OVERVIEW FINANCE COMMITTEE MEETING · 2013. 10. 28. · OVERVIEW . Club Name: U of T Super Mileage. Club Type: Design Team . Membership Size: 15 Proposed Net Expenses: $21,510.00

OVERVIEW

Club Name: U of T Super Mileage

Club Type: Design Team Membership Size: 15 Proposed Net Expenses: $21,510.00 Amount Requested: $2,000.00 INTERVIEW Interview Date: Sept 24, 2013

Interviewers: Gordon

Comments:

• Design team looking to attend their second competition in late April

• Goal is to design a vehicle which can travel a great distance using a small amount of fuel

• Looking to get a custom engine to become more competitive

• Learned from HPVDT last year to allow UTSM to compete

FINANCE COMMITTEE MEETING Amount Approved: $1,350.00 Meeting Date: Oct 7, 2013 Comments:

• Fairly new design team ATTACHMENTS

• Letter describing club • Budget • Sponsorship package

X Andrew Boetto

Director of Club Funding X Gordon Tattle

Vice President Finance

2) UTSM's goal is to design and build a lightweight, fuel and energy efficient vehicle to compete in

and win the Shell Eco-marathon and the SAE Supermileage competitions. Shell Eco-marathon

challenges student teams from around the world to design, build and test ultra energy-efficient

vehicles. With annual events first in the Americas, then Europe and Asia, the winners are the

teams that go the furthest using the least amount of energy. Last year, which was also our

debut year we managed to travel a distance of 626 miles on 1 gallon of gasoline. This distance

was extrapolated from the fuel efficiency of our vehicle. The events spark debate about the

future of mobility and inspire young engineers to push the boundaries of fuel efficiency.

We currently have 15 active members. They are all engineering students; 14

undergraduates and 1 graduate student. Our main event is the Shell Eco Marathon in Houston

between April 24 and 27th, we have mini-events throughout the year to introduce new comers

to manufacturing, design, prototyping etc. We kicked off the year with a solid presence at the

Clubs Fair which was followed by a General Meeting that introduced new members to the

project and the work being done. Most of our events and activities from here on out will take

place in the workshop where we will be busy designing, prototyping and testing our parts and

vehicle in general. Fuel efficient technology is beginning to be widely implemented in

automobile systems worldwide. Working with the Supermileage team, students will be exposed

to design and building of a fuel/energy efficient vehicle. This practical hands on experience can

prove to be useful when searching for PEY, post grad work or it might even spark a research

thesis or capstone project.

Last year, the UTSM team and car was featured in the U of T News, Metro News, and

the Toronto Star, which helped reinforce the already ingenious, inventive and creative image

that the U of T Engineering faculty and students enjoy in the GTA community and beyond.

Members will gain hands-on technical skills through the direct application of course-related

material in a practical setting. They will get a rare chance to work with exclusive aerospace-

grade material such as aero proxy, high quality polycarbonate and Kevlar. Members will also be

trained in CAD design, Stress and Flow Simulation as well as electronics testing. Additionally, the

actual building of the car will teach our members skills such as prototyping, machining and

testing which are highly valued in industry. Members will have the opportunity to witness many

concepts from fluid mechanics, electrical circuits, manufacturing, computer aided design, and

thermodynamics come to life.

The team is led by experienced leaders gathered from Formula SAE, LoT, Ontario

Engineering Competition Clubs. There will be a strong emphasis on environmental awareness,

teamwork and mutual support. Work in a team-based environment will allow members to

collaboratively solve real world problems by using their communication skills in addition to

decision making and social awareness. Also, the nature of our project will allow members to

develop skills such as scheduling and the effective allocation of materials, resources, and man-

hours as a critical aspect of designing and testing the car. These skills are the foundation of

success and leadership in any field.

University of Toronto SupermileageBudget for Academic Year 2013-2014

Revenues (Expected) Budget

(2013-14) Actuals

(2013-14)

Prior Year Actuals

(2012-13)

Engineering Society 2,000.00 1,350.00 NOTE: Our revenues are pending approval for 2013-2014.Existing funds carried over from previous years 4,535.61 2,216.69

MIE Department 8,000.00 6,560.25 EngSci Department 500.00 500.00 EAA (Engineering Alumni Association) 2,000.00 1,500.00 Shell Eco-Marathon Americas 6,500.00 9,500.00

Total Revenues 23,535.61$ 21,626.94$

Expenses Budget

(2013-14) Actuals

(2013-14)

Prior Year Actuals

(2012-13) Aero body rawmaterials Kevlar Sheets 1,100.00 1,043.64 Epoxy + Hardener 330.00 335.95 Mold 2,000.00 2,000.00 Mold Release Agent 40.00 37.00

3,470.00 3,416.59

Chasis raw materials Carbon Fiber Sheets 2,400.00 1,655.64 Polycarbonate Sheets 2,200.00 1,523.88 Vinyl Printing 500.00 336.46

5,100.00 3,515.98

Steering raw materials Brakes 250.00 260.00 Bearings 20.00 20.00 Universal Joint 20.00 16.00 Metal Rods 20.00 15.00 Tires 230.00 222.94 Wheels 500.00 500.00 Machining (Equipment Rental) 300.00 300.00

