P3K-MODUL6-MsProject

Step - 1

Get to know

Microsoft Project

Lesson #0

Starting Microsoft Project

Step - 2

Define The

Project

Build The

Plan

1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project

Steps to Analyze Project

using Microsoft Project

0

MS Project

Environment

Step - 3

Microsoft ProjectAn Overview

Microsoft Project is a specialized database that stores and presents thousands of pieces of data related to your project. Examples of such data include tasks, durations, links, resource names, calendars, assignments, costs, deadlines, and milestones.

Examples of such calculated results include the start and finish dates of a task, the resource availability, the finish date of the entire project, and the total cost for a resource or for the project.

You can then manipulate and display this calculated data in various views to analyze the planning and progress of your project. This information helps you make decisions vital to the projects success.

Step - 4

Microsoft Project 2003 Editions

With Microsoft Project 2003, you have a choice of

two editions: Microsoft Office Project Standard

2003 and Microsoft Office Project Professional

2003.

Microsoft Project Standard 2003 is the

basic desktop edition of Microsoft

Project. It no longer connects in any

way to Microsoft Project Server 2003

and strictly stands alone.

Step - 5

Microsoft Project 2003 Editions

Microsoft Project Standard consists of all the essential features for individual project management, including the following:

Task scheduling

Resource management

Tracking

Reporting

Customization

Microsoft Project Professional 2003 provides everything that Microsoft Project Standard does. In addition, Microsoft Project Professional provides for team collaboration with a Web interface

Step - 6

The Advantages of using Project Management Software

Microsoft Project helps you develop a better plan.

Microsoft Project makes calculated projections easier

and more reliable.

Microsoft Project helps you detect inconsistencies and

problem in the plan

Microsoft Project helps you communicate the plan to others

Microsoft Project helps you Track progress and detect

potential difficulties

1

3

4

5

2

Step - 6

Step - 7

System Requirements (2000) :

75 Mhz Pentium or faster (or Compatible)

Windows 9x, or NT Workstation 4.0

16 Mb RAM plus an Additional 8 Mb RAM for windows 9x

32 Mb RAM plus an Additional 8 Mb RAM for windows NT

100 to 200 Mb Hard disk space

CD ROM Drive 8 speed (or Higher)

VGA or Higher-Resolution monitor (SVGA Recommended)

Mouse, Intellimouse or compatible pointing device.

Multimedia computer for accessing sound and other multimedia effects.

9600 or Higher - Baud modem (56.600 recommended)

Internet Explorer 4.0 (or later)

Step - 8

System Requirements (2003) :

Microsoft Windows XP or later or Windows 2000

Professional with Service Pack 3 or later.

266-MHz or higher Pentium-compatible CPU

64 megabytes (MB) RAM

8X CD-ROM drive or faster

Microsoft Windowscompatible sound card and

speakers

Microsoft Internet Explorer 5.01 or later

Microsoft Mouse or compatible pointing device

Step - 9


Go to Start > Programs > Microsoft Project

Although Microsoft Project

doesn't come with the

Microsoft Office software, it is

a member of the Microsoft

Office family. Consequently,

Project uses the standard

Microsoft Office menu and

toolbar structure and contains

some of the familiar Microsoft

Office tools.

Step - 10

Main Screen of Microsoft Project

Project always opens a new project schedule in the Gantt view. The view

shows all the information about your project in a single snapshot.

The Gantt Chart view has

two main sections: "Gantt

Table" and "Gantt Chart."

After you enter the task

information, the Gantt Table,

in the left pane, holds

columns of information

about your project, such as

task name, duration, start

date, and more.

The Gantt Chart, in the right

pane, is a graphic

representation that helps

you see the timing and

relationships among tasks.

Step - 11

This is a Divider.

It separates the Gantt

Table and Gantt Chart.

This is the Timescale.

The timescale along the

top of the Gantt chart

acts like a horizontal

calendar. Think of it as

a ruler against which

you draw the tasks in

your project.

However, instead of

marking inches, this

ruler marks off the

hours, days, weeks, and

months of your project.

Standard &

Formatting Toolbar

You can customize the

bar to add any helpful

tools of your choice.

You can also remove the

tools you use the least.

Project offers different views in which you can see project information about

timing relationships between tasks, resource allocations, and project progress.

To see another view just click MORE VIEW for 24 built-in view

This is the Fill Handle.

It is the same as a cell in

a table or in an Excel

spreadsheet.

Main Screen of Microsoft Project

Step - 12

Customize Toolbars

To Show or hide the View Bar ,

go to : View > View Bar

You also can create your own toolbar

by Customizing Toolbar Menu

Step - 13

Pulldown menus of Microsoft Project

File Menu.

Edit Menu.

Step - 14

View Menu.

Insert Menu.


Step - 15

Format Menu.

Tools Menu.


Step - 16

Project Menu.

Help Menu.


Step - 17

Help Menu.

Office Assistant is

Microsoft's interactive

help guide to Project.


Step - 18

Using Keyboard Command

Example of Keyboard commands

for navigating views and windows

Step - 19

Go to the

Next Lesson

10%

Step - 20

How to set

Project start date

Lesson #1

How to Start a New Project

Step - 21

Define The

Project

Build The

Plan

How to make a schedule

1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 21

Step - 22

How to Start a New Project

To create a new project in

Microsoft Project.

Go to File > New, or press Ctrl+N

Project displays the "New"

dialog box.

Under the "Project Templates"

tab, you may select a template

that suits your project.

Step - 23

How to set Project Information

The "Project Information"

dialog box is the starting point

for every project.

"Start date" sets the date you

want the project to begin. All

tasks will begin on the set date

and stop at the "Finish date."

"Schedule From" allows you

to choose whether you want

to start the project from the

deadline or from the start

date.

