Overview of AAMC Mid Career Women Faculty Professional Development Seminar Poonam Sharma, MBBS
Apr 01, 2015
Overview of AAMC Mid Career Women Faculty Professional
Development Seminar
Poonam Sharma, MBBS
Why attend
• Find peers in the similar situation• Share personal challenges• Listen to others• Coping strategies • Understand institutional process• Find mentors• Find opportunities for advancement• Network• Help others
AAMC Mid Career• Stated Learning Objectives:
• Visualize potential paths to leadership and develop career plans to advance towards that vision• Identify networks of mentors and colleagues in academic medicine.• Acquire tools and skills necessary for leading teams and being an effective team member.• Summarize key skill and knowledge areas related to academic and organizational leadership.• Apply strategies to facilitate powerful and effective communication
Day planner
• Team building exercises– Conflict resolution– Effective communication
• Career mapping sessions• Tracks –
– Career management track– Leadership– Financial – Communication Skills Track
Current academic rank Assistant Professor 9
Associate Professor 127
Professor 7
What year were you appointed to this rank? Median 2008
Highest Degree D.O. 1
PhD 35
MD 100
MD/PhD 2
Other (e.g. MD/MPH) 5
Are you currently working on a grant application?
No 72
Yes 71
Are you currently assembling a promotion packet?
No 103
Yes 40
Are you currently in an interim or acting leadership position?
No 71
Yes 72
Please select the PRIMARY focus of your scholarship
Administration/Basic Science 0
Administration/Clinical 26
Administration/Educational 19
Research/Basic Science 15
Research/Clinical 30
Research/Community-Based/Health Service Promotion 9
Research/Educational/Research/Translational 18
Teaching/Basic Science 0
Teaching/Clinical 26
Total 143
Class of MidWIM 2011 Snapshot
Skills for Team Work Sessions
Three sessions– interactive format, role play– tools and skills necessary for leading teams – being an effective team member– review of team challenges and dynamics– potential impact of teams on the overall
effectiveness of organizations. – temperament in team and group dynamics,
specifically in the context of conflict
Skills for Team Work Sessions
Discover your personal styleLearn about temperamentsUnderstand how temperament affects our work in
groups and our reactions to othersDemonstrate how styles might influence our
approach to communication and team-buildingAppreciate the value of diversity in teams and
organizations
Team Work Session
• The PACE™ Palette – Personal Style Assessment
a color assessment tool designed to dramatically enhance communication in the workplace
• Four Color Cards (Red-Adventure, Yellow-Responsibility, Blue-Harmony & Green-Curiosity).
Use your knowledge of styles to tailor communications with individuals and groups
Tips to remember when speaking with:– Reds: Get to the POINT! Create urgency and
excitement; immediate outcomes; bottom-line!– Yellow: Precise; business-like; well-organized.– Blue: Teamwork; impact on others; creating harmony;
values and convictions.– Green: Advance knowledge; visionary; data-based;
creative but logical ideas; solutions to problems.
Leading Teams through Conflict to High Performance
Thomas-Kilmann Conflict Mode Instrument (TKI) profile indicates
your repertoire of conflict-handling modes
The Five Conflict Handling Modes COMPETING● The goal is to “win”● Use of power & influence to achieve your goals● “My way”
COLLABORATING● The goal is to find a “win-win” solution● An open, problem-solving approach to meet everyone’s interests to greatest extent possible● “Our way”
COMPROMISING● The goal is to “find a middle ground”● A pragmatic approach of trading concessions to make a deal● “Half way”
AVOIDING• The goal is to “delay”● Denial of the existence of conflict or unwillingness to deal with the issues● “No way”
ACCOMODATING● The goal is to “yield”● Giving the other side what they ask or demand● “Your way” A
SS
ER
TIV
EN
ES
S
COOPERATIVENESS
Team Toxins
BlameDefensivenessStonewallingContempt
Source: Seven Principles for Making Marriage Work by John Gottman
Powerful and Effective Communication
1. Be Proactive: Don’t react 2. Be Direct: Ask for you want
Be assertive 3. Listen
5 Ways to Sabotage Listening1. Interrupt
2. “I know just how you feel.”
