PACKAGING AND PROCESSING DIVISION READY RECKONER · Pre and post verification of packaging material used in the packaging as approved by CIB&RC. c. Verification / analysis of the

PACKAGING

AND

PROCESSING

DIVISION

READY

RECKONER

***

INDEX

Sr. No. Description Page No.

1. ORGANISTATION CHART OF PACKAGING AND PROCESSING DIVISION (CIL)

1

2. CONTACT DETAILS OF OFFICERS/ OFFICIALS IN THE PACKAGING & PROCESSING DIVISION

2

3. WORK ALLOCATED TO PACKAGING & PROCESSING DIVISION 3

4. WORK DISTRIBUTION AMONGST THE OFFICERS/ STAFF UNDER PACKAGING & PROCESSING DIVISION

4-6

5. LEVEL OF DISPOSAL 7

6. TIME LINE 8

7. PERIODIC REPORTS/RETURNS 9

8. STATEMENT OF RECEIPTS AND DESPATCH OF LETTERS

10

9. GOALS & OBJECTIVES (SHORT-TERM/ MEDIUM TERM/LONG TERM)

11-15

ORGANISTATION CHART OF PACKAGING AND PROCESSING DIVISION (CIL)

Plant Protection Adviser

(Dr. D. D. K. Sharma)

Assistant Plant Protection Adviser, CIL

Lab Attendant

Sh. Madan Lal

Analyst

Dr. Munish Pal Singh

Assistant Plant Protection Officer (Chemistry)

Mr. Dinesh Kumar Thakur

Assistant Plant Protection Officer (Chemistry)

Section Officer, CIL

Sh. Dhrub Kumar

Care Taker

Sh. Mahesh Kumar

Administrative support

Sh. M.L. Meena

Under Secretary

Technical Manager

Mr. Avnish Tomar

Assistant Director (Chemistry)

In-charge Packaging Division

Quality Manager

Dr. Vandana Seth

Joint Director (chemistry)

Sl. No. Name Designation Mobile No. Address

1. Mr. Avnish Tomar Assistant Director (chemistry)

9540088810 Tele: 23714350

(Office) EPBX No. 345

B-251 MIG Flats East of Loni Road Delhi-11093

2. Mr. Dinesh Kumar Thakur

Assistant Plant Protection Officer

(Chemistry)

8527068613 House Number -446 Sector 21-B Faridabad-121001

3. Dr. Munesh Pal Singh

Assistant Plant Protection Officer

(Chemistry)

9560680595 House Number 151 NIT-4 Faridabad-121001

Tele: 01292476403, Room No. 18 CIL building

4. Shri Madan Lal

MTS

8684084586 Quarter Number 1751 Type-II NH-IV Faridabad

CONTACT DETAILS OF OFFICERS/ OFFICIALS IN THE PACKAGING & PROCESSING DIVISION

The following works have been allocated to Packaging & Processing division:-

a. Pre and post registration verification of packaging and labeling claims/ requirements made by

the manufactures/registrants in the Registration certificate issued by CIB&RC.

b. Pre and post verification of packaging material used in the packaging as approved by CIB&RC.

c. Verification / analysis of the packaging and labeling samples received under section 5 (C) of the

Insecticides Rules, 1971 in the context of conditions laid down on the certificate of registration

issued under Insecticides Act,

d. Technical guidance to the Bureau of Indian Standards, in formulating, updating and amending

the standard of pesticides quality control, safety storage, transportation and use.

e. Verification of shelf life data of the pesticides sample received from the Secretariat of Central

Insecticides Board and Registration Committee.

f. To render technical guidance to the state department of agriculture functionaries and other

Scientific bodies dealing with matters relating to the packaging, labeling, quality control, safety

and other aspects of pesticides.

WORK ALLOCATED TO PACKAGING & PROCESSING DIVISION

Jobs and responsibilities of Packaging and Processing Division S.N Name Designation Responsibility of staff 1. Sh. Avnish Tomar Assistant Director

(Chemistry)/ In-charge 1. To undertake preparation of reports /other

documents required for implementation of QSP. They report to Quality manager for activities/ Function related to quality management system as per ISO/17025.

2. Maintain the calibration schedule of all the instruments/equipments.

3. Coding and decoding of samples and maintain coding records & sample allotment to analyst.

4. Responsible for duty roster and monthly progress report records, arrangement of distilled water , glassware and accessories of equipments.

5. Record of MRM/MRCM meeting and follow up action are maintained.

6. Responsible for distribution of samples, supervision of tests and preparation of test reports.

7. Overall responsibility for updation of documents as per quality system format (QSF) and issuance of test reports related to samples testing under 5 (C) for label, leaflet and packaging and planning for sample testing for shelf life studies.

8. Working as a member of local purchase committee (LPC) for the procurement of chemicals and consumables as per requirements of CIL & CIB&RC.

9. Working as coordinator for implementation of CPAIS(central pesticides analysis information system ) and various technical inputs for software development and installation lane backbone in CIL and Two RPTLS.