"Current date" is based on

your computer clock and

calendar settings. If you want

to, use a different date

"Calendar" allows you to select the

calendar on which you would like to base

your schedule :

standard calender, 24 hours, or Nightshift

Step - 24

Using Project Property Sheet

General Tab provides statistics about the project

file name, type, location and size as well as dates on

which it wa created, last modified and last opened.

Summary Tab supply descriptive information

about the project and people associated with it.

Statistics Tab Summarize your work on the project

file or document.

Contents Tab display summary statistics about

your project schedule

To show Property sheet , go to :

File > Property

Step - 25

How to define Schedule Option

To customize the standard

calendar to your own working

schedule, go to :

Tools > Options.

Step - 26

How to define Calender & Edit Option

Under the Schedule" tab,

you can designate specific

work hours per-day, day per-

week and day per-month

Step - 27

How to define General & View Option

Use spesific Currency

symbol, such as Rp

This table is used to

change the date format and

default view of microsoft

project while starting a

poject

Step - 28

How to modify & create Calender

To modify or create a

new calendar, go to :

Tools > Change Working Time.

To select days, click the first

day, and press and hold down

the Shift key, and click the

last day you want to select.

Click New to create

calender for spesific resource

Step - 29

End of the

Lesson

100%

Step - 30

How to

Enter ActivityTask

Lesson #2

Entering Activity Task

Step - 31

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 31

Step - 32

How to make WBS

To make project Task, It is strongly

recommended that you make a Work

Breakdown Structure (WBS)

Building Project

1.Work Preparation 2. Structure 3. Mech / Elect. 4. Finishing

2.1. Upperr Structure 2.2. Lower Structure

2.2.2. 1st Basement 2.2.3. 2nd Basement 2.2.1.Foundation

2.2.1.1. Pile 2.2.1.2. Pilecap 2.2.1.3. Sloof

INFORMATION :

1. Name of Activities

2. Volume (unit)

3. Resource usage

4. Activity Cost

5. Activity Duration

Step - 33

How to Enter Task

To start building a project,

enter the title of the

major steps to reach your

goal. You should input

each title as you expect

them to occur.

After you enter the major

tasks in your project, you

can now add details by

adding subordinate

tasks, also known as

subtasks

Click on a task name.

Go to Insert > New Task.

You may also add a new

row by pressing the

"Insert" button on your

keyboard.

To copy the tasks, you must select them and go to :

Edit > Copy Cell. Use "Paste" to place

the selected tasks into another cell.

"Show" on the

Formatting toolbar

easily determines the

level of detail you want

to view in a project.

Step - 34

How to Outlinening Task

Click Indent on the

Formatting toolbar to

indent the subtask

You may expand or collapse any

task that has a subtask by clicking

on the "Plus" or "Minus" sign

next to the task name.

Step - 35

How to Enter Milestone & Recurring Task

Project's recurring task feature enables

you to create the Meeting task once and

assign frequency and timing.

Milestones are tasks

that usually have zero

duration. It simply

marks a noteworthy

point in your project.

Step - 36

Double-click a task to open

the "Task Information. and

than Click the "Notes" tab.

You may attach notes to

individual tasks to remind

you of certain parameters

or details for the task.

A Note icon appears in the

Indicator column of the Gantt

table. You may move the

mouse pointer over this icon

to display the note.

How to Attach Note

The "Notes" tab provides

simple word processing,

such as tools for formatting

your notes.

Step - 37

How to save Project

The template feature is

especially useful in project

management because your

new projects are often similar

to the ones that precede or

follow them.

Template files have an

extension of *.mpt.

To save a Project file, go to

File > Save or Save As ...

Select General

Option to show

Password Dialog

Box You may save your files as

templates. A template file

saves all the settings you

made for a particular

project.

Step - 38

Go to the

Next Lesson

20%

Step - 39

How to Enter

Task Duration & Constraint

Lesson #3

Entering Task Duration

Step - 40

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 40

Step - 41

How to Estimate Duration

Project Time Management

Activity Scope Definition

Activity Sequencing

Activity Duration Estimating

Schedule Development

ScheduleControl (Tunning)

1 2 3

4

5

Resource Leveling

TCTO Analysis

Tracking Progress

Deterministic

Probabilistic

Step - 42

Activity List

Constraint

Assumption

Resource Reqd

Resource Capability

Historical Info.

Expert Judgement

Analoques Estimating

Simulation

Activity Duration

Estimate

Materials

Site Condition

Tools & Equipment

Basic References &

Personal Intuition

Experience from the

Last Project

Try & Error to Match

Requirement

Standard Manhours &

Work Unit

Productivity

Constraint

Status & Update

INPUT TOOLS &

TECHNIQUES OUTPUT

Factors affecting duration estimating

Step - 43

Worker Equip.

1 Beton K-225 300 m3 20 m3/jam - 1 15 Jam

2 Beton K-225 300 m3 0.17 m3/org/hari 50 - 36 hari

3 Pembesian 3500 Kg 50 kg/org/hari 5 - 14 hari

DurationResources Usage

No. Activity Volume Units Productivity

Calculating productivity

typroductivi

Volume

Output

InputDuration

Analisa G.41 : BOW

1 m3 Beton bertulang 1 PC : 2 PS : 3 Kr

6 Pekerja ...

0.3 Mandor ..

1 Tukang Batu .

0.1 Kepala Tukang .

1 m3 = 6 pekerja / hari

1/6 m3 = 1 pekerja / hari

Step - 44

How to Set Deterministic duration

You can manualy

enter task duration ,

or Double Clik the

cell to display Task

Information

If you're a visually

oriented person,

dragging task bars to

change durations

might be the best

method for you.

Hold down and select date from

Calender, if you want to start or

finish on spesific date

by default, Project uses estimated

durations for tasks when you type the

duration into the Gantt table. You should

have seen a question mark next to each

duration.

