Pacific Humanitarian Team Overview United Nations Office for the Coordination of Humanitarian Affairs Pacific Humanitarian Team 8 October 2010
Feb 24, 2016
Pacific Humanitarian Team Overview
United Nations Office for the Coordination of Humanitarian Affairs
Pacific Humanitarian Team 8 October 2010
KEY MILE STONES
2005 HUMANITARIAN REFORM 2007 SOLOMON ISLANDS TSUNAMI 2008 PHT & PACIFIC CLUSTERS
AGREED 2009 CYCLONE SEASON,
TONGA/SAMOA TSUNAMI, IA CONTINGENCY PLANNING
2009 2ND PHT REGIONAL MEETING 2010 CYCLONE SEASON, INTER-
AGENCY CONT. PLANNING, CLUSTER WORK
PACIFIC HUMANITARIAN TEAM (PHT)
Composed of all regional humanitarian response organizations, including UN, NGOs, Red Cross and Red Crescent Movement, donors
organized around humanitarian “clusters”
Chaired by UN Resident Coordinator
A GLOBAL MODEL FOR COORDINATING INTERNATIONAL HUMANITARIAN ASSISTANCE
“CLUSTERS” ARE MADE UP OF ORGANIZATIONS AND OTHER STAKEHOLDERS WORKING IN A SPECIFIC HUMANITARIAN FIELD OF WORK
EACH CLUSTER IS LEAD BY AN AGENCY AS AGREED BY THE PHT
CLUSTER APPROACHWHAT IS IT?
PACIFIC CLUSTERS &LEAD AGENCIES
Seven clusters exist in the Pacific region and can be rolled out in affected countries immediately if needed
Inter-ClusterCoordination
PACIFIC HUMANITARIAN TEAM
Inter-ClusterCoordination
• 791 People• 149 different organizations (165 including national govts)• 7 clusters• Based in 27 countries• Covering 15 Pacific Island countries
EMERGENCIES & PHT RESPONSE 2008-2010
High Sea Swells: RMI, FSM, Solomon Islands (Dec 08)
Fiji Floods (Jan 09)
Guadalcanal floods (Feb 09)
Ambrym Volcano and Flood (Apr 09)
Samoa & Tonga Tsunami (Sep/Oct 09)
TC Mick in Fiji (Dec 09)
Gaua Volcano (Dec 09 – ongoing)
Rendova Tsunami - Solomon Islands
(Jan 10) TC Pat in Aitutaki –
Cooks (Feb 10)
TC Tomas in Fiji (Mar 10)
TC Ului in Solomon Islands (Mar 10)
INTER-AGENCY CONTINGENCY PLANNING
Solomon Islands (March 09)
Samoa (April 09)
Vanuatu (September 09)
Gaua Volcano (March 10)
Cook Islands (May 10)
Tonga (September 10)
CLUSTER ACTIVITIES – UPDATE 2010 Emergency Shelter:
activities to take off from 2010 PHT meeting WASH:
mapping of key actors, govt counterparts and pre-positioned supplies
Harmonizing WASH Coalition and WASH Cluster Increased coordinated response (Fiji) WASH workshop postponed to May 2011
Protection: workshops in Samoa, Fiji and Vanuatu to raise awareness on
human rights of disaster affected persons and integration into DM Pacific Protection Toolkit
Logistics: WFP expanded logistics cluster activities into the Pacific. LCAs for
PNG, Vanuatu and Solomon Islands. Log cluster support cell established in Malaysia
Preparedness activities to take off in 2011
CLUSTER ACTIVITIES – UPDATE 2010 Emergency education:
