6 x PC’s 1 x High speed

scanner


2 x color copiers 1 x High proof copier 3 x cannon copiers 1 x Poly setter (ctp) 2 x set of Fast bind

equipments



Printing Equipments in Press Section:Consist of: 1 x print master 52 1 x Print master 74 1 x GTO 52 1 x platen 1 x Guillotine trimmer 1 x Stahl folder 1 x Euro binder 1 x Stitcher 1 x Drill


These equipments are complimented by skilled trades’ personnel with commitment to do whatever it takes to achieve the result required by customers.



Financial Performance:

Sales, Pymts & Profit

-1

0

1

2

3

4

5

6

99 2000 1 2 3 4 5

Year

Kina

(mill

ion) Sales

Payments

Net Profit


Government Printing OfficeImpact on staff

Process & impact of commercialisation

0

20

40

60

80

100

120

140

160

94 95 96 97 98 99 2000 1 2 3 4 5

year

sta

ff

staff


Government Printing OfficeGovernment Grant against GPO Productivity:

-

1,000,000.00

2,000,000.00

3,000,000.00

4,000,000.00

5,000,000.00

6,000,000.00

94 95 96 97 98 99 2000 1 2 3 4 5

Gr antRevenue

year

Kina

Gov e rnme nt Grant v s Re v e nue t urnov e r

Grant

Revenue


Government Printing OfficeAbout us:

Established record of: trust; Security; Confidentiality; knowledge of government processes and value by bringing distinct advantages.


Government Printing OfficeVision:

“The Government Printing

is a modern state of the art utilizing latest technology in aiding Democracy in

Papua New Guinea”.


Government Printing OfficeMission:

“To deliver products and services to the legislative arm of government, the executive

arm of government, the judiciary arm of government and the people of Papua new

Guinea, with speed, quality and cost favourable to all”.


Government Printing OfficeObjectives:

To maintain continuity in the flow of services and products;

To demonstrate capability and competencies for sustainability and service;

To be accountable and responsible to all stakeholders;

To serve democracy at all times.


Government Printing OfficeValues:

People - our employees are important and so we

treat them properly; Customers - we depend on our customers

and they depend on us; Professionalism - we uphold ethics of

printing and therefore maintain fresh and dedicated use and development of skills.


Government Printing OfficeValues Conti..

Excellence - everything we do well now, we will do better;

Democracy - we uphold democracy, and are focused to serve its

course; Teamwork - the best of us comes as we

operate in teams to achieve results. We are partners in all our affairs;


Government Printing OfficeValues Conti…

Profitable enterprise:

– we value innovation, creativity and profitability as virtual realities that will elevate us to new heights of prosperity and sustainability.


Government Printing OfficeOur service:

Design and publishing advice, helping agencies meet government publishing standards;

Project coordination; Graphic design and publication layout Print brokerage;


Government Printing OfficeWe Produce:

Annual Reports; Booklets; Reports Brochures Forms-printed and online Business cards and stationery Corporate identity design and

makeovers;


Corporatise GPO; Review our Corporate Plan; Enhance Marketing drive; Continue investment on technical

capacity building.

Government Printing OfficeStrategic Issues


Website development;

Design and develop an improve method of disseminating National Gazettes and legislations by use of internet;

Prioritise capacity building of staff skills condusive to print software and technological environment.

Government Printing OfficeInitiatives to be introduced


PH:

+ 675 323 2068

FAX:

+ 675 323 4204

Email:

[email protected]


PAPUA NEW GUINEA GOVERNEMNT PRINTING OFFICE SUCCESS STORY

Government & Nonprofit