Deterministic

Step - 45

How to Set Probabilistic duration Probabilistic

Te = (a+4m+b) x (1/ 6) : Time Expected

S = (1/6)(b-a) : Standard Deviation

Vte = S 2 : Task Varians

Time Expected

field (Te)

Optimistic

(a)

Most likely

(m)

Pesimistic

(b)

Z = T(d) - Te

S Critical

Step - 46

How to use Task Information

if you use the Start and Finish dates, Project only uses working

days in the date range. If you enter a duration, Project calculates

the beginning and end of the task. It also takes weekends and

holidays into consideration. So these two methods may yield

different results.

Project uses the settings in

the "Calendar" tab in

"Options" to determine the

number of days in a month.

Type a new duration using

the following abbreviations:

m = minutes, h = hours,

w = weeks, and mo =

months.

When you establish a task's

duration in the "Task

Information" dialog box,

place a check in the

"Estimated" check box to

make the duration

approximate.

Step - 47

How to Configuring Timescale

After entering several tasks and task

durations, you'll probably want to manipulate

the timescale in the Gantt chart to view

information.

Go to : Format > Timescale.

In the "Timescale"

dialog box, adjust the

units you wish to

display and how many

to include.

Major Scale Label

Minor Scale Label

Step - 48

How to use Task Constraint & Deadline

Setting a deadline in Project provides

you with a visual reminder if you don't

complete a task by the deadline you

established.

Constraints affect

the timing of a task

in relation to the

start or end of your

project or to a

specific date.

Step - 49

Understanding the type of Constraints

Classification Status

As Soon As Possible Mark a task as not constrained

As Late As Possible

Delays the task as long as possible, without holding up the finish of the

project and without creating a conflict for any successor task that is

constrained.

Start No Later Than This task must start on or before the designated date

Must Start On This task must start exactly on the designated date

Start No Earlier Than This task cannot start until the designated date or later

Finish No Later Than This task must complete on or before the designated date

Must Finish On This task must finish exactly on the designated date

Some task might be subject to deadlines from outside project :

deadlines imposed by Customer, contractors, the Government or

even international company policies.

Step - 50

Go to the

Next Lesson

30%

Step - 51

How to

Link Project Tasks

Lesson #4

How to link Project

Step - 52

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 52

Step - 53

Schedulling

Probabilistic Deterministic

CPM Non-CPM

PERT Arrow

Diagram

Time Scale

Diagram

Precedence

Diagram

Bar/Gantt

Chart

Line

Diagram

CPM : Critical Path Method

PERT : Program Evaluation Review Technique

Schedulling Theory

Step - 53

Step - 54

Construction Method

Land Clearing

(Cut & Fill)

Original

Land Contour

Piling

Installation

Set Pilecap

Set Sloof

Set 1st Level

Column & Beam

Set 2nd Level

Column & Roof

Step - 55

What Predecessors &

Successor is ?

Set 2nd Floor

Column and

Beam

1st Floor

Column

and Beam

Set 2nd Floor

Roof

Set 1st Floor

Stair

Set 1st Floor

Wall

Set 2nd Floor

Wall

FINISH START

Work Prep

and build.

Foundation

Activity which precede

the current Activity is

called Predecessor

Activity which Followed

the current Activity is

called Successor

Current

Activity

PREDECESSOR

SUCCESOR

Step - 56

Avtivities Relationship

(Precedence)

Linier Activity

A B C D

Merge Activity

A A

B

C D

Burst Activity

A B

C

D

Merge & Burst

Activity

A

B

C

D

E

ES

LS

EF

LF

d

Activity Name

ES : Early Start EF : Early Finish

LS : Latest Start LF : Latest Finish

d : Duration

Step - 57

Forward Pass and Backward

Pass Calculation

C

10

F

5

E

6

D

4

G

6

FINISH START A

5

0 0 5 5 15

15 19

0 0

5 5 15

B

10

27 31

15 25

15 25

15 21

25 31

25 30

26 31

25 31

25 31

31

31

Total Slack : LF - EF

Task

ES EF

LS LF

Critical Task : ES = LS dan EF = LF

Total Slack : The amount of time

that a task can be delayed without

delaying successors task

Step - 58

Task Dependency & Lead-Lag

Enter the Lag time to allow

for overlap or delay.

In the "Finish-to-Start" relationship, the

successor task may not begin until the

predecessor task is completed.

In a "Start-to-Start" relationship, the

successor cannot begins until the

predecessor begins.

In the "Finish-to-Finish" dependency, the

successor task cannot finish until the

predecessor task finishes.

Enter the Lead time to

allow early start

S F

F S

1

S F

S F

2

S F

S F

3

4 S F

S F

S F

Lag

Lead

Step - 59

How to Order (Link) Tasks

To order tasks, first, second, third,

etc., double-click on a task.

You can manually input

task predecessors

Lead & Lag

To link a whole range of

tasks and order them, select

the range of tasks.

Go to Edit > Link Tasks.

Step - 60

If a conflict exists, caused by

multiple dependencies or a

combination of dependencies and

constraints , Project will give you

this warning.

Dependency Conflicts Warning

Step - 61

Resolve Relationship Conflicts

Change the conditions that make the successor task dates fixed

Remove the relationship definition so that a successor relationship

to the task in the message no longer exist

Change the conditions governing the finish date for the predecessor

(the task named in the late date message) so that you can schedule the

task to finish by the late date.

1

3

2

Step - 62

Go to the

Next Lesson

40%

Step - 63

How to

Assign Resource & Cost

Lesson #5

Assigning Resources

Step - 64

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 64

Step - 65

To make project Task, It is strongly

recommended that you make a Work

Breakdown Structure (WBS)

Building Project

1.Work Preparation 2. Structure 3. Mech / Elect. 4. Finishing

2.1. Upperr Structure 2.2. Lower Structure

2.2.2. 1st Basement 2.2.3. 2nd Basement 2.2.1.Foundation

2.2.1.1. Pile 2.2.1.2. Pilecap 2.2.1.3. Sloof

INFORMATION :

1. Name of Activities

2. Volume (unit)

3. Resource usage

4. Activity Cost

5. Activity Duration

Assign Resource from

WBS Information

Step - 66

How To Define & Assign Resource

Resources are the people, supplies,

and equipment that enable you to

complete the tasks in your project.