WORK DISTRIBUTION AMONGST THE OFFICERS/ STAFF UNDER PACKAGING & PROCESSING DIVISION

2. Dr. Munesh Pal Singh

APPO(Chemistry) 1. To undertake the analysis of pesticides and their formulation by using modern sophisticated instruments like GLC, HPLC, UV and FTIR etc.

2. To undertake testing of samples allotted to them , preparation of standard solution , their standardization , equipment calibration , glassware calibration and other analytical activities.

3. To carry out method verification method verification / validation of test method.

4. Maintaining records of analyzed samples, reagents/chemicals in respective logbooks/registers.

5. Testing of pesticide samples for shelf life studies received from CIB&RC.

6. Responsible for maintenance of cleanliness and housekeeping in the laboratory.

7. Any other work towards the cause of the laboratory.

3. Mr. Dinesh Kumar Thakur

APPO(Chemistry) 1. To undertake the analysis of pesticides and their formulation by using modern sophisticated instruments like GLC, HPLC, UV and FTIR etc.

2. To undertake testing of samples allotted to them , preparation of standard solution , their standardization , equipment calibration , glassware calibration and other analytical activities.

3. Pre and post registration verification of packaging

and labeling claims/ requirements made by the

manufactures/registrants.

4. Pre and post verification of packaging material

used in the packaging of pesticides and

Verification / analysis of the pesticide samples

received from different states for packaging ,

labeling, and leaflet of samples received under

section 5 (C) of the Insecticides Rules, 1971 in the

context of conditions laid down on the certificate

of registration issued under Insecticides Act 1968.

5. Preparation of test reports, monthly reports & records for annual data.

******

6. Any other work towards the cause of the laboratory

Sh. Madan Lal MTS 1. To assist analysts for all laboratory estimations and experiments.

2. Responsible for movement of files/indents and other office secretariat work.

3. Shall ensure that laboratory rooms/equipment and glassware’s are kept clean and disposal of waste chemical material is done as directed.

4. To carry out any other work/instructions given by the senior officers and assist in dispatch the reports of analysis.

5. To keep the record of gas cylinders like Nitrogen, Zero air and Hydrogen.

Controlling Officer(s) have authority to make such changes as considered necessary for

disposal of pendency, leave of staff etc . However, following internal link officer system will

function:-

Sl. No.

Name of the official 1st Link 2nd Link

1 Dr. D.P. Nagdeve Joint Director (WS)/ In-charge CIL

Mr. Avnish Tomar Assistant Director ( Chemistry) / In-charge Packaging division of CIL

1. Mr. Dinesh Kumar Thakur APPO(Chemistry)

2. Dr. Munesh pal Singh APPO(Chemistry)

3. Madan Lal (MTS)

LEVEL OF DISPOSAL

Standard operating procedure for analysis and reporting of pesticides sample in packaging and

processing division at CIL Faridabad.

S.N Activity Under the supervision of/done by

Days Required

Remarks

1. Receipt of sample First coding officer/ In-charge /APPOs

01 Physical check of sample for proper packing and sealing of state insecticide inspector/ UT insecticide Inspector.

Detailed entry into the receipt registers.

checking of required documents as per check list for verification of label and leaflet.

2. Marking of the sample portion with code and their distribution to individual analyst

Incharge /First coding officer 01 First level of coding (first code)

3. Analysis of sample for label and leaflet claim and preparation of analytical test reports (ATR-Final draft -Hard copy print)

APPO(chemistry)/In-charge 02

4. Verification of result and submission of reports to first coding officer

Incharge of Division 01 First level of decoding.

5 Approval of results/ draft ATR reports by APPA(CIL)/In-charge CIL

APPA (CIL) in presence of In-charge of division .

02 Detail of reports marked as repeat given to first coding officer for reanalysis

6 Preparation of final draft of reports to be sent to sender.

APPO(chemistry)/In-charge 01

7. Dispatch of hard copy of report in original duplicate through registered post.

APPO(chemistry)/Admin-3 02

TIME LINE

Sl. No. Subject To whom Frequency

1. Progress report of Samples Coordination Section

Monthly/Fortnightly

2. Analytical test report of tested samples APPA(CIL)/ Sate agriculture department

As and when tested and approved by APPA(CIL)

3. Monthly D.O. Coordination Section

Monthly

4. Material for monthly summary on Cabinet notes etc.

Coordination Section

Monthly

5. RTI report Coordination Section

Monthly & Fortnightly

6. court cases E-I Section/Online Monthly & Fortnightly

7. Procurements of chemicals / CRM SO(CIL) Fortnightly

8. Maintenance and AMC of Analytical instruments

SO(CIL) Half-yearly

9. CPGRAMS Coordination Section

Monthly

PERIODIC REPORTS/RETURNS

1. Total letters received from: - 46 1.1.2016 to 31.12.2016 2. Total letters received from: -83 1.1.2017 to 31.12.2017 3. Total letters received from: - 13 1.1.2018 to 08.03.2018 4. Total letter despatch from: -166 1.1.2016 to 31.12.2016 (English & Hindi) 5. Total letter despatch from: - 203 1.1.2017 to 31.12.2017 (English & Hindi)

6. Total letter despatch from: -45 1.1.2018 to 08.03.2018 (English & Hindi)

7. Weekly Receipts -05 approx.

**

STATEMENT OF RECEIPTS AND DESPATCH OF LETTERS

Introduction

Packaging and processing division of CIL receives Pesticides sample from various state

department for verification of packaging , labelling and leaflets claim as approved by

CIB&RC. The major role of the division given as under-

OBJECTIVES:

a. Pre and Post registration verification of the packaging and labeling claims/ requirements made by

the manufacturers / registrants.

b. Verification / analysis of the Packaging & labeling samples received under Rule 5 (C) of the

Insecticides Act, 1968 and rules there under in the context of the conditions laid down on the

certificate of registration issued under Insecticide Act, 1968.

c. Technical guidance to the BIS, in formulating, updating and amending the standards of pesticides

quality control, safety, storage, transportation and use etc.

d. Imparting training to the enforcement functionary of states/ U.Ts on various aspects of pesticides

relating to packaging & processing, labeling and other required parameters.

e. Verification of data on shelf life claims of pesticides and their formulations as per protocol

approved by the registration committee and Bureau of Indian Standards (BIS) on quality control

& packaging.

MEDIUM TERM VISION:

A. Training of the staff posted in Packaging & Processing Division, CIL at I.I.P.(Indian

Institute of Packaging) for getting the latest information about the packaging tools and

Techniques.

B. Finalization of technical specification for the procurement of latest modern analytical

Instruments/ equipment for Testing of Packaging Material to enhance and strengthen the

Testing facilities in Packaging and Processing division.

C. To develop and implement Central Pesticide Information System (CPAIS) in CIL & two

RPTLS for the online generation of test reports and displaying of online status for

various types of samples received in the Laboratories and strengthening of e-Governance

in CIL and RPTLS.

GOALS & OBJECTIVES (SHORT-TERM/ MEDIUM TERM/LONG TERM)

LONG TERM VISION:

A. The Central Insecticide Board has approved for implementing the Scheme to carry

out for Testing Storage Stability Studies data (SST) in three locations. The selected locations

should represent diverse climatic conditions of the country especially from the view points of

maximum and minimum temperatures besides one of the coastal location. Out of the three

selected locations, one location is identified at the Packaging & Processing division of Central

Insecticide Laboratory, Faridabad.

B. Efforts are being made for strengthening the Technical man power, equipments etc. to carry

out the Storage Stability Studies data (SST) analysis in the Packaging & Processing

division of Central Insecticide Laboratory .The list of required shopsticated instruments

along with technical specifications has been put up to P&C division PPQS for getting the in

principle approval for procurement and strengthen the testing facility in packaging division of

CIL to initiate the storage stability study for samples of pesticides and it formulations and to

generate data for registration of pesticides.

NEW WORK TO BE INITIATED:

The Central Insecticide Board has approved for implementing the Scheme to carry out for

Testing Storage Stability Studies data (SST) in three locations. The selected locations should

represent diverse climatic conditions of the country especially from the view points of maximum and

minimum temperatures besides one of the coastal location. Out of the three selected locations, one

location is identified at the Packaging & Processing division of Central Insecticide Laboratory,

Faridabad.

Efforts are being made for strengthening the Technical man power, equipments etc. to carry out the

Storage Stability Studies data (SST) analysis in the Packaging & Processing division of Central

Insecticide Laboratory .

CAPACITY AND ACHIEVEMENTS

The Annual Capacity of the P & P Division of CIL is to analyzed 150 samples per

Annum. The capacity and achievements of the Packaging and Processing Division of CIL

for the year 2015-16 , 2016-17 and 2017-18 (up to January 2018) is give bellow ;-

*NOTE :- The achievements shortfall due to not receiving the samples from

the States/ UT`s as per their annual earmarked quota requirements allotted

to them for the year 2015-16, 2016-17 and 2017-18 (Up to 31th March 2018).

ACHIEVEMENTS

a. In the last two years (2016 to 2017) total samples 106 samples were received from

various states agriculture department for verification of labels leaflet and packaging

conditions as approved by CIB&RC. Out of 106 samples tested for packaging

requirements, ….10.. samples were found to be misbranded / non-conforming with

respect to label and leaflet claims, thereby contributing towards the quality control

/check of unwarranted claims in the label and leaflets of various pesticides products

sold to the farmers.

b. 06 samples received from CIBRC are under process for studies conducted for

enhancement of Shelf Life .

c. All the periodical reports (Fortnightly/ Monthly/ Quarterly/ Half yearly) pertaining to

proposals pending with ACC/ implementation of ACC decisions/ RTI matters and

monthly summary for Cabinet etc. processed and sent to the concerned departments

in a time bound manner.

YEAR Annual

Capacity

Achievements

2015-16 150 35*

2016-17 150 65*

2017-18

(Up to 31st March 2018)

150 41*