Outlook 2013 Lesson 4 Overview Presentation

FastCourse Series

Lesson 4: Working with the Calendar

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Learning Objectives

After studying this lesson, you will be able to:

Create and edit appointments and meetings

Set recurring appointments

Use calendar views

Share your calendar

Print a calendar

Exploring the Calendar

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Work Week View is displayed here.

You can even see

the weather report

right from your

calendar!

Five views from which to choose: Day, Week, Work

Week, Month, and Schedule

Exploring the Calendar

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A peek from the

Navigation bar will show

you the events scheduled

for a single day.

When you move your mouse pointer

over an appointment on your

calendar you will get a peek at the

details.

“Peek” into your calendar and appointments

Exploring the Calendar

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You can easily add a new city to the Weather bar.

In the Outlook Options

window you can set

work time options and

even add holidays to

your calendar.

Change calendar options

Working with Appointments

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Appointments can be

scheduled for a time period

within one day, or…

… for an entire day

or days.

Appointments are only on your calendar.

Working with Appointments

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You can also choose how to

display the appointment.

Check here and the

appointment will be

all day.

Enter the subject, location,

date, and time here.

Working with Appointments

Double-click an appointment to open it for editing.

Edit the appointment and then click Save and Close to

save the changes.

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Change the date, time,

and/or location,

and write special notes.

Working with Meetings

Meetings affect your calendar and attendees’

calendars.

Attendees can accept or decline meeting invitations.

The Appointment tab becomes the Meeting tab.

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Recurring Appointments

Recurring appointments are those that repeat on a

regular basis, such as daily, weekly, and monthly.

You can edit one or all appointments in a series.

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Exploring the Calendar

Change the view

here.

Multiple views: Day, Week, Month

Day is the default view.

Day view displays all appointments for the day.

Sharing Calendars

Send calendars by email

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Sharing Calendars

Mark appointments as private and choose the level of

detail to be displayed

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Sharing Calendars

Address the message and attach the calendar

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Selected contact name

Sharing Calendars

Two ways to view a shared calendar:

Side by side with your default calendar

In Overlay mode on top of your default calendar

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Overlay mode

Side-by-side mode

Printing Calendars

Set up how your calendar will print

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Printing Calendars

Print any view:

Day

Week

Month

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FastCourse Series

Lesson 4: Working with the Calendar