Step - 67

Entering Resource Sheet

To define the type of resource, use the

drop down type list and select whether it

is a human or material resource.

Project refers to human resources as

"Work."

For material resources, specify the unit of

measure. You may set up any label you

want. You might use minutes for long

distance, and miles or gallons for gasoline.

Type Initials for the

resource under the

"Initials" column.

Typically,a resource's

name appears, but

you may customize

the view to display

the initials.

Assign resources to

groups, if they

share some common

characteristics, such

as "job function."

Project expresses in

percent the amount

of resources you

have available for

assignment Type the name of

the resource. For

Manpower, you

might want to

type a person's

name or a job

description.

Step - 68

Entering Resource Sheet

The 'Overtime Rate'

(Ovt. Rate) is the rate

you charge for overtime

work

The 'Cost/Use' column organizes the supply

rate you charge at a one-time rate for a

resource. Use this rate for costs that are

charged on a per unit basis, rather than a

time related basis.

'Accrue At' specifies

how and when

Microsoft Project

charges resource

costs to a task at the

Standard or Overtime

rates.

'Base Calendar'

identifies the

calendar that Project

should use when

scheduling the

resource. The 'Standard

Rate' (Std. Rate)

is the rate you

charge for regular

work

Use 'Code' and

abbreviations to

assign any

information to a

resource.

Step - 69

Resource Information

In the "Resource Information

," use the General tab to add

information about a resource

such as e-mail or availability.

Double Clik the

Resource to show

Resource Information

Dialog Box

Step - 70

Resources Information

Use the "Working Time" tab

to set the working dates or

vacation days on the resource

calendar.

The "Cost" tab allows you to

specify the cost of a resource. If you

are specifying a new rate as either an

increase or decrease of an existing

rate, you may specify the new rate as

an increased or decreased

percentage.

Step - 71

Assigning Resource to Gantt Chart

Use Format > Bar Style

To modify Information

which want to display in

gantt Bar

A check on the left column will

appear to indicate that the resource

is assigned to the selected task.

Step - 72

Type the fixed-resource cost in the 'Cost' field. When

calculating the total cost of a task, the cost does not depend

on the time a resource spends working on the task.

Assigning Fixed Information

Go to Window >

Remove Split to

close the bottom

pane in the Gantt

chart.

Go to Window >

Split to show the

bottom pane in

the Gantt chart.

Step - 73

Assignment Information

To assign the correct resource "Cost Rate

Table" to the task, go to View > Task Usage.

Task Usage view shows you the

amount of time a resource is

assigned to a particular task.

Step - 74

Assignment Information

Right-click and choose

Assignment Information.

Work Contour describe

how resources are

distributed across a time

Step - 75

Work Contour Pattern

25

50

100

50

25 25

50

100

50

25

0

20

40

60

80

100

120

1 2 3 4 5 6 7 8 9 10

Double Peak

100 100 100 100 100 100 100 100 100 100

0

20

40

60

80

100

120

1 2 3 4 5 6 7 8 9 10

Flat Contour

1020

40

80

100 100

80

40

2010

0

20

40

60

80

100

120

1 2 3 4 5 6 7 8 9 10

Bell Contour

25

50

100 100

75

10

75

100 100

50

25

1015

25

50505050

25

15

0

20

40

60

80

100

120

1 2 3 4 5 6 7 8 9 10

Early Peak & Late Peak

Step - 76

Go to the

Next Lesson

50%

Step - 77

How to

Utilize Multiple Views

Lesson #6

How to Utilize Multiple Views

Step - 78

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 78

Step - 79

Calender View In Project, different types of

views enable you to focus on

different aspects of a project.

Calendar view is useful when

entering a simple project and

reviewing what needs to be done

on a specific day

Step - 80

The Network Diagram

view displays the

general flow of work

and the relationships

between the tasks of

your project

Specify how large or

small you would like to

view the diagram.

Network Diagram

Layout

Step - 81

Customizing Network Diagram

Box-styles The shapes and colors

represent different types

of tasks. Critical tasks

are red and have

pointed sides, while

non-critical tasks are

blue and have squared

sides.

Go to : Format > Box Styles.

The lines that flow between the

nodes represent dependencies.

Step - 82

Task Usage View

Task Usage focuses on how much

work Resource has completed

over time. You can also compare

actual work and cost to budgeted

work and cost.

"Detail Styles" supplies

additional choices you may

display in the Details

section of the view

Step - 83

Tracking Gantt View

The Tracking Gantt

view is based on the

Gantt Chart view.

This view provides a

great visual way to

evaluate the progress

of individual tasks

and the project as a

whole.

This view compares baseline start and

finish dates to scheduled start and finish

dates, or to the percentage of the work that

has already been completed.

Warning

Indicator

Work Summerize

% Complete

Actual Work

% Complete

Actual Duration

Deadline

Baseline

Step - 84

Resource Sheet & Graph View

You can use the Resource

Graph view to spot and

correct resources that are

inappropriately allocated.

The Resource Graph view

shows how a particular

resource is being used on

a project

Notice that the

Resource Graph view

shows information for

one resource at a

time.

Over Allocation

Resource

Step - 85

More View (Detail Gantt)

The Detail Gantt

view shows a list of

tasks and related

information, and as

well, a chart

displaying slack

time and slippage.

The thin bar extending from the right

edge of the second task shows slack

time between the second and third

tasks.

The thin bar that appears at the

left edge of the second task

represents slippage between the

first task and the second task.

Step - 86

The Leveling Gantt view focuses on

task delays which is caused by

Resource Leveling Process.

More View (Leveling Gantt)

Task delay because of

overallocated resource

Split task

Preleveled Task

Leveled Task

Step - 87

More View (Relationship Diagram)

Relationship diagram

is a special version of

Network Diagram

While working on a large project, this graphic

view helps you to focus on one task and the

tasks to which it is linked.

