Overview for Contract - · PDF fileOverview for Contract ... quantities. PROCESS TO PURCHASE ... [email protected] Contact Phone# Email DGS Point of Contact Pam Gabriel Validity

244470 Pint $27.39

244471 Quart $20.36

244469 Gallon $13.98

7.29% cost savings from last bid

Overview for ContractPrior to utilizing a contract, the user should read the contract in it's entirety.

PRICING HIGHLIGHTS

These bags will be purchased by the LCB in full truckload

quantities.

PROCESS TO PURCHASE

LCB Paper Bags

Quart

Gallon

Pint

DESCRIPTION CONTRACT INFO

(717) 346-3822

[email protected]

Contact Phone#

Email

Pam GabrielDGS Point of Contact

09/01/2006 – 08/31/2007Validity Period

1 – Duro ManufacturingNumber of Suppliers

4600010574 – 8105-04

LCB Paper Bags

Contract Number & Title

SPECIAL CONTRACT TERMS AND CONDITIONS

CONTRACT SCOPE/OVERVIEW: This Collective No. CN00021717– Legacy No.8105-04 (identified here and in the other documents as the “Contract”) will coverthe requirements of paper bags for the Liquor Control Board of Pennsylvania.This contract will be awarded as a group award.

ORDER OF PRECEDENCE: These Special Contract Terms and Conditionssupplement the Standard Contract Terms and Conditions for Statewide Contractsfor Supplies. To the extent that these Special Contract Terms and Conditionsconflict with the Standard Contract Terms and Conditions for Statewide Contractsfor Supplies, these Special Contract Terms and Conditions shall prevail. Allquantities are estimated.

TERM OF CONTRACT: The Contract shall commence on 09/01/2006 andexpire on 08/31/2007.

The contract in its entirety or any part thereof is subject to cancellation by theCommonwealth upon 90 days written notice. In the event of cancellation, thecontractor shall be paid for the deliveries completed up to the time ofcancellation, but in no case shall the contractor be entitled to receive payment fordeliveries not completed, lost profits or incidental or consequential damagesbecause of such cancellation.

OPTION TO EXTEND: The Department of General Services reserves the right,upon notice to the Contractor, to extend the Contract or any part of the Contractfor up to three (3) months upon the same terms and conditions. This will beutilized to prevent a lapse in Contract coverage and only for the time necessary,up to three (3) months, to enter into a new contract.

OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: TheDepartment of General Services reserves the right to purchase supplies coveredunder this Contract through a separate competitive bidding procedure, wheneverthe department deems it to be in the best interest of the Commonwealth. Theright will generally be exercised only when a specific need for a large quantity ofthe supply exists or the price offered is significantly lower than the Contract price.

BEST AND FINAL OFFER: The Commonwealth will evaluate all bids todetermine if execution of the contract at the amount bid is prudent. TheCommonwealth may at that time request a voluntary price reduction from thelowest responsive and responsible bidder. The Commonwealth will determine ifthe low bid with or without the price reductions is an acceptable amount or if theInvitation to Bid must be canceled and all bids rejected.

ADDRESS OF PURCHASE ORDER: Commonwealth agencies mayissue purchase orders against this Contract for supplies required by theagencies (using agencies). Please state below where the Purchase Ordersshould be sent (name, address, city, state, zip code).

______________________________

______________________________

______________________________

PERFORMANCE SECURITY: Bidders are NOT required to submit security withtheir bids

DELIVERIES: All deliveries under this contract shall be made FOB destination tothe location(s) specified herein which are a part of and attached to this proposal.

PRODUCT CONFORMANCE: The Department of General Services reservesthe right to require any and all bidders to:

1. Provide certified data from laboratory testing performed by the bidder, orperformed by an independent laboratory, as specified by the Commonwealth.

2. Supply published manufacturer product documentation.

3. Permit a Commonwealth representative to witness testing at the bidder‘slocation or at an independent laboratory.

4. Complete a survey/questionnaire relating to the bid requirements orspecifications.

5. Provide customer references.

6. Provide a product demonstration at a location near Harrisburg or the usingagency location.

SAMPLES:Low bidder must submit sample bags to PLCB for final approval. Attn: Debra L.Brinser, Chief, Procurement Division, Room 413, Northwest Office Building, Harrisburg,PA 17124-0001.

ARTWORK PROOFS:Successful bidder must submit artwork proofs to PLCB for final approval. Attn: DebraL. Brinser, Chief, Procurement Division, Room 413, Northwest Office Building,Harrisburg, PA 17124-0001.

