Page 1 of 16 RICHLAND-LEXINGTON AIRPORT DISTRICT DRAFT ... · December 10 Operations, Facilities & Construction Committee Meeting b. December 10 Finances, Contracts & Planning Committee

12/9/15

RICHLAND-LEXINGTON AIRPORT DISTRICT DRAFT AGENDA

Commission Meeting December 14, 2015 @ 4 p.m. - CAROLINA ROOM

1. Invocation – James Whitmire

2. Approval of Consent Agenda

a. Agenda b. Minutes of October 19, 2015 Commission Meeting c. Approval of 2016 Draft Commission Meeting Dates

3. November 2015 Financial Report — Gregg Hornsby

4. Committee Reports a. December 10 Operations, Facilities & Construction

Committee Meeting b. December 10 Finances, Contracts & Planning Committee

Meeting i. Foreign Trade Zone Property Request

5. Staff Reports a. Director’s Report – Dan Mann

6. Discussion & Suggestions a. Comments from Public

7. Executive Session

8. Next Meeting is January 25, 2015 @ 4 p.m.

9. Adjournment

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RICHLAND-LEXINGTON AIRPORT DISTRICT Draft Agenda

Commission Meeting October 19, 2015 @ 4 p.m. – CAROLINA ROOM

In Attendance David Jordan, Chair; Jim Compton, Vice Chair; Hazel Bennett; Duane Cooper; Jerry Howard; Larry Koester; Richard McIntyre; Anne Sinclair; Xavier Starkes; James Whitmire; Roxanne Wilson; Dan Bell Staff Dan Mann; Gregg Hornsby; Mike Gula; Chappelle Broome; Dee Branham; Randy Blackmon; Deb Taylor; Kaela Harmon; Joel Livingston; John Fisher; Lynne Douglas Guests Dave Carpenter, Jon Queen (Foth); Herbert Sims (Carolina Concessions)

1. Invocation – Jim Compton Mr. Compton offered the Invocation.

2. Approval of Consent Agenda a. Agenda b. Minutes of September 21, 2015 Commission Meeting Mr. Koester made the motion to approve the Consent Agenda. Mr. Bell seconded the motion. Motion carried.

3. September 2015 Financial Report – Gregg Hornsby Mr. Hornsby reported that September was a very good month. Cash was up by $395,000 and days cash on hand is 442. Total operating revenues were over budget by $131,000. Parking and leased site rentals were the two primary contributors. Expenses were below budget by $17,000. Mr. Mann referenced two highlights regarding parking: (1)170 applicants have signed up for the Fast Lane Parking Program. This program provides a savings of $2.00 in the Surface Parking Lot making the daily fee $6.00 instead of $8.00 for those registered in the program; (2) Discounted Valet Parking for $12 instead of $14 is available until the end of the year.

4. Committee Reports a. October 8, 2015 Finances, Contracts, & Planning Committee Meeting

i. Approval of 2016 Budget Mr. McIntyre reported that the 2016 Budget was presented. He put forth the committee’s motion to approve the budget as presented by staff. Motion carried. Mr. Mann reported that when the committee met on October 8, two RFPs were out on the street. The bids have since been received. Because the committee won’t meet again

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Commission Meeting 10-19-15

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until December, he brought forth the staff recommendations on both projects so the work can move forward: (1) Network Room Modification Project – this project will include modifying the existing

Operations office to house the IT offices, servers, and networking equipment. Currently, this operation is housed in four different offices and will now be brought into one location. The Operations office will be relocated to the Public Safety office once that office is re-located to the new facility. Staff recommends that the Commission award the contract to the low bidder Baker Sales, Inc. for a total of $135,631 to include base bid and Options 1, 2 and 3; (2) Runway 5/23 Asphalt Maintenance Project – the goal of this project is to rejuvenate the existing runway pavement by applying a chemically engineered sealer/binder to the pavement. Staff recommends that the Commission award the contract to the low bidder Hi-Lite Airfield Services, LLC, for a total of $134,390 to include base bid and Alternative A.

Mr. Koester made the motion to allow staff to execute both contracts. Mr. Howard seconded the motion. Motion carried.

b. October 19, 2015 Air Service, Airport Development & Public Relations Committee Meeting Mr. Bell reported that Deborah Cameron, Director of Aerospace Initiatives with the South Carolina Council on Competitiveness, provided a presentation on their partnership with the Department of Commerce and how they work with the state’s aerospace industry. He advised that their website is a good resource for much of the information Ms. Cameron shared. There are currently 17,000 employees and 400 firms in the state’s aerospace industry. He went on to say the industry is growing and that we will continue to follow-up with her on how we can be involved.