This view displays the

current task in the

center of the pane

Predecessors Successors

Step - 88

Go to the

Next Lesson

60%

Step - 89

Resolving problem

in the schedule

Lesson #7


Step - 90

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 90

Step - 91

Resolving Conflicts caused by Constraints

Change the conditions that make the successor task dates fixed

Remove the relationship definition so that a successor relationship

to the task in the message no longer exist

Change the conditions governing the finish date for the predecessor

(the task named in the late date message) so that you can schedule the

task to finish by the late date.

1

3

2

Step - 92

Shortening the Critical Path

Identifying the Critical Path.

Crashing the Schedule :

Review with an intent to reduce task duration that are

unnecessary long

Examine the predecessor and successor relationships and try

to identify the relationship that can change from Finish to

Start to one of the overlapping relationship (SS,FF, Lead-

Lag schedule)

Increase Resource Assignment for task that are not fix-

duration tasks.

1

a

b

c

2

d Schedule Overtime to reduce the number of regular work hours that a task may take

Step - 93

Resolving Resource Allocations

Adding Resources (hire additional resources)

Scheduling Overtime for the Resources

1

3

4

5

2

Extending the working Calendar for the Resources

Substituting underused Resources for Overallocated

Resources

Delaying some tasks so that the work load requirement

are leveled.

Step - 94

Strategy for Reducing Cost

Less Expensive resources that performs the same quality of

work in the same amount of time

Justify the Extra cost if the number of hours of work

that complete task is more than reduces proportionally

1

3

2

Assign tools or equipment to the task and thereby increase

the efficiency of the labor so that reduce hours of work.

4 Change the Construction Method

5 Review a Value Engineering Analysis

Step - 95

Go to the

Next Lesson

70%

Step - 96

Using Project to Track

Actual Performance

Lesson #8

Track and Manage Project

Step - 97

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 97

Step - 98

Planning Stage 1

2

Evolution of the Project Plan Schedule

Execution Stage

Finalized Plan

Save The

Base-line

(Current)

Add Change

to the plan

(As Necessary)

Compare Current

to Planned

Update the plan

to match Actual

Progress

Step - 99

Capture the Baseline or Plan

Microsoft Project provides

two ways to Capture the

Baseline : The First is with a

planning Wizard. The

Second method of saving

baseline is by using the

Tools > Tracking > Save

Baseline

This Command (Save Baseline) Copies currently calculated :

Start-Finish date, Work and Cost data

1

Step - 100

Viewing & Correcting the Baseline

Choose : View > Tables > More Tables > Baseline

If you want to correct the entries for any task , or If you

need to add task to the baseline because the task were

not in the plan as Originally Conceived, select the task to

be added or Correct to the baseline plan and use : Tools >

Tracking > Save Baseline. Use option Selected Task on

the baseline dialog boxes

To compare baseline Cost, Work and Start-Finish, use :

View > Table > Cost or Work

Step - 101

Saving Interim Schedule

In long project , the project plan

may change so dramatically over

time that a new baseline is

considered worthwihile

Although you can keep as many as

ten sets of date value for comparison

purposes, you can maintain only one

set of baseline duration, work and

cost estimatesof the old baseline

SOLUTION :

You can save copy of the project

file under a different name, and

then open originally named file

again and continue setting a new

baseline

Step - 101

Step - 102

Tracking Actual performance

After the project gets

underway you may find

that some task start of

finish early or late, or

that completing task

longer or cost are more

than expected.

Therefore, you may need

to adjust estimated

duration for later

tasks.

Step - 102

2

To see this table go to :

View > Table > Tracking

Warning Indicator

To see this table go to :

View > More View ... >

Tracking Gantt

Baseline

Deadline

Milestone

% Comp

Remaining

Progress

Step - 103

Recording Actual & Remaining duration

Step - 103

% Comp.

Percentage Complete = Actual duration / Scheduled duration

Remaining duration = Scheduled duration - Actual duration

Step - 104

Recording Actual Work

Step - 104

Use Right-Click to show

this menu

It is Recommended that you check Task Type (Fix Unit , Fix Duration or Fix Work) ,

while recording progress using Task / Resource usage form

Step - 105

Updating Task

Updating becomes progressively

more time consuming when dates,

work amount, durations, and costs

differ from the schedule.

Step - 105

Update Task

Project

Statistic

Progress

Line % Comp.

Step - 106

Earned Value Analysis

Step - 106

EARNED VALUE ANALYSIS is a method for measuring project performance. It

indicates how much of the budget should have been spent, in view of the amount of

work done so far, and the baseline cost for the task, assignment, or resource.

Earned value analysis uses three fundamental values for each task:

The Budgeted Cost of Work Scheduled (BCWS), which is the

portion of the cost that is planned to be spent on a task between the

task's start date and the status date.

The Actual Cost of Work Performanced (ACWP), which is the

total actual cost incurred while performing work on a task during a

given period.

The Budgeted Cost of Work Performanced (BCWP), which is the

percentage of the budget that should have been spent for a given

percentage of work performed on a task.

Step - 107

Relationship among Earned Value Parameter

BCWS = Budget Cost Work Schedule ; BCWP = Budget Cost Work Performance

ACWP = Actual Cost Work Performance

Step - 107

BCWS,BCWP & ACWP

Relationship

0

2

4

6

8

10

12

14

16

18

Months From Start

Cu

mm

ula

tive

Co

st

(Millio

n U

S$)

ACWP 0.75 1.6 2.8 4.7 7.4 10.1 12.8 14.4

BCWP 0.75 1.4 2.4 4.3 6.6 8.9 11.1 12.7

BCWS 0.75 1.6 2.7 5.1 7.8 10.9 13.6 15.4

1 2 3 4 5 6 7 8

Schedule

Variance

(SV) Cost Var.