support focused on support to MoEd. to develop emergency education plans
Health: coordinated response TC Tomas in Fiji Volcano affected communities in Vanuatu Training Coordinates closely with WASH More focus on mental health and PS support (MHPSS)
Early Recovery: UNDP expanding (coordination) activities in ER (Tonga,
Samoa, Cook Islands, Fiji) Using PHT 2010 as guidance
IDENTIFIED KEY ISSUES FOR PHT CLARIFICATION OF ROLES AND RESPONSIBILITIES IN PHT MORE INVOLVEMENT PACIFIC ISLAND COUNTRIES INVESTMENT IN PREPAREDNESS AND CONTINGENCY
PLANNING, PARTICULARLY BY CLUSTERS CLUSTER LEAD AGENCIES INVEST IN LEAD/COORDINATION
ROLE CLUSTER PLANNING AND RESPONSE WITH IN-COUNTRY
COUNTERPARTS AGREED STANDARDS IN AND AMONG CLUSTERS IN KEY
HUMANITARIAN AREAS (HEALTH/NUTRITION, WASH, SHELTER, LOGISTICS, PROTECTION, ER)
INFORMATION MANAGEMENT, PARTICULARLY BASELINE DATASETS AND JOINT ASSESSMENTS, ANALYSIS AND INFORMATION SHARING
INCLUSIVE COORDINATION MECHANISMS (REGIONAL AND NATIONAL LEVEL), PARTICULARLY FOR CLUSTER LEADS, OCHA, NDMOS
IDENTIFIED KEY ISSUES NDMOS LEADERSHIP DEVELOPMENT (GENERAL MANAGEMENT, STRATEGIC
POLICY DEVELOPMENT, FINANCIAL MANAGEMENT) RESOURCE MOBILIZATION, INTERNATIONAL DONOR AND PARTNER
LIAISON PARTNERSHIP BUILDING AND COORDINATION OF RESOURCES, IN-
COUNTRY STAKEHOLDERS, PROGRAMS INFORMATION MANAGEMENT:
Improve access to more accurate baseline data and information to support DM, DRR and CCA
Assessments Information technology and competence
NEW MECHANISMS TO SUPPORT INSTITUTIONAL STRENGTHENING AND CAPACITY BUILDING TO NDMOS, OTHER KEY NATIONAL AGENCIES, CIVIL SOCIETY AND PRIVATE SECTOR
DEVELOPING SOPS, SIMULATION EXERCISES
NDMO REFLECTIONS ON PHT CLUSTER APPROACH USEFUL FOR COUNTRIES, ESPECIALLY
WHEN IT IS FLEXIBLE AND LINKS WITH NATIONAL DM ARRANGEMENTS
CAN MOBILIZE EXTERNAL SUPPORT QUICKLY ALLOWS COORDINATION OF EXTERNAL/DONOR RESOURCES SUPPORTIVE TO LINE MINISTRIES TO IDENTIFY AND
FORMULATE HUMANITARIAN NEEDS AND RESPONSE TOGETHER
LINK UP WITH COMMUNITY BASED ORGANIZATIONS TO PROVIDE SUPPORT AND TAP INTO LOCAL KNOWLEDGE (VIA NDMOS)
PHT HAS TO AGREE ON STANDARDS AND WHAT IS RELEVANT RELIEF FOR PICS
FOCUS ON RESPONSE – EARLY RECOVERY TO COME INTO THE PICTURE
CLUSTERS CAN SUPPORT PREPAREDNESS ACTIONS AND CAPACITY BUILDING (SECTOR AND CROSS-CUTTING)
QUESTIONS SO FAR?
CLARIFYING THE PHT: TORS
A swift emergency response requires that clearly defined roles and responsibilities are commonly understood and accepted.
Each decision-making body needs to understand their specific role in the chronology of a crisis response, and these decision points need to be made explicit to all major stakeholders.
CLARIFYING THE PHT: TORS (CONT’D)
3 decision-making bodies of the PHT and their responsibilities and functions.