DESCRIPTIVE LITERATURE: Unless a bidder is offering to provide themanufacturer-referenced product(s), each bidder shall submit the followinginformation with their bids, or no later than two (2) business days after notificationfrom the Department of General Services to furnish the information: cuts,illustrations, drawings, prints, test data sheets, specification sheets andbrochures which detail construction features, design, components, materialsused, applicable dimensions and any other pertinent information in order for theDepartment to evaluate the product(s) offered by the bidders. Bidders shall alsoindicate any known specification deviations from the referenced product. Failureto submit this information prior to the expiration of the second business day afternotification shall result in rejection of the bid as non-responsive.

NOTE: BIDDERS SHALL INCLUDE THE FOLLOWING FOR EACH PRODUCTBID:

1. MSDS SHEETS

2. PRODUCT LABEL OR LEGIBLE FACSIMILE OF THE PRODUCT LABEL,OR THE BID MAY BE REJECTED

MINIMUM ORDER: The minimum order qualifying for F.O.B. delivered pricesplaced against this contract shall be a full truckload.

OPTION TO RENEW: The contract(s) or any part of the contract(s) may berenewed for three (3) additional one year terms by mutual agreement betweenthe Commonwealth and the contractor(s). If the contract(s) is renewed, the sameterms and conditions shall apply.

INQUIRIES: Direct all questions concerning this proposal to the appropriateCommodity Specialist named herein.

Pam Gabriel, Commodity SpecialistForum Place, 6th Floor555 Walnut StreetHarrisburg, PA 17101(717) [email protected]

00010 BAG, PAPER,PINT 244470 0 PAC 27.39 PAC 0.00

----------------------------------------------------------------------------------------------00020 BAG, PAPER,QT

244471 0 PAC 20.36 PAC 0.00----------------------------------------------------------------------------------------------00030 BAG, PAPER,GAL

244469 0 PAC 13.98 PAC 0.00-----------------------------------SUPPLEMENTAL INFORMATION-----------------------------------Header textlead time - start up 4 weeksafter start up - 1 week

NO FURTHER INFORMATION FOR THIS CONTRACT

Vendor Name/Address:DURO BAG MANUFACTURING CO INCPO Box 630115CINCINNATI OH 45263-0001

Please Deliver To:

*** TBD AT TIME OF PURCHASE ORDER ***

*** UNLESS SPECIFIED BELOW ***

Valid from/to: 09/01/2006 - 08/31/2007

Purchasing Agent:Name: Pamela GabrielPhone: 717-346-3822 Fax: 717 346-3819E-mail: [email protected]

Your vendor number with us: 169345

Page 1 / 1Contract Number: 4600010574

Creation Date: 08/04/2006

Vendor Fax Number: 606-581-6861

All using Agencies of the Commonwealth, Political Subdivision,Authorities, Private Colleges and Universities

REPRINT

Currency: USD

960,320.00***ESTIMATED VALUE***

Item DescriptionMaterial/Service No. Quantity UOM Price Per Unit TOTAL

Payment Terms: NET 30Your Quotation: Date: Collective No.: CN00021717 Our Quotation: 6000114411

The Commonwealth of Pennsylvania, through the Department of General Services, accepts the submission of the Bidder/Contractor for the awarded item(s) atthe price(s) set forth below in accordance with: 1) the RFQ submitted by the Bidder/Contractor, if any; 2) the documents attached to this Contract orincorporated by reference, if any, and 3) the contract terms and conditions stored on the website address at www.dgs.state.pa.us for this type of Contract as ofthe date of the RFQ, if any, or other solicitation for this Contract, all of which, as appropriate, are incorporated herein by reference. When the Bidder/Contractorreceives an order from a Commonwealth agency, the order constitutes the Bidder/Contractor's authority to furnish the item(s) to the agency at the time(s) andplace(s) specified in the order. RFQ, as used herein, means Request for Quotations, Invitation for Bids, Invitation to Qualify, or Request for Proposals, asappropriate.

APPENDIX A

PINT LIQUOR BAG - 20 BUNDLES/PALLET 4/LAYER x 5 HIGH

APPENDIX A

QUART LIQUOR BAG - 24 BUNDLES/PALLET 5 HIGH x 4 PLUS 4 IN THE CENTER

APPENDIX A

GALLON LIQUOR BAG - 30 BUNDLES/PALLET 6/LAYER x 5 HIGH

(Rev. 7/17/06)

SPECIFICATIONS

BAGS, PAPER

FOR PENNSYLVANIA LIQUOR CONTROL BOARD

A. GRADE AND SIZE:

1. These specifications cover paper bags of one grade in the following sizes:

FACE BOTTOM LENGTHSIZE INCHES INCHES INCHESPINTMinimum 3-3/4 2-3/16 11-1/2Maximum 6-1/4 3-7/8 14-3/4

QUARTMinimum 4-1/2 2-1/4 16-1/4Maximum 7-5/8 4-7/8 17

GALLONMinimum 8-1/8 5-1/4 17-13/16Maximum 8-1/2 5-1/2 18

B. DETAILED REQUIREMENTS:

1. Construction – self-opening:

(a) Bags for Pint and Quart sizes shall be either pinch or square bottom

(b) Bags for Gallon size shall be square bottom.