(CV)

CV = BCWP - ACWP

SV = BCWP - BCWS

Step - 108

CPI and SPI Theory

Step - 108

CPI = BCWP

ACWP

SPI = BCWP

BCWS

0.500

0.600

0.700

0.800

0.900

1.000

1.100

1.200

1.300

CPI 1.000 0.875 0.857 0.915 0.892 0.881 0.867 0.882

SPI 1.000 0.875 0.889 0.843 0.846 0.817 0.816 0.825

1 2 3 4 5 6 7 8

Performance

Above Plan

Performance

Below Plan

CPI & SPI Relationship

SPI > 1 : Project ahead of Schedule

SPI < 1 : Project below of Schedule

CPI > 1 : Project below planned cost

CPI < 1 : Project above planned cost

Step - 109

CPI and SPI Trend

Step - 109

Project ahead of Schedule

and bellow planned Cost

0.5

1

1.5

2

2.5

1 2 3 4 5 6 7 8

Project behind of Schedule

but below Planned Cost

0.5

1

1.5

2

2.5

1 2 3 4 5 6 7 8


and below planned Cost

0.5

1

1.5

2

2.5

1 2 3 4 5 6 7 8


and bellow planned Cost

0.5

1

1.5

1 2 3 4 5 6 7 8

: Schedule Performance Index (SPI)

: Cost Performance Index (CPI)

Step - 110

Estimate the Outcomes of a Project

BCWS , BCWP and ACWP

CPI = BCWP

ACWP

SPI = BCWP

BCWS

BAC - BCWP

CPI EAC = ACWP + OR

OD - (ATE x SPI)

SPI ETC = ATE + OR

1

2

3

4

EAC = Estimate (Budget) At Completion ($)

ETC = Estimate Time Completion (Time)

BAC = Budget At Completion ($)

ATE = Actual Time Expended (Time)

OD = Original Duration (Time)

BAC

CPI EAC =

OD

SPI ETC =

Step - 111

Case Study : How to Predict Project Cost

& Time Completion

TA SK M 1 M 2 M 3 M 4 M 5 M 6 M 7

ON E 5000 4500 100%

5000 5000 10.000

TW O 1500 3300 5000 45%

1500 3000 3000 3000 1500 12.000

THR EE 1200 10%

1000 1000 500 2,500

FOU R 1700 15%

4000 2000 6,000

F IV E 2100 20%

1000 2000 2000 1000 6,000

SIX

3000 6000 9,000

SEV EN

500 1000 500 2,000

EIGHT

1500 1500 3,000

TOTA L 6 ,5 0 0 8 ,0 0 0 9 ,0 0 0 1 1 ,0 0 0 1 0 ,5 0 0 3 ,5 0 0 2 ,0 0 0

C U M M . 6 ,5 0 0 1 4 ,5 0 0 2 3 ,5 0 0 3 4 ,5 0 0 4 5 ,0 0 0 4 8 ,5 0 0 5 0 ,5 0 0

BCWS

Original Duration

Step - 112

Case Study : How to Predict Project Cost

& Time Completion

One 9,500 100% 10,000 10,000

Tw o 9,800 45% 12,000 5,400

Three 1,200 10% 2,500 250

Four 1,700 15% 6,000 900

Five 2,100 20% 6,000 1,200

Six - - - -

Seven - - - -

Eight - - - -

24,300 17,750

BCWPACTIVITY ACWP ACTUAL %

COMPLETE

BUDGET

COST

73.0300.24

750.17

ACWP

BCWPCPI

75.0500.23

750.17

BCWS

BCWPSPI

,178.6973.0

550.50

CPI

BACEAC

monthmonth

SPI

ODETC 33.9

75.0

7

Step - 113

How to export data & Plot Graph

To show Analyze toolbar go to :

View > Toolbar > Analyze

Select the fields that you want to Export to

Microsoft Excel

1

2

Step - 114

How to export data & Plot Graph

After you clik Export Data, Project will execute

Microsoft Excel. The process need a few minute

to creating graph.

Specify the date range and unit would you like

to use (week, month, year)

3

4

5

Step - 115

Go to next Lesson

Go to the

Next Lesson

80%

Step - 116

How to

Leveling Resource

Lesson #9

Resource Leveling Theory

Step - 117

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 117

Step - 118

Resource Overallocation

When leveling, only work

resources (people and equipment)

are leveled, not material

resources.

Leveling reschedules by splitting tasks and by adding

delay to tasks until the resources assigned to these

tasks are no longer overloaded. Because of these

changes to the tasks, leveling can extend the project's

finish dates.

Available Resources.

Over Allocated

Resources

Use View > More view ... > Leveling Gantt

Step - 119

Leveling Phase #-1

AKTIVITAS D ES EF LS LF S RES. ASSIGN 6 6 5 5 5 1 1

A 2 0 2 3 5 3 2 2 2

B 2 0 2 0 2 0 4 4 4

C 3 2 5 2 5 0 2 2 2 2

D 2 5 7 5 7 0 1 1 1

E 3 2 5 5 7 2 1 3 3 3

IPD = Increase In Project Duration IPD = x > 0 , means Project duration will

be increased

IPD = x 0 , means there is no increasing

in Project duration

EFmin = EFB = 2 dan LSmaks = LSA = 3

IPDAB = EFB - LSA = 2 - 3 = -1

Conflict Activity = A , B

C (3)

2 5

2 5

D (2)

5 7

5 7

END

7

7

E (3)

2 5

4 7

B (2)

0 2

0 2

A (2)

0 2

3 5

Project Time Completion = 7 day

Maximum Resource = 4 units

Step - 120

Leveling Phase #-2


A 2 2 4 3 5 1 2 2 2

B 2 0 2 0 2 0 4 4 4

C 3 2 5 2 5 0 2 2 2 2

D 2 5 7 5 7 0 1 1 1

E 3 2 5 4 7 3 1 3 3 3

A (2)

2 4

3 5

C (3)

2 5

2 5

D (2)

5 7

5 7

END

7

7

E (3)

2 5

4 7

B (2)

0 2

0 2

EFmin = EFA = 4 dan LSmaks = LSE = 4

IPDAB = EFA - LSE = 4 - 4 = 0

Conflict Activity = A , E

Step - 121

Leveling Phase #-3


A 2 2 4 3 5 1 2 2 2

B 2 0 2 0 2 0 4 4 4

C 3 2 5 2 5 0 2 2 2 2

D 2 5 7 5 7 0 1 1 1

E 3 2 5 4 7 3 1 3 3 3

C (3)

2 5

2 5

D (2)

5 7

5 7

END

7

7

E (3)

4 7

4 7

B (2)

0 2

0 2

A (2)

2 4

2 4

EFmin = EFC,E = 5 dan LSmaks = LSE = 4

IPDAB = EFA - LSE = 5 - 4 = 1

IPD > 0 , Project duration will be increased

Conflict Activity = C , E

Step - 122

Leveling Phase #-4

AKTIVITAS D ES EF LS LF S RES. ASSIGN 4 4 4 4 5 4 4 3

A 2 2 4 3 5 1 2 2 2

B 2 0 2 0 2 0 4 4 4

C 3 2 5 2 5 0 2 2 2 2

D 2 5 7 6 8 1 1 1 1

E 3 5 8 5 8 0 1 3 3 3

C (3)

2 5

2 5

D (2)

5 7

6 8

END

8

8

E (3)

5 8

5 8

B (2)

0 2

0 2

A (2)

2 4

2 4

NO CONFLICTS ANYMORE

Project Time Completion = 8 day

Conflict Activity = None

Maximum Resource = 4 units

Step - 123

Resource Overallocated

Go to :

Tools > Resource Leveling

Step - 124

The Leveling Gantt view focuses on

task delays which is caused by

Resource Leveling Process.

Show the Leveling result

Task delay because of

overallocated resource

Split task

Preleveled Task

Leveled Task

Step - 125

durationCrashdurationNormal

CostNornalCostCrashSlopeCost

Time

Cost

Crash Cost

Normal Cost

Crash Duration

Normal Duration

CC

CD

Project Cost :

Direct Cost : Wage, Material, Equipments, Sub Contractors

Indirect Cost : Staff, Office Administration

Time Cost Trade Off Analysis

CostIndirectDirectCostTotal

TCTO Analysis

Step - 126

A - 4 3 210 280 70/1 = 70

B - 8 6 400 560 160/2 = 80

C A 6 4 500 600 100/2 = 50

D A 9 7 540 600 60/2 = 30

E B,C 5 2 500 1100 600/3 = 200

F B,C 5 4 150 240 90/1 = 90

G F 5 5 150 150 -

H D,E 7 6 600 750 150/1 =150

3050

Cost SlopePred.Activity Normal

Duration

Crash

Duration

Normal

Cost

Crash

Cost

Dari data diatas, Buatlah Network CPM dan tentukan lintasan kritisnya, dan lakukan

Crashing pada aktivitas dilintasan kritis dengan slope terendah.

Lintasan Kritis : A,C,E,H

Slope terendah : C (Kompresi dari 6 hari 5 hari)Biaya Kompresi : Rp 50,- (Biaya total Rp 3.100,-)

A

B

C

D

E

F

G

H

0

4

4

0

4

0

0

0

2

8 8

10

4 4

10 10

6 1

2

3

4

5

6

10

10

10

10

15

15

4

4 9

4

6

13

15

15

15

10

12 5

15

17 15

5 17

15

15

5

7 22

22

22

22

15

17

20

22 5

170

250

3200

1150

TCTO : Case Study

Step - 127

A

B

C

D

E

F

G

H

0

4

4

0

4

0

0

0

1

8 8

9

4 4

9 9

5 1

2

3

4

5

6

9

9

9 9

14

14

4

4 9

4

5

13

14

14

14

9

11 5

14

16 14

16

15

15

5

7 21

21

21

21

14

16

19

21 5

170

3200

1150

150

Lintasan Kritis : A,C,E,H

Slope terendah : C (Kompresi dari 5 hari 4 hari)Biaya Kompresi : Rp 50,- (Biaya total Rp 3.100,- + 50 = Rp 3.150,-)

Lintasan Kritis : A,B, C, D , E,H

Slope terendah : H (Kompresi dari 7 hari 6 hari)Biaya Kompresi : Rp 150,- (Biaya total Rp 3.150,-+ 150 = Rp 3.300,-)

Iterasi : 2

Iterasi : 1

A

B

C

D

E

F

G

H

0

4

4

0

4

0

0

0

0

8 8 8

4 4

8 8

4 1

2

3

4

5

6

8

8

8

8

13

13

4

4 9

4

4

13

13

13

13

8

10 5

13

15 13

15

13

13

5

7 20

20

20

20

13

15

18

20 5

170

3200

1150

280

230

Iteration : #1,2

Step - 128

Iterasi : 4

Iterasi : 3 A

B

C

D

E

F

G

H

0

4

4

0

4

0

0

0

2

8 8 10

4 4

8 8

4 1

2

3

4

5

6

8

8

8

8

13

13

4

4 9

4

4

13

13

13

13

8

9 5

13

14 13

14

13

13

5

6 19

19

19

19

13

14

18

19 5

170

3200

A

B

C

D

E

F

G

H

0

3

3

0

3

0

0

0

0

7 7 7

4 4

8 8

4 1

2

3

4

5

6

7

7

7

7

12

12

3

3 9

3

3

13

13

12

12

7

8 5

12

13 12

13

12

12

5

6 18

18

18

18

12

13

17

18 5 3

200

1150

180

230

Lintasan Kritis : A,B, C,D, E,H

Slope terendah : A & B (Kompresi A dari 4 hari 3 hari), (Kompresi B dari 8 hari 7 hari)Biaya Kompresi : Rp 70,- + 80,- = 150 (Biaya total Rp 3.300,- + 150 = Rp 3.450,-)

Lintasan Kritis : A,B,C,D,E,H

Slope terendah (Cut Off) : D & E (Kompresi D dari 9 hari 8 hari), (Kompresi E dari 5 hari 4 hari)Biaya Kompresi : Rp 30,- + 200,- (Biaya total Rp 3.450,- + 320 = 3.680,-)

Iteration : #3,4

Step - 129

Iterasi : 6

Iterasi : 5

A

B

C

D

E

F

G

H

0

3

3

0

3

0

0

0

0

7 7 7

3 3

7 7

4 1

2

3

4

5

6

7

7

7 7

10

10

3

3 7

3

3

10

10

10

10

7

7 4

15

17 11

11

10

10

5

6 16

16

16

16

11

11

16

16

3 1200

180

Lintasan Kritis : A,B,C,D,E,F, G,H

Slope terendah (Cut off) : D,E,F (Kompresi D dari 8 hari 7 hari)(Kompresi E dari 4 hari 3 hari, Kompresi F dari 5 hari 4 hari)

Biaya Kompresi : Rp 30,- + 200 + 90 = Rp 320,- (Biaya total Rp 3.680,- + 320 = Rp 4.000)

Lintasan Kritis: A,B,C,D,E,F, G,H

Lintasan Kritis Jenuh ; A,D,H

(Kompresi dihentikan karena sudah ada lintasan kritis yang Jenuh)

A

B

C

D

E

F

G

H

0

3

3

0

3

0

0

0

0

7 7 7

3 3

7 7

4 1

2

3

4

5

6

7

7

7

7

11

11

3

3 8

3

3

11

11

11

11

7

7 5

12

12 12

12

11

11

5

6 17

17

17

17

12

12

17

17

4

180

2200

130

190

Iteration #5,6

Step - 130

Time Cost Trade Off Graph

2000

3000

4000

5000

6000

7000

Direct Cost 4000 3680 3450 3300 3150 3100 3050

Indirect Cost 2800 2975 3150 3325 3500 3675 3850

Total Cost 6800 6655 6600 6625 6650 6775 6900

16 17 18 19 20 21 22

Work/Time

Compression Optimal

Compression

Total Crash

Point

TCTO Graphics

Step - 131

Go to the

Next Lesson

90%

Step - 132

How to

Generate Report

Lesson #10

How to Generate & Customize Report

Step - 133

Define The

Project

Build The

Plan


1 Set Project Start

Date

2 Enter Task

3 Enter Duration

4

Assign Resource

6

5

Link Task

Print Plan

(Report Style)

7

Utilize Multiple

Views

Track and

Manage

9

10

Resource Leveling

Track Actual

Work

8

Resolving Problem

in the Schedule

Close The

Project



0

MS Project

Environment

Step - 133

Step - 134

Project contains various

views that help you

evaluate the progress of

your project. Although you

may print views, sometimes

you need to present the

information in a format

that is not available in a

view.

How to Generate Report

Go to: View > Reports.

Step - 134

Step - 135

This report presents

summarized information

about dates, duration,

work, costs, task status,

and resource status.

The Milestones report

shows information about

each milestone in your

project.

The Working Days report

shows the base calendar

information for your

project.

Overview Report

The Critical Tasks report

shows the status of the

tasks on the critical

path of your project.

The Top-Level Tasks

report shows the current

summary of tasks at the

highest level which are

required to complete a

task.

In 'Overview Report Project

displays the options: Project

Summary, Top-Level Tasks,

Critical Tasks, Milestones,

and Working Days.

Step - 136

The Unstarted Tasks report lists the tasks that have not

yet started, sorted by

scheduled start date.

The Completed Tasks

report lists tasks that

have completed.

The Should Have Started Tasks

report must supply a date by

which tasks should have started.

Current Activities Report

The Tasks in Progress

report lists tasks that

have started but have

not yet finished

Project includes tasks that start

or finish between the two dates

you specify.

With the Current Activities

report, you may track the

timing

of your project.

The Slipping Tasks

report lists the tasks that

have been rescheduled

from their baseline start

dates.

Step - 137

The Cash Flow report is

a tabular report that

shows the costs for

weekly time increments

by task.

The Earned Value report shows the

status of each task's cost when you

compare planned to actual costs :

ACWP, BCWP, BCWS, CV, and

SV

Cost Report

The Overbudget

Tasks report shows

cost, baseline,

variance, and actual

information about

tasks that exceed

their budgeted

amounts.

The Budget report lists all tasks

and shows the budgeted costs, as

well as the variance between

budgeted and actual costs.

Reports on Cost display

thumbnail sketches

which represent the

costs associated with

your project

The Overbudget Resources report

displays resources whose costs

are going to exceed baseline

estimates, based on the current

progress of the project.

Step - 138

The Who Does What report lists

resources and the tasks to which they

are assigned; the amount of work

planned for each task; the planned start

and finish dates; and any resource notes.

The Overallocated Resources

report shows the overallocated

resources. These are the tasks to

which they are assigned and the

total hours of work assigned.

Assignment Report

The Who Does What When

report also lists resources and

the tasks to which they are

assigned.

The Assignments

report produces

reports on the

resource

assignments of

your project.

The To-do List report shows the

task ID number, duration, start and

finish dates, predecessors, and a

list of all of the resources assigned

to each task

Step - 139

The Task Usage report lists tasks and

resources assigned to each task. It also

displays the amount of work assigned

to each resource in weekly time

increments.

The Resource Usage report lists

resources and the tasks to which

they are assigned.

Workload Report

Step - 139

Step - 140

Project contains some custom

reports that you may print, or you

may customize any of the standard

reports.

Customizing Report

Step - 140

P3K-MODUL6-MsProject

Documents

plan microsoft project

microsoft project lesson

microsoft project server

entire project

set project

project steps

individual project management

ms project environment