They are: The PHT Heads of
Organisations Group (HOO) The PHT Inter-cluster
Coordination Group (ICCG) The PHT Clusters
PHT CLUSTERS
Clusters(7 Pacific Clusters)
PHTInter-ClusterCoordination
Group
• Chair: OCHA• Members: Cluster Leads• Leads inter-agency Preparedness and Response planning• Maintains overview of response and gaps• Ensures cross-cutting issues are reflected in cluster plans• Coordinates inter-agency multi-sector assessments• Monitors cluster performance
PHTHeads of
Organisations Group
• Chair: UN Resident coordinators• Members: Cluster Leads• Members: Heads of key humanitarian organizations active in the Pacific• Agrees on common policies and strategic response• Reviews and approve Preparedness and Response plans• Promotes adherence to principles, guidelines and policies
• Chair: Cluster Lead• Members: Humanitarian practitioners based on sector of activity• Maintains sectoral coordination mechanisms at regional, national and sub-national levels• Secures commitments from humanitarian partners in responding to needs and filling gaps• Ensures appropriate coordination and information exchange regarding sectoral activities
with national and local authorities• Ensures cluster members identify and address distinct needs of women, girls, boys and
men and identifiable vulnerable groups
PHT CLUSTERSRole
Ensure coordination among organisations working in a specific sector
Composition Each cluster is lead (convened) by an agency as agreed
by the PHT Cluster members are self-selecting – cluster lead agencies
are required to ensure the cluster is comprehensive
Interface with other coordination mechanisms E.g. country coordination, FRANZ During an emergency response, government counterpart
become part of the cluster
RESPONSIBILITIES Respond jointly
Commonly identify needs (assessments)
Develop appropriate strategic response plans with shared objectives addressing gender and other differentiated needs
Application of standards
Joint advocacy and resource mobilization
Coordinate amongst themselves & with national authorities in order to avoid gaps and duplications and ensure quality of humanitarian assistance
PHT HEADS OF ORGANISATIONS GROUP
Clusters(7 Pacific Clusters)
PHTInter-ClusterCoordination
Group
• Chair: OCHA• Members: Cluster Leads• Leads inter-agency Preparedness and Response planning• Maintains overview of response and gaps• Ensures cross-cutting issues are reflected in cluster plans• Coordinates inter-agency multi-sector assessments• Monitors cluster performance
PHTHeads of
Organisations Group
• Chair: UN Resident Coordinators• Members: Heads of key humanitarian organizations active in the Pacific• Agrees on common policies and strategic response• Reviews and approve Preparedness and Response plans• Promotes adherence to principles, guidelines and policies
• Chair: Cluster Lead• Members: Humanitarian practitioners based on sector of activity• Maintains sectoral coordination mechanisms at regional, national and sub-national levels• Secures commitments from humanitarian partners in responding to needs and filling gaps• Ensures appropriate coordination and information exchange regarding sectoral activities with
national and local authorities• Ensures cluster members identify and address distinct needs of women, girls, boys and men
and identifiable vulnerable groups
PHT HEADS OF ORGANISATIONS GROUP
Role A body to provide strategic guidance and oversight for
humanitarian action in the region
Timing The PHT HoO will meet within 12 hours of an event; in
order to develop a common operating picture and centralise decision-making, particularly by determining the likely level of the humanitarian response.
COMPOSITION Composed of heads/ highest level representatives of the key
organizations Cluster coordinators Relevant donor agencies will be invited of the discretion of
the RC or OCHA. Decisions made in PHT Leaders meetings will be followed-up
by the Inter-Cluster Coordination Group members.
During an emergency response: High-level representatives from the affected Government will
be invited to attend
RESPONSIBILITIES Strategic guidance and oversight for humanitarian action, including
setting common objectives and priorities (humanitarian action plans) and resource mobilization in both preparedness and response phases.
During an emergency, the PHT HoO decides which clusters will be activated, and which human and/or financial resources need to be mobilised
Provides guidance to cluster lead agencies and developing solutions to strategic problems coming out of the PHT Inter-Cluster Coordination Group or specific clusters.