3. Pre-Judge
4. Respond emotionally vs. logically
5. Anticipate what we will hear
Your perspective and self talk
Choose Words Carefully
Stop Ending Statements with a Questionor by Raising Your Voice
Ex:“This process will save time, won’t it?”“More research will yield better cost analysis, don't you think?”
?
Be Aware of :Words, Tone of Voice, Body Language
Body Language:55%
Tone of Voice:38%
Words: 7%
AAMC
• One facilitator , group of 15– CV– Personal narrative– LOR – art of nomination
Career Mapping Sessions• Career Mapping I: Critical Self Reflection Exercise • Purpose: • 1) Use of a personal narrative document to assess your
current professional situation and describe the decisions that got you here
• 2) Use interviewing to craft your “life story” in a concise verbal format for a novice audience.
• 3) Use the interview feedback to revise your personal narrative document
Career Mapping Sessions• II. Showcasing Your Potential • Career Mapping II: Your Curriculum Vitae • Purpose: • 1) Review the CV that you use for public dissemination (as
distinguished from your school’s internal CV used for academic review) for formatting, and presentation of accomplishments and career focus.
• 2) Provide feedback to peers
• Pre-seminar assignment for the session: – Format your CV according to school’s or AAMC format
Career Mapping Sessions
• Career Mapping III: Your Letter of Reference • Purpose: • 1) Develop a desired letter of reference for your
leadership position. • 2) Develop awareness of the different language
used in letters for men compared to women. • The Art of Successful Nominations
Art of successful nomination
• Tips for Getting Nominated – Identify the Award or Position That Interests You
and Ask To Be Nominated. – Don't wait to be asked, ask a friend, colleague, or
peer to nominate you– Work to project an image of ability and strength – Make It Easy For Your Colleagues to Nominate You
Successful nomination
• Make It Easy For Your Colleagues to Nominate You– Update your CV – Offer to draft a letter– DON'T BE MODEST
Career Management Track
• Working with Your Chair: Creating a Partnership to Advance Your Career
What you need to know about your institution
• Organizational chart – who reports to whom?• Big issues facing the institution
What you need to know about your chair
• Reporting relationship• Responsibilities as chair• Other responsibilities within the institution• Other responsibilities outside the institution• Finances of your department• Big issues facing your department
Chair’s Style• Introvert versus extravert• Morning person versus night person• Scientist, clinician, administrator• New or experienced administrator• Insecure versus secure in position• Stressors• Other personality quirks
The Skill Set of Both Parties Matters• Personality• Experience• Confidence• Conflict Resolution• Listener• Age• Eye Contact• Non-verbal Cues
Work WITH your Chair• Focus on goals• Balance of your needs versus department needs
versus college needs• Be respectful of your colleagues• Be respectful of what is best for your department• Expect disagreement (plan your response)• Deal with conflict calmly (look for win-win)• Confront issues, not people• Propose solutions
Strategies for Success Face-to-face meetings
• Provide an agenda ahead of time• Prioritize and organize• Be respectful of time allocated for the meeting• Stay focused• Do not whine• Have solutions to problems• Action items for follow up (and do it)• Keep confidential communications confidential• Do not bad mouth your colleagues
Suggestions for one-on-one meetings with your chair
• Share good news• Don’t use each meeting to ask for something• Ask for guidance/advice• Realize you may not know the entire story• Consider your chair, your mentor• Respect your chair’s time
Chance Meetings At the office, in the hall, or Social gatherings etc.
• Not the time for discussion of major issues• Time to build a social relationship• Do not focus just on yourself
Written Communications – email/written letter - Suggestion for communications
• Think before you write• Short and to the point• Don’t over use• Share good news• Respect your chair’s time• Always read before sending• If reacting to something, wait until tomorrow• Remember that emails can come back to haunt you,
use judiciously
Chair’s will respect you• Build a reputation of integrity• Tell the truth• Work hard• Deliver when asked or promised• Attitude and motivation do matter• Toot your horn• Communicate short and long-term goals and how they
can help the department• Be honest, even about personal issues• Respect organizational structure (do not go
over your chair’s head)
What did I gain
Tips for Success• Focus, focus, focus• Know expectations• Be proactive, look out for yourself• Don’t give up• Communication• Team building
*Build relational communication skills
Tips for Success
• Mentors• Role model• Maximize Your Resilience as an Individual, Team
Member, and Leader• Anticipate conflicts
• Questions?