P4 - INTEGRATING THE PROPERTY LISTERS OFFICE AND THE REGISTER OF DEEDS - LESSONS LEARNED, SUCCESS AND THE FUTURE

INTEGRATING PL AND ROD LESSONS LEARNED

Kristen Anderson – LIO Columbia County Powerhouse of Integration Columbia began their first integration project in

2004. Troy Everson – Dane County Land Records

Administrator Driving force for Integration in Dane County LIO

Committee Steve Piatak

“Sheldon“ ‘nuf said

SUCCESS!! Success requires someone with a vision

and the drive: Chief Integration Officer Get started with something small and

quick. The first success is important. Success breeds more success. Once you get the ball rolling, lots of

people will want to join.

BUILD AROUND SOMETHING WIDOR eRETR as the center point

WIDOR shares with ROD ROD shares with WIDOR WIDOR shares with RPL RPL shares with WIDOR

GIVE A LITTLE GET A LITTLE Integration is a two way street. People must want to share. The only thing someone might get is

“Banked”goodwill. Do it because it is good for the County

as a whole

DRIVING FORCES Technology has put previously out of

reach ideas within reach. Demand for greater

efficiency/accuracy. Vendors seeing the benefit of

collaboration are building Integration links.

EFFICIENCY GAINS Integration can pay for itself

Visible: paper and staff costs Harder to put a value on: greater accuracy

Time savings allowed for gathering MORE data. Do the things you always wanted to do but

didn’t have the time for. Makes existing staff more valuable

Increases their skills and therefore their value

MORE GAINS Build standards

Plat names/codes start in ROD and match all the way across.

Street names Owner Names

Who changes their standard? Greater sort/search accuracy

BUMPS IN THE ROAD Roadblock people Fear of change/Job security Roadblock vendor Missed requirements Overcoming “We tried that before” Look at the process, not just the

technology Technology shouldn’t drive the process.

Process should drive the technology.

ADVICE Talk about the goal. Let the technical

people figure out the details.

You may have to be willing to be vulnerable. You may get laughed at the first time you

bring up an idea.

DISCUSSION? Your ideas?