2. Color:

Shall be kraft light brown.

3. Finish:

Shall be smooth.

4. Seams:

Paper shall be overlapped sufficiently and gummed in such a manner thatthe bag will not tear or separate at the seams when containing itsmaximum capacity. Paper shall be glued so that seams cannot beseparated without pulling the fibers from the paper and tearing the paper.

5. The paper from which the bags are made shall conform to the followingrequirements:

Stock: Chemical wood pulp

Pts. Qts. Gal.Weight: 24 x 36 – 500 --- pounds --- 35 35 50

Tearing Resistance: Average MachineDirection: Not less than --- grams --- 55 55 85Bursting Strength: Average not less 24 24 35

than --- pounds.

6. Graphics:

Gallon Bag ONLY shall be printed in Pantone Violet Ink. (See artwork)Proportionately positioned on face of the bag shall be the PLCB Logo. Alsoprinted proportionately on the face of the bag shall be the PLCBwebsite, www.pawineandspirits.com and shall indicate that they are recyclable.

7. Packing:

(a) Pint size bags shall be packed 3,000 bags per bundle.

(b) Quart size bags shall be packed 2,000 bags per bundle.

(c) Gallon size bags shall be packed 500 bags per bundle.

8. Latent Defects:

If latent defects should be discovered after bags have been delivered andaccepted, the supplier will be required to reimburse the PennsylvaniaLiquor Control Board for the cost value of bags reported to the supplier asbeing defective. If requested by the supplier, said defective bags will bereturned to the supplier at his expense. Request for the return of defectivebags to be made by supplier not later than thirty (30) days after thesupplier has been notified of said defective bags.

9. Delivery and Shipping Permits:

All deliveries of paper bags must have delivery permit, obtained throughthe Inventory and Traffic Management Section, telephone (717) 783-0198,of the Liquor Control Board at least three (3) working days prior toshipment.

The shipper must identify their company and the nature of the shipment; type ofbag, size, and quantity. The PLCB will assign a permit number and associatedarrival date to the order immediately, while talking to them. This information willbe emailed to the appropriate warehouse. The shipper will call the appropriatewarehouse and schedule a dock time the work day prior to or two work daysprior to the scheduled arrival date.

All banded-bundles are to be on GMA 40” x 48” 4-way entry,shrink-wrapped pallets in accordance with pallet configurations as shownin Appendix A. Even exchange of like pallets will be made at time of delivery.

NOTE: Shipper shall notify carrier of permit delivery requirements.

10. Delivery Period – Completion Penalty:

If successful vendor fails to complete any delivery within the specifiedperiod, beginning the workday after each specified deliveryperiod, the vendor will be liable for a penalty of one thousand dollars($1,000.00) per each workday the delivery is delayed or not completed.Such penalty may be offset from any monies due and owing the vendorunder the terms and conditions of the contract.

11. Special Instructions:

The following information is to be supplied to the PLCB’s InventoryManagement Division within 15 days ARO by contacting Dave McFarland at(717) 787-6186:

A. The SCC info.

B. The case weight.

C. The case dimensions (height, width and length).

D. Short description (12 letters).

Any time any of the above data changes, the updated information, with areliable effective date, should be sent to Dave McFarland, Room 207, NorthwestOffice Building, Harrisburg, PA 17124-0001.

STANDARD SHIPPING REGULATIONS

CONSIGNMENT OF SHIPMENT

All shipments must be consigned to the Pennsylvania Liquor Control Board as follows:

Philadelphia XTL, Inc.D.C. #1 8201 Enterprise Avenue

c/o PLCB Philadelphia Distribution CenterPhiladelphia, PA 19153-3896

Phone: (215) 365-6200 – Lou CeronePLCB Phone: (215) 937-1349 – Thomas McClure

Scranton Kane Warehousing, Inc.D.C. #2 Stauffer Industrial Park

1 Kane Lanec/o PLCB Scranton Distribution CenterTaylor, PA 18517-9601

Phone: (570) 558-5185 – Joe MacavagePLCB Phone: (570) 562-4703 – Charles Boylan

Southwestern GENCOPennsylvania Papercraft Industrial ParkD.C. #4 2 Papercraft Park

c/o PLCB Southwestern Distribution CenterPittsburgh, PA 15239-3218

Phone: (412) 826-1199 – Joe PugarPLCB Phone: (412) 826-6560 – Terry Agona

STANDARD SHIPPING REGULATIONS (Continued)

MANIFEST OF SHIPMENT: A Manifest of Shipment must be supplied and filledin completely showing the PLCB’s Purchase Order Number, number of bundlesof respective Pennsylvania Liquor Control Board bag sizes, Shipping Permitnumber, and delivery due date on truck shipments. For shipments by rail, alsoinclude shipping date, car initials, number and routing.

