Page 1 Inter-Company Cash Application By MIS Department.

Page 1

Inter-Company Cash Application

By MIS Department

Page 2What is Inter-Company Cash Application?

• When a Related Factory (e.g., JAR Kenya) or Vendor (e.g., MG Macao) closes a shipment, A/P records are created for the Purchaser (e.g., Jordache) to the Factory or Vendor and (for Related Factories) from the Vendor to the Factory

• These A/P records can be selected by the paying company and sent electronically in a batch to the selling company

• The selling Factory or Vendor can then apply the cash batch to its corresponding A/R records

(Skip to Main Menu)

Page 3

Enter your User ID and

Password here

Note: User ID and Password are initially assigned by MIS. You will be prompted to change it the first time you login. The password field IS case-sensitive.

Sign On

Click OK

Page 4

Click the check (or hit the Enter key) to proceed

Welcome

Click here to proceed

(Enter key)

Page 5

Enter the Company number

If you don’t enter a Company or enter the wrong number, you will receive this

error: Click OK

Select Application

Click the Daily Accounting button in

the menu

Page 6Daily Accounting Menu

Click “A/R Inter-Company Cash Application”

Page 7Application Security

Enter your Application User ID

here (2 letters)

Note: If you do not have an Application ID you must email [email protected] to

request “A/R Application Security”

Page 8View Batches

Right-click on the line

A list of cash batches (checks) entered by the Purchaser (or Vendor, for Factories) will appear. You should change the batch number to prevent

any more checks from being added to it

Click “Select for Changing”

Page 9Change Batch Number

Delete the slashes (/) and change the last 2 digits of the

batch number (leave the date)

Click OK

01

Page 10Select Batch

The batch number has

changed

Click “Select and Return”

To work with the batch,

right-click on the line

Page 11Select Check

Double-click on the check

to select it

Click “Select Check” on the popup menu

Page 12Active Error

If someone else is working with the batch this error will appear

Click OK

Click Return to select another

batch

Page 13List of Open Invoices (NOT IN BATCH)

This is a list of open invoices. Do NOT select

anything!!! The invoices in the batch have already been marked as paid (keyed off)

Click “Review/Reset Keyed Off Items” (F5)

Page 14List of Invoices in Batch (Check)

This is a list of invoices in the batch.

You can match the invoice numbers in the “Ref #1” column to the invoices in the AP batch document

Note that the Chk amt equals K/O inv and the Balance is .00

Click Balanced and Update to

process

Page 15Out of Balance

Note that the Chk amt does not equal K/O

inv and the Balance is NOT .00

The Balanced and Update

button is gone! What happened?

This invoice was unchecked and is now listed as UNPAID!

Check the P column and press Enter to add it back to

the batch

Page 16Batch Balanced

The screen returns to the list of checks.

Click “Update Batch” to finish applying cash

Page 17What Happens Next?

• A/R records for the invoices in the batch are paid