1,340.00 1,333.94

CNC 3,000.00 3,000.00 3,000.00 3,000.00

Engine 5,000.00 1,055.00 5,000.00 1,055.00

Engine control unit 1,500.00 1,180.85 1,500.00 1,180.85

Clutch and Transmission 1,600.00 1,588.97

Tools and Equipment 500.00 2,000.00

Miscellaneous

Total Expenses 21,510.00$ 17,091.33$

Summary Budget

(2013-14) Actuals

(2013-14)

Prior Year Actuals

(2012-13) Total Revenues 23,535.61 21,626.94 Total Expenses 21,510.00 17,091.33

Difference 2,025.61$ 4,535.61$

SPONSORSHIP PACKAGE

University of Toronto Supermileage Team

2013-2014

http://www.ecf.utoronto.ca/~utsm/


Table of Contents

Presidents’ Foreword .......................................................................................................................................1

About the Shell Eco-Marathon .....................................................................................................................2

Team History .....................................................................................................................................................3

Budget Breakdown ..........................................................................................................................................4

Why Sponsor Us ...............................................................................................................................................4

Sponsorship Benefits .......................................................................................................................................5

Benefit Details ...................................................................................................................................................6

Contact Information ........................................................................................................................................7

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Presidents’ Foreword

Dear Potential Sponsor,

The University of Toronto Supermileage Team is a group of dedicated undergraduate engineering

students committed to the design and fabrication of a highly fuel-efficient vehicle. This year, the team

will compete in the upcoming 2014 Shell Eco-Marathon Americas competition series in Houston, TX.

To help us achieve this goal, we ask your organisation for its support, and hope you will be a part of

this leading-edge project.

For more than 20 years running, the Shell Eco-marathon has challenged engineers of the future to

test the limits of vehicle efficiency and pollution control. The U of T team is currently well underway in

the design of a single-occupancy vehicle, aimed for an efficiency of 4000 miles per gallon (1700 km/l).

We will achieve this degree of performance through component-level optimization of engine

operation, minimization of drag through computer-modeled aerodynamics, and timing and velocity

control via a carefully tailored custom engine control unit.

In recent years, the demand for green and efficient energy technology has become a rapidly growing

global trend. The large amount of national and international media attention surrounding the Shell

Eco-Marathon Competition further serves to promote social awareness of clean energy solutions, and

the importance of the companies behind the cause. Through our efforts, the University of Toronto

Supermileage Team hopes to enhance awareness of eco-friendliness in automotive technology both

on-campus, and in our communities.

Your support would not only play a vital role in our efforts toward a greener future in transportation,

but would represent your company as a partner in engineering education, innovation, and

environmentally conscious decision-making.

The package we provide here fully outlines the benefits of joining our sponsor roster.

Your interest in the U of T Supermileage Team is immensely valuable to us. We sincerely hope you

will choose to invest in the future of innovative engineering, and a greener planet.

We hope to hear from you soon.

Best regards,

Mengqi Wang and Jonathan Hamway

Co-Presidents - University of Toronto Supermileage Team

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About the Shell Eco-Marathon

The Shell Eco-Marathon is a design competition

aimed at pushing student design teams to the limits

of vehicle efficiency. Teams at both high school and

university levels from around the world use their

knowledge of science and engineering to develop,

build, and drive ultra-efficient vehicles of a variety

of fuel types. With three major events held annually

in the Americas, Asia, and Europe, hundreds of

teams compete, with some achieving distances

equivalent to driving from Paris to Moscow (2,485

km or 1,544 miles) on a single liter of fuel1.

As an event open to the public, competition days attract tens of thousands of on-site spectators and

through media coverage. Results of the competition are updated online in real time, and are

broadcast by local and national news groups.

Shell Eco-marathon Americas 2014 will take place through April 24-27, when students will compete to

travel the furthest using the least amount of energy on the streets of Houston, Texas, USA. The

competition is split into two classes: the Prototype class, which focuses solely on maximizing fuel

efficiency, and the Urban Concept class, which

encourages more practical designs for efficiency of

“everyday” vehicles. Cars can qualify under one of

seven categories, broken down into conventional

petrol and diesel, biofuels, fuel made from natural gas

(GTL), hydrogen, solar power, and battery.

The University of Toronto team will compete in the

Prototype class with a conventional petrol vehicle for

2014, the largest and most competitive class.

1 http://www.shell.com/home/content/ecomarathon/about/

3 of 7

Team History

Top: 2003 founding team.

Middle: vehicle body, 2007.

Bottom: the 2012-2013 team.

Our Predecessors

The University of Toronto Supermileage Team made

its debut in 2003, when a group of five engineering

students designed and built a car for the SAE

Supermileage competition. The team made a strong

presence and continued to compete until the team’s

dissolution in 2007.

For years the founding team faced difficulties in

obtaining space to establish a permanent workshop

that would allow them to succeed.

A New Beginning

In October 2011 a new group of eight engineering

students, dedicated to working towards a cleaner

future in fuel energy, came together and revived the

Supermileage team. The first issue the new team

tackled was to meet the long-standing need for

workspace.

After months of dedicated work a permanent

design space was secured. With strong faculty

support, and cutting edge research labs and

equipment at our disposal, the team is more

prepared than ever before to reach a globally

competitive edge in fuel efficiency design.

Bringing together the brightest and most devoted

minds in their respective areas of study, our team is

determined to develop innovative solutions to

energy-efficiency that could one day make an

impact in the automotive industry.

4 of 7

Why Sponsor Us

Our Vision

The target for the upcoming year is to design and manufacture a vehicle capable of achieving 4000

miles per gallon (1700km/liter), with the aim of breaking the current North American record. We hope

our endeavours will promote the importance of energy efficient vehicles through the university

campus, our community, and beyond. In the long term, we hope to further improve our vehicle’s

efficiency performance by exploring green energy solutions such as fuel cells and solar power. Your

organisation will play a vital role in our success toward reaching these goals.

Why the University of Toronto Supermileage design team?

A strong reputation for success: The University of Toronto is a globally recognized

institution of quality higher education and skills training. Our team has brought

together a group of thoroughly dedicated and talented individuals with a unified

vision for a greener future in automotive energy. Our efforts have the potential to take

this project above and beyond the Shell Eco-Marathon event into becoming a greater

innovation in automotive energy.

Increased company visibility: Your contribution to this project will allow your

company’s name and logo to be prominently displayed on team uniforms, website,

vehicle body, etc. for all competition, media, community, and corporate team events.

Additionally, the Shell Eco-Marathon Americas competition alone boasts in the range

of 20,000 spectators on-site per year, with nation-wide coverage through their

primary media sponsor The New York Times.

Community development: Just as the Shell Eco-Marathon is an open competition, our

team also strives to make developments in our project available to the general public.

Through our website, social media, and participation in technology expos and

community events, we raise awareness of our cause and promote interest in eco-

friendly practices through a wide range of accessible resources. Your investment in

our cause would ensure identification of your company name, to any groups,

companies, or individuals we connect with, as a contributor to a socially beneficial

cause.

5 of 7

Sponsorship Benefits

Table 1. Breakdown of benefits at incremented levels of sponsorship

Sponsorship

Level Contribution Benefits* (all numeric values are listed as height)

Partner over $5000

220px company logo and name on website

25cm company logo and name on two sides of vehicle

9cm company logo and name on front and back of uniforms

Company name adopted into vehicle name for current round of

competition

Platinum $3500 - $4900


20cm company logo and name one side of vehicle

8cm company logo and name on back of uniforms

Gold $2000 - $3499


16cm company logo and name on one side of vehicle


Silver $1000 - $1999


12.5cm company logo and name on one side of vehicle

4.25cm company logo and name on back of uniforms

Bronze $500 - $999


10cm company logo and name on one side of vehicle


Collaborator under $500 20px company name on website

1.5cm company name on uniforms

*Sizes in Table 1 may change with notice, but will not decrease from the values indicated.

6 of 7

Benefit Details

Website

The University of Toronto Supermileage team website “Sponsors” page lists all contributors to our

design project in funds, support, and materials & goods based on the monetary value equivalent of

their contribution, as outlined in Table 1 on the previous page.

Company logo/name sizes are listed as number of pixels of image height. Please visit our website for

visual sample sizes: http://www.ecf.utoronto.ca/~utsm/sponsors.

Vehicle

Company logos/names will be affixed, in colour, to the exterior of the car body on the right, left, and

top sides of the vehicle.

The vehicle will stand just under 0.75m in height. Table 1 outlines the size in height of company

logos/names to be affixed to the indicated number of sides of the vehicle. Higher levels of

contribution will be reflected in greater logo/name size and visibility of placement.

At the “Partner” level, the team vehicle for the next Shell-Eco-Marathon event in which the team

participates will be named “The [Company name] Journey”, for a minimum of one year.

Team’s preliminary impression of the 2013 prototype car.

Team Uniform

The design team will don T-shirts and coveralls listing supporters at all community, academic, and

competition events in which we participate. Table 1 outlines the size in height of company

logos/names to be printed on the indicated portion of the uniform. Higher levels of contribution will

be reflected in greater logo/name size and visibility of placement.

http://www.ecf.utoronto.ca/~utsm/sponsors

7 of 7

Contact Information

Co-Presidents

Mengqi Wang and Jonathan Hamway

Team Contact

[email protected]

Website


C/O: University of Toronto Supermileage Team

B740 Sanford Fleming Building

10 King's College Road

Toronto, Ontario, Canada M5S 3G4

mailto:[email protected]://www.ecf.utoronto.ca/~utsm/

Supermileage Form GT 1010EngSoc_Funding_Proposal_UTSMBudget_UTSM_Sheet1

SponsorshipPackage2014

OVERVIEW FINANCE COMMITTEE MEETING · 2013. 10. 28. · OVERVIEW . Club Name: U of T Super Mileage. Club Type: Design Team . Membership Size: 15 Proposed Net Expenses: $21,510.00

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