(a) Truck Shipments: Attach to last pallet loaded, to rear door, or to inside walladjacent to rear door of the trailer. Any truck arriving without the manifest will bedelayed in unloading until a manifest is available, and the Pennsylvania LiquorControl Board will not assume responsibility for detention charges in such cases.

(b) Rail Shipments: Attach to inside wall of car adjacent to door.

BILL OF LADING: A completed Bill of Lading must be provided with allshipments of merchandise by truck or railroad to the Pennsylvania Liquor ControlBoard. The permit number for all deliveries to the Board under authorization of aPennsylvania Liquor Control Board Shipping Permit shall be included on the Billof Lading. The shipping date in the case of rail cars and the arrival date for trucksshall also be included on the Bill of Lading. The arrival date on a truck Bill ofLading is of particular importance as it tells the carrier the proper delivery date.

LABEL REQUIREMENTS AND SPECIFICATION

All bundles shall be labeled with a label showing the quantity, PurchaseOrder number and size of bag contained within the bundle. The sizedesignations used on the labels must be the following: pint bag, quartbag or gallon bag, These size designations must be used.Manufacturers size designations alone are not acceptable.

All bundles must be labeled with a 14 digit shipping container codescannable barcode (SCC-14). It is the responsibility of the vendor to developthe SCC numbers for their items. The vendor is also responsible for notifying theproper person(s) at the PLCB with all SCC’s as they are established. If a product isreceived with an SCC that is not in the PLCB database, the product will be relabeledas incorrect and surcharged to the vendor.

There is only one bar code symbology for the SCC-14 that the PLCB willaccept. This is Interleaved 2-of-5. No other coding is currently scannable in thePennsylvania warehouses.

STANDARD SHIPPING REGULATIONS (Continued)

The symbology must include a ¼ inch “quiet zone” (white space) on both sides ofthe bar code. This quiet zone is considered a required part of the bar code andall placement and printing should be done with respect to the outer edges of thatquiet zone. Bearer Bars are acceptable, either on the top and bottom orencompassing the entire code as long as they do not interfere with the size andplacement requirements.

This sample shows the SCC barcode and readable with Bearer Bars.

The Barcode MUST be 1 ¼ inches high and should be no shorter than 4 inchesin length and no longer than 6 inches. The definition of the bars and clearunmarred white spaces is imperative in producing a clear and acceptablesymbol. The readable figures are for visual confirmation of the bar coding ifnecessary and only need to be large enough as to be easily read.More detailed information regarding the structure of the bar within thesesymbologies is available on the UCC web site. Many software packages areavailable for the printing of SCC and/or UPC bar coding.

LABEL PLACEMENT

Placement of these labels is as important as the configuration.

SCC Label placement:

Proper placement and configuration of the SCC label will permit scanning by aconveyor belt scanning system.

The SCC barcode must be placed on two adjacent sides of each carton.The bottom edge of the bar code (not including the bearer bars) must be placed1 ¼ inches (plus or minus 1/8 inch) from the container’s natural bottom. Theouter edge of the bar code (not including the bearer bars) shall be no closer than1 ¼ inches to either vertical edge. Wrap-around SCC labels are permitted if theyallow for the proper placement of the bar code in relation to the carton’s edges.Proper placement not only allows for consistent scanning but it also protects thelabel from edge crush .

www.pawineandspirits.com

This bag contains recycled material.

Contract Reference Number: 8105-04Collective Number:

SAP Contract Number:4600010574Change Number: 1

Change Effective Date: 07/28/2007

COMMONWEALTH OF PENNSYLVANIADEPARTMENT OF GENERAL SERVICES

HARRISBURG

For: PLCB

Subject: LCB Paper Bags purchased through supplier DurobagContract Period: Beginning 9/1/2006 and Ending 8/31/2007. This contract will be renewed for 1 additional year

Commodity Specialist Name: Pam Gabriel

CHANGE SUMMARY:

In accordance with the contract clause, “Option to Renew”, the subject contract is hereby renewed by mutual consent of the Commonwealthof Pennsylvania and the following contractor listed above for an additional one (1) year period, beginning 09/01/2007 through 08/31/2008.

ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORIGINALLYWRITTEN.