Palm Beach State College District Board of Trustees Meeting...Miami Dade College $ 26,565,599 8.10% 47,486 $559.44 Palm Beach State College $ 7,533,166 5.85% 21,131 $356.51 FCS (All

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Bachelor of Science in Human Services Program

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Human ServicesSuzie Duff, PhD, LMHC &

George Stoupas, PhD, LMHC, MCAP

Fancy Faculty

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You’ve Got This!

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5

What is Human Services?

Human Services is the people-helping profession:• Social Workers• Addiction Counselors• Mental Health Counselors• Afterschool Directors• People who work with those who are need

• abused and neglected• struggling with homelessness• low income children and families• at-risk youth• struggling with mental health issues• struggling with addiction• veterans

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Cou

rses

• HUS3304 – Intra and Interpersonal Techniques• HUS3505 – Ethics in Human Services• HUS4321 – Case Management and Problem-Solving• HUS3323 – Crisis Intervention• HUS4352 – Multicultural Perspectives in Mental Health• HUS3650 – Administration in Human Services• HUS3340 – Trauma and PTSD• HUS3204 – Advanced Group Dynamics• HUS4462 – Gender Issues in Treatment and Recovery• HUS4700 – Diagnosis and Treatment Planning in Human Services• HUS3351 – Family Systems and Dynamics• HUS4940C – Internship in Human Services• HUS4722 – Research Methods in Human Services• HUS4945C– Capstone: Advanced Internship in Human Services

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Thank you!

• George Stoupas, PhD, LMHC, MCAP

• [email protected]

• Suzie Duff, PhD, LMHC• [email protected]

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Bachelor of Science in Cardiopulmonary Sciences

Palm Beach State College District Board of Trustees Meeting

September 15, 2020Cardiopulmonary Sciences

Nancy Latimer, PhD, RRT

12

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Lake Worth Campus 2020-2021

New Faculty & Instructors

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Academic AffairsDr. Roger Yohe

Dean Sheila Scott-Lubin

15

Miles Marsala, Sociology

Dean Edward Willey

16

Stephanie Little, Nursing Manju Sathyapalan, Nursing Paija Beneby, Nursing

17

Christina Hunt, Nursing Marie-Alix Joseph, Nursing

Dean Edward Willey

18

Tracie Kirby, Nursing Soeurette Bruny, Practical Nursing

Dean Edward Willey

Dean Don Gladney

19

Theo Owusu,BAS Information Management

Zara Roach,BAS Supervision & Management

George Charles, BAS Supervision &

Management

Dean Barbara Cipriano

20

Greg Paczkowski, Automotive Service Technology

Thomas Melnichok, Criminal Justice Firearms

Angel Madiedo, Welding

Dean Barbara Cipriano

21

Laird Livingston, Hospitality & Tourism Management

David Rivera, Emergency Medical Services

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

College Relations & Marketing (CRM)Performance Update

Palm Beach State College District Board of Trustees Meeting

Tuesday, September 15, 2020

College Relations & MarketingDiego Meeroff

Director

College Relations & Marketing

DESIGN & PRINT WEB CONTENT ADVERTISING

SOCIAL MEDIA NEWS VIDEO

DESIGN TEAM

COVID-19Return to Campus Protocol & Signage

COVID-19Return to Campus Protocol & Signage

Virtual Graduations

2020 Golf Classic

Forums, Town Halls & Round Tables

New Website Chatbot

Print & Digital Advertising

WEB TEAM

Website Performance

Website Performance

1. PBSC Homepage (1)2. PantherWeb (2)3. Faculty/Staff Resources (4)4. People Finder5. EmployeeWeb (5)

6. Short-Term Programs7. eLearning8. Admissions Applications (3)9. Career Pathways10. Admissions Homepage

TOP 10 VISITED PAGES IN JUNE & JULY

ADVERTISING

3,008,106Impressions

45,146Clicks

1.5%CTR

$0.44CPC

Digital Advertising Performance

The Short-Term campaign launched in late June and was active through the end of August

Short-Term Programs

Level Up PBSC Brand Campaign

Broadcast & Video Placement – 1,295

Level Up Digital Creative

Level Up Digital Creative

2,890,841Impressions

21,413Clicks

0.74%CTR

$1.35Avg. CPC

Total Spend: $29,075

CHANNEL IMPRESSIONS CLICKS

Social 991,575 11,125

Search 54,353 5,310

Display 826,553 974

YouTube 517,898 573

Retargeting 500,462 3,431

TOTALS 2,890,841 21,413

SOCIAL MEDIA

Social Media Engagement

Social Media Engagement - June

Social Media Engagement - July

Social Media Engagement - August

Parent Information Sessions

Racial Justice

MEDIA RELATIONS

Media Mentions

Media ExposureJune 27

Aug 4

Media Mentions

Potential Reach

Media Mentions

Advertising Value Equivalent

Top Media Mentions1. Young novice protest leaders help drive US wave of dissent – June 27Washington Post (Reach 85M)USNews (Reach 29M)393 other articles as originated from the Associated Press

Media Mentions

Earned Media Placements

Yahoo! News - Reach 7M

WPTV Channel 5 & Fox 29 – Reach 1.95M

One Page News – Reach 119K

RESPIRATORY THERAPY STUDENT

Palm Beach State College graduate starts health care career during coronavirus pandemic

Jahlissa Powell is registered respiratory therapist at Jupiter Medical Center

Earned Media Placements

CBS News 12 - Reach: 660K

Boca Raton Tribune - Reach: 83K

CW34 - Reach: 35K

The Town-Crier - 6K

WPBF News Channel 25 (during Good Morning America slot) – Reach 34K

1290 WJNO (Radio) - Reach: 6K

92.1 CTQ (Radio) - Reach: 5K

94.5 WFLA (Fox Radio) - Reach: 2K

RedefinED.com – Reach 2K

RETURN TO CAMPUS PLAN

Palm Beach State College releases plan to return to campus

Palm Beach State College announced it has released its plan for students' return to campus in the fall.

Earned Media Placements

Coronavirus: Students loading up on summer courses at state college

https://www.palmbeachpost.com/news/20200626/coronavirus-record-number-of--courses-taken-at-palm-beach-state-college Reach: 1 million

PBSC seeks hike in summer enrollment

https://www.bocaratontribune.com/bocaratonnews/2020/06/pbsc-seeks-hike-in-summer-enrollment/ Reach: 83 K

Summer enrollment up at PBSC

https://palmbeach.floridaweekly.com/articles/summer-enrollment-up-at-pbsc/Reach:6K

https://www.bdb.org/news/2020/06/15/newsmakers/pbsc-sees-hike-in-summer-enrollment/ Reach: 5K

WVOX - TV Jacksonville

http://mms.tveyes.com/MediaCenterPlayer.aspx?u=aHR0cDovL21lZGlhY2VudGVyLnR2ZXllcy5jb20vZG93bmxvYWRnYXRld2F5LmFzcHg%2FVXNlcklEPTExMDQzNCZNRElEPTEzNDYzMDcyJk1EU2VlZD05Njc3JlR5cGU9TWVkaWE%3D 9,945 viewership

SUMMER ENROLLMENT

Palm Beach Post: Point of View

Palm Beach State FEATURED

VIDEO PRODUCTION

Video ProductionFoundation’s “Because of You” Message

Parker's 2020 Graduates

Spring 2020! - Social Media

Graduate Message from DBOT Chair

Drumline Graduation Tribute

Graduate Message from Student Trustee

Video ProductionAutomotive Ad (FB/TW/YT)

John Wasukanis Retirement

Low Voltage Tech Ad (FB/TW/YT)

Pitbull Congratulates Class of 2020!

Parker – Pride Month Message

Parker – Racial Injustice Remark

Video ProductionSummer B Registration Promo

Biotechnology Ad

COVID-19 Safety

Diesel Service Technology

Ace virtual & video job interviews

PBSC Virtual PantherCard

Video ProductionStudent Code of Conduct

Fall Methods of Instruction

2020 Golf Classic Promo

Reef Hope Project

Class of 2020 Celebration

New Student Welcome

Team Dynamix CRM Ticket Report - SummerResponsible Group Tickets Opened in Summer Tickets Closed in Summer

CRM Administration - General 24 10

Design 79 41

Editorial & Media Relations 37 29

Flyer Approval 34 27

Photography Request 2 1

Print Shop 54 42

Social Media 27 21

Web Content 207 203

Video Production 25 16

TOTAL 489 390 (79.75%)

College Relations & Marketing (CRM) Performance

UpdateThank You

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

President’s Update

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Ava L. Parker, J.D.President

Grants

67

Title V, Developing Hispanic Serving Institutions$3,000,000; $600,000 per year for 5 years― First allocation, October 1, 2020

Four Components to Improve Teaching and Learning for Hispanic Students― Center for Teaching and Learning Excellence― Improve data analytics― Embedding financial literacy into the curriculum― Guided pathway for advisement

Student Support Services/Veterans Student Support Services

68

Student Support Services― $1,473,652― Low-income, first generation college students or those with disabilities― First funded in 2001― Tutoring, advising and economic literacy

Veterans Student Support Services― $1,309,440― Tutoring, advising and economic literacy― One of 14 in the nation― Second college in Florida

In Response to the Pandemic

69

Technology Update― Remote technologies enhanced to better access College resources― Blackboard Collaborate― Microsoft Skype for Business

• 350 Skype for Business calling plans/ Transition to Cisco― Zoom; developed 50,000 accounts in one week― Transition to remote access of documents

• Increased from 4 to 10 servers• Went from 10 to 20 users to 400-500 per day

― Trained on-site personnel to respond from home― Who’s Next platform for student services― Employee security awareness training

In Response to the Pandemic

70

Fall 2020 Delivery Modes:

―Face-to-Face 3.2%―Hybrid .1%―Online 25.7%―Live Remote 70.9%

Phase II Return to Campus Plan

71

― 30% of staff back on campus

― Live services on campus

― Preparing facilities

Strategies

72

― Innovation Task Force― Non-Instructional Review Task Force― Academic Program Prioritization― Spring 2021

• Modality• Facilities

― Staffing• Furloughs• Palm Beach County School District

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Enrollment Update

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Dr. Peter Barbatis, Vice-President, Student Services, Enrollment Management and Interim Provost

Unduplicated Fall HeadcountCredit, Prep and PSAV as of Sept. 11*

75

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

2016 2017 2018 2019 2020

31,088 31,720 32,651 32,201 27,022

* 2019: 9/12, 2018: 9/10, 2017: 9/18, 2016: 9/12

-5,179, -16%

College Enrollment Fall FTECredit and Noncredit as of Sept. 11*

76

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

2016 2017 2018 2019 2020

8,790 8,997 9,042 8,996 7,658

-1,338, - 14.9%

* 2019: 9/16, 2018: 9/17, 2017: 9/18, 2016: 9/19

College Enrollment Fall FTEComparison of Sister-Institutions

77

College First Day of Fall 2020 Classes

FTE % Increase/Decrease Compared to Fall 2019

Broward College August 24, 2020 Decrease 12%

College of Central Florida August 17, 2020 Decrease 10.4%

Daytona State College August 24, 2020 Decrease 5%

Eastern Florida State College August 17, 2020 Decrease 10%

Florida State College at Jacksonville August 31, 2020 Decrease 10.7%

Miami Dade College September 1, 2020 Decrease 15.1%

North Florida College August 19, 2020 Decrease 9.5%

Polk State College August 17, 2020 Decrease 7.5%

St. Johns River State College August 24, 2020 Decrease 7.2% (fee paying)

St. Petersburg College August 17, 2020 Decrease 10.5%

The College of the Florida Keys August 19, 2020 Increase 3.8%

3-Year Enrollment Comparisons – Credit Only Who’s Missing as of Sept. 11*

78

FALL 2018 FALL 2019 FALL 2020 Fall 2019 –Fall 2020

NEW STUDENTS

Dual Enroll/Early Admit 1328 1432 1148 -19%

HS Graduate/FTIC 5558 5463 3676 -32%

Transfer 1469 1374 874 -36%

CONTINUING

Dual Enroll 1373 1424 1446 1.5%

HS Graduate/FTIC 17099 16830 14124 -16%

Transfer 5796 5623 4694 -16%

TOTAL 32623 32146 25962 -19%

FTIC Collegewide – Fall 2019/Fall 2020*

79

668887

11121433

1747

2157

2632

3104

3659 3676

2450

2959

3384

3774 3788

4194

4785

5186 51285326

0

1000

2000

3000

4000

5000

6000

7-Jul 14-Jul 21-Jul 28-Jul 4-Aug 11-Aug 18-Aug 25-Aug 1-Sep 11-Sep

Fall 2020 Fall 2019* 2020 – 9/11; 2010- 9/10

Gender

80

Male38%

Female60%

Not Reported2%

Fall 2019Female – 58%Male – 40%NR – 2%

Fall 2020

Ethnicity

81

White30%

Black26%

Hispanic33%

Other/Multi7%

NR4%

2019White – 30%Black – 27%Hispanic – 32%

Fall 2020

Average Age is 24.2

82

Under 1810%

18-1925%

20-2119%

22-2414%

25-2914%

30-347%

35-447% 45+

4%

Fall 2019Avg Age – 24.1

Fall 2020

Program Enrollments

83

BAS/BSN7%

AA58%

AS13%

CCC3%

PSAV/Appr4%

Dual Enrl.10%

Transient1%

Other NDS4%

Fall 2020

2019BAS/BSN – 6%Dual Enrl – 9%

Course Type – Total Credit/CCP*

84

Remote71%

Online26%

Hybrid0% In-Person

3%

Fall 2020

Course Type Headcount*Remote 54,221Online 19,680Hybrid 91In-Person 2440

*duplicated headcount

* For all fall sessions

Course Type – By Credit & CCP

85

Fall 2020

Credit/dev/EPI CCP (PSAV) Total credit/CCP

Face-to-face 1451 2.0% 989 32.6% 2440 3.2%

Hybrid 91 0.1% 91 0.1%

Online 19680 26.8% 19680 25.7%

Remote 52180 71.1% 2041 67.4% 54221 70.9%

Total seats filled 73402 3030 76432

Full-Time/Part-Time

86

Fall 2018 Fall 2019 Fall 2020

Full-Time 25% 26% 29%

Part-Time 75% 74% 71%

Fall 2020 Enrollment Initiatives

87

• Live Zoom Admissions Information Sessions – Four to five sessions per week. Generates average of 150+ participants a week with 50 to 60 new applications.

• Collegewide Applicant Conversion call campaign – Push applicants to NSO

• Virtual “Who’s Next” software implementation for student service on- & off-campus

• Rave text messaging to numerous cohorts, both new applicants and continuing students

• Financial Aid campaigns; FAFSA no application & Packaged not Registered, Last Mile Scholarship, Debt Forgiveness

• Missing Items Call campaign - Total 3,700 students with missing items; i.e., residency, high school transcript

• CRM Parent Postcard campaign goes out this week; leads to Parent Zoom sessions

• CARES Act Funding – Open application; targeting students with outstanding balance, increase to $1000 fall

• Creation of a Tuition Payment Plan

• BOGO Offer

• Advisement Case Load Metrics

• Marketing 12-Weeks and Express B Sessions

Fall 2020 Enrollment Initiatives

88

CARES Act Funds (as of September 15, 2020):

• PBSC has distributed $7,922,000 to 15,844 duplicated students.9817 unduplicated students

• Spring 2019 - 9070 Students; $4,535,000

• Summer 2020 - 6774 Students; $3,387,000

• Fall 2020 – 3221 Applicants; $3,221,000 (potentially to be disbursed)CARES grant raised to $1000 per student

89

Thank You

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Palm Beach State CollegeQuality Enhancement Plan

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Academic AffairsErin Sullivan

Quality Enhancement Plan (QEP)

92

Quality Enhancement Plan

93

Quality Enhancement Plan

94

• QEP is a plan to improve student learning outcomes and/or student success

• Required by SACSCOC as part of the reaffirmation process

• The QEP looks to the future

• Implementation 2022-2027

PBSC’s QEPStudent Experience and Support

95

Initiatives Include:

• Train college employees in Student Development Theory

• Support gateway course success

• Create pathway-based communities

QEP Topic Development

96

• Call for proposals in alignment with Strategic Plan• Initial feedback from key groups• Clusters voted on Top Five proposals

• QEP Forums held in person and online

Goal to refine proposals Main themes

Student Experience and Support Soft Skills and Thinking Dispositions

• Final Online Vote: Student Experience and Support

Spring/Fall 2019

Spring 2020

Reaffirmation Timeline

97

Year Event2018 PBSC Reaffirmation Steering Committee Formed

2019

Communication of Reaffirmation to PBSC CommunityOrientation of Leadership Team at SACSCOC Conference

Development of Compliance CertificationQEP Topic Explored

2020QEP Team FormedQEP DeterminedCompliance Certification CompletedQEP Completed

2021

Compliance Certification Due to SACSCOC

SACSCOC Off-Site Peer Review ConductedQEP Due to SACSCOCSACSCOC On-Site Peer Review Conducted

2022 Reaffirmation of PBSC reviewed by SACSCOC Board of Trustees

Reaffirmation Next Steps

98

1. Monthly updates – one-page – District Board of Trustees Packet

2. Communication of important dates for DBOT participation

i. Consultant’s mock visit – September 2, 2021ii. SACSCOC on-site visit – October 11-14, 2021iii. Exit conference – October 14, 2021

Palm Beach State CollegeQuality Enhancement Plan

99

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Budget / Finance Update

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Finance and AdministrationJames Duffie

2020 Year End

102Fiscal Year End Pre-Close/Pre-Audit

2020 Year End

103Fiscal Year End Pre-Close/Pre-Audit

2020 Year End

104Fiscal Year End Pre-Close/Pre-Audit

FY 2021-August

105

FY 2021-August

106

FY 2021-August

107

Finance Update-Admin Costs

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Finance and AdministrationJames Duffie

Administrative Costs

109

• State law required Colleges to provide many annual reports.• PBSC produces, audits, and submits several reports that include financial

information such as:o Annual Financial Report-Basic Financial Statement and Notes.o Cost Analysis-details costing across programs and functions. The Cost Analysis includes the non direct instructional costs for

Administrative activities.• These costs are typically considered the day to day operational cross

functional support like Utilities, Facilities Maintenance, Information Technology, Logistics, Deliveries, Payroll, Accounting, Grants, Insurance, In-Service Training, Collegewide Management, and Transportation.

Administrative Costs-SE/SW Florida

110

Administrative costs are related to many day to day district wide operations in support of the entire College.PBSC measures the 4th lowest ranking per FTE for these costs among ALL Colleges across the state.

COLLEGE ADMINISTRATIVE COST

ADMINISTRATIVE COST % OVER COST ANALYSIS TOTAL EXPENDITURES

EXCLUDING TRANSFERS

2018-19 FTE-3ADMINISTRATIVE

COST PER FUNDABLE FTE

Eastern Florida State College 7,342,377$ 9.94% 10,796 $680.13Broward College 14,185,902$ 7.99% 28,335 $500.65Florida SouthWestern State College 6,295,716$ 8.91% 11,115 $566.40Indian River State College 3,953,928$ 4.66% 12,786 $309.24Miami Dade College 26,565,599$ 8.10% 47,486 $559.44Palm Beach State College 7,533,166$ 5.85% 21,131 $356.51FCS (All Colleges Average) 177,781,223$ 8.03% 320,302 $555.04

PBSC

Com

pare

d

to S

tate

Col

lege

s

111

Administrative Costs per FTE – 2019

Administrative Costs-South Florida Metro

112

Administrative costs are related to many day to day district wide operations in support of the entire College.PBSC measures the 4th lowest ranking per FTE for these costs among ALL Colleges across the state.

COLLEGE ADMINISTRATIVE COST

ADMINISTRATIVE COST % OVER COST ANALYSIS TOTAL EXPENDITURES

EXCLUDING TRANSFERS

2018-19 FTE-3ADMINISTRATIVE

COST PER FUNDABLE FTE

Broward College 14,185,902$ 7.99% 28,335 $500.65Miami Dade College 26,565,599$ 8.10% 47,486 $559.44Palm Beach State College 7,533,166$ 5.85% 21,131 $356.51FCS (All Colleges Average) 177,781,223$ 8.03% 320,302 $555.04

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Institutional Support Control (Administrative)Executive Management Control

College-Wide ManagementDistrict Board of TrusteesPresidentAssistant to the PresidentExecutive Vice President/Vice President(s)Chief Campus Administrators in Multi-Campus CollegesEqual Access, Equal Opportunity, Equal Employment OfficerInternal AuditingEducational Planning and DevelopmentInstitutional ResearchAnalytical StudiesLegal ServicesCollege-Wide Planning and Management Committees, Council or Task ForcesFaculty SenatesPlanning CommitteesAdministrative Councils

These three pages describe what the State Accounting Manual prescribes to be included in costs.Important Detail Information to convey what happens across the entire organization.

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Fiscal Operations ControlFiscal ControlBusiness Officer (Financial Duties)ComptrollerBudget Administration and ControlFinancial OperationsPayroll OperationBursarCashierDisbursementAccountingInvestment ManagementCash Flow ManagementEndowment ManagementGrants and Contracts Financial ManagementGrants ManagementGrants Accounting

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115

General Administrative and Logistical Services ControlAdministrative Data/Telecommunication ServicesComputingTelecommunicationsNetworkingHuman ResourcesLogistical ServicesPurchasingReceivingShippingWarehousingProperty ManagementMail and DistributionTelephone Service/OperationsGeneral Printing and ReproductionCampus Transportation (including motor pool)Parking and Parking Space ManagementOther General ExpensesBusiness HospitalityOrganizational MembershipsGeneral Insurance (other than property)Commencement (Graduation)

Administrative and Support Staff Services ControlIn-Service TrainingSabbatical Leaves (Administrative and Support Staff only)Training Institutes, etc.

Community Relations ControlAlumni RelationsCommunity and/or Public Relation ActivitiesDevelopment (Fund Raising)

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Procurement Department Quarterly and Year to Date Reporting

Agenda Item #10B-3

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Lenora Sevillian, MBA,CIPP, CPPP, CPCM,LSSGB, SFC, NCN-A, CPe-POffice of Finance and Administrative Services

Procurement Department

118

PURCHASE ORDERS 4TH QUARTER COMPARISON

FISCAL YEAR TOTAL TRANSACTIONS TOTAL $ VALUE PERCENT TO FISCAL YTD*

FY20 (APRIL 1, 2020 – JUNE 30, 2020)

250 $2,378,578.81 13.35%

FY19 (APRIL 1, 2019 – JUNE 30, 2020)

1,203 $3,923,198.26 14.49%

PURCHASE ORDER YTD COMPARISON

FY20-YTD (JULY 1, 2019 –JUNE 30, 2020)

3,348 $17,811,584.29 -

FY19-YTD (JULY 1, 2018 –JUNE 30, 2019)

5,184 $27,074,907.19 -

TOP 50 SUPPLIERS 4TH QUARTER COMPARISONFISCAL YEAR TOTAL $ VALUE PERCENT TO FISCAL YTD*

FY20 (APRIL 1, 2020 –JUNE 30, 2020)

$4,283,486.00 21.80%

FY19 (APRIL 1, 2019 –JUNE 30, 2020)

$4,431,270.00 19.29%

TOP 50 SUPPLIERS YTD COMPARISON

FY20-YTD (JULY 1, 2019– JUNE 30, 2020)

$19,646,260.00 -

FY19-YTD (JULY 1, 2018– JUNE 30, 2019)

$20,019,117.00 -

SUPPLIER CONTRACTS 4TH QUARTER COMPARISON

FISCAL YEARNUMBER OF CONTRACTS

TOTAL $ VALUEPERCENT TO FISCAL

YTD*FY20 (APRIL 1, 2020 –JUNE 30, 2020)

3 $35,438.70 0.28%

FY19 (APRIL 1, 2019 –JUNE 30, 2020)

11 $454,599.76 3.26%

SUPPLIER CONTRACTS YTD COMPARISON

FY20-YTD (JULY 1, 2019 –JUNE 30, 2020)

390 $12,471,652.18 -

FY19-YTD (JULY 1, 2018 –JUNE 30, 2019)

433 $13,957,830.05 -

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

$5,000,000.00

Purchase Orders Top 50 Suppliers SupplierContracts

FOURTH QUARTER COMPARISON

FY2019 FY2020

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

PurchaseOrders

Top 50Suppliers

SupplierContracts

YEAR TO DATE COMPARISON

FY2019 FY2020

119

120

$0.00

$500,000.00

$1,000,000.00

$1,500,000.00

$2,000,000.00

$2,500,000.00

$3,000,000.00

$3,500,000.00

$4,000,000.00

$4,500,000.00

$5,000,000.00

Purchase Orders Top 50 Suppliers Supplier Contracts

FOURTH QUARTER COMPARISON

FY2019 FY2020

121

$0.00

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

Purchase Orders Top 50 Suppliers Supplier Contracts

YEAR TO DATE COMPARISON

FY2019 FY2020

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Palm Beach State College District Board of Trustees Meeting

September 15, 2020

Dr. Ginger L. PedersenVice President, Information Services

Workday Update and Amendment Items

124

Workday Student Status

Current Workday Student Status – September 2020

• Revamped Support Teams from Workday and Alchemy• Blockers being resolved• Meeting with Workday Student Development Team• End to End testing underway – concludes in October• User Experience Testing in November

2021

January – Move to production, system synchronizations occur through August, students start applying for Fall 2021 in Workday

125

Updated Workday Student Deployment Schedule

2020 2021

126

Workday Amendment Items

• Two items are presented for review:

• The due date for the next Workday Student payment ($599,000) was deferred from December 14, 2020 to July 14, 2021.

• A zero-dollar change order to change the end date for delivery assurance and extend it to August 31, 2021.

127

Questions?

Palm Beach State College District Board of Trustees Meeting

September 15, 2020