Advocating adherence by responding humanitarian organizations and national governments to humanitarian principles
PHT INTER-CLUSTER COORDINATION GROUP
Clusters(7 Pacific Clusters)
PHTInter-ClusterCoordination
Group
• Chair: OCHA• Members: Cluster Leads• Leads inter-agency Preparedness and Response planning• Maintains overview of response and gaps• Ensures cross-cutting issues are reflected in cluster plans• Coordinates inter-agency multi-sector assessments• Monitors cluster performance
PHTHeads of
Organisations Group
• Chair: UN Resident Coordinators• Members: Cluster Leads• Members: Heads of key humanitarian organizations active in the Pacific• Agrees on common policies and strategic response• Reviews and approve Preparedness and Response plans• Promotes adherence to principles, guidelines and policies
• Chair: Cluster Lead• Members: Humanitarian practitioners based on sector of activity• Maintains sectoral coordination mechanisms at regional, national and sub-national levels• Secures commitments from humanitarian partners in responding to needs and filling gaps• Ensures appropriate coordination and information exchange regarding sectoral activities with
national and local authorities• Ensures cluster members identify and address distinct needs of women, girls, boys and men
and identifiable vulnerable groups
PHT INTER-CLUSTER COORDINATION GROUP
Role The PHT-ICCG ensures that the strategic priorities agreed
to by the PHT Leaders group inform the operational decision-making of the response
Timing 12 – 24 hours after event and further. The PHT ICCG will meet as soon as practicable after the
PHT leaders meeting to ensure key messages are conveyed to cluster members and response activities are coordinated.
COMPOSITION
Cluster leads and focal points for cross-cutting issues (e.g. gender)
In response, relevant country counterparts and relevant other (in-country) coordination mechanisms
Donors and other organizations whenever relevant
Chaired by OCHA
RESPONSIBILITIES
Develop clearly articulated cross-sectoral humanitarian response plans based on shared analysis
Ensure resources are appropriately prioritized across
clusters
Ensure gaps and duplications are avoided
Ensure perspectives & needs of women, men, and members of disadvantaged groups are equally addressed in all sectors
PHT BODIES: ROLES AND RESPONSIBILITIES
Chair:OCHA
UN agencies
Key NGOs
Red Cross mvt
IFRC
Chair:Resident Coordinator
Health and NutritionWASHShelter and Camp ManagementLogisticsProtectionEarly RecoveryEmergency Education
WHOUNICEFWorld VisionADRAOXFAMRed Cross mvtEtc…
WFPIOMWHORed Cross mvtNational CapacitiesWorld VisionEtc..
Donors
Donors UNICEFHealth & NutritionProjects
Red Crossactivities in
Health & Nutrition
sector
Cluster representatives
Strategy,Resource
mobilization
Operationalization,Coordination across sectors
Coordination withintechnical sector of
activity
Activities
Chair:WFPDuring disaster
response:National Government Rep. (Min of Foreign Affairs) During disaster
response:National Government Rep. (National Disaster Management Office) During disaster
response:National Government Rep. (Min. of Health)
Health and Nutrition Cluster
Chair:WHO and UNICEF
Cluster Leads
PHT Inter-cluster Coordination
Heads of Organizations
PHT Heads of Organizations
LogisticsCluster
Cluster representatives
OBJECTIVE
FINALISE AND ENDORSE TORS FORMAL AGREEMENT WITH WHICH
WE CAN REQUEST ERC/IASC TO FORMALLY RECOGNIZE THE “OPEN ENDED” CLUSTER APPROACH IN THE PACIFIC
ALLOW GLOBAL SUPPORT IN DISASTER PREPAREDNESS AND RESPONSE FOR THE CLUSTERS, ETC.
GROUP WORK DISCUSS THE 3 TORS IN SMALL
GROUPS IDENTIFY ISSUES FOR CLARIFICATION,
CHANGE, OBJECTIONS DISCUSS 20 MINS FEEDBACK IN PLENARY