5. Staff Reports a. Director’s Report – Dan Mann Mr. Mann had no additional reports.

6. Discussion & Suggestions a. Comments from Public

Mr. Jordan thanked everyone for attending. Ms. Harmon advised that she had tickets to the 48th Annual Fund Campaign & Equal Opportunity Day Dinner scheduled for November 13th. Ms. Broome announced that Attorney General Alan Wilson was scheduled to be the guest speaker at the Cayce-West Columbia Rotary Meeting on Tuesday.

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Commission Meeting 10-19-15

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7. Executive Session Mr. Koester made the motion to go into Executive Session to discuss a contractual matter. Mr. Howard seconded the motion. Motion carried. Mr. Whitmire made the motion to come out of Executive Session. Mr. Starkes seconded the motion. Motion carried. There was no action taken as a result of Executive Session.

8. Next Meeting is December 14, 2015 @ 4 p.m.

9. Adjournment Mr. McIntyre made the motion to adjourn. Mr. Bell seconded the motion. Motion carried with a majority vote as follows: In Favor Opposed Anne Sinclair David Jordan Xavier Starkes Larry Koester Jim Compton Jerry Howard Richard McIntyre Roxanne Wilson Dan Bell Hazel Bennett James Whitmire Duane Cooper

Respectfully Submitted,

Lynne Douglas, Commission Secretary

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D R A F T 2016

RICHLAND-LEXINGTON AIRPORT DISTRICT COMMISSION MEETING DATES

CAROLINA ROOM 4 P.M.

January 25

February 15

March 14

April 18

May 16

June 20

July 18

August 15

September 19

October 17

November 21

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RICHLAND-LEXINGTON AIRPORT DISTRICT DRAFT MINUTES

Operations, Facilities & Construction Committee Meeting December 10, 2015 @ 3 p.m.

RLAD Training Room

Attendance Larry Koester, Chair; James Whitmire; Xavier Starkes; Jerry Howard; Richard McIntyre; David Jordan; Anne Sinclair; Jim Compton; Dan Bell Staff Present Dan Mann; Mike Gula; Dave Carpenter; Lynne Douglas Guests Ashley Scott, Anna Fender (1x1 Design, Inc.)

1. Approval of Agenda Mr. Whitmire made the motion to approve the agenda. Mr. Starkes seconded the motion. Motion carried.

2. Approval of June 18, 2015 Operations, Facilities & Construction Committee Meeting Minutes Mr. Whitmire made the motion to approve the minutes. Mr. Howard seconded the motion. Motion carried.

3. Terminal Project & Update Mr. Carpenter introduced Ms. Scott and Ms. Fender. Ms. Scott explained that, when beginning a new project, they look at the existing facility and note what has held up well over the years and what has not. She went on to say that their goal is not to change the charm of the terminal. Ms. Scott presented her company’s recommendations for the terminal update to include a new carpet pattern; paint colors; and a new high-performance wall covering. She also had mock-ups on display for each of her recommendations. She and Ms. Fender recommended a carpet product manufactured by Milliken. The carpet has a 25 year lifetime warranty on any defects and at least 13 separate additional warranties. The project is expected to take 290 days from award of the contract. Following the presentation, Mr. Mann conducted a tour through the terminal highlighting various locations exhibiting samples of the recommended carpet, wall covering, and podium covering. Commissioners also toured the construction for IT’s new server room and stopped in baggage claim to see the new LED lighting.

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Operations, Facilities & Construction Committee Meeting 12.10.15

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Following the tour, Mr. Whitmire made the motion to present the terminal update recommendations to the full Commission at the December 14th Commission meeting. Mr. Starkes seconded the motion. Motion carried.

4. Discussion/Suggestions There were none.

5. Adjournment

Mr. Starkes made the motion to adjourn. Mr. Whitmire seconded the motion. Motion carried.

Respectfully Submitted,

Lynne Douglas, Commission Secretary

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ID WBS Task Name Duration Start Finish

1 1 Design & Bidding 3.65 mons Thu 12/10/15 Fri 3/18/16

2 1.1 Ops Committee Meeting 1 day Thu 12/10/15 Thu 12/10/15

3 1.2 Commission Meeting 1 day Mon 12/14/15 Mon 12/14/15

4 1.3 Final Documents to Foth for Printing 1 day Fri 1/8/16 Fri 1/8/16

5 1.4 Advertisement 1 day Sat 1/16/16 Sat 1/16/16

6 1.5 Mandatory Pre-Bid Conference 1 day Fri 1/29/16 Fri 1/29/16

7 1.6 Bid Letting 1 day Fri 2/26/16 Fri 2/26/16

8 1.7 Contract Preparation & Review 1 wk Mon 2/29/16 Fri 3/4/16

9 1.8 Contract Execution by Contractor 1 wk Mon 3/7/16 Fri 3/11/16

10 1.9 Contract Award by Airport 1 wk Mon 3/14/16 Fri 3/18/16

11 1.10 FAA Grant Application 1 wk Mon 3/14/16 Fri 3/18/16

12 2 Construction 9.6 mons Mon 3/21/16 Tue 12/13/16

13 2.1 Shop Drawings, Submittals & Badging 6 wks Mon 3/21/16 Fri 4/29/16

14 2.2 Construction - Baggage Claim Waterproofing 4 wks Mon 4/4/16 Fri 4/29/16

15 2.3 Construction - Baggage Claim 4 wks Mon 4/4/16 Fri 4/29/16

16 2.4 Construction - East Concourse 8 wks Mon 5/2/16 Fri 6/24/16

17 2.5 Construction - West Concourse 8 wks Mon 6/27/16 Fri 8/19/16

18 2.6 Construction - Center Concourse 8 wks Mon 8/22/16 Fri 10/14/16

19 2.7 Construction - Connector- East Half 8 wks Mon 5/2/16 Fri 6/24/16

20 2.8 Construction - Connector- West Half 8 wks Mon 6/27/16 Fri 8/19/16

21 2.9 Construction - Lobby 8 wks Mon 6/27/16 Fri 8/19/16

22 2.10 Substantial Completion 1 day Mon 10/17/16 Mon 10/17/16

23 2.11 Final Completion 1 day Tue 12/13/16 Tue 12/13/16 12/13

Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec2016

CAE Columbia Metropolitan Airport

2015 Terminal Improvements

Project Schedule

151202 CAE 2015 Terminal Improvements Schedule Page 1 of 1 Wed 12/2/15

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RICHLAND-LEXINGTON AIRPORT DISTRICT DRAFT MINUTES

Finances, Contracts & Planning Committee Meeting December 10, 2015 @ 4 p.m.

RLAD Training Room

Attendance Richard McIntyre, Chair; Larry Koester; James Whitmire; Anne Sinclair; Dan Bell; Xavier Starkes; Jim Compton; Jerry Howard; David Jordan

Staff Present Dan Mann; Mike Gula; Gregg Hornsby; Lynne Douglas

1. Approval of Agenda Mr. Koester made the motion to approve the agenda. Mr. Bell seconded the motion. Motion carried.

2. Approval of October 8, 2015 Finances, Contracts & Planning Committee Meeting Minutes Mr. Koester made the motion to approve the minutes. Mr. Bell seconded the motion. Motion carried.

3. Foreign Trade Zone Property Request Mr. Mann reported that staff was contacted several months ago by a gentleman from Tennessee interested in acquiring 53 acres across from the foreign-trade zone facility. He wants to build a 100,000 sq. ft. warehouse and distribution center.

The property has been appraised at $27,500 per acre. Staff contacted the Property Director with Harsco to determine any future need for the property. They indicated there is no interest. Staff has contacted the FAA to begin the process to declare the land surplus which will take about 45 days.

Mr. Koester made the motion to declare the property surplus and to allow staff to move forward with the process with the FAA. Ms. Sinclair seconded the motion. Motion carried.

4. Discussion/Suggestions Mr. Mann reported that staff is continuing to work on the solar project. Per ConEdison, we will need to provide $1 million of our own money to have solar on top of the garage. It is more cost feasible for us to own it instead of working through investors. Staff plans to discuss further with ConEdison next week. More information to include a recommendation will be presented at the January Commission meeting.

5. Adjournment Mr. Howard made the motion to adjourn seconded by Mr. Bell. Motion carried.

Respectfully Submitted,

Lynne Douglas, Commission Secretary

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FOREIGN TRADE ZONE PROPERTY REQUEST DECEMBER 2015

Explanation: The Airport acquired the property in 1962 from Lexington County at no cost to the District. The process to sell the land includes:

1. Have the land appraised 2. Have the FAA declare the land as surplus. The process takes

approximately 90 days, which started November 11, 2015. 3. Closing projection date is March 1, 2016.

The property survey is being conducted by Survey and Mapping Services of SC, Inc. The property was appraised by Joseph J.T. Carter, II, with Carter Commercial Appraisal Group on September 15, 2015 with a valuation of $27,500/acre. Recommendation: Staff recommends that the Commission approve the sale of 53 acre land tract.

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SITE DESCRIPTION Location – The subject site is located on the east side of Airport Blvd and on the south side of Trade Zone Drive, immediately to the east of the main airport campus. Area and Shape – As you can see on the tax map sketch below, the subject site is irregular in shape, with a long arm that reaches westward to Airport Blvd. The total site area is estimated at 53 acres.

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