“Spending Wisely” Research Administration Day 2014 Research Services Office Together we make it happen Research Administration Day May 28, 2014 Overview of Research Administration at the University of Alberta Betty Peavey, Research Facilitator Faculty of Science 1 RAD 101
Overview of Research Administration at the University of Alberta
Feb 24, 2016
RAD 101. Overview of Research Administration at the University of Alberta. Betty Peavey, Research Facilitator Faculty of Science. What is the Research Services Office (RSO)?. A central unit on campus under the VP (Research) All research funding is administered by the RSO - PowerPoint PPT Presentation
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Overview of Research Administration at the University of AlbertaBetty Peavey, Research Facilitator Faculty of Science
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RAD 101
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• A central unit on campus under the VP (Research)• All research funding is administered by the RSO• Around 90 staff – agreements/contracts, finance, information
management, business processes, reporting/audits, legal counsel
• Help the research community find, apply for, receive and manage research funding.
What is the Research Services Office (RSO)?
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• First point-of-contact for the RSO• Pre-award and Post-award support• Review and sign off of research applications/proposals• Advise on sponsor guidelines and UofA policy• Trouble shoot research-related problems• Educate via workshops, one-on-one training• Answer questions
Who are Research Facilitators (RFs)?
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Main Components of Research Funding
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Funding Opportunities
Applying for Funding
Receiving Research Funding
Managing Research Funding
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Life Cycle of a Grant
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Deadlines – Sponsor/RSO/Faculty/Dept• Eligibility – Applicant, Co-Applicants, Collaborators, Partners,
Institution• Type of Research activity• Budget – Indirect costs 20%• Submission process – Paper/Courier/Electronic/Online• Letters of Support – Institutional/Faculty/Dept• Signatures
Things to Consider When Applying for Funding
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• Two sets of signature requirements:• Sponsor (signature requirements vary by sponsor)
• Usually outlined in the application guidelines or on the application form• May or may not be required
• University of Alberta (signature requirements determined by UofA Policy)• * Always required for full applications *
Signatures
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Pre-submission Supplementary Signature Page for Applications/Proposals
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Pre-submission Supplementary Signature Page for Applications/Proposals
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• If the application is successful, send us a copy of the NOA (RSO is not always copied on these)
• Can be a simple award letter or a complex agreement (researchers should not sign agreements without prior RSO review)
• If you receive an NOA for an application that was not initially reviewed/signed by RSO, attach the Request for New Project form
Sponsor Notice of Award (NOA)
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Request for New Research Project Form
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Request for New Research Project Form
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Review the terms and conditions of award to finalize setup• Research involving human subjects, animals, biohazards, human
embryonic stem cells • Animal and Human certifications provided by REO• Biohazard Certification provided by Office of EHS • This is the #1 delay in award activation
• RSO staff activate project • RSO sends Advice Notice to PI/Dept/Faculty
Award Setup and Activation
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Advice Notice
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Advice Notice
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Advice Notice
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts)
• Researcher Home Page • Sub-grants or transfers of portions of funding to participating
institutions• Change of PI, Change to co-applicants• Amendments to award (end date extension, increase to awarded
amount, sponsor approved changes to research)
Managing the Award
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
eTRAC
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
eTRAC
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“Spe
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tion
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts)
• Researcher Home Page • Sub-grants or transfers of portions of funding to participating
institutions• Change of PI, Change to co-applicants• Amendments to award (end date extension, increase to awarded
amount, sponsor approved changes to research)
Managing the Award
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Researcher Home Page (RHP)
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Reconciliations (PeopleSoft module – eTRAC – electronic tracking of research awards and contracts)
• Researcher Home Page • Sub-grants or transfers of portions of funding to participating
institutions• Change of PI, Change to co-applicants• Amendments to award (end date extension, increase to awarded
amount, sponsor approved changes to research)
Managing the Award
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Change to Existing Project Form
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Change to Existing Project Form
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Over expenditures (OE)• Residual/unspent funds in project • Deliverables (financial reporting; research reports)• Telephones, payroll; standing orders; contracts for service• Retention of documentation
Project Completion
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
Where do I fit in?
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• Contact your Research Facilitation Office first with your questions and queries• http://www.rso.ualberta.ca/ContactRSO.aspx
• Take a look at the RSO Website for information and forms• http://www.rso.ualberta.ca/
• Questions?
Remember …
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Research Services OfficeTogether we make it happen Research Administration Day May 28, 2014
• We appreciate your help in evaluating this presentation!• The RAD evaluation form is accessible online. Click here or click
on the blue checkmark below (right-click the hyperlink(s) and click Open Hyperlink to activate).
Online Evaluation Form
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